MACKINAW (WLBB 240) ABB MAINT REQ.pdf

USCGC MACKINAW (WLBB 30)

SPECIFICATION FOR SUPPORT OF THE ABB PROPULSION SYSTEM AND ASSOCIATED

EQUIPMENT

FY 2021 - FY 2025

Developed By: Arthur J. McCrohan

(Rev-0, 20 December 2019)

USCGC MACKINAW (WLBB-240) ABB REQ FY21- FY25

ii (Rev-0)

TABLE OF CONTENTS

Revisions Record ...................................................................................................................................................... iii Consolidated List of References ............................................................................................................................... iv Consolidated List of Government-furnished Property ............................................................................................. vi Consolidated List of Critical Inspection Items ........................................................................................................ vii Principal Characteristics ......................................................................................................................................... viii General Requirements WORK ITEM 1: Annual Groom, Perform WORK ITEM 2: Configuration Management for ABB Propulsion System, Perform WORK ITEM 3: Technical Support, Perform iii (Rev-0)

REVISIONS RECORD

This page is used to record specification revisions, which may have occurred subsequent to a Revision 0 (Rev-0) package. Information listed is intended to provide contractors and field unit personnel a means to ensure all the current specification revision pages are present when reviewing or utilizing this specification package.

DATE REV# WORK

ITEM#

CHANGES MADE

NOTE : All work item and paragraph numbers listed above for a given revision correspond to same numbers in the previous revision. This revised specification is self-contained with all of the above listed changes incorporated.

iv (Rev-0)

CONSOLIDATED LIST OF REFERENCES

The below-listed documents form a part of this specification to the extent specified herein. Approval/publication dates or revision dates/numbers are also identified, to ensure that same document versions are used at time of specification writing and during contract execution.

All Coast Guard drawings, technical publications, and standard specifications will be provided to contractors by the Coast Guard at an appropriate time, or upon request, free of charge. Other Government documents may be accessed – free of charge – as follows:

MIL/DOD/CID Specifications: http://www.assistdocs.com/search/search_basic.cfm

Commandant Instruction Manuals: http://www.uscg.mil/directives/default.asp

Public Laws, Code of Federal Regulations, U.S Codes, and other Federal Government laws:: www.gpoaccess.gov

The Government is aware of the following internet web links where contractors may procure commercial specifications:

American Welding Society (AWS): http://www.awspubs.com/index.php

ANSI, ASTM, IEEEE, NFPA, ASME, SAE Standards: http://www.techstreet.com/

NFPA: http://www.nfpa.org

SSPC Standards and pictorial guides: http://shopping.netsuite.com/sspcmarketplace

COAST GUARD DRAWINGS

None

COAST GUARD PUBLICATIONS

Coast Guard Commandant Instruction (COMDTINST) M9085.1 (series), Naval Engineering Computer Aided Design Standards

Coast Guard Technical Publication (TP) 3729, Jan 2009, Azipod Propulsion and Steering System

Coast Guard Technical Publication (TP) 3730, Apr 2007, Azipod Propulsion and Steering System

Coast Guard Technical Publication (TP) 3731, Apr 2007, Azipod Propulsion and Steering Systems

Surface Forces Logistics Center Standard Specification 0000 (SFLC Std Spec 0000), 2014, General Requirements

Surface Forces Logistics Center Standard Specification 0740 (SFLC Std Spec 0740), 2014, Welding and Allied Processes

Surface Forces Logistics Center Standard Specification 6310 (SFLC Std Spec 6310), 2014, Requirements for Preservation of Ship Structures

OTHER REFERENCES

ABB OY, Marine and Turbocharging, Maintenance Program for USCG MACKINAW – Azipod VI Model, v.20.2.2014

Code of Federal Regulations (CFR) Title 33 CFR, Jul 2010, Navigation and Navigable Waters

Code of Federal Regulations (CFR) Title 40, Chapter I, 2008, Environmental Protection Agency v (Rev-0)

Code of Federal Regulations (CFR) Title 49, Chapter I, 2008, Pipeline and Hazardous Materials Safety Administration, Department Of Transportation

NAVSEA Technical Publication T9074-AD-GIB-010/1688, (TP 1688), May 1997, Requirements for Fabrication, Welding, and Inspection of Submarine Structure vi (Rev-0)

CONSOLIDATED LIST OF GOVERNMENT-FURNISHED PROPERTY

The following is a list of property, which the Government will furnish. This list supersedes any other material obligations indicated or implied by referenced drawings.

This section is not applicable to this package.

vii (Rev-0)

CONSOLIDATED LIST OF CRITICAL INSPECTION ITEMS

The following is a list of work items, which contain Critical Inspection reports, which the Contractor must complete within the first 25% of the availability contract period (see SFLC Std Spec 0000_STD, paragraph

3.2.6.5 (Inspection report particulars)):

Work Item

Title viii (Rev-0)

PC_240_WLBB_1011

PRINCIPAL CHARACTERISTICS

240' WLBB (30 CGC MACKINAW)

PHYSICAL CHARACTERISTICS

Length Overall 240’ 0” Depth (main deck at side to baseline) 24' 0" Maximum Beam 58’ 0” Height of Highest Projection (above DWL) 95' 6" Full Load Draft 16’ 0” Full Load Displacement (Icebreaking) 3426.73 LT Freshwater Shore Tie Voltage Requirements 1,200 Amp total

3EA 400A 450VAC 3PH

Ungrounded forward/aft stations

HULL CHARACTERISTICS

Frame Spacing FR 19-25 = 19"

FR 33-39 = 21"

ALL Else = 20"

MACHINERY CHARACTERISTICS

Number of Propellers 2 Number of Blades per Propeller 4

Diameter of Propeller 10.25' Pitch 96.98" Revolutions per Minute (RPM) 226 rated 270 max Shafting/Propulsion System Azipod

TANK CAPACITIES

Diesel Oil 115,538 gallons Fresh Water Capacity 27,948 gallons Hydraulic Oil Capacity 696 gallons Lube Oil Storage 1,159 gallons Grey Water Tank 27, 080 gallons

Sewage Holding Tank 5,313 gallons

1 (Rev-0)

0000 _1212_FLT

REC_0000_FLT_ Commercial Project @ CG Facility (1212)

00000_ IDIQ_ABB Support_MWC_1212_30

General Requirements

1. SCOPE

1.1 Intent. This standard specification invokes general requirements while conducting tasks specified in this performance work statement (PWS).

2. REFERENCES

COAST GUARD DRAWINGS

None.

COAST GUARD PUBLICATIONS

Surface Forces Logistics Center Standard Specification 0000 (SFLC Std Spec 0000), 2014, General Requirements

Surface Forces Logistics Center Standard Specification 0740 (SFLC Std Spec 0740), 2014, Welding and Allied Processes

Surface Forces Logistics Center Standard Specification 6310 (SFLC Std Spec 6310), 2014, Preserve Ship Structures

OTHER REFERENCES

Code of Federal Regulations (CFR) Title 33 CFR, 2008, Navigation and Navigable Waters

Code of Federal Regulations (CFR) Title 40, Chapter I, 2008, Environmental Protection Agency

Code of Federal Regulations (CFR) Title 49, Chapter I, 2008, Pipeline and Hazardous Materials Safety Administration, Department Of Transportation

The Society for Protective Coatings (SSPC)/NACE International (NACE), Joint Surface Preparation Standard SSPC-SP 10/NACE No.2, 2007, Near-White Blast Cleaning

The Society for Protective Coatings (SSPC) Surface Preparation Specification No.11 (SSPC-SP 11), 2004, Power Tool Cleaning to Bare Metal

3. REQUIREMENTS

3.1 General. The Contractor shall conform to all requirements specified in SFLC Std Spec 0000 and in this item, as applicable, during the performance of this availability.

2 (Rev-0)

NOTE

The requirements of paragraph 3.1 (General) applies to all work under the scope of this contract, whether explicitly stated in work items or not, and also to all other work subsequently authorized by changes, modifications, or extensions to the contract.

3.2 Contractor-provided fire watch personnel. The Contractor shall provide fire watch personnel and equipment.

3.3 Welding and brazing requirements. The Contractor shall perform all welding and allied processes, and NDI in accordance with SFLC Std Spec 0740.

3.4 HW disposal. The Contractor shall be responsible for all hazardous wastes generated by work under this contract. Label and package all hazardous wastes in 49 CFR-approved containers, and in accordance with all other applicable Federal, state, and local laws and regulations. In addition, comply with applicable parts of 40 CFR 262, applicable to handling of hazardous wastes.

3.4.1 Along with the Government, the Contractor shall be contractually considered the co-generator of all hazardous wastes; be aware that the Government will make available its facility’s EPA Generator Identification (ID) Number for manifesting of hazardous wastes.

3.4.2 The Contractor shall identify, arrange, and be responsible for the turnover of all hazardous wastes, within the confines of the Coast Guard shore facility, to the facility’s HM/HW Coordinator. Notify the ship’s HW Coordinator prior to any transfers of HW from ship to shore.

3.4.3 The Contractor shall prepare a manifest of hazardous waste to be reviewed and signed by the HM/HW Coordinator. Contact the HM/HW Coordinator for turnover of any hazardous waste; in addition, notify the COR in writing 24 hours prior to any waste removals, and ensure that waste removals are conducted during normal business hours (0800-1600) on Monday through Friday (excluding holidays).

3.4.4 The Contractor shall be aware of the following:

3.4.4.1 No Contractor or Subcontractor shall have the authority to sign a Hazardous Waste Manifest using the Coast Guard facility’s EPA Generator ID Number or remove contract generated hazardous waste from the Coast Guard facility without COR or KO-approval.

3.4.4.2 Local environmental regulations at the Government facilities may be more stringent than in many jurisdictions. As with all environmental regulations, it is the Contractor's responsibility to research, prepare for, and comply with local and state regulations.

3.4.4.3 Coast Guard facilities do not have Facilities Response Plans (see 33 CFR 154 Subpart F). It is the Contractor’s responsibility to furnish the Facility Response Plan (FRP) when required for over-the-water liquids transfers to and from vessels. This requirement is applicable to transfers to/from vessels with an oil/fuel capacity of 250 barrels or more.

3.5 Scope of work.

3.5.1 Work. The Contractor shall provide all personnel, labor, materials, parts, tools, test equipment, test fittings, supplies, consumables, and equipment required to maintain and support ABB Propulsion System and associated equipment as defined in this PWS.

3 (Rev-0)

Coast Guard personnel will operate all shipboard machinery and equipment, perform electrical tag-outs in support of maintenance, and be available to advise on rigging safety procedures as necessary. All other labor associated with maintenance tasks (i.e. rigging, parts delivery, repairs, etc) shall be provided by the Contractor.

3.5.2 Travel. The Contractor shall provide all travel to support tasks onboard the vessel at the vessel’s homeport (Cheboygan, MI).

3.5.3 Parts. The Contractor shall use only new, Original Equipment Manufacturer (OEM)-approved parts for accomplishments of tasks.

3.6 Contractor qualifications. The Contractor shall provide qualified personnel to perform all contract work and services within specified time frames. Qualification requirements are as follows:

3.6.1 Tech Rep. The Contractor shall provide the services of a certified Tech Rep, who is familiar with the ABB Propulsion System, to accomplish the following tasks – on site:

Provide manufacturer's proprietary information, software, and tools pertinent to the equipment/system.

Assist with proper repair methods, and ensure compliance with manufacturer's procedures and standards during disassembly, inspection, repair, modification, calibration, and reassembly of the equipment/system.

Provide genuine, OEM-approved parts

3.6.1.1 Ensure that the Tech Rep is a Certified Representative of ABB Marine Oy.

3.6.1.2 Tech Rep should be knowledgeable and competent with performance of mechanical and electrical tasks / troubleshooting for the ABB Propulsion System and support equipment.

3.6.2 Contractor’s personnel in training. The Contractor may not use trainees to perform any of the required services unless each trainee performs all work under the close supervision of a technical representative. At least a (1:1) technical representative to trainee ratio shall be strictly maintained. The full cost associated with trainee efforts shall be funded by the Contractor and shall not be charged to this contract.

3.6.3 Employee identification and access. At least seventy two (72) hours prior to each ship visit to perform work under this contract, the Contractor shall submit a list of all employees who shall be performing that work to the COR. In the case of a ship visit as a result of a casualty, the list of all employees who will be performing the work shall be submitted within 8 hours after the ship visit is authorized by the KO. To gain access to the ship or other Government facilities to perform any work under this contract, each Contractor employee shall carry a picture identification card furnished by the Contractor, or other servicing agent authorized by the Contractor/Manufacturer. The employee shall prominently display this card on their person in the chest area at all times when on any Government facility, except when actively engaged in labor wherein the card might get caught in tools or operating machinery and represent a hazard to the employee.

3.6.4 Security clearances. No special security clearances are normally required to perform any work under this PWS. The Contractor shall supply a list of all employees who may be required to perform work under this PWS and periodically update that list. Prior to each ship visit to perform work under this PWS, the Contractor shall

4 (Rev-0) submit information on visiting employees. Should the cutter be berthed at a Department of Defense or foreign government military facility, the KO will provide instructions on the method by which the cutter crew will assist the Contractor’s representatives in meeting facility access requirements at the time the Contractor is tasked.

3.6.5 Government facility regulations. The Contractor shall observe and comply with all USCGC MACKINAW (WLBB-30) and Homeport Facility policy/instructions that might affect work performance under this PWS. A copy will be provided to the contractor after contract award.

3.7 Touch-up preservation, general. The Contractor shall prepare and coat all new and disturbed exterior and interior surfaces to match existing adjacent surfaces in accordance with SFLC Std Spec 6310.

3.8 Protective measures. The Contractor shall furnish and install suitable covering to seal off and protect all non-affected surfaces/equipment and spaces in the vicinity of the work area against contamination during the performance of work. Upon completion of work, remove protective material and inspect for the presence of contamination. Clean all equipment and spaces, contaminated due to improper protection, to original condition of cleanliness.

4. NOTES

This section is not applicable to this work item.

5 (Rev-0)

23500_MWC_1212_240

IDIQ_240_Annual Groom_ABB Support

WORK ITEM 1: Annual Groom, Perform

1. SCOPE

1.1 Intent. This work item describes the requirements for the Contractor to provide annual support and service (groom) for the ABB Propulsion System and associated equipment.

1.2 Government-furnished property.

None.

2. REFERENCES

COAST GUARD DRAWINGS

None.

COAST GUARD PUBLICATIONS

Coast Guard Technical Publication (TP) 3729, Jan 2009, Azipod Propulsion and Steering System

Coast Guard Technical Publication (TP) 3730, Apr 2007, Azipod Propulsion and Steering System

Coast Guard Technical Publication (TP) 3731, Apr 2007, Azipod Propulsion and Steering Systems

OTHER REFERENCES

ABB OY, Marine and Turbocharging, Maintenance Program for USCG MACKINAW – Azipod VI Model, v.20.2.2014

3. REQUIREMENTS

3.1 General.

3.1.1 CIR.

None.

3.1.2 Tech Rep.

Refer to “General Requirements”.

6 (Rev-0)

3.1.3 Protective measures.

Refer to “General Requirements”.

3.1.4 Interferences.

None.

3.2 Applicable machinery & equipment. The Contractor shall to provide annual support and service (groom) for the ABB Propulsion System and associated equipment including, but not limited to, the associated equipment/components listed below.

TABLE 1 – APPLICABLE MACHINERY & EQUIPMENT (SHIP)

EQUIPMENT / COMPONENTS QTY

Propulsion Transformers 2 Pre-Magnetization Units 2 Propulsion Drives – Variable Frequency Drives, Azipod 2 Azipod Units 2 Azipod’s Hydraulic Power Units (HPU) 6 Propulsion Control Stations (Bridge and ECC) 2 ABB remote Diagnostic Computer 2 System Components --- Automation hardware and software, including AIUs (2) ,PCUs (2), computers (2), and displays (2)

3.3 Annual groom.

3.3.1 System groom support. The Contractor shall perform an annual groom of the ABB Propulsion System and associated equipment, with an option for more than one if required (when ordered by the Contracting Officer). Annual grooms shall include the following:

Validate the system is operating within the manufacturer’s specifications.

Ensure the proper communication and interoperability of the system components.

Repair, renew, adjust, calibrate, and test of improperly functioning system components as required.

Perform planned maintenance tasks for system components. Planned maintenance tasks are those recommended by the system component manufacturers and approved by the Coast Guard.

Prepare pre groom survey.

Participate in dockside performance test, evaluation, and validation.

Participate in underway performance test, evaluation, and validation.

3.3.2 Recurring maintenance tasks. The Contractor shall accomplish the following recurring maintenance tasks in accordance with ABB OY, Marine and Turbocharging “Maintenance Program for USCG MACKINAW – Azipod VI Model”, as identified in Table 2.

7 (Rev-0)

Tasks identified below shall be accomplished for both Azipod units.

TABLE 2 – RECURRING MAINTENANCE TASKS

# PORT DRIVE COMPONENT QTY TASK DESCRIPTION

1 WCC Water filter 1 Renew during even years (2016, 2018…) 2 WCC Deionizer cartridge 1 Renew during even years (2016, 2018…)

# STBD DRIVE COMPONENT QTY TASK DESCRIPTION

1 WCC Water filter 1 Renew during odd years (2015, 2017…) 2 WCC Deionizer cartridge 1 Renew during odd years (2015, 2017…)

PORT AZIPOD

MODULE

COMPONENT

QTY

TASK DESCRIPTION

1 Propeller Bearing Breather unit 1 Renew 2 Thrust Bearing Breather unit 1 Renew 3 HPU Main Tank Breather unit 1 Renew

STBD AZIPOD

MODULE

COMPONENT

QTY

TASK DESCRIPTION

1 Propeller Bearing Breather unit 1 Renew 2 Thrust Bearing Breather unit 1 Renew 3 HPU Main Tank Breather unit 1 Renew

3.3.3 Optional maintenance tasks. The Contractor shall accomplish optional maintenance tasks in accordance with ABB OY, Marine and Turbocharging “Maintenance Program for USCG MACKINAW – Azipod VI Model”, as defined during the Pre-Groom Survey. Optional maintenance tasks may include, but not limited to, the tasks identified in Table 3.

NOTE

Tasks identified in below shall be accomplished for designated Azipod units.

TABLE 3 – OPTIONAL MAINTENANCE TASKS

# PORT AIU COMPONENT QTY TASK DESCRIPTION

1 PLC Battery 1 Renew 2 PLC CF Card 1 Renew

# STBD AIU COMPONENT QTY TASK DESCRIPTION

1 PLC Battery 1 Renew 2 PLC CF Card 1 Renew

# PORT PCU COMPONENT QTY TASK DESCRIPTION

1 PLC Battery 1 Renew 2 PLC CF Card 1 Renew

# STBD PCU COMPONENT QTY TASK DESCRIPTION

1 PLC Battery 1 Renew 2 PLC CF Card 1 Renew

8 (Rev-0)

3.4 Work coordination.

3.4.1 Scheduling. The Government will provide advance notification to the Contractor of a pending groom order or notification of intent to order a groom at least (90) days prior to scheduling a shipboard equipment groom and/or shore-side spares inspection and maintenance visit. The period that the vessel will be available for the annual groom will be a four (4) week period. All contractors will be required to schedule their work during this period which will be finalized during the Grooms Meeting as required in paragraph 3.4.5 of this PWS. The Contracting Officer will order the groom/maintenance visit, in writing, at least (30) days in advance. Contractor shall acknowledge, in writing, the groom order within (10) business days of receipt of the order. Each groom shall normally be performed underway in the vicinity of the homeport, at the ship’s homeport pier, and/or location designated by the Contracting Officer. If the groom must be performed elsewhere, the Government reimburses the Contractor for the travel cost differential from the ship’s homeport or from the nearest Contractor service port (whichever is less).

Each inspection and maintenance visit for shore side spares shall be performed at the equipment site.

Work performed during each equipment groom/maintenance visit shall be completed within the period identified in the pre groom survey.

TABLE 5 – SCHEDULING TIMELINE

DAYS BEFORE

GROOM

ACTION

135 Days KO/COR notifies EO of when the groom process starts. Contractor provides Pre- Groom Survey Performance Test Plan to the COR. Cutter has 60 days to submit results of the Pre-Groom Survey to the KO/COR, who will forward to the Contractor.

90 Days CG provides initial notification of pending system groom date to the Contractor.

75 Days Cutter submits results of the Pre-Groom Survey to the KO/COR, who will forward to the Contractor 60 Days Contractor provides Groom Performance Test (Dockside and Underway) Plan based on the Pre-Groom Survey 30 Days KO orders Groom/Maintenance Visit 20 Days Contractor will acknowledge order within 10 days of receipt (NLT 20 days to Groom)

3.4.2 Pre Groom Survey Performance Test Plan. The Contractor shall develop and submit a system Pre- Groom Survey Performance Test Plan which details the pre-operation tests (dockside and/or underway) and any other additional system data documentation required by the Contractor for the system groom.

Ship’s crew will execute the Pre-Groom Survey prior to the execution of the ship’s equipment groom.

This test will be performed under standard conditions and load, and results will be provided to the Contractor, approximately (75) days prior to groom. The Coast Guard reserves the right to have the contractor conduct the Pre-Groom Surveys.

3.4.3 Pre Groom Survey. The Contractor shall submit the detailed Pre-Groom survey to the KO for review 60 days after the contract award. Pre-Groom survey shall include a detailed checklist that can be completed by Coast Guard personnel when the Pre-Groom survey is being conducted by Coast Guard personnel. Prior to each groom, the Contractor shall analyze all system performance problems and failure data reports for problems that occurred after the previous groom. The contractor shall also review all outstanding engineering change proposals (ECPs) previously submitted for the system. Based on these equipment considerations and any other Contractor concerns, the Contractor shall prepare and submit a Pre-Groom Test and Performance Plan Pre-Groom survey of all recommended maintenance and test plan delineating all tests to be performed on core system components; test procedures and pass/fail criteria to

9 (Rev-0) be performed during the groom. The survey shall include a projected list of the parts to be expended in support of the groom. The Pre-Groom Survey shall include, but are not limited to the following:

System Core Components & System Functions.

Identify any parts that are needed for the groom.

3.4.3.1 The Pre-Groom survey documents shall be divided into two separate sections for planning and execution purposes as follows:

Azipod Drive components.

Azipod components.

3.4.4 Authorization of additional work. The Contractor shall provide within their Pre-Groom Survey, Condition Found Reports (CFRs) of additional tasking that may be required that falls outside of their stated groom package. Submit CFR within 24 hours of discovery. For additional tasking described in the pre-groom survey, the Contractor shall provide a separate priced proposal describing the tasking, required labor, and associated costs. This separate price proposal may or may not be accepted by the Government, negotiated and executed at time of groom.

3.4.5 Groom Meeting. The system groom for the CGC MACKINAW integrates the MPCMS, IBS, propulsion and non-propulsion system, switchgear and distribution system, and the main propulsion/auxiliary diesel engines and generators system grooms. Directly before the integrated groom, a coordination meeting will be held. Directly after the Groom, a lessons-learned meeting will be held dockside for all Contractors involved in annual groom maintenance systems for USCGC MACKINAW (WLBB-30). The Contractor shall identify any test which required coordination with other integrated system groom Contractors. Additional meetings shall be held at the direction of the KO. If additional meetings are required the contractor will be authorized additional travel cost.

3.4.6 Conduct Of Groom/Maintenance Visit. During each groom/maintenance visit, the Contractor shall test and validate component performance, as required by the pre-groom survey. For such testing, Coast Guard personnel will operate cutter equipment under the guidance of the Contractor. Though the Contractor is responsible for all equipment adjustments and calibrations during the groom/maintenance visit, the Contractor shall actively engage Coast Guard personnel in these adjustments/calibrations for their familiarization benefit. If disagreement arises over the extent of Government participation in the groom, the Contractor shall immediately notify the KO and request resolution.

3.4.7 Dockside Performance Test Plan. The Contractor shall develop and submit a System Performance Test Plan which details the pre-operation tests (dockside and/or underway) and any other additional system data documentation required by the Contractor for the system groom. Ship’s crew will execute an underway Performance Test as developed by the Contractor prior to the execution of the ship’s equipment groom. This test will be performed under standard conditions and load, and results will be provided to the Contractor, approximately (75) days prior to the groom. Though the Contractor is responsible for all equipment adjustments and calibrations during the test, the Contractor shall actively engage Coast Guard personnel in these adjustments/calibrations for their familiarization benefit.

3.4.8 Post Groom Underway Performance Test Plan. The Contractor shall provide to the KO their dockside performance test plan 60 days after contract award. The Contractor shall participate in post groom underway performance test. The Contractor shall test and validate component performance, insuring the proper interoperability of the System. Though the Contractor is responsible for all equipment

10 (Rev-0) adjustments and calibrations during the test, the Contractor shall actively engage Coast Guard personnel in these adjustments/calibrations for their familiarization benefit.

3.4.9 Condition Found Reports (CFR). The Contractor shall submit CFR in portable document format (pdf) to the COR of any discrepancies found during performance of this contract within 24 hours of discovery. Action shall be taken on all CFR’s prior to completion of the groom.

3.4.10 Post Groom/Maintenance Reports. The Contractor shall provide to the KO their dockside performance test plan 60 days after contract award. Upon completion of each groom/maintenance/on-site technical visit, the Contractor shall give an out-briefing to the EO and COR. Then the Contractor shall prepare and submit a written report of the groom/maintenance work performed and the post-groom/maintenance equipment condition. The Contractor shall provide a final groom report to the KO/COR, to be forwarded to the EO, and submit within (30) days after completion of the groom. The EO will provide any comments on the Contractor’s work or report comments separately, as required by the COR.

3.4.11 Written reports. The Contractor shall provide all written reports in electronic format with read/write capability using applications that are compatible with Coast Guard Standard Workstation III (Windows Vista, Microsoft Office, and Adobe Acrobat applications).

11 (Rev-0)

IDIQ_240_ConfigMgmt_ABB Support

WORK ITEM 2: Configuration Management for ABB Propulsion System, Perform

1. SCOPE

1.1 Intent. This work item describes the configuration management requirements for the Contractor to perform configuration management services for the ABB Propulsion System and associated equipment.

1.2 Government-furnished property.

None.

2. REFERENCES

COAST GUARD DRAWINGS

None.

COAST GUARD PUBLICATIONS

Coast Guard Commandant Instruction (COMDTINST) M9085.1 (series), Naval Engineering Computer Aided Design Standards

OTHER REFERENCES

None.

3. REQUIREMENTS

3.1 General.

3.1.1 CIR. The Contractor shall submit a CIR for the inspections listed in the following paragraph(s):

None.

3.1.2 Tech Rep.

Refer to “General Requirements”.

3.1.3 Protective measures.

Not applicable.

12 (Rev-0)

3.1.4 Interferences.

3.2 Applicable machinery & equipment. The Contractor shall perform configuration management for the Azipod Propulsion System and associated equipment/components listed below.

TABLE 1 – APPLICABLE MACHINERY & EQUIPMENT (SHIP)

EQUIPMENT / COMPONENTS QTY

Propulsion Transformers 2 Pre-Magnetization Units 2 Propulsion Drives – Variable Frequency Drives, Azipod 2 Azipod Units 2 Azipod’s Hydraulic Power Units (HPU) 6 Propulsion Control Stations (Bridge and ECC) 2 ABB remote Diagnostic Computer 2 System Components --- Automation hardware and software, including AIUs (2) ,PCUs (2), computers (2), and displays (2)

3.3 Configuration management support requirements. The Contractor shall perform configuration management for the deck machinery as described below.

3.3.1 Quarterly Configuration Management Report. The Contractor shall submit to the Contracting Officer (KO) and the Contracting Officer’s Representative (COR) a report of recommended changes to software, hardware, components, equipment, documents, drawings, etc that effect the baseline configuration no later than 15 days after the end of each fiscal year quarter. Actual requests for Configuration Changes will be based on the Engineering Change Proposal (ECP) process addressed in paragraphs 3.3.3 and 3.3.4 of this work item. The Configuration Management Report shall be submitted quarterly, regardless of whether any configuration changes existed for the quarter. In the event there are no changes, a report shall be submitted attesting to the fact.

3.3.1.1 Changes to the baseline are categorized in the following priority:

Priority 1 - Changes as a result of CASREPs/casualties or Technical publication/drawing changes. Where priority one changes are identified, the Contractor will have been authorized to submit an Engineering Change Proposal as a deliverable, if applicable, through the Task Order at the time of the CASREP response, to identify and capture the baseline configuration changes. The results shall be then reflected in the Configuration Management Report for the resultant quarter.

Priority 2 – These are non-casualty changes such as obsolete component changes or Technical publication/drawing changes, etc.

Priority 3 – These are changes as a result of nomenclature, part number changes, or Technical publication/drawing changes. Priority 2 and 3 changes will be authorized by a task order when the USCG determines that the changes need to be made. Priority 3 changes will generally be collected and updated annually.

13 (Rev-0)

3.3.2 Urgent Service Bulletins. The Contractor shall provide urgent service bulletins of conditions which impact the system upon issuance to the COR and KO. All changes shall be identified in the quarter report in the quarter in which they have occurred.

3.3.3 Hardware Configuration Management. The Contractor shall manage the hardware configuration of the System. The Government will provide copies of the master system technical manuals and Coast Guard drawings for the equipment listed in Section 3.2 to the Contractor, no later than (90) days after contract award. The Contractor shall maintain these baseline configuration documents up to date with installed configuration changes. The master manuals and drawings will be held at the Coast Guard Surface Forces Logistics Center, Baltimore, MD. The Contractor shall develop, implement, and maintain a Configuration Management Plan to manage system hardware configuration. Configuration management responsibilities shall include the following.

3.3.3.1 Product Improvements/Contractor Generated Upgrades/Component Replacements. The Contractor shall track the availability of component improvements in the form of manufacturer upgrades and replacements. As upgrades or new features become available, the Contractor shall advise the Government of the improvement, its benefits, cost, impact of not upgrading, and the effects on Government storeroom items. When authorized by the KO, generally through a TASK ORDER, the Contractor shall submit a formal ECP. The Contractor is also responsible for identifying and recommending proposed solutions to any interface problems with other shipboard systems and/or other collateral costs projected to result from the ECP modifications. Any configuration change that dictates a change in system spares allowance shall be identified within the ECP. Therefore, the Contractor shall revise the System parts schedule, by adding new components/piece parts, deleting removed items, or modifying items that have been replaced. The Government will review this proposal and approve or reject within (60) days, in writing. If approved, the KO will provide direction as to the method by which the change(s) will be authorized. The cost of ECP preparations to meet this requirement shall be provided via separate price proposal.

3.3.3.2 Government Generated Upgrades. Based on evolving mission requirements and/or equipment performance, the Government may identify desired equipment enhancements or upgrades. The KO will submit a written request describing the Government’s recommended change. The Contractor shall respond to this request, within (45) days of its receipt, via a formal ECP. In the response, the Contractor shall identify and recommend proposed solutions to any interface problems with other shipboard systems, identify other collateral costs projected to result from the ECP modifications, and identify impacts on storeroom items. Any configuration change that dictates a change in system spares allowance shall be identified within the ECP. Therefore, the Contractor shall revise the System parts schedule, by adding new components/piece parts, deleting removed items, or modifying items that have been replaced. The Government will review this proposal and approve or reject within (60) days, in writing. If approved, the KO will provide direction as to the method by which the change(s) will be authorized. The cost of ECP preparations to meet this requirement shall be provided via separate price proposal.

3.3.3.3 Document Maintenance for Product Improvements, Upgrades and Component Replacements. As system enhancements, upgrades and modifications are installed, the Contractor shall provide updated versions of USCGC MACKINAW (WLBB-30) system configuration documentation that accurately reflect the changes. This documentation shall include technical manual revisions, drawing revisions, and the parts schedule. In the event that the baseline cutter configuration documentation is found to contain flaws, the Contractor shall notify the KO within (7) calendar days upon discovery of flaws. Once the KO approves the proposal, the Contractor shall correct the cutter configuration documentation accordingly.

The Contractor shall revise the System parts schedule, by adding new components/piece parts, deleting

14 (Rev-0) removed items, or modifying items that have been replaced. These technical documentation revisions are required to enable the Government to update its configuration management data.

3.3.4 Software Configuration Management. The Contractor shall manage the software configuration of any software associated with the System including proprietary software, COTS software, embedded software, and interface software. Within (30) days after contract award, the Contractor shall provide a list of the software that should be managed to meet this requirement. The Government will review the list of software and modify it, as required. Within (60) days after Contract award, the KO will confirm the final list of software to be managed under this section. Within (180) days after contract award, the Government will provide to the Contractor the master copies of the software and software documentation for the software driven systems, except where the Contractor already has the required information. The Contractor shall be responsible for holding the master copies of the software and software documentation for the software driven systems and maintaining the baseline configuration documentation copies current with equipment software configuration changes. The Contractor shall develop, implement, and maintain a Configuration Management Plan to manage system software configuration. Configuration management responsibilities shall include the following.

3.3.4.1 Product Improvements/Contractor Generated Software Upgrades. The Contractor shall track the introduction of new software versions for COTS programs and advise the Government of their availability. For all USCGC MACKINAW (WLBB-30) unique software, the Contractor shall monitor changes in coding practices by the original manufacturer and shall advise when improvements may be available. As upgrades or new features become available, the Contractor shall assess and notify the Government of the benefits of these improvements, their costs, the impact of not upgrading, and the effects on Government storeroom items. When authorized by the KO, generally through a TASK ORDER, the contractor shall submit a formal ECP. The Contractor is also responsible for identifying and recommending proposed solutions to any interface problems with other shipboard systems and/or other collateral costs projected to result from the ECP modifications. The Government will review this proposal and approve or reject within (60) days, in writing. If approved, the KO will provide direction as to the method by which the change(s) will be authorized. The cost of ECP preparations to meet this requirement shall be provided via separate price proposal.

3.3.4.2 Government Generated Software Upgrades. Based on evolving mission requirements and/or equipment performance, the Government may identify desired software enhancements or upgrades for USCGC MACKINAW (WLBB-30) unique software. The KO will submit a written request describing the Government’s recommended change or new requirement. The Contractor shall respond to this request, within (45) days of its receipt, via a formal ECP. In the response, the Contractor shall identify and recommend proposed solutions to any interface problems with other shipboard systems and/or other collateral costs projected to result from the ECP modifications and shall identify impacts on Government storeroom items. The Government will review this proposal and approve or reject within (60) days, in writing. If approved, the KO will provide direction as to the method by which the change(s) will be authorized. The cost of ECP preparations to meet this requirement shall be provided via separate price proposal.

3.3.4.3 Document Maintenance for Software Upgrades. As system enhancements, upgrades and modifications that affect software for System components are installed, the Contractor shall provide (2) copies of the updated software on CD-ROM or DVD, as appropriate for re-loading onboard, in the event of a failure. One copy will be held onboard and one will be held at SFLC-Detachment Cheboygan. The Contractor shall also provide updated versions of USCGC MACKINAW (WLBB-30) software documentation (set-up guides and user’s guides) for COTS equipment and technical manuals for USCGC

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MACKINAW (WLBB-30) unique System software that accurately reflect the changes. Technical documentation revisions are required to enable the Government to update its own configuration management data.

3.4 Engineering Support Services. The Government may require the conduct of engineering analyses to support system/component design changes, hardware and software modifications, or related efforts. Such analyses may include, but are not limited to feasibility studies, inspection reports, reports of onboard technical surveys, specification development, failure analyses, etc. The Contractor shall submit a proposal to provide such services, when requested by the KO. The Contractor shall perform those services, which are subsequently authorized by the KO.

3.5 Documentation.

3.5.1 Written reports. The Contractor shall provide all written reports in electronic format with read/write capability using applications that are compatible with Coast Guard Standard Workstation III (Windows Vista, Microsoft Office, and Adobe Acrobat applications).

3.5.2 Technical manual revisions. The Contractor shall provide all technical manual (Tech Pub) revisions in electronic format as follows:

Be developed using Microsoft Office Word software and will allow for embedded text and graphics.

Version shall be compatible with Windows Vista.

Drawings included within the TP shall be developed in AutoCAD as required by COMDTINST M9085.1 (series).

Drawings shall not exceed 11 x 17 inches and will not have a CG drawing number assigned.

3.5.2.1 Any Commercial off the Shelf (COTS) manuals from vendors that are not provided in the above format shall be provided in an unlocked Adobe Acrobat (pdf) file.

3.5.2.2 The Contractor may provide each technical manual revision as a whole new electronic copy of the manual provided the Government is given the ability to easily print just the changed pages.

3.5.3 Drawing revisions. The Contractor shall provide all drawing revisions in electronic format in accordance with COMDINST M9085.1 (series).

3.6 General administrative support. The Contractor shall provide administrative services in support of the activities outlined in this specification, including but not be limited to the following:

3.6.1 The Contractor shall prepare and provide written reports, briefing materials and other documentation.

3.6.2 The Contractor shall provide meeting support, including but not limited to providing meeting notes.

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IDIQ_240_TechSupport_ABB Support

WORK ITEM 3: Technical Support, Perform

1. SCOPE

1.1 Intent. This work item describes the requirements for the Contractor to perform technical support.

1.2 Government-furnished property.

None.

2. REFERENCES

COAST GUARD DRAWINGS

None.

COAST GUARD PUBLICATIONS

None.

OTHER REFERENCES

None.

3. REQUIREMENTS

3.1 General.

3.1.1 CIR. The Contractor shall submit a CIR for the inspections listed in the following paragraph(s):

None.

3.1.2 Tech Rep.

Refer to “General Requirements”.

3.1.3 Protective measures.

Not applicable.

3.1.4 Interferences.

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The Tech Rep service in this work item shall be for all work outside of the regularly scheduled maintenance services.

3.2 Technical support and consultation. The Contractor shall provide technical support for the system on an as needed basis. If technical support is authorized by the Contracting Officer’s designee and not specifically authorized by the Contracting Officer, the Contractor shall notify the Contracting Officer within (48) hours. On-site technical support shall include the following.

On-site technical assistance to CG personnel during their performance of any preventive or corrective maintenance.

On-site technical assistance to CG personnel in performing equipment diagnostics and repairing equipment faults.

3.2.1 Remote technical consultation. The Contractor shall provide remote technical support and diagnostics as required. This support may consist of either phone consultation, response to fax or E-mail inquiries, or support via satellite link during normal working hours. After normal working hours, the Coast Guard shall call the emergency after hour’s phone number provided by the Contractor. The PM shall acknowledge the request, and their understanding of it, within (4) hours. The Contractor shall provide recommended initial technical action for the crew within (8) hours of initial request. If the 8 hours cannot be met, the Contractor agrees to notify the COR/Contracting Officer within this timeframe of the problems encountered and provide its plan of how it will meet the needs encountered as a result of the CASREP/casualty. For all forms of remote technical support, the Contractor shall prepare an entry for a trouble log. The entry shall document the problem reported and the assistance provided. The Contractor shall maintain the trouble log throughout the contract performance period. On a quarterly basis, the Contractor shall provide an electronic copy of the file entries for the previous quarter to the COR.

3.2.1.1 Remote diagnostics system (Vendornet / Furno inmarsat). The Contractor shall submit a CFR to COR if the use of “Vendornet” is needed.

NOTE

The system has the capability to be remotely diagnosed and troubleshot through the “Vendornet” system. This system can only be enabled by the Engineer Officer (EO).

3.2.2 On-site consultation and diagnostics.

3.2.2.1 Schedule. The Contractor shall coordinate work dates and times with the COR. If the ship is in homeport, the Contractor shall visit the ship within (24) hours of receiving authorization from the KO. If outside the homeport, the Contractor shall initiate travel within (48) hours of receiving authorization from the KO and arrive at the Government’s designated port or point of embarkation for technical support within (72) hours. In the event of difficulty meeting this requirement, the Contractor shall immediately notify the KO within theses timeframes and provide it plan of how it will meet the US Coast Guard’s needs. On-site engineering or technical support may require the technical representatives(s) to deploy for short periods with the ship. During these periods, the Contractor shall be reimbursed at the technical representative labor rate as agreed with the KO for (12) hours effort per day, for each technical representative deployed, except for documented labor expenditures over (12) hours per day. Any such additional hours will be reimbursed at the overtime rate defined in the contract. The cutter Engineer

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Officer (EO) is responsible for tracking and documenting the labor hours expended by the technical representative(s) while deployed.

3.2.2.2 Shipboard visits. Shipboard visits for engineering or technical support shall normally be performed at the ship’s home pier. If technical support is required in any other location, the Government will reimburse the Contractor for the travel cost differential from the ship’s home pier or from the nearest Contractor service port (whichever is less). Labor charges shall begin to accrue at the time of travel initiation. Both the COR and the Contractor are responsible for tracking the expenditure of on-site technical support labor hours over the course of the contract.

3.3 Vibration analysis. The Contractor shall perform analysis of vibration data on a monthly basis for the system when authorized by the KO. Vibration data shall be provided to the contractor from the COR on a monthly basis for analysis.