M67861-17-T-0008.pdf

SEE ADDENDUM

(No Collect Calls)

M67861-17-T-0008 10-Nov-2016

b. TELEPHONE NUMBER

(504) 697-8344

8. OFFER DUE DATE/LOCAL TIME

03:00 PM 21 Nov 2016

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA X ARE

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE

NO.

M678619. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

TAMMY M. DEMILLE

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF

AMERICA

1 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.X

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS

SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

M2638117RC00002

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED ORX

SMALL BUSINESS

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

MARFORRES REGIONAL CONTRACTING OFFICE

MARCORSPTFAC

2000 OPELOUSAS AVE

NEW ORLEANS LA 70114

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE M26381 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

PROPERTY CONTROL OFFICE HQBN MFR

JOSEPH BENSON

2000 OPELAUSAS AVE

NEW ORLEANS LA 70146

TEL: 504-697-8798 FAX: 504-697-9779

FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE

SMALL BUSINESS

SIZE STANDARD:

$32,500,000

NAICS:

532420

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE

WOMEN-OWNED SMALL BUSINESS

PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL

ITEMS (CONTINUED)

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

M67861-17-T-0008

Section SF 1449 - CONTINUATION SHEET

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Each

POSTAL SUPPORT

FFP

Vendor to provide postal support in accordance with the performance work statement incorporated herein for 116 Reserve sites located throughout the United States and Puerto Rico. See Attachment A for locations of Reserve sites and the postal requirements of each location. Base period of performance: : 03JAN2017 through 02JAN2018

***Contractors shall provide an itemized breakdown of pricing with quotation.

FOB: Destination

MILSTRIP: M2638117RC00002

PURCHASE REQUEST NUMBER: M2638117RC00002

NET AMT

1001 1 Each

OPTION POSTAL SUPPORT

FFP

Vendor to provide postal support in accordance with the performance work statement incorporated herein for 116 Reserve sites located throughout the United States and Puerto Rico. See Attachment A for locations of Reserve sites and the postal requirements of each location. Option 1 period of performance: 03JAN2018 through 02JAN2019

***Contractors shall provide an itemized breakdown of pricing with quotation.

FOB: Destination

2001 1 Each

OPTION POSTAL SUPPORT

FFP

Vendor to provide postal support in accordance with the performance work statement incorporated herein for 116 Reserve sites located throughout the United States and Puerto Rico. See Attachment A for locations of Reserve sites and the postal requirements of each location. Option 2 period of performance: 03JAN2019 through 02JAN2020

***Contractors shall provide an itemized breakdown of pricing with quotation.

FOB: Destination

3001 1 Each

OPTION POSTAL SUPPORT

FFP

Vendor to provide postal support in accordance with the performance work statement incorporated herein for 116 Reserve sites located throughout the United States and Puerto Rico. See Attachment A for locations of Reserve sites and the postal requirements of each location. Option 3 period of performance: 03JAN2020 through 02JAN2021

***Contractors shall provide an itemized breakdown of pricing with quotation.

FOB: Destination

4001 1 Each

OPTION POSTAL SUPPORT

FFP

Vendor to provide postal support in accordance with the performance work statement incorporated herein for 116 Reserve sites located throughout the United States and Puerto Rico. See Attachment A for locations of Reserve sites and the postal requirements of each location. Option 4 period of performance: 03JAN2021 through 02JAN2022

***Contractors shall provide an itemized breakdown of pricing with quotation.

FOB: Destination

PERFORMANCE WORK STATEMENT

1. Objective. The objective of this Performance Work Statement (PWS) is to obtain United States Postal Service support for units within Marine Forces Reserve (MARFORRES).

2. Background. The Postal Operations System (POS) for MARFORRES receives and sends official mail for 116 sites. The mail rooms at each of these locations vary in capacity and are governed by Title 39, U.S. Code, DoD Instruction 4525.6-M, OpNav Instruction 5118.7C and Marine Corps Order 5110.4A; requiring reporting, accountability, and fiscal responsibility. All system requirements must be fully operational and functional no later than the beginning of the business day on 3 January 2017.

2.1 Delivery and Service. Support shall be in place and operational by 3 January 2017. The Vendor shall contact the Ordering activity at least 1 week prior to Equipment delivery to coordinate and establish the Delivery schedule.

3. Scope. The POS shall be functional at all 116 sites. Sites are located throughout the continental United States and Puerto Rico, with collective historical throughput of over one million pieces of mail annually.

Approximately 90 percent of mail throughput is first class mail and 10 percent is accountable mail. As required, expedited mail will also be utilized on a limited basis.

3.1 Definitions

Postal support package will consist of: scale, meter and feeder and/or an online solution in order to provide a stand-alone and online capability where suitable and acceptable to the Marine Corps and its associated networks.

Small sites require support for one unit that typically negotiates 150 to 200 pieces of mail per month -- MARFORRES requires support for 68 sites. (See paragraph 15 herein for specifications).

Medium sites require support for at least two units that typically negotiate 1000 pieces of mail per month with frequent mass mail-outs -- MARFORRES requires support for 38 sites. (See paragraph 15 herein for specifications).

Large sites require support for multiple units that typically negotiate over 2000 pieces of mail per month -- MARFORRES requires support for 10 sites.

(See paragraph 15 herein for specifications).

4. System Requirements. The postal solution for daily postage must accommodate postage throughput as defined by sites in paragraph 3.1. Web-based functions in part or total require Marine Corps Enterprise Network – NIPRnet (MCEN-N) access and compliance throughout the life of the system.

Compliance must be completed by full operational capability. The proposed system:

4.1 Shall provide the ability to select and print postage at each reserve site per the requirements of each location (see attachment A for requirements by site) via a standalone device or web based application;

4.2 Shall provide hierarchical reporting as explained in paragraph 6 and tracking of postage activity including, but not limited to costs and package sizes. Hierarchical reporting provides data, information, and reports available and accessible from using site, through the chain of organizational units, and to MARFORRES.

4.3 Shall provide organizational management of funds locally and/or remotely with hierarchical control measures.

4.4 Shall provide a web-based catalog for ordering consumables that are directly related to the postal system. Costs for these consumables will be absorbed by the individual site and will not be part of the contract.

5. Functional Requirements. The system shall:

5.1 Calculate postage (by weight multiplied by dimensions or by utilization of an integrated scale).

5.2 Be capable of utilizing any and all postage options authorized by United States Postal Service (USPS).

5.3 Have funds remotely capped by the Program Manager, who must have the ability to adjust funding as needed.

5.4 The resultant award may need to provide additional equipment if any new locations are acquired; this will only happen via a contract modification issued by a Government Contracting Officer.

5.5 Be capable of utilizing (1) Signature Confirmation, (2) Tracking, and

(3) Certified delivery receipt; allowing delivery and record tracking for mail. These services shall provide information regarding dates and times an article was delivered or, if delivery was attempted but not successful, the date and time of the delivery attempt requiring a signature from the person who accepts the package, and location of mail.

5.6 Supplies. The Vendor shall be responsible for transporting and issuing all Vendor-furnished supplies.

5.7 Parts and Supplies Availability. The Vendor shall have an inventory of parts and/or supplies in quantities sufficient to service this contract. The contractor shall have an Inventory and Delivery system for parts and/or supplies. Initial consumable supplies (e.g. postage tape and ink cartridges) shall be provided at no additional cost to the Government upon each machine(s) installation and set-up. Additional Consumable costs will be the responsibility of each customer location and will not be part of the resulting contract.

6. Reporting Requirements. The solution shall be capable of capturing all postal operation activities, including spending trends, postage debits, usage and the number of each class of mail (First Class, Certified, etc.) posted at each site. Due to the fact that MARFORRES is the program manager for all sites, MARFORRES shall have the ability to view each site’s activity from a master account. Also, each site shall have the ability to view its own activity via their own account in order to internally manage their postal operations.

6.1 Administrators shall be capable of viewing monthly, quarterly and annual reports. At a minimum the reports shall include the following:

a. Postage consumption by site;

b. Classes of mail being used by site;

c. Number of items being mailed by site;

d. Total expenditure to date by site;

e. Daily inventory, by class of mail; i.e. first class, certified, etc.

7. Security Requirements. The system/service provider shall:

7.1 Allow individual accounts by site, with individual login and password/pin information.

7.2 Allow individual unit postage funds to be capped monthly or quarterly as determined by the Program Manager.

7.3 Allow individual units the capability of adding postage funds and ordering supplies utilizing individual login and password/pin information.

NOTE: funding for postage and payment of supply orders will not be included under the resulting contract.

7.4 Under no circumstance establish an account for any individual site not included in the basic contract, or enhance the service at an existing reserve site unless authorized via a contract modification issued by the Regional Contracting Office, Marine Forces Reserve, 2000 Opelousas Ave., New Orleans, LA 70114.

7.5 Under no circumstance shall the vendor replace any serialized equipment without first notifying the Program Manager.

8. Service Requirements. The service provider:

8.1 Shall have a network of qualified technicians that are readily available for consultation concerning repair or replacement of malfunctioning equipment and/or associated software. The response time on a service notification begins when Government personnel notifies the Vendor. The Vendor shall respond to service notifications within four (4) working hours after notification of the rental equipment malfunction. The malfunctioning rental equipment must be completely operational within two (2) Business days after notification, or the Vendor shall replace the equipment (regardless of the problem or difficulty) with operational equipment that has equivalent capabilities. The Vendor shall provide service during a normal Business day.

8.2 Definition of a Normal Business Day. A normal business day is between the hours of 7:30 a.m. through 4:30 p.m., Local Time of the serviced unit, excluding Federal holidays observed by the Federal Government.

8.3 Shall ensure rental equipment at 95% of sites is fully operational 95% of the time.

8.4 Shall ensue all web-based applications are operational and available 95% of the time.

9. Vendor requirements.

9.1 The Vendor shall designate a Local Servicing agent (Point-Of-Contact) who will be empowered to make daily decisions to ensure that the contract implementation and day-to-day operations satisfy the terms and conditions of this contract. However, these decisions shall in no way change the terms and conditions of the contract.

9.2 The vendor is responsible for tracking vendor-owned devices to include the model number, serial number and current location (i.e. physical address) of each piece of equipment. Equipment locations shall reflect the Government's site requirement listing (attachment A).

9.3 The Vendor shall provide service and maintenance as needed, included as part of the contract so that individual units are not required to utilize local funding for repairs and/or service. The Vendor shall maintain records of repair for each system. If the repair record of any one unit reflects a downtime of 10 percent or more of the normal working days in two consecutive months, the Vendor shall replace the system with another new system. The replaced unit will not be placed back into service under this contract.

9.4 All Postage Mail Meter systems shall be delivered and installed no later than 3 January 2017. The only basis for payment shall be based on the pricing provided by the contract award.

9.5 The Vendor shall inspect rental equipment at 100% of sites annually for operational capability.

9.6 The Vendor shall provide service and replacement equipment as needed, within two (2) business days. Failure to maintain adequate personnel to meet the required efficiency level and response time may result in Termination for Cause.

9.7 The Vendor shall perform preventive maintenance according with the manufacturer’s recommendation schedule.

9.8 The Vendor shall provide a reliable customer service representative with contact phone number to include an answering service and email address/notification or a contract action officer to address issues pertaining to the account and other contractual discrepancies. Regardless of the mode used, response time will be calculated from the time authorized Government personnel provide notification. Note that only the contracting officer is authorized to make changes to the contract. No other Government personnel may change the terms and conditions of the contract.

9.9 The Vendor shall notify the Contracting Officer’s Representative (COR), identified in paragraph 12 herein, of any changes in contact information for the customer service representative or designated action officer identified to support military units.

9.10 Replacement and Back-up Units. Back-up systems will be required.

Backup systems are those units that are installed in place of a malfunctioning system in order to provide Temporary relief until the original equipment is repaired or until a replacement unit is installed. When a unit cannot be repaired within two (2) business days from the initial notification for service, the Vendor shall provide a backup system of equal performance capabilities with equivalent accessories until the initial unit is repaired This backup unit shall be delivered and operational within three (3) Business days from the Government's initial service notification and shall be invoiced at the same rate as the unit that it is temporarily replacing. Backup units shall remain in place for a maximum of five (5) business days. If the original unit is not repaired and operable within five (5) business days, the Vendor shall provide a replacement of equal, or better, performance capabilities.

9.11 Replacement units are those Postage Mail Metering systems that are installed in place of a malfunctioning one and are intended to remain in place for the remainder of the Contract period. If the system fails to operate at the time of installation, the Vendor shall provide a Replacement unit of the same configuration within two (2) business days. Replacement units shall remain in place for the remainder of the Contract period.

9.12 When equipment is removed during the course of the month, the monthly invoice shall be prorated based on 1/30 of the Contract Fixed-price monthly Service rate based on the total number of Calendar days minus the number of days the unit was out of service.

9.13 Damage to Equipment. Title to all Mail Postage Metering equipment provided under this contract shall remain the property of the Vendor. The Vendor assumes all responsibility for loss or damage to equipment, except for loss or damage caused by negligence or willful act of the Government. As a result of such damage, the Vendor may submit a claim for reimbursement of Equipment repair and/or replacement costs. If the damage results in the total loss of the equipment, the Vendor may submit a claim for reimbursement of equipment repair and/or replacement costs.

9.14 Relocation of Postage Mail Metering systems. Relocation shall be performed by the Vendor unless the Vendor provides notice to the Contracting officer, in writing, that the relocation would not require Technically-trained Vendor personnel and the Vendor authorizes Government personnel to move the units at no risk (or liability) to the Government. The Contracting officer will provide written notice to the Vendor of any Postage Mail Metering system relocation. The Vendor shall relocate the unit within five

(5) business days of notification. The cost of the first 10 relocations (per performance period), performed by the Vendor if any, shall be at the Vendors expense. Relocation charges, if any, shall be approved by the Government prior to the relocation. The Vendor shall not submit for relocation charges when Government personnel have performed Vendor-approved relocations.

Relocation of mail systems shall be within the service area.

10. Training Requirements.

10.1 The Vendor shall provide training for the system and/or all equipment at each reserve site.

10.2 Within the first 30 days after contract award, the Vendor shall provide training for each reserve site.

10.3 The Vendor shall offer on-line training for at least one person for each reserve site and 10 persons at MARFORRES.

10.4 The Vendor shall provide training for new system users resulting from personnel turnover as requested by MARFORRES.

11. Contract

11.1 Contract Termination. If this contract is terminated, the Vendor shall be responsible for coordinating removal of those systems with Government personnel.

11.2 Contract End. The Government will not be responsible for any charges after the period of performance ends.

12. Points of Contact.

At MARFORRES Regional Contracting Office:

POC: Ms. Tammy DeMille Phone: 504-697-8344

Fax: 504-697-9742

Email: tammy.demille@usmc.mil

The COR (i.e. responsible officer) and the Subject Matter Expert (SME) for approving work against this PWS are:

COR: Gunnery Sergeant Crystal Reynolds Phone: 504-697-7254 Email: crystal.reynolds@usmc.mil

13. Period of Performance. One base year with four option years. Base year must start on January 3, 2017.

14. PWS ADDENDUM (INJURY/ACCIDENT REPORTING AND REPORTING LABOR HOURS)

SAFETY GUIDANCE

Contractors shall adhere to all relevant safety guidance, including (but not limited to):

(a) EM 385-1-1 – U.S. Army Corps of Engineers Safety and Health Requirements Manual

(b) OPNAVINST 5100.23 (series), Navy Occupational Health and Safety Program Manual

(c) MCO 5100.29 (series), Marine Corps Safety Program

(d) MCO 5100.8, Marine Corps Occupational Safety and Health (OSH) Policy Order

(e) NAVMC DIR 5100.8, MARCOR OSH Program Manual

Contracting Officer’s Representatives shall immediately report accidents/injuries sustained during contract performance to the Contracting Officer so that the Contracting Officer may report said accidents/injuries to responsible agency safety officials.

CONTRACTOR REPORTING OF LABOR HOURS

Pursuant to NMCARS 5237.102(90), the contractor shall report contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Marine Forces Reserve G1 via a secure data collection site. Contracted services excluded from reporting are based on Product Service Codes (PSCs). The excluded PSCs are:

(1) W, Lease/Rental of Equipment;

(2) X, Lease/Rental of Facilities;

(3) Y, Construction of Structures and Facilities;

(4) S, Utilities ONLY;

(5) V, Freight and Shipping ONLY.

15. Performance Requirements Summary (PRS)

Outcome Performance Inspection Incentive

Stakeholder Outcome

PWS Para

Performance standard and Acceptable Quality Level

(AQL) Inspector Method and Frequency

Performance Incentive

Responding to service calls timely

PWS para 8.1

Vendor shall respond within (4) working hours after notification of rental equipment malfunction 95 % of the time.

COR Random sampling from Reserve sites;

individual complaints from Reserve sites

Option exercise

Timely repair/replace of malfunctioning equipment

PWS para 8.1

Malfunctioning rental equipment shall be completely operational within (2) business days 95% of the time.

COR Random sampling from Reserve sites;

individual complaints from Reserve sites

Option exercise

Equipment being operational

PWS para 8.3

Rental equipment at 95% of sites is fully operational 95% of the time.

COR Random sampling from Reserve sites;

individual complaints from Reserve sites

Option exercise

Web based applications being operational

PWS para 8.4

Vendor shall ensure all vendor provided web-based applications are operation and available 95% of the time.

COR Random sampling from Reserve sites;

individual complaints from Reserve sites

Option exercise

Meeting Performance Schedule

PWS para 9.4

Inspect rental equipment annually for operational capability, 100% of sites.

COR Random sampling from Reserve sites;

individual complaints from Reserve sites

Option exercise

16. SPECIFICATIONS:

The following specifications to include USPS Certified Postage Meter:

Small Sites:

Semi-automatic/hand feed mailing system, integrated to 5lb electronic postage scale; shall include:

1. Meter;

2. Automated meter dating;

3. All first class rates and special services for USPS to include certified return receipt addressee, signature confirmation, and tracking;

4. System is able to post approximately 45 #10 envelopes per minute;

5. Ability to track postage usage and resetting requirements from web site;

6. Ability to cap postage downloads monthly or quarterly;

7. Compatibility with analog phone line and digital phone system

Medium Sites:

Interfaced integrated to 5lb. electronic scale and Digital meter; shall include:

1. Meter;

2. Automated meter dating;

3. All first class rates and special services for USPS to include certified return receipt addressee, signature confirmation, and tracking;

4. System must be able to post approximately 95 #10 envelopes per minute;

5. System must be able to automatically fold and stuff envelopes

6. System can automatically feed, seal envelopes and have stacker tray;

7. Has ability to track postage usage and resetting requirements from web site designed for Marine Forces Reserve;

8. Ability to cap postage downloads monthly or quarterly;

9. Compatibility with analog phone line and digital phone system.

Large Sites:

Digital Mailing System Integrated to 5 lb. electronic scale and Digital meter; also include:

1. Meter;

2. Fully automatic at approximately 120 LPM with Envelope Self aligning feed deck;

3. Approximately 13 OZ. In-line weigh capacity (approximate speeds:

Speeds: 60 LPM (210 version), 50 LPM (180 version);

4. Self-aligning feed system;

5. System must be able to automatically fold and stuff envelopes

6. Continuous feeding – Continually add to the stack while processing;

7. Automatic feed;

8. Approximately 4” feeding and 4” stacking capacity;

9. Secure sealing;

10. Integrated weighing options – 5LB, (one scale maximum);

11. All first class rates and special services for USPS to include certified return receipt addressee, signature confirmation, and tracking;

12. Compatibility with analog phone line and digital phone system.

ADDENDA

This is a Request for Quotes for commercial postal support for 116 Reserve sites within the continental United States and Puerto Rico in accordance with the Performance Work Statement incorporated herein. The government will solicit and award on a Firm-Fixed-Price basis using Simplified Acquisition Procedures in accordance with FAR Part 12, Acquisition of Commercial Items, and FAR Subpart 13.5, Test Program for Certain Commercial Items.

Addenda to FAR 52.212-1, Instructions to Offerors

This requirement is unrestricted; the applicable North American Industry Classification System (NAICS) Code is 532420 and the standard size is $32.5 mil in annual receipts.

PRESOLICITATION INSTRUCTIONS

A.1. The government will consider quotes submitted under GSA contracts. Any conflicts between this solicitation document and the terms and conditions of the GSA contract shall be clearly identified in the Offeror’s quote.

A.2. - Government reserves the right to make multiple awards in accordance with FAR 52.212-4(h)

- All responsible sources may submit a quotation which, if received in a timely manner, shall be considered by the agency.

- Any direct customer contact by Bidders is not authorized during the solicitation phase or your bid may be at risk of being eliminated from consideration for this solicitation.

A.3. Offerors shall submit any questions, in writing, electronically to Tammy M. Crump at tammy.crump@usmc.mil and cc: Tammy DeMille at tammy.demille@usmc.mil.

The solicitation is only available via Federal Business Opportunities (FBO), www.fedbizopps.gov ; offerors shall:

1. Check FBO periodically for amendments.

2. Ensure they download all documents. This solicitation contains two (2) attachments.

In accordance with DFARS 252.232-7006, invoices under the contract are to be submitted electronically via Wide Area Workflow (WAWF). Specific instructions for invoicing through WAWF are contained in the solicitation.

A.4. Submission of Quotes:

Quotes shall be submitted electronically via email to tammy.crump@usmc.mil and cc: tammy.demille@usmc.mil.

Each email may not exceed 5MB in size due to server/network restrictions.

A.5. Attachments

(1) Usage requirements by location.

(2) Quality Assurance Plan (QASP)

A.6. FORMAT AND CONTENT OF QUOTES

a. Quotes are not limited to a minimum or maximum number of pages.

b. Content of Quotes:

(i) Standard Form of Contract (SF 1449). Blocks 17a, 30b, and 30c of page 1 of Standard forms 1449 shall be completed by offerors and Block 30a shall be signed to show the offeror has read and agrees to comply with all terms, conditions, and instructions provided in the solicitation document.

(ii) Annual Representations & Certifications. Offerors shall provide a statement that certification in On-Line Representations and Certifications Application (ORCA) website, https://orca.bpn.gov/ , is current, complete, and accurate as of the date of the offeror’s signature, or list any changes.

(iii) Amendments. Acknowledgement of all amendments issued.

(iv) Quotes shall address compliance with each technical element identified in technical evaluation spreadsheet (see FAR 52.212-2, Evaluation -- Commercial Items, herein for technical evaluation spreadsheet).

(v) Pricing.

a. As per CLIN description, Contractors shall provide an itemized breakdown of costs associated with quote to include unit and extended cost for each capacity (i.e. Small, Medium, Large) as defined in the PWS herein.

b. Occasionally a reserve site may end its requirement for postal support, therefore, contractors shall provide an addendum in which they indicate terms and conditions for termination at the convenience of the government for a rental arrangement.

c. Price quotes shall be evaluated for the presence of ‘unbalanced pricing’ based on a contractor’s attempt to ‘buy in’ to the acquisition. The Contracting Officer shall perform a price quote analysis to determine fair and reasonable pricing. The Contracting Officer reserves the right to reject an offer if it is determined that the lack of balanced pricing poses an unacceptable risk to the Government in accordance with FAR Part 15.404-1(g).

A.7. Award: The Government reserves the right to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror’s initial offer should contain the offeror’s best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received

A.8. Period of Acceptance of Offerors: Offerors agree to hold their prices firm for a period of sixty (60) days.

A.9. Failure to submit any of the information requested by this solicitation may be cause for unfavorable consideration.

Addenda to FAR 52.212-4, Contract Terms and Conditions -- Commercial Items

A.1. Stipulations. The Government will not:

- purchase or take ownership of mail sorting or processing equipment; and,

- buy out the remainder of the contract (i.e. lease) should the Government not exercise an option period.

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government 1001 Destination Government Destination Government 2001 Destination Government Destination Government 3001 Destination Government Destination Government 4001 Destination Government Destination Government

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC

0001 POP 03-JAN-2017 TO

02-JAN-2018

N/A PROPERTY CONTROL OFFICE HQBN MFR

JOSEPH BENSON

2000 OPELAUSAS AVE

NEW ORLEANS LA 70146

504-697-8798 FOB: Destination

M26381

1001 POP 03-JAN-2018 TO

02-JAN-2019

N/A (SAME AS PREVIOUS LOCATION)

2001 POP 03-JAN-2019 TO

02-JAN-2020

N/A (SAME AS PREVIOUS LOCATION)

3001 POP 03-JAN-2020 TO

02-JAN-2021

N/A (SAME AS PREVIOUS LOCATION)

4001 POP 03-JAN-2021 TO

02-JAN-2022

N/A (SAME AS PREVIOUS LOCATION)

CLAUSES INCORPORATED BY REFERENCE

52.203-3 Gratuities APR 1984 52.203-12 Limitation On Payments To Influence Certain Federal

Transactions

OCT 2010

52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber Content Paper

MAY 2011

52.204-5 Women-Owned Business (Other Than Small Business) OCT 2014 52.204-7 System for Award Management JUL 2013 52.204-13 System for Award Management Maintenance JUL 2013 52.204-16 Commercial and Government Entity Code Reporting JUL 2015 52.204-18 Commercial and Government Entity Code Maintenance JUL 2016 52.204-19 Incorporation by Reference of Representations and

Certifications.

DEC 2014

52.212-1 Instructions to Offerors--Commercial Items OCT 2015 52.212-4 Contract Terms and Conditions--Commercial Items MAY 2015 52.214-34 Submission Of Offers In The English Language APR 1991 52.214-35 Submission Of Offers In U.S. Currency APR 1991 52.227-19 Commercial Computer Software License DEC 2007 52.232-18 Availability Of Funds APR 1984 52.232-39 Unenforceability of Unauthorized Obligations JUN 2013 52.232-40 Providing Accelerated Payments to Small Business

Subcontractors

DEC 2013

52.237-2 Protection Of Government Buildings, Equipment, And Vegetation

APR 1984

52.242-13 Bankruptcy JUL 1995 52.247-34 F.O.B. Destination NOV 1991 252.201-7000 Contracting Officer's Representative DEC 1991 252.203-7000 Requirements Relating to Compensation of Former DoD

Officials

SEP 2011

252.203-7002 Requirement to Inform Employees of Whistleblower Rights SEP 2013 252.203-7005 Representation Relating to Compensation of Former DoD

Officials

NOV 2011

252.204-7003 Control Of Government Personnel Work Product APR 1992 252.204-7004 Alt A System for Award Management Alternate A FEB 2014 252.204-7011 Alternative Line Item Structure SEP 2011 252.204-7012 Safeguarding Covered Defense Information and Cyber

Incident Reporting.

DEC 2015

252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support

MAY 2016

252.209-7004 Subcontracting With Firms That Are Owned or Controlled By The Government of a Country that is a State Sponsor of Terrorism

OCT 2015

252.213-7000 Notice to Prospective Suppliers on Use of Past Performance Information Retrieval System--Statistical Reporting in Past Performance Evaluations

JUN 2015

252.215-7007 Notice of Intent to Resolicit JUN 2012 252.215-7008 Only One Offer OCT 2013 252.223-7008 Prohibition of Hexavalent Chromium JUN 2013 252.225-7002 Qualifying Country Sources As Subcontractors AUG 2016 252.225-7012 Preference For Certain Domestic Commodities FEB 2013 252.225-7021 Trade Agreements--Basic SEP 2016 252.225-7048 Export-Controlled Items JUN 2013 252.232-7003 Electronic Submission of Payment Requests and Receiving

Reports

JUN 2012

252.232-7010 Levies on Contract Payments DEC 2006 252.237-7010 Prohibition on Interrogation of Detainees by Contractor

Personnel

JUN 2013

252.239-7010 Cloud Computing Services AUG 2015 252.243-7001 Pricing Of Contract Modifications DEC 1991

252.243-7002 Requests for Equitable Adjustment DEC 2012 252.244-7000 Subcontracts for Commercial Items JUN 2013 252.247-7023 Transportation of Supplies by Sea APR 2014

CLAUSES INCORPORATED BY FULL TEXT

52.212-2 EVALUATION--COMMERCIAL ITEMS (OCT 2014)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

Lowest Price Technically Acceptable - Offers will be ranked lowest to highest according to price. A price analysis will be conducted to determine whether the lowest price will result from a single award or multiple awards. Based on the price analysis, the lowest price offer or multiple offers, will be forwarded to the requiring activity for technical evaluation (offer(s) will be deemed either technically acceptable or technically unacceptable). If the lowest price offer or offers is found technically acceptable and the pricing determined fair and reasonable by the Contracting Officer, evaluation will be deemed complete and award will be made based on the lowest price offer(s). If the lowest price offer is determined technically unacceptable, another analysis will be conducted amongst the remaining offers to determine if a single or multiple awards will provide the lowest price. The lowest price offer(s) will be sent for technical evaluation. This process is repeated in order of price until an offer or combination of offers is deemed technically acceptable and price is determined fair and reasonable. The actual evaluation template is incorporated into this solicitation for reference.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

TECHNICAL EVALUATION WORKSHEET FOR LOWEST PRICE TECHNICALLY ACCEPTABILITY DETERMINATION (v8.19.2015)

PR NOMENCLATURE: Postal Support PR #: M26381‐17‐RC‐00002 Solicitation #: M67861‐17‐T‐000X

TECHNICAL ACCEPTABILITY SECTION 1: ENTER COMPANY NAME

Salient Characteristics for postal products Technically Acceptable

Not Technically Acceptable Explain in Detail Why Not Technically Acceptable

Small Sites:

Semi‐automatic/hand feed mailing system, integrated to 5lb electronic postage scale; shall include:

1. Meter;

2. Automated meter dating;

3. All first class rates and special services for USPS to include certified return receipt addressee, signature confirmation, and tracking;

4. System is able to post approximately 45 #10 envelopes per minute;

5. Ability to track postage usage and resetting requirements from web site;

6. Ability to cap postage downloads monthly or quarterly;

7. Compatibility with analog phone line and digital phone system

Medium Sites:

Interfaced integrated to 5lb. electronic scale and Digital meter; also includes:

1. Meter;

2. Automated meter dating;

3. All first class rates and special services for USPS to include certified return receipt addressee, signature confirmation, and tracking;

4. System must be able to post approximately 95 #10 envelopes per minute;

5. System must be able to automatically fold and stuff envelopes

6. System can automatically feed, seal envelopes and have stacker tray;

7. Has ability to track postage usage and resetting requirements from web site designed for Marine Forces Reserve;

8. Ability to cap postage downloads monthly or quarterly;

9. Compatibility with analog phone line and digital phone system.

Large Sites:

Digital Mailing System Integrated to 5 lb. electronic scale and Digital meter; also include:

1. Meter;

2. Fully automatic at approximately 120 LPM with Envelope Self aligning feed deck;

3. Approximately 13 OZ. In‐line weigh capacity (approximate speeds: Speeds: 60 LPM (210 version), 50 LPM (180 version);

4. Self‐aligning feed system;

5. System must be able to automatically fold and stuff envelopes

6. Continuous feeding – Continually add to the stack while processing;

7. Automatic feed;

8. Approximately 4” feeding and 4” stacking capacity;

9. Secure sealing;

10. Integrated weighing options – 5LB, (one scale maximum);

11. All first class rates and special services for USPS to include certified return receipt addressee, signature confirmation, and tracking;

12.Compatibility with analog phone line and digital phone system.

SOW or PWS Criteria Technically Acceptable

Not Technically Acceptable Explain in Detail Why Does Not Meet Criteria

4. Systems Requirements ‐ The postal solution for daily postage must accommodate postage throughput as defined by sites in paragraph 3.1. Web‐based functions in part or total require Marine Corps Enterprise Network – NIPRnet (MCEN‐N) access and compliance throughout the life of the system. Compliance must be completed by full operational capability.

4.1 Shall provide the ability to select and print postage at

each reserve site per the requirements of each location (see attachment A for requirements by site) via a standalone device or web based application;

4.2 Shall provide hierarchical reporting as explained in

paragraph 6 and tracking of postage activity including, but not limited to costs and package sizes. Hierarchical reporting provides data, information, and reports available and accessible from using site, through the chain of organizational units, and to MARFORRES.

4.3 Shall provide organizational management of funds

locally and/or remotely with hierarchical control measures.

4.4 Shall provide a web‐based catalog for ordering

consumables that are directly related to the postal system.

Costs for these consumables will be absorbed by the individual site and will not be part of the contract.

5. Functional Requirements ‐ The system shall:

5.1 Calculate postage (by weight multiplied by dimensions

or by utilization of an integrated scale).

5.2 Be capable of utilizing any and all postage options

authorized by United States Postal Service (USPS).

5.3 Have funds remotely capped by the Program

Manager, who must have the ability to adjust funding as needed.

5.4 The resultant award may need to provide additional

equipment if any new locations are acquired; this will only happen via a contract modification issued by a Government Contracting Officer.

5.5 Be capable of utilizing (1) Signature Confirmation, (2)

Tracking, and (3) Certified delivery receipt; allowing delivery and record tracking for mail. These services shall provide information regarding dates and times an article was delivered or, if delivery was attempted but not successful, the date and time of the delivery attempt requiring a signature from the person who accepts the package, and location of mail.

5.6 Supplies. The Vendor shall be responsible for

transporting and issuing all Vendor‐furnished supplies.

5.7 Parts and Supplies Availability. The Vendor shall have

an inventory of parts and/or supplies in quantities sufficient to service this contract. The contractor shall have an Inventory and Delivery system for parts and/or supplies. Initial consumable supplies (e.g. postage tape and ink cartridges) shall be provided at no additional cost to the Government upon each machine(s) installation and set‐up. Additional Consumable costs will be the responsibility of each customer location and will not be part of the resulting contract.

6. Reporting Requirements ‐

The solution shall be capable of capturing all postal operation activities, including spending trends, postage debits, usage and the number of each class of mail (First Class, Certified, etc.) posted at each site. Due to the fact that MARFORRES is the program manager for all sites, MARFORRES shall have the ability to view each site’s activity from a master account. Also, each site shall have the ability to view its own activity via their own account in order to internally manage their postal operations.

6.1 Administrators shall be capable of viewing monthly, quarterly and annual reports. At a minimum the reports shall include the following:

a. Postage consumption by site;

b. Classes of mail being used by site;

c. Number of items being mailed by site;

d. Total expenditure to date by site;

e. Daily inventory, by class of mail; i.e. first class, certified, etc.

7. Security Requirements ‐ The system/service provider shall:

7.1 Allow individual accounts by site, with individual login

and password/pin information.

7.2 Allow individual unit postage funds to be capped

monthly or quarterly as determined by the Program Manager.

7.3 Allow individual units the capability of adding postage

funds and ordering supplies utilizing individual login and password/pin information. NOTE: funding for postage and payment of supply orders will not be included under the resulting contract.

7.4 Under no circumstance establish an account for any

individual site not included in the basic contract, or enhance the service at an existing reserve site unless authorized via a contract modification issued by the Regional Contracting Office, Marine Forces Reserve, 2000 Opelousas Ave., New Orleans, LA 70114.

7.5 Under no circumstance shall the vendor replace any

serialized equipment without first notifying the Program Manager.

8. Service Requirements ‐ The service provider:

8.1 Shall have a network of qualified technicians that are

readily available for consultation concerning repair or replacement of malfunctioning equipment and/or associated software. The response time on a service notification begins when Government personnel notifies the Vendor. The Vendor shall respond to service notifications within four (4) working hours after notification of the rental equipment malfunction. The malfunctioning rental equipment must be completely operational within two (2) Business days after notification, or the Vendor shall replace the equipment (regardless of the problem or difficulty) with operational equipment that has equivalent capabilities. The Vendor shall provide service during a normal Business day.

8.3 Shall ensure rental equipment at 95% of sites is fully

operational 95% of the time.

8.4 Shall ensue all web‐based applications are operational

and available 95% of the time.

9. Vendor Requirements ‐

9.1 The Vendor shall designate a Local Servicing agent

(Point‐Of‐Contact) who will be empowered to make daily decisions to ensure that the contract implementation and day‐to‐day operations satisfy the terms and conditions of this contract. However, these decisions shall in no way change the terms and conditions of the contract.

9.2 The vendor is responsible for tracking vendor‐owned

devices to include the model number, serial number and current location (i.e. physical address) of each piece of equipment. Equipment locations shall reflect the Government's site requirement listing (attachment A).

9.3 The Vendor shall provide service and maintenance as

needed, included as part of the contract so that individual units are not required to utilize local funding for repairs and/or service. The Vendor shall maintain records of repair for each system. If the repair record of any one unit reflects a downtime of 10 percent or more of the normal working days in two consecutive months, the Vendor shall replace the system with another new system. The replaced unit will not be placed back into service under this contract.

9.4 All Postage Mail Meter systems shall be delivered and

installed no later than 3 January 2017.

9.5 The Vendor shall inspect rental equipment at 100% of

sites annually for operational capability.

9.6 The Vendor shall provide service and replacement

equipment as needed, within two (2) business days.

Failure to maintain adequate personnel to meet the required efficiency level and response time may result in Termination for Cause.

9.7 The Vendor shall perform preventive maintenance

according with the manufacturer’s recommendation schedule.

9.8 The Vendor shall provide a reliable customer service

representative with contact phone number to include an answering service and email address/notification or a contract action officer to address issues pertaining to the account and other contractual discrepancies. Regardless of the mode used, response time will be calculated from the time authorized Government personnel provide notification. Note that only the contracting officer is authorized to make changes to the contract. No other Government personnel may change the terms and conditions of the contract.

9.9 The Vendor shall notify the Contracting Officer’s

Representative (COR), identified in paragraph 12 herein, of any changes in contact information for the customer service representative or designated action officer identified to support military units.

9.10 Replacement and Back‐up Units. Back‐up systems

will be required. Backup systems are those units that are installed in place of a malfunctioning system in order to provide Temporary relief until the original equipment is repaired or until a replacement unit is installed. When a unit cannot be repaired within two (2) business days from the initial notification for service, the Vendor shall provide a backup system of equal performance capabilities with equivalent accessories until the initial unit is repaired This backup unit shall be delivered and operational within three (3) Business days from the Government's initial service notification and shall be invoiced at the same rate as the unit that it is temporarily replacing. Backup units shall remain in place for a maximum of five (5) business days. If the original unit is not repaired and operable within five (5) business days, the Vendor shall provide a replacement of equal, or better, performance capabilities.

9.11 Replacement units are those Postage Mail Metering

systems that are installed in place of a malfunctioning one and are intended to remain in place for the remainder of the Contract period. If the system fails to operate at the time of installation, the Vendor shall provide a Replacement unit of the same configuration within two (2) business days. Replacement units shall remain in place for the remainder of the Contract period.

9.12 When equipment is removed during the course of

the month, the monthly invoice shall be prorated based on 1/30 of the Contract Fixed‐price monthly Service rate based on the total number of Calendar days minus the number of days the unit was out of service.

9.13 Damage to…