C2TECOE_Pre_Solicitation_Conf__Feb16.ppt

Command and Control Training and Education Center of Excellence (C2TECOE) C2 Systems Training Services Pre-Solicitation Conference 23&25 February/8&9 March 2016

AGENDA

Introductions & Administrative C2TECOE Project Manager Overview Contract Overview C2TECOE Site Brief/Site Tour

PROCUREMENT INTEGRITY RULES

All information released by email and during this conference is to be considered “Draft” and “For Information Only.”

Everything presented is in DRAFT form and may change prior to the final RFP release.

No capabilities briefs will be accepted as it relates to this program, once draft RFP is released.

PROCUREMENT INTEGRITY RULES

Industry attendees shall not attempt to engage individual Government personnel in private discussions. NO phone calls will be accepted by Government personnel after the pre-solicitation conference. Emails only.

Any questions or comments relative to this presentation shall be submitted in writing to the Procuring Contracting Officer (KO) and Contract Specialist, and Project Manager.

Introductions & Administrative

Identify personnel in attendance Sign in Facilities Site will provide brief and tour following this brief

Command and Control Training and Education Center of Excellence (C2TECOE) C2 Systems Training Services C2 TECOE serves as the central Marine Corps agency for C2 training and education issues within the Doctrine, Organization, Training, Materiel, Leadership and Education, Personnel, Facilities (DOTMLPF) process in order to harmonize the art and science of MAGTF C2 training and education requirements from the individual Marine through all levels of MAGTF commanders and their staffs, and training organizations located throughout the Marine Corps. In accordance with MCO 3500.11F, MAGTF Training Program, The C2 TECOE provides the Marine Corps Operating Forces a continuum of standards based command and control systems training to include individual C2 systems operator training; warfighting functional integration training, and initial Battle Staff Training (BST).

READ SLIDE

C2TECOE SCOPE

The scope of this effort entails providing the following services to the Government: C2 systems and COC technical and instructional services to include initial homestation Battle Staff Training (BST) employing Marine Corps fielded C2 system Programs of Record (POR).

Other Direct Costs (ODCs)

C2TECOE REQUIREMENTS

C2TECOE STAKEHOLDERS

C2TECOE STAKEHOLDERS

Additional Locations

MISTC-E Camp Lejeune, NC MISTC-Hawaii MISTC-W Camp Pendleton MISTC 29 Palms, CA

SITE LOCATIONS

C2TECOE HQTRS

MISTC-OKINAWA

PM TRASYS Orlando, FL

PROPOSED ACQUISITION STRATEGY

FAR 19.501 Contracting Officer’s determination to or not to set aside this effort for 8(a) program?

Market Research still continues (you are participating in it now).

At this time, current intent is to set this aside as a small business competition.

North American Industrial Classification System Previous NAICS 561210- Facilities Support Services - $35.5 Updated NAICS based on review will be 541990. All Other Professional, Scientific, and Technical Services UPDATE POST Industry Day: Based on industry feedback on limitations of NAICS 541990, the KO has updated the planned NAICS to reflect 611310, Colleges, Universities, and Professional Schools.

PROPOSED ACQUISITION STRATEGY cont.

A Single Award Firm Fixed-Price (FFP) Indefinite Delivery/ Indefinite Quantity (ID/IQ) Contract with Cost-Reimbursable CLINs for Travel and ODCs

Evaluation to be Trade Off Analysis, Best Value strategy IAW FAR 15.101.

Gov’t is currently working toward permission to obtain an ordering period of 7-9 years.

RFP STRUCTURE

Section B: Supplies or Services and Prices Geographical Challenges in retention of employees.

The estimated ceiling for the planned PoP is approximately $90M. This is broken down to approximately $10M-15M per annually.

Performance Work Statement (PWS) Section C Description and Specifications

The PWS states requirements in general terms of what (results) is to be done, rather than how (method) it is done. A PWS gives the contractor maximum flexibility to devise the best method to accomplish the desired results.

Quality Assurance Surveillance Plan (QASP) Evaluates performance once contract established.

Provides the standards and Acceptable Quality Levels (AQLs) of the expected performance.

Provides Monitoring Methods to be utilized by the Government for evaluation of the standards and AQLs.

RFP STRUCTURE (Cont’d) Sections D & E : Packaging and Marking

Inspection and Acceptance

Section F: Deliverables or Performance

Period of Performance (PoP) will be order specific

RFP STRUCTURE (Cont’d)

Section H: Special Contract Requirements

Section I: Contract Clauses

PROPOSAL REQUIREMENTS

SECTION “L” OF THE RFP

Please pay attention to due dates, limitations placed on page count and content.

Gov’t recommends matching the order of the requested information. Not required, but appreciated.

For example:

If section L requires the Offer to propose their approach to A, B, and C… Offerors are encouraged to provide their response in the same order (A, B, C). This assists the Gov’t in locating all information quickly and succinctly.

PROPOSAL REQUIREMENTS

SECTION “M” OF THE RFP

Technical Approach will consider Approach to complete performance in accordance with:

Identified Specific requirements within the Performance Based PWS

Identified standards and AQLs in the QASP

Technical Approach

Management Approach will consider Approach to provide personnel as follows:

Performance Based. As such, Contractor will be responsible for providing labor categories they see as primary/non-primary, as well as the knowledge, skills, abilities, education, certifications, licenses, and experience required for ALL labor categories.

Staffing Plan. Gov’t plans to evaluate the Contractors ability to define the correct workforce as well as a specific staffing plan (i.e. labor hours per labor category per PWS task) required for performance of PWS requirements.

Potential for Surge Support.

Management Approach

Past Performance will consider:

At least two (2) but no more than five (5) contract efforts that display recent and relevant past performance from the Prime Contractor or Major Subcontractor (defined as subcontractor anticipated performing over $1,000,000 of the contract effort during the one year within the ordering period) that demonstrate ability to successfully perform in accordance with the PWS.

Recent and Relevant will be defined at time of solicitation

Gov’t will utilize submissions and interviews to confirm information within identified POCs on the 2-5 efforts submitted to determine relevancy assessment and confidence rating. (Gov’t also reserve right to also utilize CPARS data base, PPIRS database, EPLS database, and other previous Gov’t customers.)

Past Performance

Price will consider:

Offerors will submit pricing for the First Task Order to be issued underneath the ID/IQ.

The First Task Order will be representative of the expected contract work and includes the majority of the technical and management requirements expected to be included in additional task orders and sufficiently typical of the work to be performed.

As such, the first task order establishes a reasonable example, consistent with the RFP’s requirements, to provide a common basis for comparing the relative price/cost of competing proposals.

Price

The first service task order requirements promote realistic expectations of work to be performed underneath the entire contract. Further, the labor categories necessary to accomplish the first task order are anticipated to represent a reasonable sampling of the expected labor categories necessary to accomplish the listed requirements throughout the contract.

The total evaluated price will consist of the sum of all parts required to successfully perform the Task Order (labor, travel, ODCs)

Price Cont.

Price Cont.

Adjectival Ratings for Technical and Management Approaches

Past Performance Confidence Rating

Past Performance Relevancy Assessment

Frequently, the proper use of support contractors are matters for procurement regulations, although the growing use of contractor employees in the Federal workplace increases the frequency and the likelihood that ethics issues will arise. In these circumstances, it is recommended to use a combination of procurement and ethics guidance.

PERSONAL VS NON-PERSONAL

SERVICES

"Personal services contract" means a contract that, by its express terms or as administered, makes the contractor personnel appear, in effect, Government employees.

"Non-personal services contract" means a contract under which the personnel rendering the services are not subject, either by the contract's terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees.

PERSONAL VS NON-PERSONAL

PERSONAL VS NON-PERSONAL

This effort is for services not personnel. This is not a personal services effort (e.g. butts in seats). The contractor has proposed to and is required to perform 100% of the tasks in the PWS. The number of personnel proposed by the contractor is not relevant. If the contactor can through innovation, use less personnel than proposed or be required to add more personnel it is upon the contractor to meet 100% of the PWS.

Q U E S T I O N S ???

DPdM CTS/Project Manager/COR

Mr. Pete O’Halloran Email: peter.ohalloran@usmc.mil

Contracts Manager & Business Advisor

Edward H. “Eddie” McGrail III (PCO) Email: Edward.mcgrail@usmc.mil Points of Contact