Solicitation_Document_M67861-18-Q-0046A.docx.pdf

SEE ADDENDUM

(No Collect Calls)

M6786118Q0046 26-Mar-2018

b. TELEPHONE NUMBER

(504)697-8353

8. OFFER DUE DATE/LOCAL TIME

12:00 PM 16 Apr 2018

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA X ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

M678619. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

TAMMY M. CRUMP

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.X

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

M2638118SU00280

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED ORX

SMALL BUSINESS

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

MARFORRES REGIONAL CONTRACTING OFFICE

MFR RCO

2000 OPELOUSAS AVE

NEW ORLEANS LA 70114

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE M26381 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

M26381

GYSGT JENNY HENDRICKS

2000 OPELOUSAS AVE

NEW ORLEANS LA 70114

TEL: 504-697-7312 FAX:

FAX:

TEL: 504-697-8357

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$32,500,000

NAICS:

721110

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

6. 6.SOLICITATION ISSUE DATE

19-APRIL-2018

8.OFFER DUE DATE/LOCAL TIME

09:00 AM 27-APRIL-2018

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF46

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

M6786118Q0046

Section SF 1449 - CONTINUATION SHEET

STATEMENT OF WORK

STATEMENT OF WORK (SOW)

MARINE FORCES RESERVE

2018 ANNUAL I-I CONFERENCE

1. Scope. This SOW is for a non-personal service for conference facilities and hotel rooms, also referred to herein as the “Venue” and other services to be provided to United States Marine Corps, also referred to herein as the

"Government". The Marine Forces Reserve I-I Conference, also referred to herein as the “Conference” will be held in New Orleans, LA from 10 September through 14 September 2018.

1.1. The anticipated attendance is approximately 150 Inspector Instructor Commanding Officers and Inspector

Instructor Staff attendees divided into five sessions, such that 30-35 attendees will be participating in each session.

The session of each course will begin at various times per attachment.

The Government will require use of the spaces until approximately 1830 on the days of the events.

1.2. Period of Performance – Base Year: 10 September through 14 September 2018.

2. General Requirements – Conference Space. It is a requirement that each conference area have its own space.

The use of partitions to subdivide the required spaces is acceptable when combined with the specifications below. The

“rectangular” tables, where specified in this requirement, are standard sized, approximately 6 ft. long. However, the rectangular tables may be shorter in length when they meet the specifications for designated room.

2.1. Briefing Space. This space shall meet the following requirements:

Date/Time Needed: On 11 September 2018 at 0700 and 14 September 2018 at 1100

Number of chairs needed: 175

Number of tables needed: 44 tables

Layout:

o Classroom-style seating o 6ft table in front of room o 2 speakers in front of room o 2 projectors in front of room o Podium in front of room

Wired Internet access (7- LAN lines) is required (Computers to be provided by Government).

2.2. 20 Exhibit / General Space / Support Staff. This space shall meet the following requirements:

Date/Time Needed: On 11 September 2018 thru 14 September 2018

Number of chairs needed (total) : 40

Number of tables needed (total) : 20

Layout:

o Twenty (20) of the tables shall each consist of two (2) chairs

2.3. 5 Classrooms. This space shall meet the following requirements:

Date/Time Needed: On 11 September 2018 thru 13 September 2018

Number of chairs needed in each classroom: 30-35

Number of tables needed in each classroom: Vendor must provide enough tables to accommodate 30-35 people in a classroom layout.

o Classroom style

2.4. Registration Area. This area shall meet the following requirements:

Date/Time Needed: On 10 September 2018 starting at 1100 - 2300

Number of chairs needed: 4

Number of tables needed: 2 rectangular tables

A foyer or pre-event space is sufficient for the registration area

Layout:

o Two (2) rectangular tables

Linen and skirting is preferred, tables shall be presentable if linen and skirting is not provided

Location: near the front desk / concierge area

Each table shall consist of two (2) chairs

2.5. COC. This space shall meet the following requirements:

Date/Time Needed: On 11 September 2018 thru 14 September 2018

Number of chairs needed: 10

Number of tables needed: 1 conference table

Layout:

o Conference room/boardroom o Boardroom-style with conference table and must accommodate 30 chairs

2.6. Signage. Government owned signage shall be permitted in public areas of venue. Government will take full responsibility for posting and removing all signage. All signage will be placed on government owned easels.

3. Audio/Visual Requirements.

Vendor shall allow the Government to contract with an independent Audio/Visual vendor.

4. Contracting Officer’s Representative (COR).

The COR/technical point of contact (TPOC) for this contract TBD. The COR is not authorized to make any changes to this contract. Only a warranted Contracting Officer (CO) is authorized to make changes to this contract. In the event the Venue effects any change at the direction of any person other than the Contracting

Officer, the change will be considered to have been made without authority and no adjustment will be made to the total dollar value of the contract to cover any increase incurred as a result thereof.

5. Venue Support.

The venue shall designate a single point of contact with complete authority to make decisions on all technical matters connected with this contract. That individual will be the single point of contact with whom the

Government COR may interact for all support requests outlined in the Statement of Work (SOW).

6. Other Requirements:

6.1. Parking.

Parking for members attending the entire week of the Conference (10 September 2018 – 14 September 2018) may be charged to the attendees. These parking fees shall be included in the contract.

20 of parking spaces on 10 September 2018

25 of parking spaces on 11 September 2018

25 of parking spaces on 12 September 2018

25 of parking spaces on 13 September 2018

15 of parking spaces on 14 September 2018

6.2. Traffic flow of the event.

The government will consider spaces described in paragraphs 2.1 through 2.7 be located in the same space such as a ballroom, but other layouts will be considered. Marines will be required to attend stations throughout the venue.

These requirements make the traffic flow in the venue important for time management and security purposes.

7. Business Center.

Business center shall be available for conference staff participants including access to a copy machine. Muster staff will need to make approximately 500 copies throughout the week of the conference.

8. Labor/Services.

8.1. Venue shall set up and take down all material provided by the venue. All gear brought by the Government will be set up and taken down by the Government.

9. General Requirement – Lodging.

The Government requires a total of 600 hotel room nights;

150 of hotel room nights on 10 September 2018

150 of hotel room nights on 11 September 2018

150 of hotel room nights on 12 September 2018

150 of hotel room nights on 13 September 2018

Option 0003: Total of 100 anticipated hotel room nights;

25 of hotel room nights on 10 September 2018

25 of hotel room nights on 11 September 2018

25 of hotel room nights on 12 September 2018

25 of hotel room nights on 13 September 2018

PLEASE NOTE: CLIN 0003 is for optional hotel room nights which the Government will exercise as needed.

The vendor shall only invoice CLIN 0003 for those hotel room nights exercised during the course of this contract. The Government will not be held liable for those hotel room nights not exercised under CLIN 0003 during the course of this contract.

Proposals shall, include the 25 room block option for four nights to remain available until 60 days prior to the event date.

The costs associated with the room nights shall be included in quotes responding to this solicitation.

The cost for the rooms shall not exceed the Federal Government lodging rate for the area. Please Reference https://www.gsa.gov/travel/plan-book/per-diem-rates.

***The Government does encourage competitive pricing below the Federal Government lodging rate.***

The Government will not be responsible for any incidental fees (i.e. in-room movies, long distance telephone charges, room service, resort fees, mini-bar, Wi-Fi etc.). The service member(s) assigned to the rooms shall be responsible for any incidental fee(s) incurred.

10. Specific Site Conference Requirements.

CITY

ZIP

COD

E

MAX LOCATION

DISTANCE FROM

MARINE FORCES

RESERVE

SUPPORT

FACILITY – 2000

AVAILABLE

EVENT DATES

TOTAL

ATTENDEE

S

ATTENDEE

S

P/SESSION

PARKING

https://www.gsa.gov/travel/plan-book/per-diem-rates

OPELOUSAS AVE.

70114

New Orleans, LA

70114 15 Miles

10 September 2018

– 14 September

200 200

An estimated total of 65 spaces will be used throughout the day of the event, though not all at once.

0700 - 1700;

11. INJURY/ACCIDENT AND LABOR HOURS REPORTING SAFETY GUIDANCE

Contractors should adhere to all relevant safety guidance, including (but not limited to):

(a) EM 385-1-1 – U.S. Army Corps of Engineers Safety and Health Requirements Manual

(b) OPNAVINST 5100.23 (series), Navy Occupational Health and Safety Program Manual

(c) MCO 5100.29 (series), Marine Corps Safety Program

(d) MCO 5100.8, Marine Corps Occupational Safety and Health (OSH) Policy Order

(e) NAVMC DIR 5100.8, MARCOR OSH Program Manual

Contracting Officer’s Representatives should immediately report accidents/injuries sustained during contract performance to the Contracting Officer so that the Contracting Officer may report said accidents/injuries to responsible agency safety officials.

5237.102-90 ENTERPRISE-WIDE CONTRACTOR MANPOWER REPORTING AND APPLICATION

(ECMRA)

Pursuant to 5237.102-90, the contractor should report contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the M20143 via a secure data collection site.

Contracted services excluded from reporting are based on Product Service Codes (PSCs). The excluded PSCs are:

(1) W, Lease/Rental of Equipment;

(2) X, Lease/Rental of Facilities;

(3) Y, Construction of Structures and Facilities;

(4) S, Utilities ONLY;

(5) V, Freight and Shipping ONLY.

The Contractor is required to fill in all required data fields using the following web address https://doncmra.nmci.navy.mil.

Reporting inputs should be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data should be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk, linked at https://doncmra.nmci.navy.mil

INSTRUCTIONS TO OFFERORS

1. This is a Combined Synopsis/Solicitation for commercial items prepared in accordance with the format in

FAR Subparts 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a separate written solicitation will not be issued.

https://doncmra.nmci.navy.mil/ https://doncmra.nmci.navy.mil/

2. This solicitation will be awarded on an all-or-none basis.

3. This is a solicitation under FAR Part 12 using FAR Part 13 procedures for a firm-fixed price contract.

4. Section 508 requirements is not applicable.

QUOTATION INSTRUCTIONS

5. Quotations/bids/attachments should be submitted as a pdf document via email to tammy.crump@usmc.mil. Each email may not exceed 5MB in size due to server/network restrictions.

Submit multiple emails if necessary to ensure timely receipt of your bid. Only pdf email attachments are authorized. Any other email attachment types will be rejected by this agencies servers. All bids should include an overall total price in addition to individual pricing by contract line item (CLIN).

6. All responsible sources may submit a quotation which, if received in a timely manner, should be considered by the agency.

7. Award will be made to the lowest-priced technically acceptable (LPTA) offer The Technical Evaluation

Template that will be used to evaluate the LPTA bid is incorporated herein for Contractor awareness only.

See FAR 52.212-2 herein for technical evaluation procedures.

8. The Government will accept Open Market offers.

9. The Government will consider competitive bids only. Descriptive literature/brochures and space diagram/ floorplans required with all quotes bidding equal.

10. The Government reserves the right to conduct a pre-award “Site Visit” at the Government’s discretion.

11. Method of Invoicing/Payment: Wide Area Workflow (WAWF) DFARS 252.232-7006 WAWF

Instructions.

12. Any direct customer contact by Bidders is not authorized during the solicitation phase or your bid may be at risk of being eliminated from consideration for this solicitation.

13. NO PHONE CALLS will be accepted regarding this solicitation. ALL QUESTIONS should be sent in writing via email to tammy.crump@usmc.mil.

14. The Contracting Officer may review Past Performance Information Retrieval System (PPIRS) for responsibility determination purposes.

15. Offerors bear the burden of ensuring that all portions of the offer (and any authorized amendments) reach the designated office before the deadline specified in the solicitation.

mailto:tammy.crump@usmc.mil mailto:tammy.crump@usmc.mil

INSTRUCTIONS TO BE CONSIDERED RESPONSIVE TO THIS SOLICITATION

16. Bidders should include and comply with all remaining numbered instructions to Offerors:

a) CAGE code

b) DUNS number

c) Address

d) Point of contact (email and telephone number)

17. Period of performance for services if different than listed in the solicitation document. This should be visible on the face of the quote and not incorporated as a link or other attachment.

18. Prompt payment/discount terms (if offered). This will not be used to evaluate offers.

19. Solicitation/Contract Line Item Numbers (CLIN) Structure – Potential bidders should submit bids in the same CLIN structure as outlined in the solicitation for bid evaluation purposes. However, an alternate line item structure can be submitted as an additional attachment consolidating like line items and pricing for award consideration.

20. Assignment of Claims – Potential bidders that may need an Assignment of Claims as described in FAR

32.8 (copy/paste link into web browser: http://farsite.hill.af.mil/VFFARA.HTM) should include a statement on bid that" Assignment of Claims is required if selected for award." Assignment of Claims will not be used as an evaluation factor for award. However, all Assignment of Claims documentation should be submitted with bid or provided BEFORE accepting award for Contracting Officer determination. The

Government reserves the right to disapprove a request for Assignment of Claims; vendor will be advised of disapproval prior to drafting of award so vendor may determine if it can still fulfill the contractual requirement without an Assignment of Claims. If request for Assignment of Claims is not included in bid or required documentation is not provided PRIOR to Contractor acceptance of award, the Contracting

Officer may reject request for Assignment of Claims and award to the next qualified offeror.

21. System for Award Management (SAM.gov) – Potential bidders not currently registered at SAM.gov should register (including completion of certifications and representations) to be considered for award.

Registration may take several days to be visible at SAM.gov, therefore, affected bidders should provide proof of registration/date with bid submittal. Contact SAM.gov website points of contact if you need assistance with registration.

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Each

CONFERENCE SPACE

FFP

Base Year - Non-personal service for conference facilities and other services.

Please Reference Statement of Work herein.

FOB: Destination

MILSTRIP: M2638118SU00280

PURCHASE REQUEST NUMBER: M2638118SU00280

NET AMT

0002 600 Each

HOTEL ROOM NIGHTS

FFP

Non-personal service for hotel room nights. The cost for the rooms shall not exceed the Federal Government lodging rate for the area. Please Reference

Please Reference Statement of Work herein.

FOB: Destination

0003 100 Each

OPTION HOTEL ROOM NIGHTS

FFP

Non-personal service for hotel room nights. The cost for the rooms shall not exceed the Federal Government lodging rate for the area. Please Reference

Please Reference Statement of Work herein.

PLEASE NOTE: CLIN 0003 is for optional hotel room nights which the

Government will exercise as needed. The vendor shall only invoice CLIN 0003 for those hotel room nights exercised under CLIN 0003 during the course of this contract. The Government will not be held liable for those hotel room nights not exercised during the course of this contract

0004 1 Each

PARKING SPACES

FFP

20 of parking spaces on 10 September 2018

25 of parking spaces on 11 September 2018

25 of parking spaces on 12 September 2018

25 of parking spaces on 13 September 2018

15 of parking spaces on 14 September 2018

Please Reference Statement of Work herein.

FOB: Destination

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government

0002 Destination Government Destination Government

0003 Destination Government Destination Government

0004 Destination Government Destination Government

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

0001 POP 10-SEP-2018 TO

14-SEP-2018

N/A M26381

GYSGT JENNY HENDRICKS

2000 OPELOUSAS AVE

NEW ORLEANS LA 70114

504-697-7312

M26381

0002 POP 10-SEP-2018 TO

N/A (SAME AS PREVIOUS LOCATION)

0003 POP 10-SEP-2018 TO

N/A (SAME AS PREVIOUS LOCATION)

0004 POP 10-SEP-2018 TO

N/A (SAME AS PREVIOUS LOCATION)

CLAUSES INCORPORATED BY REFERENCE

52.204-7 System for Award Management OCT 2016

52.204-13 System for Award Management Maintenance OCT 2016

52.204-16 Commercial and Government Entity Code Reporting JUL 2016

52.204-18 Commercial and Government Entity Code Maintenance JUL 2016

52.204-19 Incorporation by Reference of Representations and

Certifications.

DEC 2014

52.212-1 Instructions to Offerors--Commercial Items JAN 2017

52.212-4 Contract Terms and Conditions--Commercial Items JAN 2017

52.232-40 Providing Accelerated Payments to Small Business

Subcontractors

DEC 2013

252.201-7000 Contracting Officer's Representative DEC 1991

252.203-7000 Requirements Relating to Compensation of Former DoD

Officials

SEP 2011

252.203-7005 Representation Relating to Compensation of Former DoD

Officials

NOV 2011

252.204-7003 Control Of Government Personnel Work Product APR 1992

252.204-7004 Alt A System for Award Management Alternate A FEB 2014

252.204-7008 Compliance With Safeguarding Covered Defense Information

Controls

OCT 2016

252.204-7009 Limitations on the Use or Disclosure of Third-Party

Contractor Reported Cyber Incident Information

OCT 2016

252.204-7011 Alternative Line Item Structure SEP 2011

252.204-7012 Safeguarding Covered Defense Information and Cyber

Incident Reporting

OCT 2016

252.204-7015 Notice of Authorized Disclosure of Information for Litigation

Support

MAY 2016

252.213-7000 Notice to Prospective Suppliers on Use of Past Performance

Information Retrieval System--Statistical Reporting in Past

Performance Evaluations

JUN 2015

252.223-7008 Prohibition of Hexavalent Chromium JUN 2013

252.225-7048 Export-Controlled Items JUN 2013

252.232-7003 Electronic Submission of Payment Requests and Receiving

Reports

JUN 2012

252.232-7010 Levies on Contract Payments DEC 2006

252.237-7010 Prohibition on Interrogation of Detainees by Contractor

Personnel

JUN 2013

252.244-7000 Subcontracts for Commercial Items JUN 2013

252.247-7023 Transportation of Supplies by Sea APR 2014

CLAUSES INCORPORATED BY FULL TEXT

52.212-2 EVALUATION--COMMERCIAL ITEMS (OCT 2014)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

Lowest Price Technically Acceptable - Offers will be ranked lowest to highest according to price. The lowest price offer will be forwarded to the requiring activity for technical evaluation (offer will be deemed either technically acceptable or technically unacceptable). If the lowest price offer is found technically acceptable and its price is determined fair and reasonable by the Contracting Officer, evaluation will be deemed complete and award will be made based on the lowest price offer.

If the lowest price offer is determined technically unacceptable, the next lowest price offer will be sent for technical evaluation and price analysis. This process is repeated in order of price until an offer is deemed technically acceptable and price is determined fair and reasonable.

The government will utilize the attached Evaluation Worksheet for Lowest Price Technically Acceptable

Determination to evaluate proposals.

TECHNICAL EVALUATION WORKSHEET FOR LOWEST PRICE TECHNICALLY

ACCEPTABILITY DETERMINATION

PR NOMENCLATURE: PR #: Solicitation #:

TECHNICAL ACCEPTABILITY SECTION 1:

Statement of Work

Technically

Acceptable

Not Technically

Acceptable

Explain in Detail Why

Not Technically

Acceptable

2. General Requirements. It is a requirement that each conference area have its own space. The use of partitions to subdivide the required spaces is acceptable when combined with the specifications below. The

“rectangular” tables, where specified in this requirement, are standard sized, approximately 6 ft. long. However, the rectangular tables may be shorter in length when they meet the specifications for designated room.

2.1. Briefing Space. This space shall

meet the following requirements:

Date/Time Needed: On

11 September 2018 at

0700 and 14 September

2018 at 1100

Number of chairs needed:

Number of tables needed:

44 tables

Layout:

o Classroom-style seating o 6ft table in front of room o 2 speakers in front of room o 2 projectors in front of room o Podium in front of room

Wired Internet access (7- LAN lines) is required.

2.2 20 Exhibit / General Space /

Support Staff. This space shall meet the following requirements:

Date/Time Needed: On 11

September 2018 thru 14

September 2018

Number of chairs needed (total)

: 40

Number of tables needed (total)

: 20

Layout:

o Twenty (20) of the tables shall each consist of two (2) chairs

2.3. 5 Classrooms. This space shall meet the following requirements:

Date/Time Needed: On

11 September 2018 thru

13 September 2018

Number of chairs needed in each classroom: 30-35

Number of tables needed in each classroom:

Vendor must provide enough tables to accommodate 30-35 people in a classroom layout.

o Classroom style

Wired Internet access (7- LAN lines) is required.

2.4. Registration Area. This area

shall meet the following requirements:

Date/Time Needed: On 10

September 2018 starting at 1100

- 2300

Number of chairs needed: 4

Number of tables needed: 2 rectangular tables

A foyer or pre-event space is sufficient for the registration area o Two (2) rectangular tables

Linen and skirting is preferred, tables shall be presentable if linen and skirting is not provided

Location: near the front desk / concierge area

Each table shall consist of two (2) chairs

2.5. COC. This space shall meet the

following requirements:

Date/Time Needed: On 11

September 2018 thru 14

September 2018

Number of chairs needed: 10

Number of tables needed: 1 conference table

Layout:

o Conference room/boardroom

Boardroom-style with conference table and must accommodate 30 chairs

Wired Internet access (7- LAN lines) is required.

2.6. Signage. Government owned

signage shall be permitted in public areas of venue. Government will take full responsibility for posting and removing all signage. All signage will be placed on government owned easels.

3. Audio/Visual Requirements.

Vendor shall allow the Government to contract with an independent

Audio/Visual vendor.

6. Other Requirements:

6.1. Parking.

Parking for members attending the entire week of the Conference (10

September 2018 – 14 September

2018) may be charged to the attendees. These parking fees shall be included in the contract.

20 of parking spaces on 10 September 2018 25 of parking spaces on 11 September 2018

25 of parking spaces on 12 September 2018

25 of parking spaces on 13 September 2018 15 of parking spaces on 14 September 2018

6.2. Traffic flow of the event.

The government will consider spaces described in paragraphs 2.1 through

2.7 be located in the same space such as a ballroom, but other layouts will be considered. Marines will be required to attend stations throughout the venue. These requirements make the traffic flow in the venue important for time management and security purposes.

7. Business Center.

Business center shall be available for conference staff participants including access to a copy machine. Muster staff will need to make approximately

500 copies throughout the week of the conference.

8. Labor/Services.

8.1. Venue shall set up and take down

all material provided by the venue.

All gear brought by the Government will be set up and taken down by the

Government.

9. General Requirement – Lodging.

The Government requires a total of 600 hotel room nights;

150 of hotel room nights on 10 September 2018

150 of hotel room nights on 11 September 2018 150 of hotel room nights on 12 September 2018

150 of hotel room nights on 13 September 2018

Option 0003: Total of 100 anticipated hotel room nights;

25 of hotel room nights on 10 September 2018 25 of hotel room nights on 11 September 2018

25 of hotel room nights on 12 September 2018

25 of hotel room nights on 13 September 2018

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS--COMMERCIAL ITEMS (NOV 2017)

ALTERNATE I (OCT 2014)

The offeror shall complete only paragraphs (b) of this provision if the Offeror has completed the annual representations and certification electronically via the System for Award Management (SAM) Web site located at https://www.sam.gov/portal . If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (u) of this provision.

(a) Definitions. As used in this provision--

“Economically disadvantaged women-owned small business (EDWOSB) concern” means a small business concern that is at least 51 percent directly and unconditionally owned by, and the management and daily business operations of which are controlled by, one or more women who are citizens of the United States and who are economically disadvantaged in accordance with 13 CFR part 127. It automatically qualifies as a women-owned small business eligible under the WOSB Program.

“Forced or indentured child labor” means all work or service—

(1) Exacted from any person under the age of 18 under the menace of any penalty for its nonperformance and for which the worker does not offer himself voluntarily; or https://www.sam.gov/portal

(2) Performed by any person under the age of 18 pursuant to a contract the enforcement of which can be accomplished by process or penalties.

“Highest-level owner” means the entity that owns or controls an immediate owner of the offeror, or that owns or controls one or more entities that control an immediate owner of the offeror. No entity owns or exercises control of the highest level owner.

“Immediate owner” means an entity, other than the offeror, that has direct control of the offeror. Indicators of control include, but are not limited to, one or more of the following: Ownership or interlocking management, identity of interests among family members, shared facilities and equipment, and the common use of employees.

“Inverted domestic corporation,” means a foreign incorporated entity that meets the definition of an inverted domestic corporation under 6 U.S.C. 395(b), applied in accordance with the rules and definitions of 6 U.S.C. 395(c).

“Manufactured end product” means any end product in product and service codes (PSCs) 1000-9999, except—

(1) PSC 5510, Lumber and Related Basic Wood Materials;

(2) Product or Service Group (PSG) 87, Agricultural Supplies;

(3) PSG 88, Live Animals;

(4) PSG 89, Subsistence;

(5) PSC 9410, Crude Grades of Plant Materials;

(6) PSC 9430, Miscellaneous Crude Animal Products, Inedible;

(7) PSC 9440, Miscellaneous Crude Agricultural and Forestry Products;

(8) PSC 9610, Ores;

(9) PSC 9620, Minerals, Natural and Synthetic; and

(10) PSC 9630, Additive Metal Materials.

“Place of manufacture” means the place where an end product is assembled out of components, or otherwise made or processed from raw materials into the finished product that is to be provided to the Government. If a product is disassembled and reassembled, the place of reassembly is not the place of manufacture.

“Restricted business operations” means business operations in Sudan that include power production activities, mineral extraction activities, oil-related activities, or the production of military equipment, as those terms are defined in the Sudan Accountability and Divestment Act of 2007 (Pub. L. 110-174). Restricted business operations do not include business operations that the person (as that term is defined in Section 2 of the Sudan Accountability and Divestment Act of 2007) conducting the business can demonstrate—

(1) Are conducted under contract directly and exclusively with the regional government of southern Sudan;

(2) Are conducted pursuant to specific authorization from the Office of Foreign Assets Control in the Department of the Treasury, or are expressly exempted under Federal law from the requirement to be conducted under such authorization;

(3) Consist of providing goods or services to marginalized populations of Sudan;

(4) Consist of providing goods or services to an internationally recognized peacekeeping force or humanitarian organization;

(5) Consist of providing goods or services that are used only to promote health or education; or

(6) Have been voluntarily suspended.

“Sensitive technology”—

(1) Means hardware, software, telecommunications equipment, or any other technology that is to be used specifically—

(i) To restrict the free flow of unbiased information in Iran; or

(ii) To disrupt, monitor, or otherwise restrict speech of the people of Iran; and

(2) Does not include information or informational materials the export of which the President does not have the authority to regulate or prohibit pursuant to section 203(b)(3) of the International Emergency Economic Powers Act

(50 U.S.C. 1702(b)(3)).

“Service-disabled veteran-owned small business concern”—

(1) Means a small business concern—

(i) Not less than 51 percent of which is owned by one or more service-disabled veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled veterans; and

(ii) The management and daily business operations of which are controlled by one or more service-disabled veterans or, in the case of a service-disabled veteran with permanent and severe disability, the spouse or permanent caregiver of such veteran.

(2) Service-disabled veteran means a veteran, as defined in 38 U.S.C. 101(2), with a disability that is service-connected, as defined in 38 U.S.C. 101(16).

“Small business concern” means a concern, including its affiliates, that is independently owned and operated, not dominant in the field of operation in which it is bidding on Government contracts, and qualified as a small business under the criteria in 13 CFR Part 121 and size standards in this solicitation.

“Small disadvantaged business concern, consistent with 13 CFR 124.1002,” means a small business concern under the size standard applicable to the acquisition, that--

(1) Is at least 51 percent unconditionally and directly owned (as defined at 13 CFR 124.105) by--

(i) One or more socially disadvantaged (as defined at 13 CFR 124.103) and economically disadvantaged (as defined at 13 CFR 124.104) individuals who are citizens of the United States; and

(ii) Each individual claiming economic disadvantage has a net worth not exceeding $750,000 after taking into account the applicable exclusions set forth at 13 CFR 124.104(c)(2); and

(2) The management and daily business operations of which are controlled (as defined at 13.CFR 124.106) by individuals, who meet the criteria in paragraphs (1)(i) and (ii) of this definition.

“Subsidiary” means an entity in which more than 50 percent of the entity is owned—

(1) Directly by a parent corporation; or

(2) Through another subsidiary of a parent corporation.

“Veteran-owned small business concern” means a small business concern—

(1) Not less than 51 percent of which is owned by one or more veterans(as defined at 38 U.S.C. 101(2)) or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more veterans; and

(2) The management and daily business operations of which are controlled by one or more veterans.

“Women-owned business concern” means a concern which is at least 51 percent owned by one or more women; or in the case of any publicly owned business, at least 51 percent of the its stock is owned by one or more women; and whose management and daily business operations are controlled by one or more women.

“Women-owned small business concern” means a small business concern --

(1) That is at least 51 percent owned by one or more women or, in the case of any publicly owned business, at least

51 percent of the stock of which is owned by one or more women; and

(2) Whose management and daily business operations are controlled by one or more women.

“Women-owned small business (WOSB) concern eligible under the WOSB Program (in accordance with 13 CFR part 127),” means a small business concern that is at least 51 percent directly and unconditionally owned by, and the management and daily business operations of which are controlled by, one or more women who are citizens of the

United States.

(b)

(1) Annual Representations and Certifications. Any changes provided by the offeror in paragraph (b)(2) of this provision do not automatically change the representations and certifications posted on the SAMwebsite.

(2) The offeror has completed the annual representations and certifications electronically via the SAM website accessed through https://www.acquisition.gov. After reviewing the SAM database information, the offeror verifies by submission of this offer that the representation and certifications currently posted electronically at FAR 52.212-3, Offeror Representations and Certifications—Commercial Items, have been entered or updated in the last 12 months, are current, accurate, complete, and applicable to this solicitation (including the business size standard applicable to the NAICS code referenced for this solicitation), as of the date of this offer and are incorporated in this offer by reference (see FAR 4.1201), except for paragraphs ___ . [Offeror to identify the applicable paragraphs at (c) through (u) of this provision that the offeror has completed for the purposes of this solicitation only, if any. These amended representation(s) and/or certification(s) are also incorporated in this offer and are current, accurate, and complete as of the date of this offer. Any changes provided by the offeror are applicable to this solicitation only, and do not result in an update to the representations and certifications posted electronically on SAM.]

(c) Offerors must complete the following representations when the resulting contract is to be performed in the

United States or its outlying areas. Check all that apply.

https://www.acquisition.gov/

(1) Small business concern. The offeror represents as part of its offer that it [ ___ ] is, [ ___ ] is not a small business concern.

(2) Veteran-owned small business concern. [Complete only if the offeror represented itself as a small business concern in paragraph (c)(1) of this provision.] The offeror represents as part of its offer that it [ ___ ] is, [ ___ ] is not a veteran-owned small business concern.

(3) Service-disabled veteran-owned small business concern. [Complete only if the offeror represented itself as a veteran-owned small business concern in paragraph (c)(2) of this provision.] The offeror represents as part of its offer that it [ ___ ] is, [ ___ ] is not a service-disabled veteran-owned small business concern.

(4) Small disadvantaged business concern. [Complete only if the offeror represented itself as a small business concern in paragraph (c)(1) of this provision.]The offeror represents that it [ ___ ] is, [ ___ ] is not, a small disadvantaged business concern as defined in 13 CFR 124.1002.

(5) Women-owned small business concern. [Complete only if the offeror represented itself as a small business concern in paragraph (c)(1) of this provision.]The offeror represents that it [ ___ ] is, [ ___ ] is not a women-owned small business concern.

Note: Complete paragraphs (c)(8) and (c)(9) only if this solicitation is expected to exceed the simplified acquisition threshold.

(6) WOSB concern eligible under the WOSB Program. [Complete only if the offeror represented itself as a women-owned small business concern in paragraph (c)(5) of this provision.] The offeror represents that—

(i) It [ ___ ] is, [ ___ ] is not a WOSB concern eligible under the WOSB Program, has provided all the required documents to the WOSB Repository, and no change in circumstances or adverse decisions have been issued that affects its eligibility; and

(ii) It [ ___ ] is, [ ___ ] is not a joint venture that complies with the requirements of 13 CFR part 127, and the representation in paragraph (c)(6)(i) of this provision is accurate for each WOSB concern eligible under the WOSB

Program participating in the joint venture. [The offeror shall enter the name or names of the WOSB concern eligible under the WOSB Program and other small businesses that are participating in the joint venture: ___ .] Each

WOSB concern eligible under the WOSB Program participating in the joint venture shall submit a separate signed copy of the WOSB representation.

(7) Economically disadvantaged women-owned small business (EDWOSB) concern. [Complete only if the offeror represented itself as a WOSB concern eligible under the WOSB Program in (c)(6) of this provision.] The offeror represents that—

(i) It [ ___ ] is, [ ___ ] is not an EDWOSB concern, has provided all the required documents to the WOSB

Repository, and no change in circumstances or adverse decisions have been issued that affects its eligibility; and

(ii) It [ ___ ] is, [ ___ ] is not a joint venture that complies with the requirements of 13 CFR part 127, and the representation in paragraph (c)(7)(i) of this provision is accurate for each EDWOSB concern participating in the joint venture. [The offeror shall enter the name or names of the EDWOSB concern and other small businesses that are participating in the joint venture: ___ .] Each EDWOSB concern participating in the joint venture shall submit a separate signed copy of the EDWOSB representation.

(8) Women-owned business concern (other than small business concern). [Complete only if the offeror is a women-owned business concern and did not represent itself as a small business concern in paragraph (c)(1) of this provision.] The offeror represents that it [ ___ ] is, a women-owned business concern.

(9) Tie bid priority for labor surplus area concerns. If this is an invitation for bid, small business offerors may identify the labor surplus areas in which costs to be incurred on account of manufacturing or production (by offeror or first-tier subcontractors) amount to more than 50 percent of the contract price:

(10) HUBZone small business concern. [Complete only if the offeror represented itself as a small business concern in paragraph (c)(1) of this provision.] The offeror represents, as part of its offer, that--

(i) It [ ___ ] is, [ ___ ] is not a HUBZone small business concern listed, on the date of this representation, on the

List of Qualified HUBZone Small Business Concerns maintained by the Small Business Administration, and no material changes in ownership and control, principal office, or HUBZone employee percentage have occurred since it was certified in accordance with 13 CFR part 126; and

(ii) It [ ___ ] is, [ ___ ] is not a HUBZone joint venture that complies with the requirements of 13 CFR part 126, and the representation in paragraph (c)(10)(i) of this provision is accurate for each HUBZone small business concern participating in the HUBZone joint venture. [The offeror shall enter the names of each of the HUBZone small business concerns participating in the HUBZone joint venture: ___ .] Each HUBZone small business concern participating in the HUBZone joint venture shall submit a separate signed copy of the HUBZone representation.

(11) (Complete if the offeror has represented itself as disadvantaged in paragraph (c)(4) of this provision.)

[The offeror shall check the category in which its ownership falls]:

___ Black American.

___ Hispanic American.

___ Native American (American Indians, Eskimos, Aleuts, or Native Hawaiians).

___ Asian-Pacific American (persons with origins from Burma, Thailand, Malaysia, Indonesia, Singapore, Brunei, Japan, China, Taiwan, Laos, Cambodia (Kampuchea), Vietnam, Korea, The Philippines, Republic of Palau, Republic of the Marshall Islands, Federated States of Micronesia, the Commonwealth of the Northern Mariana

Islands, Guam, Samoa, Macao, Hong Kong, Fiji, Tonga, Kiribati, Tuvalu, or Nauru).

___ Subcontinent Asian (Asian-Indian) American (persons with origins from India, Pakistan, Bangladesh, Sri

Lanka, Bhutan, the Maldives Islands, or Nepal).

___ Individual/concern, other than one of the preceding.

(d) Representations required to implement provisions of Executive Order 11246 --

(1) Previous contracts and compliance. The offeror represents that --

(i) It [ ___ ] has, [ ___ ] has not, participated in a previous contract or subcontract subject to the Equal

Opportunity clause of this solicitation; and

(ii) It [ ___ ] has, [ ___ ] has not, filed all required compliance reports.

(2) Affirmative Action Compliance. The offeror represents that --

(i) It [ ___ ] has developed and has on file, [ ___ ] has not developed and does not have on file, at each establishment, affirmative action programs required by rules and regulations of the Secretary of Labor (41 CFR parts

60-1 and 60-2), or

(ii) It [ ___ ] has not previously had contracts subject to the written affirmative action programs requirement of the rules and regulations of the Secretary of Labor.

(e) Certification Regarding Payments to Influence Federal Transactions (31 U.S.C. 1352). (Applies only if the contract is expected to exceed $150,000.) By submission of its offer, the offeror certifies to the best of its knowledge and belief that no Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of

Congress or an employee of a Member of Congress on his or her behalf in connection with the award of any resultant contract. If any registrants under the Lobbying Disclosure Act of 1995 have made a lobbying contact on behalf of the offeror with respect to this contract, the offeror shall complete and submit, with its offer, OMB

Standard Form LLL, Disclosure of Lobbying Activities, to provide the name of the registrants. The offeror need not report regularly employed officers or employees of the offeror to whom payments of reasonable compensation were made.

(f) Buy American Certificate. (Applies only if the clause at Federal Acquisition Regulation (FAR) 52.225-1, Buy

American – Supplies, is included in this solicitation.)

(1) The offeror certifies that each end product, except those listed in paragraph (f)(2) of this provision, is a domestic end product and that for other than COTS items, the offeror has considered components of unknown origin to have been mined, produced, or manufactured outside the United States. The offeror shall list as foreign end products those end products manufactured in the United States that do not qualify as domestic end products, i.e., an end product that is not a COTS item and does not meet the component test in paragraph (2) of the definition of

“domestic end product.” The terms “commercially available off-the-shelf (COTS) item,” “component,” “domestic end product,” “end product,” “foreign end product,” and “United States” are defined in the clause of this solicitation entitled “Buy American—Supplies.”

(2) Foreign End Products:

LINE ITEM NO. COUNTRY OF ORIGIN

[List as necessary]

(3) The Government will evaluate offers in accordance with the policies and procedures of FAR Part 25.

(g)

(1) Buy American -- Free Trade Agreements -- Israeli Trade Act Certificate. (Applies only if the clause at FAR

52.225-3, Buy American -- Free Trade Agreements -- Israeli Trade Act, is included in this solicitation.)

(i) The offeror certifies that each end product, except those listed in paragraph (g)(1)(ii) or (g)(1)(iii) of this provision, is a domestic end product and that for other than COTS items, the offeror has considered components of unknown origin to have been mined, produced, or manufactured outside the United States. The terms “Bahrainian, Moroccan, Omani, Panamanian, or Peruvian end product,” “commercially available off-the-shelf (COTS) item,”

“component,” “domestic end product,” “end product,” “foreign end product,” “Free Trade Agreement country,”

“Free Trade Agreement country end product,” “Israeli end product,” and “United States” are defined in the clause of this solicitation entitled “Buy American--Free Trade Agreements--Israeli Trade Act.”

(ii) The offeror certifies that the following supplies are Free Trade Agreement country end products (other than

Bahrainian, Moroccan, Omani, Panamanian, or Peruvian end products) or Israeli end products as defined in the clause of this solicitation entitled “Buy American—Free Trade Agreements—Israeli Trade Act”:

Free Trade Agreement Country End Products (Other than Bahrainian, Moroccan, Omani, Panamanian, or Peruvian

End Products) or Israeli End Products:

LINE ITEM NO. COUNTRY OF ORIGIN

[List as necessary]

(iii) The offeror shall list those supplies that are foreign end products (other than those listed in paragraph (g)(1)(ii) or this provision) as defined in the clause of this solicitation entitled “Buy American—Free Trade Agreements—

Israeli Trade Act.” The offeror shall list as other foreign end products those end products manufactured in the United

States that do not…