Solicitation_Document_M67861-19-Q-0022_-_Telephone_System_-_Alameda_CA.pdf

SEE ADDENDUM

(No Collect Calls)

M6786119Q0022 24-Apr-2019

b. TELEPHONE NUMBER

(504)697-8353

8. OFFER DUE DATE/LOCAL TIME

12:00 PM 01 May 2019

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

M678619. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

TAMMY M. CRUMP

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

M2638119SU00097A

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

MARFORRES REGIONAL CONTRACTING OFFICE

MFR RCO

2000 OPELOUSAS AVE

NEW ORLEANS LA 70114

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE M26381 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

E CO 4TH RECON BN

GYSGT. KYLE, DAMON M

2711 MCDONOUGH STREET

JOLIET IL 60436

TEL: 815-725-7828 FAX:

FAX:

TEL: 504-697-8357

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

1,250

NAICS:

334210

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF64

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

M6786119Q0022

Section SF 1449 - CONTINUATION SHEET

STATEMENT OF WORK

Reference to BICSI Telecommunications Distribution Methods Manual Ninth Edition Year 2000

All material shall be installed according to manufacture recommendations unless otherwise instructed by G6.

STATEMENT OF WORK (SOW)

PROJECT: Alameda, CA

1. Scope:

a. This Performance Work Statement (SOW) establishes and defines the requirements for the contractor to engineer, furnish, install, secure, test (EFIST), and the installation of an IP based voice solution. Contractor is to provide IP/digital voice capabilities that are compatible with current infrastructure and fulfills the present and future telephony requirements.

b. Company shall install an Avaya IP Office Telephone system or similar. The Telephone system MUST include the following attributes:

1) Auto Attendant

2) Expandability for future increase of users

3) Capability of multiple voicemail boxes

4) Storage capacity for voice mails

5) Support digital phones / IP phones/ Analog Phones

6) Capability of remote access

7) Capability of internal and external paging

8) Support a PRI, T1, or analog lines

2. Project Manager: All required actions shall come through the Government Project Manager. The Government

Project Manager TBD.

3. Contractor Project Manager: Company shall provide a Project Manager (PM) within 5 days of award. PM duties shall include:

a. Project plan and Milestone schedule 5 days after contract is awarded.

b. Coordination for installation, hardware delivery, and inventory control with Government Project Manager.

c. Project status meeting within 5 days of award and/or deemed necessary by project manager and COR until completion.

d. Project closure meeting once project is complete will be coordinated with Government Project Manager.

e. Manage change request.

f. Performance of work is executed within normal business practices.

g. Contractor Project Manager will coordinate all changes with Government Project Manager.

h. Contractor Project Manager shall provide training on site.

i. Pictures shall be taken of all work, once it has been completed and emailed to Government Project

Manager.

j. Once scope of work has been completed, Contractor Project Manager is required to contact Government

Project Manager to inform scope of work status is complete.

k. Once project is completed all deliverables shall be a requirement prior to signing off for payment.

4. Schedule:

a. Installation date and scope of work should be completed no later than 30 days after the contract has been awarded, unless there are two or more consolidated sites the no later than timeframe shall be 45 days. Cutover will be decided with the Government Project Manager and local site Government Representative’s input and will not impede mission accomplishment. However on a case by case basis, if an adjustment to the installation schedule needs to be arranged; coordination with the Government Project Manager is required and can only be approved by the Government Project Manager.

A. Installation – Completed No Later Than 30 Days from Award Date.

5. Meetings:

A. The contractor shall participate in scheduled on-site meetings, conference calls, present briefings, and provide progress overviews as indicated below. The contractor shall provide project documents and weekly project photos electronically to the Government.

6. Hardware installation requirements in accordance to normal business practices:

A. For ALL locations, the hardware (provided by vendor) installation includes:

1) Placement and testing of parts and connectivity.

2) Installation of all required wiring.

3) If telephone switch programming is being programmed or engineered offsite, during the test and tone requirement, the vendor shall work directly with site POC in order to complete the required database workbook entries within four days of award.

4) The contractor shall test and Tone all voice terminal lines prior to installing the Telephone system, if terminals fail repair and/or replace any nonfunctional voice terminal jacks and or wiring.

5) All voice terminals must be in working order for the contract to be complete.

6) Installation of the Telephone Switch (new equipment, not refurbished) from an Authorized Dealer with latest software and voicemail.

7) Capability of remote access.

8) Must include a Laptop computer, install software prior to installation.

9) Remove old Telephone Switch and ALL obsolete wiring/blocks pack up in boxes for shipment with a listed inventory and give to the site point of contact

B. For Site Location:

1) 25 mail boxes with 15 minutes of voicemail storage per user.

2) UPS with 4 hours of backup power.

3) 25 1416 Avaya Digital Telephones or Telephones similar to.

4) 4 LOOP start Lines are to be tied into the phone system.

5) “X” PRI Lines are to be tied into the phone system.

6) “X” T1 Lines are to be tied into the phone system.

7) 1 ANALOG Lines are to be tied into the phone system.

8) Provide the gear and the capability for 1 Conference room/s with (or similar to) the AVAYA B159 and

B100 Expansion Micro phones.

9) Contractor, COR and Local customer shall work with local exchange carrier (LEC) and ensure that the

Loop start lines / PRI / SIP Trunks are operational with the Telephone system as an out route for local and long distance telephone system capabilities, contact awardee shall ensure that the hunt group is operational with the new Telephone System prior to telephone system changeover.

7. Site Specific requirements:

The contractor shall test and tone all extensions and validate all incoming lines from the LEC insuring that all lines are working documenting each termination point with the results provided to the Government in a final engineering report due upon completion of the installation. All jacks in the field shall be labeled to their corresponding port with in the room and on the patch panel within the communication closet. Pictures of labeled patch panels and jacks shall be submitted as part of the closing documents and is a requirement of this performance work statement. The contractor shall use existing wiring unless deemed un-servable in which case the contractor shall be responsible for replacing un-servable cable. The New system shall tie into a patch panel from the switch module and everything shall be extended to the 66 OR 110 blocks ensuring that everything is labeled, if 66/110 block is damaged/unserviceable the contractor shall be responsible for replacing. Wiring from patch panel to 66 block shall be organized so that wiring and connections can be easily identified.

Contractor shall be responsible for any extra materials as needed for outlying building. The contractor shall remove all components of old telephone switch to include any obsolete wiring, rack, or 66/110 blocks not being used by new telephone system and pack up for shipment with a listed inventory given to the site point of contact. During the Solicitation Site Survey (SSS), the contractor shall evaluate the AC and DC power systems at all locations where work is being performed ensuring system shall have ample power to operate the new telephone system and evaluate the space requirement for their companies stated and preferred telephone system. There are currently 2 Alarm lines that need support from the LEC. The Contractor shall check to make sure that they are not running thru the telephone system on an analog port. If it is found that they are the Contractor shall inform the COR and remove them from the phone system and run them directly from the LEC. If an additional line is needed in order to facilitate this the Contractor shall work with the COR and the

LEC to get a line installed. The contractor is responsible to make sure that the alarm lines are online and working prior to cutover. Once the bid has been awarded the company that wins the bid is responsible for installing the system based on the space capacity of the required space. It is the bidder’s responsibility if they find it inadequate after the fact to make the system work in the designed space and or install in a space agreed to by the COR. There are ports and existing wiring for extra requested lines. There are a total of 18 phone lines in use. The communications closet is roughly 10’ x 6’. There are a total of 3 buildings.

8. THE CONTRACTOR SHALL REPAIR AND/OR REPLACE ANY NONFUNCTIONAL VOICE

TERMINAL JACKS AND OR WIRING. ALL VOICE TERMINALS MUST BE IN WORKING

ORDER FOR THE CONTRACT TO BE COMPLETE.

A. The contractor shall use the existing main AC power service panel or sub-panels to the maximum extent possible. All new main telecommunication service panels shall be 120/208 VAC, three-phase system, dedicated feeder line, 5-wire, protective “green” wire ground from the main disconnect with a capacity to support all requirements with 25% spare breaker positions. Sub-panels shall be approved by the

Government and shall be 120/240 VAC, single phase panels or 120/208 VAC, three-phase panels. A surge protection device shall be provided at the main telecommunications power panel and any other outlying building/s to suppress lightning-induced voltage and current surges within the AC electrical distribution system. The surge suppressor shall be mounted directly beside its serving breaker.

B. The contractor shall provide formal training for all new systems provided under this SOW. On-site training is preferred. The contractor shall provide all necessary materials, documentation, manuals, and training aids. Training material shall be provided in hard and soft copies at the commencement of the training. At least one person shall be fully trained prior to cutover, and all training shall be completed prior to project close out.

C. The contractor shall provide a detailed list of materials (including type and amount) of inside cable plant materials used (e.g., racks, cable ladders, Jhooks, jacks, faceplates, and feet of cable) used insuring that it is within the provided quote. The final Engineering Report shall include a complete building floor plan with all station locations, to include red line drawing of cable pathways.

D. Deliverables are a requirement for a project to be paid out once project is finished. Deliverables shall consist of the following: Rack layout photos, photos for proof of Grounding the Telephone System. Phone data plate labeling photos to coincide with the patch panels labeling, Inventory warrantee records, main auto attendant flow charts, License Keys, IP addresses. Summary of record of system configurations, configurations files, extension phone assignments, hunt groups, short code dialing, user training agenda, a quick reference guide, quick administration Reference Guide, and an as built Documentation table of contents. Once the project is awarded the Government representative will email the winning bidder an example that the company shall follow from past installations that they should follow.

E. The contractor shall provide a full, unlimited Three year warranty for all contractor provided hardware/software, materials, and workmanship, which shall not begin until final Government acceptance of all items delivered under this SOW. The warranty period shall begin after all discrepancies have been cleared and the continuous thirty (30) day Break-in of all systems delivered under this SOW. All discrepancies shall be corrected before the break-in period can begin or be restarted. The warranty shall include emergency onsite technical assistance for diagnostics and troubleshooting for the first full year and shall include labor. The contractor shall track and resolve the problem(s) in accordance with standard commercial practices. The contractor shall provide a Warranty Procedure Guide that includes phone numbers and addresses for repair and return, phone numbers for requesting remote diagnostics, and specific procedures for obtaining these services. The contractor shall also provide phone numbers, addresses and procedures for obtaining emergency replacement parts and an address for returning the defective items. It is expected that this information shall be valid during the warranty and for life cycle support after the warranty has expired. The contractor shall provide the Warranty Procedure Guide on each system delivered under this SOW before commencement of the thirty (30) day break-in.

F. In order to minimize the risk of the Government purchasing counterfeit products or unauthorized secondary market equipment, which would not be supported by the Original Equipment Manufacturer (OEM), and to ensure that the Government purchases only equipment that is genuine (i.e., not counterfeit or gray market), authorized (e.g., including appropriate licenses), and supported (e.g., warranty and support services) by the

OEM, Offeror shall certify that it is a Manufacturer Authorized Partner as of the date of the submission of their offer, and that it has the certification/specialization level required by the Manufacturer to support both the product sale and product pricing, in accordance with the applicable Manufacturer certification/specialization requirements. Unless otherwise specified, Offeror shall warrant that the products are new, in their original box. By submitting a response to an Request for Quote (RFQ), Request for Proposal (RFP), the Offeror confirms to have sourced all Manufacturer products submitted in this offer from Manufacturer or through Manufacturer Authorized Partners only, in accordance with Manufacturer's applicable policies in effect at the time of purchase. Offeror shall provide Buyer with a copy of the End

User license agreement, and shall warrant that all Manufacturer software is licensed originally to Buyer as the original licensee authorized to use the Manufacturer Software.

G. (FOR AVAYA PRODUCTS) Company must be authorized by Avaya to market and sell to the Federal

Government.

9. Final Systems Acceptance:

A. The contractor shall notify the Government upon completion of all tasks under this SOW. Final inspection and acceptance is the responsibility of the Contracting Officer’s Representative (COR). Acceptable performance is achieved when all hardware, software, components, and equipment have been provided;

installation, integration, testing, demonstration, and preventative maintenance is completed; the system has run successfully and consecutively for thirty (30) calendar days without interruption, faults or downtime;

and all training is completed. Inspection or testing of services rendered which are conducted by the COR and the local site coordinator prior to final delivery and that does not uncover defects or other failures, this does not relieve the contractor from the responsibility for correcting those defects or other failures to meet contract requirements. The Government will provide formal acknowledgement that all terms of the task order has been accepted.

10. Discrepancies:

A. The Government reserves the right to refuse final acceptance until all discrepancies have been satisfactorily resolved. The contractor shall prepare a project discrepancy list, report detected issues during meetings, and track all discrepancies until resolved. The Government shall review and monitor all discrepancies and deliverables. The discrepancy list shall include any problem(s) detected or identified during system testing or inspections that were conducted by either the contractor or Government, or both. The contractor shall retain a history of discrepancies. Problems identified at any time during the course of this project shall be documented, provided to the Government, and corrected prior to final acceptance.

11. Software Engineering:

A. Provide basic system translations for trunking, network routing and video endpoint translation.

B. Software or switch access shall be provided by company on-site.

C. Ensure unit has passwords to change settings, and annotate the password on the outside of the telephone switch.

D. Ensure Government Project Managers have unit passwords to change settings, and annotate the password on the outside of the telephone switch.

E. Ensure attendant greetings do not contain spoken names, only billets.

12. Quality Assurance:

A. This section identifies the method of the Government’s Quality Assurance Personnel (QAP) will use to verify the quality of the contractor’s performance.

B. Re-performance of unacceptable services at no additional cost is the preferred course of action when appropriate.

C. If adverse conditions or other factors beyond the Contractor’s control are the cause for failure to meet contract specifications, no remedy will be assessed against the Contractor for failure to perform provided each incidence is documented by the Contractor and submitted to the Contract Technical Point of Contact

(CTPOC) for approval by the Contracting Officer. If the parties do not agree that the cause is due to factors beyond the Contractor’s control, the Contractor may proceed with a dispute under the contract’s FAR

Clause 52.212-4.

D. Government CTPOC (Contract Technical Point of Contact) shall be notified on progress of installation/repairs in order to allow CTPOC to schedule to witness work at the site.

E. FAILURE TO INSPECT. If the Contractor fails to notify the CTPOC that the work is ready for inspection, or the Contractor fails to attend an inspection after notification, then the CTPOC may conduct an inspection at his/her own convenience, and his/her findings shall be considered as if they had been mutually agreed upon in a joint inspection, and the Contractor shall be considered to have chosen not to correct any deficiencies. See the paragraph entitled “Government Remedies” below for the consequences of this situation.

F. GOVERNMENT REMEDIES. The Contracting Officer will follow FAR 52.212-4, Contract Terms and

Conditions-Commercial Items (paragraph a).

13. Payment:

Payment shall be made via WAWF (Wide Area Work Flow) electronic invoicing system.

14. Safety Guidance Contractors shall adhere to all relevant safety guidance, including (but not limited to):

(a) EM 385-1-1 – U.S. Army Corps of Engineers Safety and Health Requirements Manual

(b) OPNAVINST 5100.23 (series), Navy Occupational Health and Safety Program Manual

(c) MCO 5100.29 (series), Marine Corps Safety Program

(d) MCO 5100.8, Marine Corps Occupational Safety and Health (OSH) Policy Order

(e) NAVMC DIR 5100.8, MARCOR OSH Program Manual

Contracting Officer’s Representatives shall immediately report accidents/injuries sustained during contract performance to the Contracting Officer so that the Contracting Officer may report said accidents/injuries to responsible agency safety officials.

14 . CONTRACTOR REPORTING OF LABOR HOURS

Pursuant to NMCARS 5237.102(90), the contractor shall report contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the [NAMED

COMPONENT] via a secure data collection site. Contracted services excluded from reporting are based on

Product Service Codes (PSCs). The excluded PSCs are:

(1) W, Lease/Rental of Equipment;

(2) X, Lease/Rental of Facilities;

(3) Y, Construction of Structures and Facilities;

(4) D, Automatic Data Processing and Telecommunications, IT and Telecom- Telecommunications

Transmission (D304) and Internet (D322) ONLY;

(5) S, Utilities ONLY;

(6) V, Freight and Shipping ONLY.

The contractor is required to completely fill in all required data fields using the following web address:

https://www.ecmra.mil.

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the

FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk, linked at https://www.ecmra.mil.

Industry Question – Part 1 – From Previous Cancelled FBO Solicitation

#M67861-19-Q-0011

Question 1.

Is there a PRI / T1 currently in place that the new phone system will tie into?

Answer 1

No, there are loop start lines that the phone system ties into.

Question 2

Is the Contractor responsible for running new cabling for the 22 new phones?

Answer 2

Per the PWS Site Specific Requirements - The contractor will use existing wiring unless deemed un-servable in which case the contractor will be responsible for replacing un-servable cable. For this site there are 18 phones currently in use, to meet requirement for the site they are requesting a total of 25 phones, there is existing wiring and ports for the requested increase in phones.

INSTRUCTIONS TO OFFERORS

1. This is a Combined Synopsis/Solicitation for commercial items prepared in accordance with the format in

FAR Subparts 12 and 13, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a separate written solicitation will not be issued.

2. This solicitation will be awarded on an all-or-none basis.

3. This is a Brand Name or Equal solicitation under FAR Part 12 using FAR Part 13 procedures for a firm-fixed price contract for the purchase of a IP Telephone System.

4. This requirement is a 100% set-aside to small businesses. The applicable NAICS is 334210 and the small business size standard is 1250 employees.

5. Market research conducted via System for Award Management (SAM) and Previous Acquistions;

revealed that there is a reasonable expectation of obtaining two or more offers from small business concerns. FAR Part 19.502-2 (a) Class Deviation 2018-00018) Each acquisition of supplies or services that has an anticipated dollar value exceeding the micro purchase theshold but not exceeding the simplified acquisition theshold, is automatically reserved exclusively for small business concerns and shall be set aside for small business unless the contracting officer determines there is not a reasonable expectation of obtaining offers from two or more responsible small business concerns that are competitive in terms of market prices, quality, and delivery. Marine Forces Reserve Small Business Program Deputy Director concurs with this action.

5. Revised Section 508 requirements is applicable.

QUOTATION INSTRUCTIONS

6. Quotations/bids/attachments should be submitted as a pdf document via email to tammy.crump@usmc.mil with a copy to shelley.mentzos@usmc.mil. Each email may not exceed 5MB in size due to server/network restrictions. Submit multiple emails if necessary to ensure timely receipt of your bid. Only pdf email attachments are authorized. Any other email attachment types will be rejected by this agencies servers. All bids should include an overall total price in addition to individual pricing by contract line item (CLIN).

7. All responsible sources may submit a quotation which, if received in a timely manner, should be considered by the agency.

8. Award will be made to the lowest-priced technically acceptable (LPTA) offer The Technical Evaluation

Template that will be used to evaluate the LPTA bid is incorporated herein for Contractor awareness only.

See FAR 52.212-2 herein for technical evaluation procedures.

9. The Government will accept Open Market offers.

10. The Government will consider brand name or equal bids only. Descriptive literature/brochures and proof that software/hardware is authorized to operate on USMC-N00027-NGEN-U Network is required with all quotes bidding equal.

11. Method of Invoicing/Payment: Wide Area Workflow (WAWF) DFARS 252.232-7006 WAWF

Instructions.

12. Any direct customer contact by Bidders is not authorized during the solicitation phase or your bid may be at risk of being eliminated from consideration for this solicitation.

13. NO PHONE CALLS will be accepted regarding this solicitation. ALL QUESTIONS should be sent in writing via email to tammy.crump@usmc.mil with a copy to shelley.mentzos@usmc.mil.

14. The Contracting Officer may review Supplier Performance Risk System (SPRS) and Past Performance

Information Retrieval System (PPIRS) for responsibility determination.

15. Offerors bear the burden of ensuring that all portions of the offer (and any authorized amendments) reach the designated office before the deadline specified in the solicitation.

INSTRUCTIONS TO BE CONSIDERED RESPONSIVE TO THIS SOLICITATION

16. Proposals should document their responsiveness to the Revised Section 508 requirements as directed by the section marked “Revised Section 508 Compliance” herein.

17. Bidders should include and comply with all remaining numbered instructions to Offerors:

a) CAGE code

b) DUNS number

c) Address

d) Point of contact (email and telephone number)

18. Delivery lead time after receipt of order for supplies and period of performance for services if different than listed in the solicitation document. List by line item if the delivery lead time differs from one line item to another. This should be visible on the face of the quote and not incorporated as a link or other attachment.

mailto:tammy.crump@usmc.mil mailto:tammy.crump@usmc.mil

19. Prompt payment/discount terms (if offered). This will not be used to evaluate offers.

20. Manufacturer Part Number and Contractor Part Number (if different).

21. Supply product descriptive literature or certification statement that the proposed product or service meets all salient characteristics listed in this solicitation and the Technical Evaluation Template provided with the solicitation.

22. All responses to this solicitation should indicate whether the firm is offering a ‘brand name manufacturer's products’ or ‘equal products.’ Descriptive literature is required with all quotes. Firms should submit sufficient descriptive literature to permit the contracting agency to assess whether the product proposed meets all the salient characteristics specified in the solicitation in accordance to the Lowest Priced

Technically Acceptable Template included/attached to this solicitation. Firms offering "equal" items should provide the make, model, description of the items, proof that software/hardware is authorized to operate on USMC-N00027-NGEN-U Network, and product literature/brochures. This agency will not be responsible for locating or obtaining any information not included on the face of the offer or a hardcopy attachment to the offer in a response to this solicitation.

23. All Government software contracts are required to include warranty provisions from authorized sellers/resellers of all commercial and non-commercial publisher software products. The Government will not accept any seller/reseller disclaimers of implied publisher standard commercial warranty or automatic renewals. As a minimum software warranties should cover the performance of all required product capabilities, free from defects/bugs, for all intended authorized users, process for reporting/fixing defects remedied at no charge to the Government, effective after Government tests of delivered software product(s), and include the seller/reseller's return policy and procedures.

24. Solicitation/Contract Line Item Numbers (CLIN) Structure – Potential bidders should submit bids in the same CLIN structure as outlined in the solicitation for bid evaluation purposes.

However, an alternate line item structure can be submitted as an additional attachment consolidating like line items and pricing for award consideration.

25. Assignment of Claims – Potential bidders that may need an Assignment of Claims as described in FAR

32.8 (copy/paste link into web browser: http://farsite.hill.af.mil/VFFARA.HTM) should include a statement on bid that" Assignment of Claims is required if selected for award." Assignment of Claims will not be used as an evaluation factor for award. However, all Assignment of Claims documentation should be submitted with bid or provided BEFORE accepting award for Contracting Officer determination. The

Government reserves the right to disapprove a request for Assignment of Claims; vendor will be advised of disapproval prior to drafting of award so vendor may determine if it can still fulfill the contractual requirement without an Assignment of Claims. If request for Assignment of Claims is not included in bid or required documentation is not provided PRIOR to Contractor acceptance of award, the Contracting

Officer may reject request for Assignment of Claims and award to the next qualified offeror.

26. System for Award Management (SAM.gov) – Potential bidders not currently registered at SAM.gov should register (including completion of certifications and representations) to be considered for award.

Registration may take several days to be visible at SAM.gov, therefore, affected bidders should provide proof of registration/date with bid submittal. Contact SAM.gov website points of contact if you need assistance with registration.

ADDENDUM TO 52.212-4

CONTRACT TERMS AND CONDITIONS-- COMMERCIAL ITEMS (JAN 2017):

(w.) Section 508 Compliance. The offeror shall ensure maintenance upgrades, substitutions, and replacements to equipment and software pursuant to this contract do not reduce the original level of conformance with the applicable

Revised 508 Standards at the time of contract award. The offeror shall ensure maintenance upgrades, substitutions, and replacements to equipment and software pursuant to this contract do not reduce the original level of conformance with the applicable Revised 508 Standards at the time of contract award.

SITE PICTURES

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Each IP Telephone System

FFP

Contractor to provide and install IP Telephone System for U.S. Marine Corps located in Alameda, CA 94501 in accordance with Statement of Work (SOW) herein. The Government will consider Avaya brand or equal. An itemized breakdown of all parts and labor (to include quantities and unit prices) necessary to complete the delivery and installation shall be included in the vendor's quote.

FOB: Destination

MILSTRIP: M2638119SU00097

PURCHASE REQUEST NUMBER: M2638119SU00097A

PSC CD: 5805

NET AMT

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

0001 1 E CO 4TH RECON BN

GYSGT. KYLE, DAMON M

2711 MCDONOUGH STREET

JOLIET IL 60436

815-725-7828

FOB: Destination

M26381

CLAUSES INCORPORATED BY REFERENCE

52.204-7 System for Award Management OCT 2018

52.204-13 System for Award Management Maintenance OCT 2018

52.204-16 Commercial and Government Entity Code Reporting JUL 2016

52.204-18 Commercial and Government Entity Code Maintenance JUL 2016

52.204-19 Incorporation by Reference of Representations and

Certifications.

DEC 2014

52.204-22 Alternative Line Item Proposal JAN 2017

52.212-1 (Dev) Instructions to Offerors - Commercial Items. (DEVIATION

2018-O0018)

OCT 2018

52.212-4 Contract Terms and Conditions--Commercial Items OCT 2018

52.219-6 (Dev) Notice of Total Small Business Set-Aside (DEVIATION

2019-O0003).

DEC 2018

52.232-40 Providing Accelerated Payments to Small Business

Subcontractors

DEC 2013

52.247-34 F.O.B. Destination NOV 1991

252.201-7000 Contracting Officer's Representative DEC 1991

252.203-7000 Requirements Relating to Compensation of Former DoD

Officials

SEP 2011

252.203-7005 Representation Relating to Compensation of Former DoD

Officials

NOV 2011

252.204-7003 Control Of Government Personnel Work Product APR 1992

252.204-7012 Safeguarding Covered Defense Information and Cyber

Incident Reporting

OCT 2016

252.204-7015 Notice of Authorized Disclosure of Information for Litigation

Support

MAY 2016

252.213-7000 Notice to Prospective Suppliers on Use of Supplier

Performance Risk System in Past Performance Evaluations

MAR 2018

252.223-7008 Prohibition of Hexavalent Chromium JUN 2013

252.225-7048 Export-Controlled Items JUN 2013

252.232-7003 Electronic Submission of Payment Requests and Receiving

Reports

JUN 2012

252.232-7010 Levies on Contract Payments DEC 2006

252.239-7010 Cloud Computing Services OCT 2016

252.244-7000 Subcontracts for Commercial Items JUN 2013

252.246-7008 Sources of Electronic Parts MAY 2018

252.247-7023 Transportation of Supplies by Sea APR 2014

CLAUSES INCORPORATED BY FULL TEXT

52.204-23 PROHIBITION ON CONTRACTING FOR HARDWARE, SOFTWARE, AND SERVICES

DEVELOPED OR PROVIDED BY KASPERSKY LAB AND OTHER COVERED ENTITIES (JUL 2018)

(a) Definitions. As used in this clause--

Covered article means any hardware, software, or service that--

(1) Is developed or provided by a covered entity;

(2) Includes any hardware, software, or service developed or provided in whole or in part by a covered entity; or

(3) Contains components using any hardware or software developed in whole or in part by a covered entity.

Covered entity means--

(1) Kaspersky Lab;

(2) Any successor entity to Kaspersky Lab;

(3) Any entity that controls, is controlled by, or is under common control with Kaspersky Lab; or

(4) Any entity of which Kaspersky Lab has a majority ownership.

(b) Prohibition. Section 1634 of Division A of the National Defense Authorization Act for Fiscal Year 2018 (Pub. L.

115-91) prohibits Government use of any covered article. The Contractor is prohibited from--

(1) Providing any covered article that the Government will use on or after October 1, 2018; and

(2) Using any covered article on or after October 1, 2018, in the development of data or deliverables first produced in the performance of the contract.

(c) Reporting requirement.

(1) In the event the Contractor identifies a covered article provided to the Government during contract performance, or the Contractor is notified of such by a subcontractor at any tier or any other source, the Contractor shall report, in writing, to the Contracting Officer or, in the case of the Department of Defense, to the website at https://dibnet.dod.mil. For indefinite delivery contracts, the Contractor shall report to the Contracting Officer for the indefinite delivery contract and the Contracting Officer(s) for any affected order or, in the case of the Department of

Defense, identify both the indefinite delivery contract and any affected orders in the report provided at https://dibnet.dod.mil.

(2) The Contractor shall report the following information pursuant to paragraph (c)(1) of this clause:

(i) Within 1 business day from the date of such identification or notification: The contract number; the order number(s), if applicable; supplier name; brand; model number (Original Equipment Manufacturer (OEM) number, manufacturer part number, or wholesaler number); item description; and any readily available information about mitigation actions undertaken or recommended.

(ii) Within 10 business days of submitting the report pursuant to paragraph (c)(1) of this clause: Any further available information about mitigation actions undertaken or recommended. In addition, the Contractor shall describe the efforts it undertook to prevent use or submission of a covered article, any reasons that led to the use or submission of the covered article, and any additional efforts that will be incorporated to prevent future use or submission of covered articles.

(d) Subcontracts. The Contractor shall insert the substance of this clause, including this paragraph (d), in all subcontracts, including subcontracts for the acquisition of commercial items.

(End of clause) https://dibnet.dod.mil/ https://dibnet.dod.mil/

52.212-2 EVALUATION--COMMERCIAL ITEMS (OCT 2014)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

Lowest Price Technically Acceptable - Offers will be ranked lowest to highest according to price. The lowest price offer will be forwarded to the requiring activity for technical evaluation (offer will be deemed either technically acceptable or technically unacceptable). If the lowest price offer is found technically acceptable and its price is determined fair and reasonable by the Contracting Officer, evaluation will be deemed complete and award will be made based on the lowest price offer.

If the lowest price offer is determined technically unacceptable, the next lowest price offer will be sent for technical evaluation and price analysis. This process is repeated in order of price until an offer is deemed technically acceptable and price is determined fair and reasonable.

The government will utilize the attached Evaluation Worksheet for Lowest Price Technically Acceptable

Determination to evaluate proposals.

TECHNICAL EVALUATION WORKSHEET FOR LOWEST PRICE TECHNICALLY

ACCEPTABILITY DETERMINATION

SOW Criteria Technically

Acceptable

Not

Technically

Acceptable

Explain in

Detail Why

Not

Technically

Acceptable

Section 1b. Scope

b. Company shall install an Avaya IP Office

Telephone system or similar. The Telephone system MUST include the following attributes:

9) Auto Attendant

10) Expandability for future increase of users

11) Capability of multiple voicemail boxes

12) Storage capacity for voice mails

13) Support digital phones / IP phones/ Analog

Phones

14) Capability of remote access

15) Capability of internal and external paging

16) Support a PRI, T1, or analog lines

Section 3: Contractor Project Manager:

Contractor Project Manager: Company shall provide a Project Manager (PM) within 5 days of award. PM duties shall include:

a. Project plan and Milestone schedule 5 days after contract is awarded.

b. Coordination for installation, hardware delivery, and inventory control with Government Project

Manager.

c. Project status meeting within 5 days of award and/or deemed necessary by project manager and

COR until completion.

d. Project closure meeting once project is complete will be coordinated with Government Project

Manager.

e. Manage change request.

f. Performance of work is executed within normal business practices.

g. Contractor Project Manager will coordinate all changes with Government Project Manager.

h. Contractor Project Manager shall provide training on site.

i. Pictures shall be taken of all work, once it has been completed and emailed to Government

Project Manager.

j. Once scope of work has been completed, Contractor Project Manager is required to contact

Government Project Manager to inform scope of work status is complete.

k. Once project is completed all deliverables shall be a requirement prior to signing off for payment.

Section 4: Schedule

a. Installation date and scope of work should be completed no later than 30 days after the contract has been awarded, unless there are two or more consolidated sites the no later than timeframe shall be 45 days. Cutover will be decided with the Government Project Manager and local site Government Representative’s input and will not impede mission accomplishment. However on a case by case basis, if an adjustment to the installation schedule needs to be arranged; coordination with the Government Project Manager is required and can only be approved by the Government Project Manager.

Section 5: Meeting

A. The contractor shall participate in scheduled on-site meetings, conference calls, present briefings, and provide progress overviews as indicated below. The contractor shall provide project documents and weekly project photos electronically to the

Government.

Section 6: Hardware installation requirements in accordance to normal business practices:

6. Hardware installation requirements in accordance to normal business practices:

A. For ALL locations, the hardware (provided by vendor) installation includes:

1) Placement and testing of parts and connectivity.

2) Installation of all required wiring.

3) If telephone switch programming is being programmed or engineered offsite, during the test and tone requirement, the vendor shall work directly with site POC in order to complete the required database workbook entries within four days of awarded.

4) The contractor shall test and Tone all voice terminal lines prior to installing the Telephone system, if terminals fail repair and/or replace any nonfunctional voice terminal jacks and or wiring.

5) All voice terminals must be in working order for the contract to be complete

6) Installation of the Telephone Switch (new equipment, not refurbished) from an Authorized Dealer with latest software and voicemail

7) Capability of remote access

8) Must include a Laptop computer, install software prior to installation.

9) Remove old Telephone Switch and ALL obsolete wiring/blocks pack up in boxes for shipment with a listed inventory and give to the site point of contact

A. For Site Location:

1) 25 mail boxes with 15 minutes of voicemail storage per user.

2) UPS with 4 hours of backup power

3) 25 1416 Avaya Digital Telephones or

Telephones similar to.

4) 4 LOOP start Lines are to be tied into the phone system

5) “X” PRI Lines are to be tied into the phone system

6) “X” T1 Lines are to be tied into the phone system

7) 1 ANALOG Lines are to be tied into the phone system

8) Provide the gear and the capability for 1

Conference room/s with (or similar to) the AVAYA B159 and B100 Expansion Micro phones.

9) Contractor, COR and Local customer shall work with local exchange carrier (LEC) and ensure that the Loop start lines / PRI / SIP Trunks are operational with the Telephone system as an out route for local and long distance telephone system capabilities, contact awardee shall ensure that the hunt group is operational with the new Telephone System prior to telephone system changeover.

Section 7: Site Specific Requirements

Site Specific requirements: Contractor shall test and tone all extensions and validate all incoming lines from the LEC insuring that all lines are working documenting each termination point with the results provided to the Government in a final engineering report due upon completion of the installation. All jacks in the field shall be labeled to their corresponding port with in the room and on the patch panel within the communication closet. Pictures of labeled patch panels and jacks shall be submitted as part of the closing documents and is a requirement of this performance work statement. The contractor shall use existing wiring unless deemed un-servable in which case the contractor shall be responsible for replacing un-servable cable.

The New system shall tie into a patch panel from the switch module and everything shall be extended to the 66 OR 110 blocks ensuring that everything is labeled, if 66/110 block is damaged/unserviceable the contractor shall be responsible for replacing. Wiring from patch panel to 66 block shall be organized so that wiring and connections can be easily identified.

Contractor shall be responsible for any extra materials as needed for outlying building. The contractor shall remove all components of old telephone switch to include any obsolete wiring, rack, or 66/110 blocks not being used by new telephone system and pack up for shipment with a listed inventory given to the site point of contact. During the Solicitation Site Survey (SSS), the contractor shall evaluate the AC and DC power systems at all locations where work is being performed ensuring system shall have ample power to operate the new telephone system and evaluate the space requirement for their companies stated and preferred telephone system. There are currently 2 Alarm lines that need support from the LEC. The Contractor shall check to make sure that they are not running thru the telephone system on an analog port. If it is found that they are the Contractor shall inform the COR and remove them from the phone system and run them directly from the LEC. If an additional line is needed in order to facilitate this the Contractor shall work with the COR and the LEC to get a line installed. The contractor is responsible to make sure that the alarm lines are online and working prior to cutover. Once the bid has been awarded the company that wins the bid is responsible for installing the system based on the space capacity of the required space. It is the bidder’s responsibility if they find it inadequate after the fact to make the system work in the designed space and or install in a space agreed to by the COR. There are ports and existing wiring for extra requested lines. There are a total of 18 phone lines in use. The communications closet is roughly 10’ x 6’.

There are a total of 3 buildings.

8. THE CONTRACTOR SHALL REPAIR

AND/OR REPLACE ANY

NONFUNCTIONAL VOICE TERMINAL

JACKS AND OR WIRING. ALL VOICE

TERMINALS MUST BE IN WORKING

ORDER FOR THE CONTRACT TO BE

COMPLETE.

A. The contractor shall use the existing main AC power service panel or sub-panels to the maximum extent possible. All new main telecommunication service panels shall be 120/208 VAC, three-phase system, dedicated feeder line, 5-wire, protective “green” wire ground from the main disconnect with a capacity to support all requirements with 25% spare breaker positions. Sub-panels shall be approved by the Government and shall be 120/240 VAC, single phase panels or 120/208 VAC, three-phase panels. A surge protection device shall be provided at the main telecommunications power panel and any other outlying building/s to suppress lightning-induced voltage and current surges within the AC electrical distribution system. The surge suppressor shall be mounted directly beside its serving breaker.

B. The contractor shall provide formal training for all new systems provided under this SOW. On-site training is preferred. The contractor shall provide all necessary materials, documentation, manuals, and training aids. Training material shall be provided in hard and soft copies at the commencement of the training. At least one person shall be fully trained prior to cutover, and all training shall complete prior to project close out.

C. The contractor shall provide a detailed list of materials (including type and amount) of inside cable plant materials used (e.g., racks, cable ladders, Jhooks, jacks, faceplates, and feet of cable) used insuring that it is within the provided quote. The final Engineering Report shall include a complete building floor plan with all station locations, to include red line drawing of cable pathways.

D. Deliverables are a requirement for a project to be paid out once project is finished.

Deliverables shall consist of the following: Rack layout photos, photos for proof of Grounding the Telephone System.