Mail Transport SOW FY2027.pdf

- 1 -

Statement of Work for Mail Pickup Services at U.S. Government Publishing Office, Congressman Frank Evans Pueblo Distribution

Center

1. BACKGROUND:

The U.S. Government Publishing Office (GPO) established the Congressman Frank Evans Pueblo Distribution Center (PDC) in 1971 in Pueblo, Colorado. The PDC has supported the GPO’s mission to “Keep America Informed” by fulfilling customer orders for free federal publications.

The GPO PDC generates a significant volume of mail flats and parcels each workday in support of its customer fulfillment mission. Timely pickup and delivery of this mail are essential to ensure uninterrupted service to the public and sustained revenue from supported agencies.

2. OBJECTIVES:

The objective of this contract is to:

• Provide consistent, twice-weekly transportation services for outbound and inbound mail between the GPO PDC and the U.S. Postal Service’s Main Post Office in Pueblo, CO.

• Ensure responsiveness to additional pickup needs on short notice (24 hours).

• Support the uninterrupted fulfillment of government publication orders to the public.

3. SCOPES:

The Contractor shall provide recurring mail pickup and delivery services to support the operational needs of the U.S. Government Publishing Office (GPO), Congressman Frank Evans Pueblo Distribution Center (PDC). The scope of this contract includes the twice-weekly transportation of outbound mail to the United States Postal Service (USPS) Main Post Office in Pueblo, CO, and the inbound return of USPS equipment such as General-Purpose Containers (GPCs), pallets, and Bulk Mail Containers (BMCs) to the PDC.

The services will ensure uninterrupted handling and transfer of mail containers critical to fulfilling public publication orders. Additional pickups shall be accommodated with 24-hour advance notice, as directed by GPO warehouse manager or GPO Supervisory Facilities Specialist. All tasks will be performed during normal business hours and will involve use of contractor-furnished equipment appropriate for the volume and size of shipments.

This contract supports continued compliance with federal mail delivery standards and directly contributes to the GPO mission of disseminating government information to the public in a timely and efficient manner.

4. TASKS:

4.1 Task Areas

Task 4.1 – Outbound Mail Pickup and Delivery The Contractor shall pick up outbound mail from the GPO PDC (31451 United Ave., Pueblo, CO 81001) and deliver it to the Main Post Office (1022 Fortino Blvd., Pueblo, CO 81008). This shall occur:

- 2 -

• Every Wednesday and Friday (Unless Warehouse Manager or GPO Supervisory Facilities Specialist calls to cancel)

• The last business day of each month

• 1–2 additional times per month as notified by the Warehouse Manager (with 24-hour notice) Task 4.2 – Inbound Equipment Pickup and Return Delivery The Contractor shall, on the same scheduled days as Task 4.1, pick up postal containers (e.g., GPCs, pallets, BMCs) from the Main Post Office and deliver them to the GPO PDC (31451 United Ave.) or WHSE 3 (31700 Excellence Ave (West)., Pueblo, CO 81001) as needed.

Task 4.3 – Coordination and Documentation

• Coordinate additional pickups with the GPO Warehouse Manager or GPO Supervisory Facilities Specialist.

• Maintain a written or electronic delivery log for each pickup and drop-off, signed by both the sender and the recipient.

4.2 Project Milestones/Completion Dates

Task Number Work Milestone Projected Completion Date

4.1 Weekly scheduled mail pickups Every Wednesday and Friday (Oct 2026– Sep 2027)

4.1 End-of-month mail pickups Last business day of each month

4.2 Inbound equipment returns Coincides with each pickup

4.3 Monthly invoice and delivery log

submission 1st week of following month

5. DELIVERY:

Deliverable Description Quantity/Media Due Date

1 Mail Pickup and Delivery Log One per service day / PDF or hard copy

Ongoing (with each service)

Monthly Service Invoice

One per month / PDF or paper

Within 5 business days after end of month

Additional Pickup Response Confirmation (if requested)

Email or phone confirmation

Within 24 hours of request

All deliveries and pickups shall occur during normal GPO PDC operating hours: Monday– Friday, 7:00 a.m. – 2:00 p.m., excluding federal holidays.

6. GOVERNMENT-FURNISHED Property (GFP):

The Government will not furnish any property, materials, or equipment. The Contractor shall provide all necessary transportation equipment and tools for service execution.

7. SECURITY CONSIDERATIONS:

- 3 -

• No classified, sensitive, or secure materials are involved in the execution of this contract.

• Contractor personnel must possess valid identification and comply with entry protocols at

GPO facilities.

• Contractor access is limited to designated loading/unloading areas.

8.TRAVEL:

The Contractor will be required to travel locally between:

• GPO PDC: 31451 United Ave., Pueblo, CO 81001

• Pueblo Main Post Office: 1022 Fortino Blvd., Pueblo, CO 81008

• WHSE 3 (as needed): 31700 Excellence Ave (West)., Pueblo, CO 81001

No long-distance or overnight travel is required.

9. SPECIAL MATERIAL REQUIREMENTS:

The Contractor shall use transportation vehicles (e.g., box truck or straight truck) capable of carrying:

• Between 2 and 8 mail containers (48” x 42”)

• Standard General Purpose Containers (GPCs)

• Bulk Mail Containers (BMCs)

All materials must be properly secured and protected during transport.

10. OTHER UNIQUE REQUIREMENTS AND CONSIDERATIONS:

• The Contractor shall comply with the Service Contract Act of 1965 (MMAR Subpart 22.10).

• Interruptions in service may jeopardize public order fulfillment and agency revenue streams.

• Contractor must respond promptly to additional pickup requests with at least 24 hours’ notice.

11. PLACE OF PERFORMANCE:

All performance shall occur in Pueblo, Colorado:

• GPO Pueblo Distribution Center: 31451 United Ave., Pueblo, CO 81001

• Pueblo Main Post Office: 1022 Fortino Blvd., Pueblo, CO 81008

• Warehouse 3 (WHSE 3): 31700 Excellence Ave (West)., Pueblo, CO 81001 (as needed)

- 4 -

12. PERIOD OF PERFORMANCE:

The period of performance for this contract shall be:

• Start Date: October 1, 2026

• End Date: September 30, 2027

All tasks must be performed in accordance with the defined schedule unless changes are mutually agreed upon in writing.