Instructions_to_Offerors.pdf

Attachment 1

INSTRUCTIONS TO OFFERORS

1 Synopsis: This is a Combined Synopsis/Solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a separate written solicitation will not be issued.

QUOTATION INSTRUCTIONS

8Quotations/bids may be submitted via email only to Sgt Zachary Snodgrass at zachary.snodgrass@usmc.mil and

Sgt Isidro Ramirez at isidro.ramirez@usmc.mil. Each email may not exceed 5MB in size due to server/network restrictions. Submit multiple emails if necessary to ensure timely receipt of your bid. Only pdf email attachments are authorized. Any other email attachment types will be rejected by this agencies servers. All bids should include an overall total price in addition to individual pricing by contract line item (CLIN) 9All responsible sources may submit a quotation which, if received in a timely manner, shall be considered by the agency.

10 Award will be made to the lowest-priced technically acceptable (LPTA) offer. The Technical Evaluation

Template that will be used to evaluate the LPTA bid is incorporated herein for Contractor awareness only. See

Statement of Work herein for technical evaluation procedures.

11 The Government will accept Open Market and/or GSA offers.

12 Descriptive literature/brochures are required with all quotes.

13 Method of Invoicing/Payment: Wide Area Workflow (WAWF) DFARS 252.232-7006 WAWF Instructions.

14 Any direct customer contact by Bidders is not authorized during the solicitation phase or your bid may be at risk of being eliminated from consideration for this solicitation.

15 NO PHONE CALLS will be accepted regarding this solicitation. ALL QUESTIONS shall be sent in writing via email to zachary.snodgrass@usmc.mil and Sgt Isidro Ramirez at isidro.ramirez@usmc.mil.

17 The Contracting Officer may review Past Performance Information Retrieval System (PPIRS) for responsibility determination purposes.

18 The Government reserves the right to make award solely on initial quotes received; the Government will consider multiple awards. Single awards may be made for each geographic location. Only one award will be made per location.

19 Offerors bear the burden of ensuring that all portions of the offer (and any authorized amendments) reach the designated office before the deadline specified in the solicitation.

INSTRUCTIONS TO BE CONSIDERED RESPONSIVE TO THIS SOLICITATION

20 Bidders should include and comply with all remaining numbered instructions to Offerors:

21 CAGE code 22 DUNS number 23 Address 24 Point of contact 25 Offer shall clearly identify which date(s) are being quoted for each location (see SOW, para 7 for available event dates). No two musters shall have the same event date.

26 Prompt payment/discount terms (if offered). This will not be used to evaluate offers.

27 Contract number and expiration date shall be included if bidding under a GSA or other contract. This shall be listed per line item unless the contract vehicle is applicable to all line items. Any conflicts between this solicitation document and the terms and conditions of the GSA contract shall be clearly identified in the offeror’s quote.

28 Vendors shall complete FAR provision 52.212-3, paras i, j, n, p, q, and r herein, unless already completed within

System Award Management (SAM) record.

30 Conference Room Reservations: In conjunction with the conference space specified in this solicitation, the

Government anticipates utilizing 40 hotel rooms for 3 nights and 4 nights each for the two day events. The costs associated with these room nights will be paid independently by the guests and shall not be included in quotes responding to this solicitation. These room nights will not be included in the resulting contract for conference space.

The Government does not guarantee usage of the anticipated 40 hotel rooms for 3 nights each and 4 nights each for the two day events and shall not be held liable for the cost of unused rooms.

mailto:zachary.snodgrass@usmc.mil mailto:isidro.ramirez@usmc.mil mailto:zachary.snodgrass@usmc.mil mailto:isidro.ramirez@usmc.mil

Attachment 1

42 Basis of Multiple Award - Lowest Price Technically Acceptable (LPTA) - Offers will be ranked lowest to highest according to price. A price analysis will be conducted to determine whether the lowest price will result from a single award or multiple awards. Based on the price analysis, the lowest price offer or multiple offers, will be forwarded to the requiring activity for technical evaluation (offer(s) will be deemed either technically acceptable or technically unacceptable). If the lowest price offer or offers is found technically acceptable and the pricing determined fair and reasonable by the Contracting Officer, evaluation will be deemed complete and award will be made based on the lowest price offer(s). If the lowest price offer is determined technically unacceptable, another analysis will be conducted amongst the remaining offers to determine if a single or multiple awards will provide the lowest price. The lowest price offer(s) will be sent for technical evaluation. This process is repeated in order of price until an offer or combination of offers is deemed technically acceptable and price is determined fair and reasonable. The actual evaluation template is incorporated into this solicitation for reference.

45 Complete the Following Clauses/Attachments/Table/Etc.

Bidders should complete the following provision/clause listed in this solicitation: DFARS 252.239-7009. FAR clauses can be completed manually within this solicitation or printed and completed manually by copying and pasting provision/clause from this link: http://farsite.hill.af.mil/VFFARA.HTM).

46 Solicitation/Contract Line Item Numbers (CLIN) Structure – Potential bidders should submit bids in the same

CLIN structure as outlined in the solicitation for bid evaluation purposes. However, an alternate line item structure can be submitted as an additional attachment consolidating like line items and pricing for award consideration.

47Assignment of Claims – Potential bidders that may need an Assignment of Claims as described in FAR 32.8

(copy/paste link into web browser: http://farsite.hill.af.mil/VFFARA.HTM) should include a statement on bid that

"Assignment of Claims is required if selected for award." Assignment of Claims will not be used as an evaluation factor for award. However, all Assignment of Claims documentation should be submitted with bid or provided

BEFORE accepting award for Contracting Officer determination. The Government reserves the right to disapprove a request for Assignment of Claims; vendor will be advised of disapproval prior to drafting of award so vendor may determine if it can still fulfill the contractual requirement without an Assignment of Claims. If request for

Assignment of Claims is not included in bid or required documentation is not

48 System for Award Management (SAM.gov) – Potential bidders not currently registered at SAM.gov should register (including completion of certifications and representations) to be considered for award. Registration may take several days to be visible at SAM.gov, therefore, affected bidders should provide proof of registration/date with bid submittal. Contact SAM.gov website points of contact if you need assistance with registration.

http://farsite.hill.af.mil/VFFARA.HTM