Attachment 2 - 52.212-1 Instructions to Offerors Commercial Items Addendum_28Jun2021.pdf

ATTACHMENT 2 – 52.212-1 – INSTRUCTIONS TO OFFERORS COMMERCIAL

ITEMS ADDENDUM

1.0 INSTRUCTIONS FOR THE SUBMISSION OF PROPOSALS

1.1 INTRODUCTION

a. A single, concise and comprehensive proposal is required. Organization, clarity, accuracy of information, relevance, and completeness are of prime importance. The proposal shall be complete and clear in all respects without the need for additional explanation or information. The proposal shall be in sufficient detail and scope to permit the Government to evaluate it with respect to the evaluation factors specified in Section M of the solicitation.

b. Unnecessarily elaborate submissions beyond that sufficient to present a complete and effective proposal are not desired. Offerors shall confine their submission to essential matters, sufficient to define their offer, and provide an adequate basis for evaluation.

Likewise, offerors are cautioned against general, vague, or unsubstantiated statements which prevent or render difficult the Government’s evaluation of the proposal.

Statements such as "will comply," or "noted and understood” without supporting narrative to define how compliance will be achieved may be deemed insufficient and cause an offeror to be evaluated as unacceptable. Moreover, the Government may not assume that an offeror possesses any capability, understanding, and/or commitment that is not specifically delineated and supported in its respective proposal.

c. As prescribed by52.212-1, the Government may award on the basis of initial offers received, without discussions. Therefore, each initial offer should contain the offeror’s best terms from a price and technical standpoint.

d. Proposals submitted for consideration for award must address the full scope of the solicitation. Proposals which address only part of the solicitation will be considered unacceptable. Multiple proposals from an offeror will not be accepted.

e. Proposals will be accepted via email by 10:00 AM local time, Quantico, Virginia, on 16 July 2021. Any proposal received after such time and date will be considered a late submission. Late submissions will be treated in accordance with FAR 52.215-1(c)(3).

Proposals shall be valid for a period of at least 6 months from the closing date.

Offerors shall prominently mark all emails used for delivery of proposals with the following:

“SOLICITATION M67854-21-R-2007”

Proposals shall be sent via email to both lisa.burns@usmc.mil and marieabigail.heider@usmc.mil, to arrive no later than the deadline.

1.2 QUESTIONS

Questions regarding the solicitation documents are due by 10:00 AM local time, Quantico, Virginia, on 3 June 2021 and must be submitted via email to lisa.burns@usmc.mil and marieabigail.heider@usmc.mil in the format listed in the following table. Please do not bundle multiple questions into one. Questions received after the above time and date may not be answered. Questions (particularly multiple, duplicate or similar questions) may be edited and, as deemed appropriate by the Contracting Officer, posted on beta.Sam.gov along with Government responses. The Government reserves the right to present and answer questions, group or edit questions submitted, and to choose which questions to answer.

Document/Section Paragraph Question/Issue/Concern General Issue Solicitation

SOW

RTM

Other

1.3 CONTRACTOR SUPPORT

The following vendors assisted in the development of the requirements for this solicitation and are excluded from competing for, or subcontracting on, this effort: Claxton Logistics and Skylla Engineering, Inc.

2.0 PREPARATION OF PROPOSALS

Proposals shall be prepared using “Times New Roman” 12 point font style on 8½ x 11 inch white paper, with each side counting as one page. Tables and illustrations may use a reduced font style not less than 12 point. Margins shall be 1 inch on all sides. All material submitted must be no less than single-spaced. Offerors shall ensure that each page provides identification of the submitting offeror in the header or footer, which may be within the 1 inch margin.

Number all pages sequentially. A limit on the number of pages in the proposal has been imposed, as indicated in the sections below. In the event an offeror exceeds the maximum page limit, the Government will only evaluate the pages that comply with the maximum page number prescribed for the respective volume. All pages, or any other material in excess of the maximum number of pages stated will not be evaluated. Any proposal that is prepared inconsistently with the intent of these instructions, that appears to be designed to avoid or circumvent the page limits, or that in any way frustrates or renders more difficult the Government’s ability to evaluate offers on an equal basis, may result in portions of the proposal being ignored, or the entire proposal being rejected as non-conforming.

2.1 ORGANIZATION OF THE PROPOSAL

Each volume shall contain a title page, table of contents, acronym list, and list of tables and figures for that volume. The title page, table of contents, acronym list, list of tables and figures, do not count against the page count. Only material allocated to a specific section shall be in that section. The following instructions apply to the format:

Business Volume Page Limit Executive Summary 2 Pages* Part I – Price (SF1449 and Model Contract, Pricing Workbook)

None

Part II – Subcontracting Plan (Large Businesses Only)/Small Business Participation Plan

None

Technical Volume Page Limit Part III - Past Performance 5 Pages* Part IV – Technical Approach 10 Pages*

*In the event an offeror provides a proposal that is printed or copied double-sided on paper pursuant to FAR clause 52.204-4, each side of the paper shall be numbered and will represent one page.

2.2 CONTENT OF THE PROPOSAL

Business Volume:

Executive Summary: This section shall include a brief summary of the Offeror’s capability to accomplish the requirements of the contract. Any exceptions, deviations, conditions, understandings and/or waivers taken to any aspect of the RFP shall be identified in the Executive Summary. Keep in mind that exceptions, deviations, conditions, or understandings may make a proposal unacceptable and that a waiver may not be granted. The Executive Summary shall list the offeror’s cognizant DCMA, DCAA, and DFAS payment office.

Part I. Price.

This part shall include the model contract with all proposed pricing, including a completed copy of the Standard Form 1449, acknowledging any solicitation amendments, signed by a person authorized to enter into the proposed contract on behalf of the Offeror. Pricing shall be submitted in the same format as the CLIN structure in Section B and the Pricing Worksheet (Attachment 3).

For bundled costs, the phrase “Not Separately Priced” (NSP) shall be indicated for the corresponding CLIN/SLIN. The term “N/A” or Not Applicable shall only be used when the described items in the applicable CLIN/SLIN are NOT being provided.

Part II. Subcontracting/Small Business Participation.

This part shall also include the offeror’s Subcontracting Plan in accordance with FAR 52.219-9.

The plan should detail how the offeror intends to meet the small business participation goal of 10% for this contract. If the plan does not meet the small business goal , the offeror shall provide a detailed explanation as to why the goal cannot be reached. Small businesses submitting a proposal are not required to submit a subcontracting plan.

Technical Volume:

Part III. Past Performance.

The offeror shall document its most relevant past performance by identifying a maximum of three contracts for itself, or its major subcontractors (meaning one who will perform work representing at least 25% of the proposed price), with 12 months of performance occurring during the 36 months preceding proposal submission. Offerors shall provide a detailed explanation of the relevance of the listed contracts to the requirements of the solicitation.

Relevance is defined as the degree of similarity between the contracts, generally with respect to—at a minimum—size, scope, and complexity.

The proposal shall contain accurate and concise information for each prior contract cited, including:

• Title of Contract, Contract Number, and Sponsoring Organization;

• Name, mailing address, telephone and email address for the Technical POC or COR, and the Contracting Officer;

• Type of Contract, Value, Award and Completion Dates;

• Brief description of the supplies delivered and services performed, problems identified and corrective action taken, awards/recognition received; and

• Cure/Show Cause notices received, and reasons.

Offerors are advised that notwithstanding what is discussed above, the Government may use and evaluate independently obtained past performance data, including CPARs and other sources, as appropriate. For each prior effort submitted, offerors shall submit the corresponding CPAR(s) for the relevant periods.

Part IV. Technical Approach.

A. Offerors shall describe their capability and expertise to meet or exceed each of the following technical requirements set forth in the PWS:

1. Describe the offeror’s current capability (ex. Factory trained Manpower and computerized equipment) to be able to accept, repair and return up to 25 assorted components per delivery order, in the specified time period for normal repair.

2. Provide the offeror’s repair warranty.

3. Describe the offeror’s approach for responding to after-hours requests for assistance.

Provide detail on how the offeror will be notified of tasks and respond to afterhours requests.

4. Describe the offeror’s process for accomplishing an urgent repair request, involving one or more items, in the turnaround time period required by the PWS for emergency repairs. Offeror’s should address how ow prior existing delivery orders are affected by receipt of new, possibly urgent, orders and describe the methods used to meet all existing taskings in the required timeframe.

5. Provide an explanation of the offeror’s process to determine that a piece of equipment is “Beyond Economical Repair (BER).”

B. The offeror shall also describe its help desk procedures for addressing call-in/email requests/answering service and its over the phone/computer troubleshooting process. The offeror should also describe its actual in-house repair process, once received, for each of the following scenarios:

1. Provide explanation of capability to identify problems signified by error codes:

err 01 – communication between camera and lens is not working err 30 – a shutter malfunction has been detected err 70 – an image related malfunction has been detected

In the answer, describe what the troubleshooting process is and whether or not each is fixable in the field or requires repair facility expertise.

2. Provide an explanation of the process for fixing an auto focus problem where the auto focus does not move or does not lock onto a subject (repair process including replacement of parts, software/firmware updates and lens re-calibration).

3. Provide explanation of how a camera body or lens suspected of damage by Foreign Objects and Debris (ex. Sand, water, fungus/mold) is analyzed and repaired.

The technical volume shall not include any cost/pricing data.