M68909-25-I-6710_RFI.docx

NOTICE ID: M68909-25-I-7610

The Marine Corps Tactical Systems Support Activity (MCTSSA) is publicizing this SOURCES SOUGHT NOTICE as a means of conducting tactical market research.

The Marine Corps Tactical Systems Support Activity (MCTSSA), located at Camp Pendleton, CA, is publicizing this SOURCES SOUGHT NOTICE to support tactical market research for the replacement and installation of overhead coverings for three distinct areas. This notice seeks industry feedback and capabilities, particularly from small businesses, to fulfill this requirement.

The Government is seeking to identify qualified, experienced, and interested potential small businesses who can replace and or install new overhead covering infrastructure. All interested parties are invited to respond and must be currently registered in System for Award Management (SAM).

The information requested by this Sources Sought will be used within the Government to facilitate decision making. Should a future requirement evolve from this preliminary planning process, it is anticipated that a Firm-Fixed Price contract will be awarded.

DISCLAIMER

THIS POSTING IS NOT A REQUEST FOR QUOTATION (RFQ) OR INVITATION FOR BID (IFB) and shall not be construed as a commitment by the Government to issue a solicitation or ultimately award a contract. This Sources Sought Notice is a Request for Information (RFI). Responses will not be considered as quotations, nor will any award be made as a result. Respondents are advised that the Marine Corps will not provide reimbursement for any costs incurred by interested parties in responding to this notice.

The information provided in the Sources Sought is subject to change and is not binding by the Government. MCTSSA has not made a commitment to procure any of the items discussed, and release of this Sources Sought should not be construed as such a commitment or as authorization to incur costs for which reimbursement would be required or sought. All submissions become Government property and will not be returned.

SCOPE OF WORK

The Government seeks information regarding the replacement and installation of overhead coverings (or similar solutions). One of the coverings will be attached to a non-permanent structure while two of the coverings will be attached to permanent structures.

1. Project Locations and Dimensions Delivery and installation of these sunshade structures shall be made to three distinct areas of Camp Pendleton, CA 92055.

0. Bleachers Area: An overhead covering for a 60ft x 30ft bleachers area at MCTSSA Camp Pendleton, CA. A visual of this area is provided as an attachment to this RFI (Attachment 1).

0. Outdoor Gym Area: An overhead covering for a 40ft x 72ft outdoor gym area at MCTSSA Camp Pendleton, CA. A visual of this area is provided as an attachment to this RFI (Attachment 2).

0. Amphibious Vehicle Test Branch (AVTB) Maintenance Lot Area: An overhead covering for a 25ft x 60ft maintenance lot area at Boat Basin Road, Oceanside, CA.

1. General Contractor Responsibilities Contractors shall furnish all management, supervision, labor, materials, transportation, and equipment required for delivery and installation of the overhead coverings. The scope of work includes:

1. Removal and Disposal: Contractors shall remove and properly dispose of any existing materials, old structures, or debris prior to installation in accordance with local and federal environmental regulations.

1. Environmental and Safety Standards: All work must comply with federal, state, and local laws and regulations, including OSHA standards, as well as Marine Corps installation guidelines.

1. Site Access and Security Requirements: Contractors must comply with Camp Pendleton’s access procedures, including vehicle passes, personnel vetting, and adherence to base work hour restrictions.

1. Site Preparation: Contractors are responsible for any site preparation required to install the structures, including grading, or leveling, as applicable.

1. Warranties and Preventive Maintenance

2. Manufacturer’s Commercial Warranty: The contractor must provide the manufacturer’s standard commercial warranty, which covers defects in materials and workmanship.

2. Extended Warranty: The contractor must provide an extended warranty of at least five (5) years, which must be among the most comprehensive in the industry. This warranty should include coverage for repair or replacement of defective parts.

2. Preventive Maintenance Service Agreement: The contractor must offer a preventive maintenance service agreement to ensure the long-term performance, durability, and safety of the shade structures. The agreement should include routine inspections, cleaning, and repair services, with a detailed maintenance schedule.

1. Design Requirements

3. Structures must be designed to withstand environmental conditions specific to Camp Pendleton, CA, including prolonged sun exposure, high winds, and salt-air corrosion.

3. Materials used must be durable and corrosion-resistant, such as powder-coated steel or similar long-lasting materials.

3. Structures must meet all applicable engineering standards, including wind load and seismic requirements, as well as aesthetic compatibility with the surrounding environment.

3. Contractors are encouraged to submit conceptual designs, technical drawings, or images of similar projects to demonstrate their technical capabilities.

1. Preferred Contract Vehicles The Government is interested in utilizing existing Federal contract vehicles whenever possible. Respondents should indicate whether they can provide these services under a General Services Administration (GSA) schedule or Government-wide agency contract.

NAICS AND PSC INFORMATION

The applicable North American Industry Classification System (NAICS) code for this requirement is 238990 (All Other Specialty Trade Contractors), and the applicable Product Service Code (PSC) is 7230 (Draperies, Awnings, and Shades).

Respondents are encouraged to recommend alternative NAICS codes or PSCs if they believe others may better align with this requirement.

SOURCES SOUGHT STRUCTURE

This Sources Sought will be a two-phased approach. The first phase will require interested contractors to submit capability statements. The Government technical personnel will review the capability statement submission and invite capable contractors to a site visit at Camp Pendleton for the second phase of the approach. The Government intends to conduct a site visit during the week of 3 February 2025 to allow capable contractors to assess the project locations and gain a better understanding of the requirements. Additional details, including the exact date, time, and meeting location, will be provided to those contractors considered capable after receipt of responses to this notice.

REQUESTED INFORMATION

Capability statements must include the following:

1. Business Information:

0. Company Name, Address, and Point of Contact (POC) Information (include email and phone).

0. Commercial and Government Entity (CAGE) Code and Unique Entity ID (UEI).

0. Socioeconomic Status (e.g., Small Business, Service-Disabled Veteran-Owned Small Business, Woman-Owned Small Business) and associated certifications, if applicable.

1. Technical Capabilities and Experience:

1. Description of your company’s experience in designing, delivering, and installing shade structures of similar size and scope.

1. Confirmation of your company’s ability to remove and dispose of existing materials.

1. Confirmation of your company’s ability to provide both manufacturer’s commercial warranty and extended warranty coverage.

1. Description of your company’s ability to provide a preventive maintenance service agreement, including a sample schedule or scope of services if available.

1. Contracting Information:

2. Identification of any existing Government-wide agency contract vehicles (e.g., GSA schedules) under which your company could provide these services.

1. Compliance and Recommendations:

3. Confirmation of registration in the System for Award Management (SAM) database.

3. Recommendations for alternate NAICS codes or PSCs, if applicable.

1. Timeline and Drawings:

4. Provide an estimated project timeline, including milestones for removal, installation, and final inspection.

4. Submit conceptual designs, technical drawings, or images of similar completed projects.

1. Past Performance:

5. Include details of similar projects completed within the past five (5) years, including references with contact information for verification.

FORMAT AND SUBMISSION INSTRUCTIONS

Submissions should be no more than five (5) pages and formatted as searchable PDF documents with a minimum 12-point font size.

Entities responding to this Sources Sought Notice must identify any data submitted that must not be disclosed outside the Government or that must not be duplicated, used, or disclosed – in whole or in part – for any purposes other than for the purposes set forth herein.

Proprietary information will be accepted and handled appropriately. Responders should indicate which portions of their responses are proprietary and should mark them accordingly. Respondents should specify any restrictions on the Government’s use or disclosure of data provided.

Responses must be unclassified and reviewed for operational sensitivity prior to submission. RESPONDENTS MUST NOT INCLUDE CLASSIFED INFORMATION IN THEIR RESPONSE TO THIS RFI.

Deadline for Submission: Responses must be submitted via email to kelly.nguyen@usmc.mil no later than 12:00 PM Pacific Daylight Time (PDT) on 27 January 2025.

Contractors must submit all inquiries and responses via email. Telephone inquiries will not be permitted, entertained, accepted, or acknowledged, and respondents should not expect feedback regarding their capability submissions. However, entities may be invited to participate in a follow-on meeting with the Government for a question/answer session to further assist in the overall market research for this requirement.

Entities that consider themselves to be qualified and are authorized installers of overhead covering structures are encouraged to submit their responses in the form of a capability statement to this Sources Sought Notice via email with the Subject line: M68909-25-I-7610 to kelly.nguyen@usmc.mil and beverly.hobbs@usmc.mil.

Primary Points of Contact:

Contract Specialist, Kelly Nguyen, kelly.nguyen@usmc.mil Contracting Officer, Beverly Hobbs, beverly.hobbs@usmc.mil

EMAIL IS THE ONLY METHOD OF CONTACT.