Main Service Disconnect Breaker Repair-Replacement SOO.pdf

Statement of Objectives

Main Service Disconnect Breaker

Repair/Replace Project

February 18, 2022

PURPOSE

The purpose of this project is to Repair/Replace the Main Service Disconnect Breaker in the

Federal Regional Center (FRC) building in Denton, TX. We are requesting quotes to accomplish this project.

SCOPE

The scope of this project is to repair/replace the main service disconnect breaker to avoid a life/safety issue. The Main Service Breaker feeding this facility, it seems to have a bad or dirty contactor motor which is preventing it to transfer back upon restore power. The contractor will be asked to troubleshoot the system to verify whether this can be repaired or needs to be replaced. This will include removal and disposition of old unit or parts and all associated cleanup. The Contractor shall provide all labor (Davis/ Bacon rates), materials, tools, equipment, and Personal Protective Equipment (PPE) to complete this work.

BACKGROUND

The Federal Regional Center (FRC) is an underground bunker-type facility built in the 1960’s during the cold war. The facility has a ground floor and two underground floors. The main service disconnect breaker is located on the patio on the south side of the FRC building.

EXISTING CONDITIONS

The existing work area is a concrete slab on the south side of the FRC building in an enclosed patio with a large gate for access. The current main service disconnect breaker is an Eaton

Cuttler-Hammer, max KV 15, main bus amps 1200 60 hrtz with the unit ID#72YF520.

PROJECT DESCRIPTION and OVERARCHING OBJECTIVES

The project consists of five main functional objectives: planning and preparation, removal of old equipment, installation, cleanup, and final review and inspection. The tasks below are some of

Draf t the minimum tasks required to complete the project. The Contractor shall provide a Performance

Work Statement to describe how they will approach the activities listed below. The government expects that a following deliverable schedule (or better) will be followed in delivering this SOO

– where completion dates extend beyond what is listed here, Contractor shall provide a brief explanation. The cumulative days mentioned below are business days, not calendar days. Any suggested revision to the below schedule must be submitted in writing in the Performance Work

Statement.

PLANNING and PREPARATION

• The Contractor shall coordinate with FEMA for a project plan and schedule

• The Contractor shall do a site visit to bid, prepare the drawings and schematics needed for the project.

DEMOLITION/REMOVAL

• The Contractor shall remove old parts from FRC.

• The Contractor shall remove electrical connections as required to repair/replace the main service disconnect breaker.

• The Contractor shall do all work to journeyman standards and manufacture specifications.

• The Contractor shall remove extra material, waste, and dispose of extra material off government property.

INSTALLATION/CONNECTIONS

• The Contractor shall install a new service disconnect breaker to code or rebuild the existing disconnect breaker.

• The Contractor shall install new equipment following best practices in the Electrical trades.

• The Contractor shall give a one-year warranty on parts and labor after final acceptance by the government.

CLEANUP

• The Contractor shall thoroughly clean the area daily, and properly dispose of all debris and surplus materials on FEMA grounds.

• The Contractor shall perform the final cleanup.

• The Contractor shall recycle waste from project and give report to COR.

FINAL REVIEW AND INSPECTION

• The Contractor and FEMA will do a joint inspection of the work, area, and the operation of the new equipment.

• The Contractor provides all required reports to FEMA

DELIVERABLE SCHEDULE

The government expects that a following deliverable schedule (or better) will be followed in delivering this Statement of Objectives. The cumulative days mentioned below are business days, not calendar days.

TASK DELIVERABLES EXPECTED

COMPLETION

TIMEFRAME

Planning and Preparation The plan shall include drawings and schematics.

Plans to detail how Contractor will manage health and safety of crew on site.

6 days

Demolition/Removal

Disconnect and removal of old service disconnect breaker or parts for and preparation for the repair/install of the service disconnect breaker

3 days

Installation

Repair/Installation and connection of new Main service Disconnect Breaker.

3 days

Cleanup

Old Disconnect Breaker and/or associated parts are removed from site. All connections are in place and area is free of hazards

1 day

Review and Inspection

Contractor provides associated reports: Recycled product report; construction debris disposition report; accident reporting (if applicable)

1 day

CONSTRAINTS

Schedule constraints

Need to schedule work to keep power on as much as possible during the normal work hours. It is possible to work weekends if the work needs to be done during that time.

PERIOD OF PERORMANCE

The period of performance for this task order will be 14 days from award for the base period. There are no option periods. The Contractor must begin work within five (5) days from award.

PLACE OF PERFORMANCE

The place of performance is:

FRC

800 N. Loop 288

Denton, TX 76209

GOVERNMENT FURNISHED EUIPMENT (GFE)/GOVERNMENT FURNISHED

INFORMATION

There is no GFE with this project.

CONTRACTOR STAFFING PLAN AND KEY PERSONNEL

Contractor will submit a name of key personnel and anyone who will work in the facility no later than five (5) days prior to commencing work. All personnel must be able to obtain a favorable adjudication from the Office of Chief Security Officer (OCSO) prior to commencing work.

Note: if a Contractor employee is found unsuitable by our Security, this does not excuse delays in the service because of lack of personnel. The list of key personnel needs to be submitted at least five (5) days prior to work commencing to ensure all personnel are cleared to work in our facility.

SAFETY

At a minimum, the Contractor shall ensure that:

• Site Supervisor will ensure that all equipment used during the project is in safe operating condition. All personnel on the job site will be given the appropriate safety equipment.

FEMA reserves the right to stop the work if any unsafe conditions are found.

• All electrical equipment such as drills, grinding, buffing machines and any extension cords must be properly grounded and be free from any defect in the insulation.

• Contractor and its sub-contractors will wear proper PPE while on the jobsite.

• Contractor and its sub-contractors will follow all current federal COVID guidelines in place at FEMA, Region 6.

MATERIALS, HAZARDOUS MATERIALS AND EQUIPMENT

• Special facilities, devices, equipment, clothing, and similar items used by the Contractor in the execution of work shall comply with the applicable regulations.

• The Contractor shall bring to the attention of the Project Officer/Contracting Officer

Representative any material suspected of being hazardous which he/she encounters during execution of the work. A determination will be made by the Project Officer/Contracting

Officer Representative as to whether the Contractor shall perform tests to determine if the material is hazardous. If the Project Officer/Contracting Officer Representative directs the

Contractor to perform tests, and/or if the material is found hazardous and additional protective measures are needed, a contract change may be required, subject to applicable provisions of this contract.

• The work covered under this contract includes handling High Voltage equipment.

SECURITY CHECKS AND ESCORTING

• All Contractor personnel are required to have a favorable adjudication from our Security

Office prior to entering the facility.

• While on FEMA property, all personnel must always be escorted. Any personnel found unescorted will be removed from the project immediately.

• Contractor personnel will check-in daily with Security Guards and will have a visitor’s badge. The visitor badge must be worn and displayed while in FEMA property.

PROJECT OFFICER

The project officer for this work:

Ray Hixon

Office 940-898-5346

Cell 202-258-1728 raymond.hixonjr@fema.dhs.gov

Alternate: Kelly Owens

940-898-5111 email: Kelly.owens@fema.dhs.gov

Draf t mailto:raymond.hixonjr@fema.dhs.gov mailto:Kelly.owens@fema.dhs.gov