Machine Cleanng SOW FY 24.pdf

Scope of Work for Machine Cleaning

Description of Services.

The contractor shall provide all personnel, supervision, material and equipment necessary to completely clean conventional and computer numerical control machine tools (i.e., lathes, hones, guided bores, milling centers, grinders, etc.) at Watervliet Arsenal (WVA). Also there will be times when old existing foundations will need to be cleaned and this will be priced per square foot (sqft). This will be an indefinite delivery/indefinite quantity type contract and delivery orders will be placed as needed. Pricing is requested for each machine group size: Small, Medium, Large, X-Large, 2X Large and 3X Large for machine tools and a price for sqft.

Most machines will have cutting fluids used within them (i.e., water-based coolants, hydraulic oils, cutting oils, etc.) which the contractor will be responsible for the removal of the fluids from the machine. The WVA will be responsible for the disposal of any fluids removed from the machine. The WVA will provide empty tote(s) for the contractor to use to pump the above-mentioned fluids into. All other equipment needed for this task the contractor must supply.

If the machine uses filters to filter the oil from any containments the contractor will be responsible to exchange them out with new filters supplied by the WVA. If contractor is not sure how to change filters the WVA maintenance staff will provide guidance on the proper way.

General Information

Contractor Quality Control (QC).

The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with the performance work statement (PWS). The contractor shall develop and implement procedures to identify, prevent, and ensure non-reoccurrence of defective services.

Government Quality Assurance.

The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rates(s).

Recognized Holidays.

The contractor is not required to perform services on these days: New Year’s Day, Martin Luther King Jr.

Birthday, President’s Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veteran’s Day, Thanksgiving Day, and Christmas Day.

Hours of Operation/Place of Performance.

The contractor is responsible for conducting services in accordance with the “Job Site Availability” portion of Watervliet Arsenal local narrative “Services/Construction requirements”, unless otherwise directed. If working an additional shift (second shift) is desirable by the contractor, requests must be submitted for approval through the Technical Representative to the Contracting Officer. Hours of operation exclude Federal holidays or days when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The place of performance is Watervliet Arsenal. All information will be followed under the Watervliet Arsenal Instructions for Contractors is found at https://www.wva.army.mil/Documents/Contracting/WAIC.pdf

Technical Representative

The Technical Representative monitors all technical aspects of the contract and assists in contract administration. He is authorized to perform the following functions: assure that the contractor performs the technical requirements of the contract and sole determines if the Machine/Foundation has passed the standard Clean Test with as a white rag test; perform inspections necessary in connection with contract performance; maintain written and oral communications with the contractor concerning technical aspects of the contract; monitor performance and notify the contracting officer and the contractor of any deficiencies. The contracting officer has designated an employee of the Manufacturing Engineering Workgroup as the technical representative for this contract. The techncial representative is not authorized to make any commitments or changes that will affect price, quantity, delivery or any other terms or condition of the resulting order.

Hazardous Material and Material Safety Data Sheets (MSDS).

Any use of hazardous materials will require compliance with FAR Clause 52.223-3, “Hazardous Material Identification and Material Safety Data.” The contractor will not utilize solvent based cleaners, i.e., Acetone, Toluene, Xylene, MEK, Methylene Chloride, or other Chlorinated solvents in the degreasing and cleaning operation.

These constituents may affect the efficiency of the coolants used and/or cross-contaminate the non-hazardous coolant in each machine. A list of any materials and MSDS, if applicable, to be used shall be submitted 7 business days prior to use and received approval from the contracting office in writing. The disposal of non-hazardous cleaning fluids, rags and associated debris shall be the responsibility of the contractor.

All contractor personnel shall possess the required training for handling hazardous waste and will provide required certification to that effect to the Contracting Office. All hazardous waste MUST be turned over to WVA for disposal. All filters shall be changed when a machine is cleaned. All metal chips shall be removed and placed into a chip bucket furnished by WVA. The pump out of pits and machines and analysis of any liquids to be disposed of from machine(s) to be cleaned, to include samples taken from any filters being turned over to WVA will be performed under WVA’s Hazardous Waste Contract and coordinated through the WVA.

Safety Plan.

Contractor must submit a Health and Safety plan as part of their submittals within 7 business days. The plan must include proposed engineering and administrative controls to reduce the hazards inherent in the work to be performed. Watervliet Arsenal personnel will deenergize (turn off electric components) to machines following proper lock-out tag-out procedures before cleaning commences.

High Pressure Usage is not allowed.

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT AND SERVICES

Utilities.

All utilities in the facilities will be available for the contractor’s use in performance of duties outlined in this PWS. The Contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude waste of utilities.

SPECIFIC TASKS

Basic services.

The identified tasks below are specifically directed at execution of machine cleaning services.

External surfaces of machine tools, cooling tanks (to include draining), floors, pits, grates, hoses and electrical will be visually free of grease, oil, dirt and chips. This is required under normal cleaning procedure.

Inspection of the cleaned machines will be visual, and with a white rag, completed with the contractor or a competent representative for the company; and the WVA requiring activity representative.

If the machine is not cleaned to the satisfaction of this scope of work, spot cleaning or recleaning will be required at the discretion of the requiring activity representative, at no additional cost to the Government. If in fact the Contractor believes the machine is cleaned appropriately, the Contracting Officer will have final decision and response when evaluation of the work completed.