MakeReady_19PL9023R0001.pdf

Make Ready (Painting and Cleaning), Solicitation 19PL9023R0001

U.S. Embassy, Warsaw, Poland April 21, 2023

Dear Prospective Offeror:

Subject: Request for Proposals number 19PL9023R0001

Enclosed is a Request for Proposals (RFP) for make ready services at the U.S. Government residential properties in Warsaw, Poland. If you would like to submit quotation, follow the instructions in Section L of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form that follows this letter.

The U.S. Government intends to award a single or multiple contract (s) to the responsible company submitting acceptable offers at the lowest price. We intend to award a contract (s) based on initial proposals, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

The Embassy intends to conduct a pre-proposal conference at the site, The pre-proposal conference will be held on May 11, 2023 at 13:00 pm (local time) at the US residential property at Reprezentacyjna 7 in Warsaw.

Prospective offerors/quoters should contact warsawproc@state.gov by May 8, 2023 for additional information and/or to arrange entry to the building.

Proposals are due by May 31, 2023, 16:00 pm local time. No proposals will be accepted after this time.

Proposals must be in English and incomplete proposals will not be accepted. Your proposal must be submitted electronically to warsawproc@state.gov. It is important to make sure the submission is made in specific size and format; in MS-Word 2007/2010 or MS-Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size should exceed the 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each.

In order for a quotation to be considered, you must also complete and submit the following:

1. SF-1442

2. Section B, Pricing

3. Section K Representations and Certifications

4. Additional information as required in Section L-Business Management Plan and Recruitment Plan

5. The Offeror should submit a completed IRS Form W-14, found at www.irs.gov/w14, to ensure compliance with FAR 52.229-11;

6. Proof of SAM Registration

Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102. Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.

Sincerely, Joseph A. Scott/Contracting Officer mailto:warsawproc@state.gov mailto:warsawproc@state.gov http://www.irs.gov/w14 https://www.sam.gov/

STANDARD FORM 1442 (REV. 12/2022) Prescribed by GSA - FAR (48 CFR) 53.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

1. SOLICITATION NO.

19PL9023R0001

2. TYPE OF SOLICITATION

SEALED BID (IFB)

[x] NEGOTIATED (RFP)

3. DATE ISSUED

4/21/2023

PAGE OF

PAGES

IMPORTANT - The “offer” section on the reverse must be fully completed by offeror.

4. CONTRACT NO.

5. REQUISITION/PURCHASE REQUEST NO.

PR11408842

6. PROJECT NO.

7. ISSUED BY CODE 8. ADDRESS OFFER TO

American Embassy Warsaw, Poland General Services Office Al. Ujazdowskie 29/31 00-540 Warszawa warsawproc@state.gov

9. FOR INFORMATION

CALL: Contracting Officer

A. NAME

Joseph A. Scott

B. TELEPHONE NO. (Include area code) (NO COLLECT CALLS) 48-22/504 2077

SOLICITATION

NOTE: In sealed bid solicitations “offer” and “offeror” mean “bid” and “bidder.”

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying no., date):

Make Ready (Painting and Cleaning) at the Residential Government Properties in Warsaw as specified in Section A through M in the attached package:

Section A - SF-1442, Solicitation, Offer and Award Section B - Supplies or Services and Prices/Costs Section C - Description/Specs/Work Statement Section D - Packaging and Marking Section E - Inspection and Acceptance Section F - Deliveries or Performance Section G - Contract Administration Data Section H - Special Contract Requirements Section I - Contract Clauses Section J - List of Attachments Exhibit 1 - 4 Section K - Representations and Certifications Section L - Instructions, Conditions and Notices to Offerors Section M - Evaluation Factors for Award

11. The Contractor shall begin performance within 10 calendar days and complete it within 365 calendar days after receiving award, notice to proceed. This performance period is mandatory, negotiable.

12A. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS? (If “YES,” indicate within how many calendar days after award in Item 12B.)

YES NO

12B. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

A. Sealed offers in original and copies to perform the work required are due at the place specified in Item 8 by 16:00 (hour) local time 05/31/2023(date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror’s name and address, the solicitation number, and the date and time offers are due.

B. An offer guarantee is, is not required.

C. All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

D. Offers providing less than 120 calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

OFFER (Must be fully completed by offeror)

14. NAME AND ADDRESS OF OFFEROR (Include ZIP Code)

15. TELEPHONE NO. (Include area code)

16. REMITTANCE ADDRESS (Include only if different than Item 14)

CODE FACILITY CODE

17. 17. The offeror agrees to perform the work at the prices specified below in strict accordance with the terms of this solicitation, if this offer is accepted by the Government within __60___ calendar days after the date offers are due. (Insert any number equal to or greater than the minimum requirement stated in Item 13D. Failure to insert any number means the offeror accepts the minimum in Item 13D.

A AMOUNTS

18. 18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each

A AMENDMENT NO.

DA DATE

20A. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER (Type or print)

20 B. SIGNATURE

20 C. OFFER DATE

AWARD (To be completed by Government)

21. 21. ITEMS ACCEPTED:

22. 22. AMOUNT

$450,000

23. 23. ACCOUNTING AND APPROPRIATION DATA

1990113-5799-47834073-6247-3660

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

(4 copies unless otherwise specified)

ITEM

G.2

25. 25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( ) 41 U.S.C. 253(c)( )

26. 26. ADMINISTERED BY CODE

Block 31

27. 27. PAYMENT WILL BE MADE BY

Charleston Financial Center

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

28. NEGOTIATED AGREEMENT (Contractor is required to sign this document and return __2__ copies to issuing office.) Contractor agrees to furnish and deliver all items or perform all work, requisitions identified on this form and any continuation sheets for the consideration slated in this contract. The rights and obligations of the parties to this contract shall be governed by (a) this contract award,

(b) the solicitation, and (c) the clauses, representations, certifications, and specifications or incorporated by reference in or attached to this contract.

29. AWARD (Contractor is not required to sign this document.) Your offer on this solicitation is hereby accepted as to the items listed.

This award consummates the contract, which consists of (a) the Government solicitation and your offer, and (b) this contract award.

No further contractual document is necessary.

30A. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED TO

SIGN (Type or print)

31A. NAME OF CONTRACTING OFFICER (Type or print)

30B. SIGNATURE

30C. DATE

31B. UNITED STATES OF AMERICA

BY:

31C. AWARD

DATE

STANDARD FORM 1442 (REV. 12/2022) BACK

SECTION B - SUPPLIES OR SERVICES AND PRICES/COSTS

B.1 SCOPE OF SERVICES

The Contractor shall provide personnel, supplies and equipment for all make-ready services for residences for the American Embassy in Warsaw, Poland as described in Sections B and C of this contract, and the exhibits in Section J.

B.2 TYPE OF CONTRACT

This is an indefinite-delivery, indefinite-quantity type contract for make-ready. The Contractor shall furnish services according to task orders issued by the Contracting Officer. Oral task orders maybe necessary for emergencies, however, they shall be issued in writing within three days after issuance of the oral instructions. The task orders shall specify the location and type of work requested (see Section B.4 and the example in Section J, Exhibit 2).

The contract will be for a one-year period from the date of the contract award, with 4 (four) one-year options. For each effective year of the contract, the U.S. Government guarantees a minimum order of $5,000.00 worth of services. The maximum amount of services ordered under each year of the contract will not exceed $375,000 worth of services.

JAMES ZADROGA 9/11 VICTIMS HEALTH AND COMPENSATION ACT OF 2010 NOTICE: UNLESS A

WAIVER OR EXCEPTION APPLIES, PAYMENTS SUBSEQUENT TO THIS PROCUREMENT ARE SUBJECT TO

AN EXCISE TAX OF 2% PERSUANT TO 26 U.S.C. 5000C.

The Offeror should submit a completed IRS Form W-14, found at www.irs.gov/w14, to ensure compliance with FAR 52.229-11; - See Section L

B.3 PRICES/COSTS

The prices will include all work, including furnishing all labor, materials, equipment and services, unless otherwise specified in Section B.4.4. The prices listed below shall include all labor, materials, direct and indirect costs, insurance (see FAR 52.228-4 and 52.228-5), overhead, and profit.

B.3.1 VALUE ADDED TAX

VALUE ADDED TAX (VAT). The Contractor shall include VAT as a separate charge on the Invoice and as a separate line item in Section B.

B.3.2 CURRENCY

OFFERS AND PAYMENT IN U.S. DOLLARS - U.S. firms are eligible to be paid in U.S. dollars. U.S. firms desiring to be paid in U.S. dollars should submit their offers in U.S. dollars. A U.S. firm is defined as a company which operates as a corporation incorporated under the laws of a state within the United States.

FOREIGN FIRMS - Any firm, which is not a U.S. firm, is a foreign firm. Any firm that does not meet the above definition of U.S. firm shall submit its prices and receive payment in local currency.

http://www.irs.gov/w14

B.3.3 BASE YEAR PRICES

The base year starts from the date of the award and continues for a period of twelve (12) months.

The quantities below refer to the average size of a residential property under this contract. The individual jobs shall be ordered/scheduled under task orders, when required. The estimated number of make-ready jobs is 40 per year. During the high season (May through September) multiple make-ready jobs may be ordered in a given time.

NO. ITEMS DESCRIPTION

UNIT OF

MEASURE

UNIT NET

PRICE IN PLN

QUANTITY

TOTAL NET

PRICE IN PLN

Painting C.2.1

1 Paint walls and ceilings with two coats of any interior white flat paint Sqm 220

2 Paint ceilings and walls with latex white paint for bathrooms and kitchens Sqm 20

3 Paint walls with two coats of paint specified in C.2.1.2 (b) Sqm 290

Paint doors, cabinets, windows, and wood surfaces - two coats latex paint for doors and windows.

Sqm 32

5 Paint railings or window bars - two coats (any kind of alkyd paint). Sqm 10

6 Oil paint water and gas pipes size < 50mm-two coats acrylic paint rm 2

7 Paint the baseboard with semi-gloss acrylic paint rm 20

Refinishing floors and stairs C.2.8

Scrape wooden railings and prime and lacquer with two coats of water-based lacquer

Sqm 10

Sand wooden steps and prime and lacquer with two coats of water-based lacquer

Ea 12

Sand hard wood floors and prime and lacquer with two coats of water-based lacquer

Sqm 40

11 Apply wood filling on parquet floors Sqm 40

Buff parquet floors previously finished with water-based lacquer and lacquer with water-based lacquer

Sqm 30

13 Strip old wax coast from parquet and wax parquet floors Sqm 30

Cleaning Windows C.2.4 (a)(15)

14 Clean windows, including windows insect screens, interior blinds, and shades Sqm 100

Shampooing Carpets C.2.3

15 Shampoo carpets Sqm 40

16 Shampoo sofas ea 2

17 Shampoo chairs ea 12

18 Shampoo armchairs ea 3

Janitorial/cleaningC.2.4 a)

Clean living areas including all rooms, hallways built in furniture, bathrooms, kitchens, basements, storage rooms, furnace rooms, laundry rooms, balconies, terraces, exterior pathways, and paved driveways

Sqm 210

Janitorial/cleaning furniture C.2.4 (c) (d)

20 Clean set of furniture for apartments ea 1

21 ea 1

Cleaning and set-up of welcome kits C.2.4 (b)

22 Clean and set-up welcome kit for 4 people ea 1

Gardening services C.2.10

23 Minor gardening services Sqm 200

Total net estimated per 1 property:

Total estimated value for renovation of 40 residential properties during twelve-month period* ea

TOTAL NET estimated per 1 property:

x 40=

*Sqm - Square meters Rm – running meters

Total Base Option Year*:

TOTAL (NET) __________________ PLN

VAT __________________ PLN

DBA Insurance _________________PLN (equivalent of $____________)

GRAND TOTAL ___________________PLN

*This estimated amount is based on total estimated Government requirements. This means that if more than one award is made, the estimated amount of work awarded under task order(s) to any single contractor will be less than the amount shown.

B.3.4 FIRST OPTION YEAR PRICES

The option year continues for a period of subsequent twelve (12) months.

The quantities below refer to the average size of a residential property under this contract. The individual jobs shall be ordered/scheduled under task orders, when required. The estimated number of make-ready jobs is 40 per year. During the high season (May through September) multiple make-ready jobs may be ordered in a given time.

MEASURE

UNIT NET

PRICE IN PLN

QUANTITY

TOTAL NET PRICE IN

PL

Painting C.2.1

1 Paint walls and ceilings with two coats of any interior white flat paint Sqm 220

Paint ceilings and walls with latex white paint for bathrooms and kitchens

Sqm 20

3 Paint walls with two coats of paint specified in C.2.1.2 (b) Sqm 290

Paint doors, cabinets, windows, and wood surfaces - two coats latex paint for doors and windows.

Sqm 32

5 Paint railings or window bars - two coats (any kind of alkyd paint). Sqm 10

6 Oil paint water and gas pipes size < 50mm-two coats acrylic paint rm 2

7 Paint the baseboard with semi-gloss acrylic paint rm 20

Refinishing floors and stairs C.2.8

Scrape wooden railings and prime and lacquer with two coats of water-based lacquer

Sqm 10

Sand wooden steps and prime and lacquer with two coats of water-based lacquer

Ea 12

Sand hard wood floors and prime and lacquer with two coats of water-based lacquer

Sqm 40

11 Apply wood filling on parquet floors Sqm 40

Buff parquet floors previously finished with water-based lacquer and lacquer with water-based lacquer

Sqm 30

13 Strip old wax coast from parquet and wax parquet floors Sqm 30

Cleaning Windows C.2.4 (a)(15)

Clean windows, including windows insect screens, interior blinds, and shades

Sqm 100

Shampooing Carpets C.2.3

15 Shampoo carpets Sqm 40

16 Shampoo sofas ea 2

17 Shampoo chairs ea 12

18 Shampoo armchairs ea 3

Janitorial/cleaningC.2.4 a)

Clean living areas including all rooms, hallways built in furniture, bathrooms, kitchens, basements, storage rooms, furnace rooms, laundry rooms, balconies, terraces, exterior pathways, and paved driveways

Sqm 210

Janitorial/cleaning furniture C.2.4 (c) (d)

20 Clean set of furniture for apartments ea 1

21 ea 1

Cleaning and set-up of welcome kits C.2.4 (b)

22 Clean and set-up welcome kit for 4 people ea 1

Gardening services C.2.10

23 Minor gardening services Sqm 200

Total net estimated per 1 property:

Total estimated value for renovation of 40 residential properties during twelve-month period* ea

TOTAL NET estimated in PLN per 1 property:

x 40=

Total First Option Year*:

VAT __________________ PLN

DBA Insurance __________________ PLN (equivalent of $____________)

GRAND TOTAL ___________________PLN

*This estimated amount is based on total estimated Government requirements. This means that if more

B.3.5 SECOND OPTION YEAR PRICES

The quantities below refer to the average size of a residential property under this contract. The individual jobs shall be ordered/scheduled under task orders, when required. The estimated number of make-ready jobs is 40 per year. During the high season (May through September) multiple make-ready jobs may be ordered in a given time.

UNIT

OF

MEASU

RE

UNIT NET

PRICE IN

PLN

QUANTITY

TOTAL NET

PRICE IN PLN

Painting C.2.1

1 Paint walls and ceilings with two coats of any interior white flat paint Sqm 220

2 Paint ceilings and walls with latex white paint for bathrooms and kitchens Sqm 20

3 Paint walls with two coats of paint specified in C.2.1.2 (b) Sqm 290

Paint doors, cabinets, windows, and wood surfaces - two coats latex paint for doors and windows.

Sqm 32

5 Paint railings or window bars - two coats (any kind of alkyd paint). Sqm 10

6 Oil paint water and gas pipes size < 50mm-two coats acrylic paint rm 2

7 Paint the baseboard with semi-gloss acrylic paint rm 20

Refinishing floors and stairs C.2.8

Scrape wooden railings and prime and lacquer with two coats of water-based lacquer

Sqm 10

Sand wooden steps and prime and lacquer with two coats of water-based lacquer

Ea 12

Sand hard wood floors and prime and lacquer with two coats of water-based lacquer

Sqm 40

11 Apply wood filling on parquet floors Sqm 40

Buff parquet floors previously finished with water-based lacquer and lacquer with water-based lacquer

Sqm 30

13 Strip old wax coast from parquet and wax parquet floors Sqm 30

Cleaning Windows C.2.4 (a)(15)

14 Clean windows, including windows insect screens, interior blinds, and shades Sqm 100

Shampooing Carpets C.2.3

15 Shampoo carpets Sqm 40

16 Shampoo sofas ea 2

17 Shampoo chairs ea 12

18 Shampoo armchairs ea 3

Janitorial/cleaningC.2.4 a)

Clean living areas including all rooms, hallways built in furniture, bathrooms, kitchens, basements, storage rooms, furnace rooms, laundry rooms, balconies, terraces, exterior pathways, and paved driveways

Sqm 210

Janitorial/cleaning furniture C.2.4 (c) (d)

20 Clean set of furniture for apartments ea 1

21 ea 1

Cleaning and set-up of welcome kits C.2.4 (b)

22 Clean and set-up welcome kit for 4 people ea 1

Gardening services C.2.10

23 Minor gardening services Sqm 200

Total net estimated per 1 property:

Total estimated value for renovation of 40 residential properties during twelve-month period* ea

TOTAL NET

estimated in PLN per 1 property:

x 40=

Total Second Option Year*:

DBA Insurance __________________ PLN (equivalent of $____________)

GRAND TOTAL ___________________PLN

*This estimated amount is based on total estimated Government requirements. This means that if more

B.3.6 THIRD OPTION YEAR PRICES

The quantities below refer to the average size of a residential property under this contract. The individual jobs shall be ordered/scheduled under task orders, when required. The estimated number of make-ready jobs is 40 per year. During the high season (May through September) multiple make-ready jobs may be ordered in a given time.

MEASURE

UNIT NET

PRICE IN PLN

QUANTITY

TOTAL NET

PRICE IN PLN

Painting C.2.1

1 Paint walls and ceilings with two coats of any interior white flat paint Sqm 220

2 Paint ceilings and walls with latex white paint for bathrooms and kitchens Sqm 20

3 Paint walls with two coats of paint specified in C.2.1.2 (b) Sqm 290

Paint doors, cabinets, windows, and wood surfaces - two coats latex paint for doors and windows.

Sqm 32

5 Paint railings or window bars - two coats (any kind of alkyd paint). Sqm 10

6 Oil paint water and gas pipes size < 50mm-two coats acrylic paint rm 2

7 Paint the baseboard with semi-gloss acrylic paint rm 20

Refinishing floors and stairs C.2.8

Scrape wooden railings and prime and lacquer with two coats of water-based lacquer

Sqm 10

Sand wooden steps and prime and lacquer with two coats of water-based lacquer

Ea 12

Sand hard wood floors and prime and lacquer with two coats of water-based lacquer

Sqm 40

11 Apply wood filling on parquet floors Sqm 40

Buff parquet floors previously finished with water-based lacquer and lacquer with water-based lacquer

Sqm 30

13 Strip old wax coast from parquet and wax parquet floors Sqm 30

Cleaning Windows C.2.4 (a)(15)

Clean windows, including windows insect screens, interior blinds, and shades

Sqm 100

Shampooing Carpets C.2.3

15 Shampoo carpets Sqm 40

16 Shampoo sofas ea 2

17 Shampoo chairs ea 12

18 Shampoo armchairs ea 3

Janitorial/cleaningC.2.4 a)

Clean living areas including all rooms, hallways built in furniture, bathrooms, kitchens, basements, storage rooms, furnace rooms, laundry rooms, balconies, terraces, exterior pathways, and paved driveways

Sqm 210

Janitorial/cleaning furniture C.2.4 (c) (d)

20 Clean set of furniture for apartments ea 1

21 ea 1

Cleaning and set-up of welcome kits C.2.4 (b)

22 Clean and set-up welcome kit for 4 people ea 1

Gardening services C.2.10

23 Minor gardening services Sqm 200

Total net estimated per 1 property:

Total estimated value for renovation of 40 residential properties during twelve-month period* ea

TOTAL NET estimated in PLN per 1 property:

x 40=

Total Third Option Year*:

DBA Insurance __________________ PLN (equivalent of $____________)

GRAND TOTAL ___________________PLN

*This estimated amount is based on total estimated Government requirements. This means that if more

*Sqm – square meter

B.3.7 FOURTH OPTION YEAR PRICES

The quantities below refer to the average size of a residential property under this contract. The individual jobs shall be ordered/scheduled under task orders, when required. The estimated number of make-ready jobs is 40 per year. During the high season (May through September) multiple make-ready jobs may be ordered in a given time.

MEASURE

UNIT NET

PRICE IN

PLN

QUANTITY

TOTAL NET

PRICE IN PLN

Painting C.2.1

1 Paint walls and ceilings with two coats of any interior white flat paint Sqm 220

2 Paint ceilings and walls with latex white paint for bathrooms and kitchens Sqm 20

3 Paint walls with two coats of paint specified in C.2.1.2 (b) Sqm 290

Paint doors, cabinets, windows, and wood surfaces - two coats latex paint for doors and windows.

Sqm 32

5 Paint railings or window bars - two coats (any kind of alkyd paint). Sqm 10

6 Oil paint water and gas pipes size < 50mm-two coats acrylic paint rm 2

7 Paint the baseboard with semi-gloss acrylic paint rm 20

Refinishing floors and stairs C.2.8

Scrape wooden railings and prime and lacquer with two coats of water-based lacquer

Sqm 10

Sand wooden steps and prime and lacquer with two coats of water-based lacquer

Ea 12

Sand hard wood floors and prime and lacquer with two coats of water-based lacquer

Sqm 40

11 Apply wood filling on parquet floors Sqm 40

Buff parquet floors previously finished with water-based lacquer and lacquer with water-based lacquer

Sqm 30

13 Strip old wax coast from parquet and wax parquet floors Sqm 30

Cleaning Windows C.2.4 (a)(15)

14 Clean windows, including windows insect screens, interior blinds, and shades Sqm 100

Shampooing Carpets C.2.3

15 Shampoo carpets Sqm 40

16 Shampoo sofas ea 2

17 Shampoo chairs ea 12

18 Shampoo armchairs ea 3

Janitorial/cleaningC.2.4 a)

Clean living areas including all rooms, hallways built in furniture, bathrooms, kitchens, basements, storage rooms, furnace rooms, laundry rooms, balconies, terraces, exterior pathways, and paved driveways

Sqm 210

Janitorial/cleaning furniture C.2.4 (c) (d)

20 Clean set of furniture for apartments ea 1

21 ea 1

Cleaning and set-up of welcome kits C.2.4 (b)

22 Clean and set-up welcome kit for 4 people ea 1

Gardening services C.2.10

23 Minor gardening services Sqm 200

Total net estimated per 1 property:

Total estimated value for renovation of 40 residential properties during twelve-month period* ea

TOTAL NET estimated in PLN per 1 property:

x 40=

Total Fourth Option Year*:

DBA Insurance __________________ PLN (equivalent of $____________)

GRAND TOTAL ___________________PLN

*This estimated amount is based on total estimated Government requirements. This means that if more

B.3.8 GRAND TOTAL PRICE FOR BASE YEAR PLUS FOUR OPTION YEARS

Base Year Total: ____________________ PLN (GROSS)

First Option Year Total: ____________________ PLN (GROSS)

Second Option Year Total: ____________________ PLN (GROSS)

Third Option Year Total: ____________________ PLN (GROSS)

Fourth Option Year Total: ____________________ PLN (GROSS)

Grand Total Price for all Years: ____________________ PLN (GROSS)

MINIMUM AND MAXIMUM AMOUNTS

During the Base Year of the contract, and during the option years that might be exercised, the United States Government (USG) shall place orders totaling a minimum of $5,000.00. This reflects the contract minimum guarantee for each period of performance. The amount of all orders, for base and all option years shall not exceed $1,875,000. This reflects the contract maximum.

B.4 ORDERING - The Government shall issue task orders for ordering all services under this contract.

Task orders may be issued from the effective date of the contract until the end of the "Period of Performance." All task orders are subject to the terms and conditions of this contract. This contract shall take precedence in the event of conflict with any task order.

B.4.1 SELECTION OF AWARDEE FOR INDIVIDUAL TASK ORDERS

(a) If more than one contractor has received an award for these services, the following procedures shall govern regarding issuance of individual task orders. No work shall be performed without a task order being issued to the Contractor by the Contracting Officer.

(b) As the need for services arises, the Government will develop a price estimate.

If the estimate does not exceed US$10,000, the Government will follow the procedures in paragraph (c) below. If the estimate exceeds US$10,000, the Government will follow the procedures in paragraph (d) below.

(c) Orders not exceeding US$10,000 - The Government will select a contractor for issuance of the task order. This decision will be based on the Government's best interests, which may include factors such as estimated price; past performance record; need to meet contractual minimums; or desire to avoid exceeding task order limitations set forth in Section I, FAR 52.216-19, "Order Limitations".

(d) Orders exceeding US$10,000 - Unless one of the exceptions in paragraph (e) below applies, the Government will follow one of the following two scenarios:

(1) The Government will request each contractor to perform, AT NO COST TO THE GOVERNMENT, a pre-make-ready survey after which the contractor will present an estimate to the Government. Whether or not the contractor is selected for an individual task order, the Government shall not be liable for any claim from the Contractor for the costs of performing the pre-make-ready survey. Selection will be based on a combination of estimated price and past performance information to include as a minimum the accuracy of previous surveys; or

(2) If the Contracting Officer can establish which Contractor’s prices will result in the lowest price for the individual task order without requesting a pre-make-ready survey, the Government will make its award selection based upon the prices set forth in the contract and past performance information gained as a result of contractor performance under this contract.

(3) Regardless of whether the procedures in paragraph (1) or (2) above were followed, selection of contractors shall not be protestable to GAO under Subpart 33.1 of the Federal Acquisition Regulation, except on the grounds that the order increases the scope, period, or maximum value of the contract.

However, the Department of State does have an Acquisition Ombudsman who will review complaints by contractors to ensure that all contractors are afforded a fair opportunity to be considered for these task orders, pursuant to the procedures for award of task orders established herein.

(e) Exceptions to the procedures in paragraph (d) above:

(1) The agency need for the required services is of such urgency that providing such competitive opportunity would result in unacceptable delays;

(2) The order should be issued on a sole-source basis in the interest of economy and efficiency as a logical follow-on to an order already issued under the contract, provided that all awardees were given a fair opportunity to be considered for the original order; or

(3) It is necessary to place an order to satisfy a minimum guarantee.

B.4.2 SURVEY OF PROPERTY - Before performing work, the Contractor shall survey the property and verify the work required against the task, to determine if any discrepancies exist. The Contractor shall be responsible for any errors that might have been avoided by such a survey/review. The Contractor shall immediately report any discrepancies to the COR or the Contracting Officer and shall not begin work until such matters are resolved.

B.4.3 CONTENTS OF TASK ORDERS - The Contracting Officer shall issue task orders for make-ready services on an as-needed basis. See the sample task order at Section J, Exhibit 2. Task orders shall include:

(a) Date of order

(b) Contract number

(c) Order number

(d) Location of property

(e) Amount of work (square meters or linear meters)

(f) Point of contact for questions

B.4.4 COMPLETION DATE – The Contractor shall complete all services on individual housing units within ten (7) days upon receipt of a task order. The time period specified above shall not begin until the Contractor is afforded reasonable access to the work site. The time period specified above may be shortened if mutually agreed to by the contractor and the Government.

The completion date is fixed and may be extended only by a written modification signed by the Contracting Officer.

SECTION C - DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

C.1 INTRODUCTION

C.1.1 GENERAL - The American Embassy in Warsaw, Poland requires a make-ready service contractor to perform task orders on US Government owned and leased properties. The Contractor shall furnish managerial, administrative and direct operational personnel to accomplish all work as required.

C.1.2 ENGLISH SPEAKING REPRESENTATIVE - The Contractor shall designate an English speaking representative who shall supervise the Contractor's workforce and be the Contractor's liaison with the Government.

PERSONNEL - The Contractor shall be responsible for providing qualified technicians for each trade with relevant experience to perform make-ready services for task orders issued under this contract. Helper positions do not need to meet the experience requirement.

C.1.3 DEFINITIONS (see also FAR clause 52.202-1, Alt. 1 [APR 1994], cited in I.1)

Make-ready Services – Preparation of residential units for occupancy, including all items in this contract.

C.2 STANDARDS

C.2.1 APPLICABLE PAINTING STANDARDS AND PAINT

SPECIFICATIONS

C.2.1.1 LOCAL/INDUSTRY PAINTING STANDARDS

Painting and preparatory work shall be in accordance with the instructions given below.

In cases where local standards and those listed in this contract are in conflict, the stricter of the two shall apply.

C.2.1.2 PAINT SPECIFICATIONS

Paint used shall be in accordance with the following requirements:

(a) Ceilings – emulsion or acrylic flat interior paint, white color

(b) Walls: Emulsion or acrylic flat interior paint, white color or Acrylic flat paint, color off white “S 0505-Y10R” Fluger, Flutex 5 or equal with the following salient physical characteristics. When contractor has completed paint there should be no demarcation line.

a. Labeled with the European ECO label

b. Type: Acrylic paint

c. Specific gravity: 1,45 kg/litre

d. Gloss: matte

e. Solids: Weight%: 56 Vol.%: 36

f. Spreading rate: 7-9 m2 per l

g. Drying time at 20°C, 60 % RH: Dry to touch: 1h

h. Recoat interval: 2h

i. Fully cured: Several days

j. Washability: Class 2, according to EN 13300

k. Density: Water vapor permeability: Sd= 0.18m

l. equal to class 2, according to EN 7783-2

m. Dilution: Water

(c) Ceilings at bathrooms and kitchens – latex, white “latex white paint for bathrooms” (any brand of white latex paint for kitchen and bathrooms)

(d) Baseboards - semi-gloss acrylic paint (any brand of semi-gloss acrylic paint)

(e) Railings or windows bars – any kind of alkyd paint.

C.2.1.3 PREPARATION AND PROTECTION OF WORK AREA

Painting shall not disturb or damage any fixed property (including light fixtures, floors, carpets, or windows). The Contractor shall move, protect, and return such property to its original position.

The Contractor shall remove furnishings (such as furniture, rugs) first or protect them by protective covering. The Contractor shall also protect floors from soiling and paint spills. The Contractor shall not wash wooden floors under any circumstances. To protect floors (of all types) from damage, the Contractor shall use a suitable protective cover and provide ladders and scaffolding with clean rubber shoes or similar protection devices.

If the Contractor spills any paint, or in any way soils the floors, a specialist floor finishing company at the Contractor’s expense shall perform the clean up. After completion of the painting work, the Contractor shall return all furnishings to their original position, and clean the work area free of litter and debris.

C.2.1.4 TECHNICAL SPECIFICATIONS FOR PAINTING WORK

(a) INTERIOR AND EXTERIOR PAINTING

Paint surfaces as directed by the task order. Match paint to similar adjacent materials or surfaces.

(1) "Paint" includes coating systems materials, primers, emulsions, enamels, stains, sealers and fillers, and other applied materials whether used as prime, intermediate or finish coats.

(2) Product Data: The Contractor shall submit manufacturer's technical information, label analysis, and application instructions for each paint material proposed for use to the COR, prior to starting work. As an attachment, list each material and cross-reference specific coating and finish system and application. Identify each material by the manufacturer's catalog number and general classification.

(3) Single Source Responsibility: Provide primers and undercoat paint produced by the same manufacturer as the finish coats.

(4) Material Quality: Provide the manufacturer's best quality trade sale type paint material. Paint material containers not displaying manufacturer's product identification will not be acceptable.

(5) Deliver materials to the job site in manufacturer's original, unopened packages and containers bearing manufacturer's name and label with trade name and manufacturer's instructions.

(6) Store materials not in use in tightly covered containers in a well-ventilated area at a minimum ambient temperature of 45 degrees F (7 degrees C). Protect from freezing. Keep storage area neat and orderly. Remove oily rags and waste daily.

(7) Project Conditions: Do not apply paint when the relative humidity exceeds 85 percent, at temperatures less than 5 degrees F (3 degrees C) above the dew point, or to damp or wet surfaces. Apply paint only in temperatures in accordance with manufacturer's specifications.

(8) Examine substrates and conditions under which painting will be performed for compliance with requirements. Do not begin application until unsatisfactory conditions have been corrected.

(9) Preparation: Remove hardware and hardware accessories, plates, light fixtures, and items in place that are not to be painted, or provide protection such as taping prior to surface preparation and painting (taping includes windows, door jams, etc.).

(10) Clean and prepare surfaces to be painted following manufacturer's instructions before applying paint or surface treatments. Remove oil, dust, and direct, loose rust, mildew, peeling paint or other contamination to ensure good adhesion. In some cases, the Contractor may be requested to remove all existing coats of paint and sealers if prior paint application is showing signs of improper adhesion, such as peeling, or chipping. All surfaces must be clean and dry. Schedule cleaning and painting so dust and other contaminants will not fall on wet, newly painted surfaces.

(11) Notify the Contracting Officer or COR of problems anticipated for any minor preparatory work required, such as but not limited to, filling nail holes, cleaning surfaces to be painted, and priming any requisite areas. Plan preparatory work as most units in residential areas will have nail holes or areas that will need to be primed or sealed.

Replace all electrical switches and plugs with new covers after painting.

(12) Materials Preparation: Mix and prepare paint following manufacturer's directions.

(13) Application: Apply paint following manufacturer's directions. Use applicators and techniques best suited for substrate and type of material being applied. Do not paint over dirt, rust, scale, grease, moisture, scuffed surfaces, or conditions detrimental to formation of a durable paint film.

(i) Unless otherwise specified, the contractor is to use a high quality semi-gloss latex paint (containing no lead or mercury) for all kitchens, baths, laundry areas, doorframes, and window frames. A flat or satin flat latex base paint (containing no lead or mercury) is to be used in the remainder of the unit. The color to be used must be consistent with the balance of the room, which will normally be off-white. Contractor shall provide samples of the color of the type of material to be painted before actual paint date is scheduled.

(ii) On exterior surfaces, apply a high quality exterior grade latex base paint that matches as closely as possible to the existing color on the exterior of the property, or a color as otherwise specified by the COR. Before painting, scrape, sand, fill and prime the surface with a latex base primer. The Contractor should plan on extensive preparatory work before painting. Do not apply exterior paint in snow, rain, fog or mist; or when the relatively humidity exceeds 85 percent; or to damp or wet surfaces.

(iii) Provide finish coats that are compatible with primers used.

(iv) The number of coats and film thickness required is the same regardless of application method. Do not apply succeeding coats until previous coat has cured. Sand between applications where required to produce a smooth, even surface.

(v) Apply additional coats when undercoats or other conditions show through final coat, until paint film is of uniform finish, color, and appearance.

(14) Scheduling Painting: Apply first coat to surfaces that have been cleaned, pretreated or otherwise prepared for painting as soon as practicable, and before subsequent surface deterioration. Allow sufficient time between successive coats to permit proper drying. Do not re-coat until paint has dried.

(15) Minimum Coating Thickness: Apply materials at the manufacturer's recommended spreading rate. Provide total dry film thickness of the system as recommended by the manufacturer.

(16) Prime Coats: Before application of finish coats, apply a prime coat as recommended by the manufacturer to material required to be painted or finished, and has not been prime coated.

(17) Brush Application: Brush out and work brush coats into surfaces in an even film.

Eliminate cloudiness, spotting, laps, brush marks, runs, sags, ropiness, or other surface imperfections. Draw neat glass lines and color breaks.

(18) Apply primers and first coats by brush unless manufacturer's instructions permit use of mechanical applicators.

(19) Mechanical Applications: Use mechanical methods for paint application when permitted by manufacturer's recommendations, governing ordinances, and trade union regulations.

(20) Wherever spray application is used, apply each coat to provide the equivalent hiding of brush-applied coats. Do not double-back with spray equipment to build up film thickness of two coats in one pass, unless recommended by the manufacturer.

(21) Upon completion of painting, clean glass and paint-spattered surfaces. Remove spattered paint by washing, scraping or other methods, using care not to scratch or damage adjacent finished surfaces.

(22) Remove temporary protective wrappings after completion of painting operations.

(b) DRYWALL/PLASTER REPAIR

Patch defective drywall with a similar thickness and fire rated drywall. Joints must be taped in a manner so they are not readily visible. The patch must be textured with a texture consistent with the rest of the surface being patched. All nail heads must be set and spackled.

Joints must be taped and covered with a joint compound. Spackled nail heads and tape joints must be sanded smooth and all dust removed prior to paining.

(c) TEXTURE ONLY - WALLS

The Contractor shall prepare the wall by filling and sanding any small holes or cracks with a suitable "non-shrinking" material. After preparatory work, the Contractor shall furnish and apply a texture type material. If any other walls within that room are textured, the texture material shall closely match the texture of any other existing textured walls in that room.

(d) REMOVE WALL COVERING

By task order, remove the designated wall covering (such as wallpaper, cork, mirror, and tile). After removing the wall covering the area shall be cleaned and made ready for painting. The Contractor shall remove and properly dispose of the old wall covering.

(e) PLASTER

Repair any damaged interior or exterior plaster as directed by the COR. The plaster material shall be of a similar material that matches as closely as possible the existing plaster in texture and color.

(f) STUCCO

Repair any damaged stucco and remove any loose stucco before applying paint.

C.2.2 RESERVED

C.2.3 CARPET CLEANING STANDARDS

The Contractor shall clean designated carpets using professional equipment and industrial-grade cleaners. The Contractor shall remove excess liquid from carpets after cleaning to allow for the carpets to dry quickly.

The Contractor is responsible for any damage caused to carpets in the cleaning process and/or because of excess moisture left in carpets after cleaning.

Carpet cleaning shall not disturb or damage any fixed property (including light fixtures and baseboards). The Contractor shall protect or move and return such property to its original position.

The Contractor shall move and return furnishings (such as furniture, cabinets) to their original positions after completion of carpet cleaning. The Contractor shall clean the area and make it free of litter and debris.

C.2.4 JANITORIAL/CLEANING STANDARDS

The Contractor shall complete the following requirements and the checklist in Section J, Exhibit 4.

All cleaning shall use appropriate industrial-quality cleaning supplies

The following items and areas shall be cleaned

(a) GENERAL CLEANING:

(1) Sweep all floor areas including damp mop areas such as tile, linoleum, stone and parquet floors, staircases areas. Floors shall be free of dust, mud, sand, footprints, liquid spills, and other debris. All moveable items shall be tilted or moved to clean underneath. When completed, all areas shall have a uniform appearance with no streaks, smears, swirl marks, detergent residue, or any evidence of remaining dirt or standing water.

(2) Dust and clean all furniture and other items like mirrors, telephones, computers and CRT screens, lamps, transformers and other common things found at home. All furniture shall be free of dust, dirt, and sticky surfaces and areas. Furniture should be polished with suitable cleaners;

(3) Thoroughly vacuum and clean all upholstery furniture or shampoo them with proper equipment and detergent if specified.

(4) Vacuum all rugs and carpets, runners, and carpet protectors so that they are free from dust, dirt, mud, etc. When completed, the area shall be free of all litter, lint, loose soil and debris. Any moveable items shall be moved to vacuum underneath, and then replaced in the original position.

(5) Thoroughly clean all toilets and bathrooms including floors, walls, sinks, shower facilities, bathtubs, bidets, toilets, cabinets, towel racks, hangers, mirrors and other bathroom equipment using suitable non-abrasive cleaners and disinfectants. All surfaces shall be free of grime, soap scum, mold, and smudges.

(6) Thoroughly clean kitchens including floors, walls, sinks, countertops, and any kitchen equipment and appliances like refrigerators, freezers, gas and electric rangers, oven hoods including filters, microwaves, using suitable non-abrasive cleaners and disinfectants. All surfaces shall be free of grime, soap scum, mold, and smudges.

(7) Thoroughly clean garages, laundry and furnace rooms including floors walls, water distillers, washers and dryers including filters, outside surfaces of furnaces and water heaters and other equipment installed there;

(8) Thoroughly clean items permanently installed in the property like radiators, air-conditioners, ceiling fans, interior and exterior doors including frames, wall panels, closets including shelves, hangers, drawers and racks;

(9) Clean wooden, plastic, or metal garden furniture using suitable non-abrasive cleaners and disinfectants.

(10) Remove trash to designated area as directed by the COR, and keeping trash area in a reasonably clean condition.

(11) Sweep debris from walkways and driveways and hose clean them during appropriate climatic and water use conditions.

(12) Polish all brass surfaces including door and window handles, faucets and chrome finished equipment.

(13) Spot clean baseboards and walls.

(14) Spot wax and polish floors as needed.

(15) Clean windows, skylight (inside and outside), window sills, cornices, blinds, insect screens, shades, shutters and grills. When completed, window elements shall be free of smudges, lint, or streaks from the surfaces.

(16) Sweep and wash terraces and balconies including balustrades and railings to remove all accumulated dirt and debris.

(17) Shampoo the entire surface of carpets using suitable cleaners.

(18) Shampoo the entire surface of sofas, chairs and armchairs using suitable cleaners.

(19) Clean all chandeliers and light fixtures using appropriate methods to restore the original luster to the fixtures. When completed, the light fixtures shall be free from bugs, dirt, grime, dust, and marks. This will include ensuring that all crystal reflectors are individually washed.

(20) Clean fire places including empting of ash compartment, dusting and cleaning outside surfaces of fireplace, washing protective glass and fireplace tools using appropriate cleaners;

(21) Thoroughly clean internal and exterior stairs and railings;

(b) CLEANING AND SET-UP OF WELCOME KITS

The contractor shall clean and set-up welcome kits provided by the Government, and perform the following tasks:

(1) Clean kitchen utensils

(2) Laundering bed clothes and towels

(3) Ironing and folding bed clothes and towels

(4) Making the beds Spreading of kitchen utensils

(5) Set-up of kitchen utensils.

(c) CLEANING OF SETS OF FURNITURE FOR APARTMENTS (ESTIMATED QUANTITIES BELOW):

(1) Dust

a. Shelves 2ea

b. Drawer chest 4ea

c. Tables 1 ea

d. Wardrobes 2ea

e. China cabinets 1ea

f. Night tables 4ea

g. Desks 1 ea

h. Chairs 13 ea

(2) Vacuum

a. Sofa 2 ea

b. Armchairs 3 ea

c. Beds 2 ea

(3) Clean

a. Garden furniture (table 1 ea, chairs 4 ea)

b. Mirrors 2 ea

(d) CLEANING OF SETS OF FURNITURE FOR HOUSES (ESTIMATED QUANTITIES BELOW):

(1) Dust

a. Shelves 5 ea

b. Drawer chest 5 ea

c. Tables 2 ea

d. Wardrobes 4 ea

e. China cabinets 1 ea

f. Night tables 10 ea

g. Desks 3 ea

h. Chairs 19 ea

(2) Vacuum

a. Sofa 3 ea

b. Armchairs 5 ea

c. Beds 4 ea

(3) Clean

a. Garden furniture (table 1 ea, chairs 4 ea)

b. Mirrors 4 ea

C.2.5 RESERVED

C.2.6 RESERVED

C.2.7 RESERVED

C.2.8 REFINISHING FLOOR AND STAIRS

(a) The Contractor shall inspect all:

• wood cabinets, closets, doors, moldings, panels, fixtures, furniture pieces, stairways, including railings, balustrades, treads, risers and nosings, along with all doors in the residence. Also, inspect all toilet paper holders, soap trays, towel racks, shower curtain rods, toilet seats, medicine cabinets, venetian blind brackets, clothing rails, curtain rods, and any other like items.

(b) All necessary minor repairs shall be made to all items listed above, including:

• repairing, adjusting and/or replacing hinges, latches, closet rods, shelves, moldings and wood panels, cracks and chips, bathroom fixtures, curtain rods and venetian blinds, and caulking and staining repaired areas to match the color of the original wood.

The contractor shall perform the following carpentry services using the checklist in Section J, Exhibit 4.

(a) Scrape wooden railings

(b) Sand wooden steps

(c) Sand floor lacquered with use of two component lacquers

(d) Prime and lacquer wooden steps with water based lacquer

(e) Apply wood filling on parquet floors

(f) Buff parquet floors previously finished with water based lacquer

(g) Prime and lacquer parquet floor

(h) Strip old wax coats from parquet and wax parquet floors

C.2.9 RESERVED

C.2.10 GARDENING SERVICES

The Contractor shall perform the following gardening services using the checklist in Section J, Exhibit 4.

The Contractor shall:

(a) Clean trash and debris from all lawn, yard, and garden areas.

(b) Mow lawns, trim hedges, prune trees, and remove weeds to present a neat and orderly appearance to the areas.

(c) Inspect sprinkling and other water delivery systems to ensure proper operation, and make repairs as necessary.

(d) Water all plants and lawns when finished.

C.2.11 RESERVED

C.2.12 RESERVED

C.2.13 RESERVED

C.3 MAJOR REPAIRS

The Contractor shall immediately inform the COR or the Embassy Buildings Management Office of major safety problems and the need for major and/or specialized repairs to any part of the serviced area of the residential unit. The Contractor shall also inform the COR of a major problem in the residential unit in a system or area that is not being serviced as well. The Contractor shall be liable for the costs for any damage that occurs as a result of the Contractor’s negligence in its duty to inform the COR.