Machinery Shed RFP Final.pdf

Request for Proposal

C100299

Machinery Shed Design and Construction

Albany Pine Bush Preserve Commission

195 New Karner Rd.

Albany, NY 12205

Posted on 8/25/2026

Bids due by 9/18/2026

Services:

The contractor will perform, for the benefit of the Albany Pine Bush Preserve Commission

(“Commission”), the services described in the Scope of Work. The work will be performed at the

Commission’s Field Operations Center located at 1219 Kings Road, Schenectady, NY 12303.

The property is located within the Albany Pine Bush Preserve, one of the best remaining examples of an inland pine barrens ecosystem in the world. The services shall be performed by the chosen contractor in a professional, courteous, competent and motivated manner.

Scope of Work:

The Commission seeks to have a machinery shed style building built at 1219 Kings Rd.

Schenectady, NY 12303 that meets the following parameters:

• Width of 30ft and length of 60ft, 70ft, or 80ft priced accordingly. The final size of the building is up to the discretion of the Commission after reviewing prices.

• The rear of the building will be no less than 8 ft tall and no more than 10 ft tall

• Siding, roofing, and trim of 29ga steel that is backed with a 40 year minimum warranty.

This will match the green and creme color scheme of existing structures at 1219 Kings

Rd. Schenectady, NY 12303 (Pictured in figure 3)

• All framing lumber will be at least #2 grade.

• The slope of the roof, height of the front posts, and overhang size will be up to the discretion of the contractor responsible for constructing the structure. These will all be determined by necessity of design to accommodate for weight, snow, feasibility, and drainage.

• Conduct any site prep as needed to create a level, crusher run floor within the machinery shed. Please include a quote for a crusher run floor of approximately 6inches in depth with geotextile fabric underneath the crusher run.

• Use 2” x 8” ground contact pressure treated skirt boards

The contractor will be responsible for all the material, labor, permits and finished design of the structure as described above. A rough sketch of the structure is provided in figure 1, and a similar structure photo in figure 2.

The work site must be cleaned up and left clean in the same condition as it was found.

All construction must conform with applicable federal, state, and local laws, codes and ordinances, as well as conventional best building practices. This includes all necessary zoning, permitting, and planning work that must be completed before any site work begins.

The building must be a minimum of 10 feet from the property line. The contractor is responsible for ensuring this requirement is met.

Project must be completed between September 21 and December 15, 2026.

Proposal Requirements:

1. Total cost for 30 ft x 60 ft, 70 ft, 80 ft structure

2. Company Name

3. Representative projects of similar size/scope

4. Three references that include full name, business name, phone number, email, and description of work performed.

5. A statement that the contractor will be able to fulfill reporting requirements for contracting with the Commission. Required documentation includes:

a. W9

b. Certificate of Insurance

c. Proof of NYS Workers Compensation – This must be on one of the following forms: Form CE-200 Form CE-200 Form C-105.2 or Form SI-12.

d. A copy of the contractor’s EEO policy statement

e. A copy of the contractor’s Sexual and Other Harassment Prevention Policy

f. Sexual and Other Harassment Prevention Certification Form (form provided by owner)

g. Applicable Licenses

6. Prevailing wage rates, as applicable, must be followed:

https://link.edgepilot.com/x/8SOItY6jnqzh3HoIlqERBg?u=https://apps.labor.ny.gov /wpp/publicViewProject.do?method=showIt%26id=1631172

Evaluating Criteria:

Complete and on-time proposals will be evaluated by the Commission’s Preserve Steward, Boden Reynolds. Proposals may be emailed, mailed, or hand delivered to the project manager listed below prior to 5pm on September 18, 2026.

Bids will be evaluated 70% for technical ability, 30% for total cost and will be scored by the project manager. All other scores being equal and acceptable, low bidder will generally be awarded the contract.

Contact:

For questions, site visits, and to submit proposals please contact

Boden Reynolds

Preserve Steward

Albany Pine Bush Preserve Commission

195 New Karner Road; Suite 1

Albany, NY 12205

(518) 974-0537 breynolds@albanypinebush.org

About the Albany Pine Bush Preserve Commission:

Located in the heart of the Capital District Region, the Albany Pine Bush represents one of the best remaining examples of an inland pine barrens ecosystem in the world. This gently rolling sand plain is home to a unique diversity of animals and plants, including 20 rare species and two rare natural communities.

Thousands of people visit the Albany Pine Bush Preserve each year for outdoor recreation, research, nature study and respite. The preserve positively and significantly contributes to the quality of life in the municipalities it crosses. Its 3,400+ acres of protected Pine Bush land are a cherished resource to local communities.

https://link.edgepilot.com/x/8SOItY6jnqzh3HoIlqERBg?u=https://apps.labor.ny.gov/wpp/publicViewProject.do?method=showIt%26id=1631172 https://link.edgepilot.com/x/8SOItY6jnqzh3HoIlqERBg?u=https://apps.labor.ny.gov/wpp/publicViewProject.do?method=showIt%26id=1631172

The Albany Pine Bush Preserve Commission was created by the NYS Legislature in 1988 to protect and manage the unique and endangered natural communities and species of the Albany

Pine Bush for ecological, recreational and educational benefits.

Albany Pine Bush Preserve Commission Purchasing and Procurement

Guidelines:

https://albanypinebush.org/fckimages/uploads/1766175708_Procurement%20%20Purchasing%2

0Guidelines%20121825.pdf

MWBE Goals:

Professional firms including Minority and Women Owned Business Enterprises (MWBE) and

Service Disabled Veteran Owned Businesses (SDVOB) are encouraged to reply. The goal for

Minority Business is 15%. The goal for Women Owned Business is 15%. The goal for SDVOB is 6%.

Diversity, Equity and Inclusion

The Commission is dedicated to providing a work environment that supports and fosters diversity, equity and inclusion. The Commission’s mission can only be successfully accomplished when we embrace the diversity, strengths, and talents of all our employees, volunteers, vendors and visitors.

Debriefings

Unsuccessful bidders may request a debriefing up to 15 calendar days from Non-Award notification. Requests for a debriefing may be directed to the Commission contact.

Figure 1:

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