Macon_Co_DHR_Lawn_Service_Specifications_FY2025__no_WR_.docx
DOCX document 16 KB Posted
- Attached to
- Macon County DHR Lawn Service
- Solicitation number
- SRC0000023977
- Issued by
- Macon County, Tuscaloosa City, Alabama
About this file
This document outlines the specifications for lawn service at the Macon County Department of Human Resources (DHR) office in Tuskegee, Alabama for fiscal year 2025 (October 1, 2024 - September 30, 2025). The scope of work includes grass cutting service not to exceed 20 cuts per fiscal year, with additional requirements such as weed eating, edging, removal of grass/weeds, leaf mulching, and trash/debris removal. Shrub/hedge trimming is limited to two times per year. A mandatory site visit is required, and quotes must be valid through October 31, 2024. The contract period is for one year, from October 1, 2024 to September 30, 2025.
Payment terms are net 30 days, invoiced in arrears after service completion. No invoices may be submitted or dated prior to service completion. The document does not mention any set-asides, incumbents, or funding sources and requirements.
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| File | Type | Posted |
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| Quick Quote Standard Boilerplate updated 8-9-24.pdf |
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Macon Co DHR Lawn Service Specifications FY2025 – (Oct. 1, 2024 – September 30, 2025) (no WR) Site Visit – Required – Quote shall not be accepted from vendors that do not attend site visit & sign the sign-in sheet after tour of facility/property. DHR County office shall turn in completed sign-in sheet to DHR General Services Purchasing Office.
Vendor shall perform all Lawn Service requirements per this specification:
Service to be performed weekdays, M-F, or weekends Quote response shall be valid through 10/31/2024 Price Quotes are for Fiscal Year 2025. Prices are firm and fix from date of valid quote through Sept 2025 PO period (October 01, 2024 – September 30, 2025 Address:
Macon Co DHR 404 North Main St Tuskegee, Alabama 36083 POC: Kawana Willis (334) 725-2137 Main line (334) 725-2100 Work scope:
Basic Lawn service includes the following:
Line 1: Grass Cutting Service
· Lawn Cutting not to exceed 20 cuts per each fiscal year, October 2024 – September 2025. Coordinate grass cutting schedule, and grass cut height with DHR County office POC.
· Grass cutting: (15 cuts in growing season)
· During Spring and Summer season’ cuttings 2-3 times per month may be required.
Following tasks shall be performed with each grass cutting.
· Weed Eating shrub bed areas down to ground, and clean cut around shrubs, not to damage shrubs. Remove all cuttings.
· Trim & spray around and below all fences, porches, and buildings.
· Edge grass line along the sidewalks, walkways, curbs, and parking lot.
· Remove grass/weeds out of sidewalks, walkways, curbing. Maintain clean appearance.
· Remove grass/weeds out of pavement/concrete growing inside the perimeter area of parking lot. Inside perimeter area of parking lot includes curbing/pavement/concrete/asphalt in the perimeter area of parking lot only.
· Blow grass clippings and or leaves from all sidewalks, parking lot, walkways, porches, under trees, and fence lines.
· Fine Mulch leaves & distribute on lawn. Fine mulching is required to minimize from packing of leaves in layers. Leaves not mulched shall be removed off property.
· Remove trash, debris from under trees and from property to ensure clean area.
· Unit price is cost per cut. Unit price per cutting must include service requirements listed above for lawn cutting.
· This Spec does not include replacing pine straw, nor spraying of the beds.
Line 2: Shrub/Hedge Trimmings: (For offices that have shrubs a price must be entered on this line)
· Shrub trimmings limited to two (2) times per year.
· Cuttings from shrubs must be removed from property with each trim service to ensure clear area.
· Service to be performed in Spring and Fall (1trim per season).
· Coordinate shape and length of trim with DHR Co office POC.
· Unit price is cost per each trim job. Unit price must include service requirements for trimming.
· PO period: (October 01, 2024 – September 30, 2025).
INVOICING: Payment terms shall be net 30 (thirty), paid in arrears after completion of service. No invoice will be submitted or dated prior to service completion.
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