UET_PWS_master_9_28_2016.pdf

M67854-17-R-7800 29 July 2016

Attachment J.1v1

FOUO, Procurement Sensitive IAW FAR 3.1

Underwater Egress Training (UET)

Contractor Logistical Support (CLS)

Performance Work Statement (PWS)

Version 1.0

1 Introduction

1.1 Mission

1.2 Background

1.3 Scope

1.4 Definitions

2 General Requirements

2.1 Non-Personal Services

2.2 Business Relations

2.3 Contract Administration and Management

2.3.1 Contract Management

2.3.2 Subcontract Management

2.3.3 Contract Administration

2.3.4 Personnel Administration

2.3.5 Contractor Personnel Training

2.3.6 Employee Identification

2.3.7 Employee Access

2.3.8 Base Access

2.3.9 Trainer Access

2.3.10 Transportation

2.3.11 Contractor Personnel, Disciplines, and Specialties

2.4 Locations

3 Performance Requirements

3.1 Management Plans

3.1.1 Business and Technical Plan

3.1.2 Organizational Structure Plan

3.1.3 Personnel Plan

3.1.4 Travel / Temporary Duty (TDY)

3.1.5 Risk Management Plan

3.1.6 Maintenance Support Plan

3.1.7 Quality Control Plan

3.1.8 Property Management Plan

3.1.9 Transition Plan

3.2 Health and Safety Plan

3.2.1 Personal Protective Equipment

3.2.2 Site Control

3.2.3 Logs, Reports and Record Keeping

3.2.4 Accident Prevention

3.2.5 Accident Reporting

3.3 Mobilization

3.3.1 Mobilization Plan

3.3.2 Joint Mobilization Inspection and Inventory

3.4 System Operation

3.4.1 System Functionality

3.4.2 Operational Availability (Ao) Requirements

3.4.3 System Availability

3.4.4 Normal Operating Window

3.4.5 Daily Operations

3.5 Training

3.5.1 Training Curricula

3.5.2 Scheduling

3.5.3 Academic Training

3.5.4 Practical Device Training

3.5.5 Trainee Readiness

3.5.6 Trainer Utilization

3.5.7 Completion

3.5.8 Continuous Improvements

3.5.9 Train-The-Trainer (T3)

3.5.10 New Equipment Training (NET)

3.6 Locations

3.7 Maintenance

3.7.1 Preventative Maintenance

3.7.2 Trainer Maintenance Certifications

3.7.3 Modular Facility Maintenance

3.7.4 HVAC Repair by Replacement

3.7.5 Material Disposal

3.8 Government Furnished Property (GFP)

3.8.1 Annual Inventory

3.8.2 Support and Test Equipment

3.8.3 Air Compressors and Fill Stations

3.8.4 SEBD Bottles

3.8.5 Consumables

3.8.6 Warranty Items

3.9 Training System Modifications

3.10 Technical Data

3.11 Configuration Management

4 Special Requirements

4.1 Post Award Conference (PAC)

4.2 Program Management Review (PMR) Meetings

4.3 Other Meetings

4.4 Environmental Requirements

4.4.1 Hazardous Materials and Waste

4.5 Applicable Directives

4.6 Security

4.7 Common Access Card (CAC) Requirement

4.8 Quality Assurance Surveillance Plan (QASP)

5 Deliverables

6 Related Documents

7 Appendix A

8 Appendix B

Performance Work Statement (PWS) Underwater Egress Training Program (UET)

1 Introduction

This Underwater Egress Trainer (UET) Performance Work Statement (PWS) defines the requirements for Contractor Logistical Support (CLS). The UET PWS provides the requirements for systems operations, supply and maintenance support, and successfully conducting UET

Programs of Instructions (POIs).

1.1 Mission

The mission of the UET program is to train Marines and other authorized personnel how to egress from sinking or submerged platforms (i.e., aircraft, amphibious, and ground vehicles), including the use of life support equipment, e.g., Supplemental Emergency Breathing Devices

(SEBDs) and Life Preserver Units(LPUs) to increase survival rates. Marines could be rendered non-deployable should this training not be completed.

1.2 Background

The purpose of the UET is to enhance operator and passenger survivability, regardless of platform or the causal factors that result in a rollover or submersion incident. The UET provides a coordinated physical environment, in which the mental processes taught, during the academic portion of the training curriculum, can be applied and practiced. This serves to make an otherwise "unfamiliar” situation "familiar” should it be encountered. The UET training systems include the following:

The Modular Amphibious Egress Trainer (MAET) is an UET trainer with a generic fuselage section representing specific aircraft cockpits and cabin emergency escape exits. The MAET functions closely to the general characteristics of a "ditched aircraft”.

The MAET is designed to be lowered into a pool, and capable of being turned up to 180 degree rotation on its longitudinal axis. Its lifting systems (hoist, gantries) provide, at a minimum, a two speed rate of descent and retraction. The students are able to practice underwater egress from the MAET as it is in an upright position (zero degree rotation), an inverted position (180 degree rotation), or in any position in between zero and 180 degrees. Current systems are able to simulate CH-46, CH-53 and MV-22 configurations and are adaptable to future platforms.

The Submerged Vehicle Egress Trainer (SVET) has the same modular core and rotational capabilities as the MAET, but dedicated for ground vehicle simulation. It is equipped with modules for the High Mobility Multi-purpose Wheeled Vehicle (HMMWV) and a generic Amphibious Assault Vehicle platform (AAV).

The Shallow Water Egress Training (SWET) is an individual seat-type device used prior to and in conjunction with MAET and SVET to introduce water submersion and the proper use of current SEBD and Survival Egress Air (SEA).

1.3 Scope

This UET PWS defines the requirements for a logistics support contract to provide the

Operations, Maintenance, Material and Supply Support of UET training devices, and delivery of

Government-approved training Programs of Instruction (POI) to students. This PWS describes the requirements for supporting the UET training program at four (4) sites: Camp Lejeune, NC;

Camp Pendleton, CA; Okinawa, JPN; and Kaneohe Bay, HI.

The logistical support provided by this UET Contractor Logistics Support (CLS) contract includes:

Systems operations

Training and instruction

Maintenance

Corrosion prevention and control

Inventory management and control

Warranty and configuration management

1.4 Definitions

Administrative Delay Time – Time associated with processes or tasks not directly involved in restoration or repair activities, such as processing of requests, short-term non-availability of repair facilities, or delays due to establishment of higher priorities.

Availability- A measure of the degree to which equipment is in an operable and committable state at the start of a mission, where the mission is called for at an unknown (random) time.

Specifically, availability is the ration of time that the equipment is operable and committable to the total time under consideration.

Consumable Item – An item of supply that is normally expended or used up beyond recovery in the use for which it is designed or intended; which loses its identity or changes its physical properties when used in operating or maintaining the system.

Government-Furnished Equipment (GFE) – A sub-category of GFP defined as property furnished to a contractor by DoD, which is used in producing an end product. It is not consumed, but is returned in the same form at the end of the contract.

Government-Furnished Material (GFM) – A sub-category of GFP defined as inventory furnished to a contractor as government property. GFM may be incorporated into or attached to a deliverable end item or may be consumed or expended in performing a contract. GFM does not include material sold by the government to the contractor, equipment, special tooling, special test equipment or real property.

Government Furnished Property (GFP) – Property in the possession of, or directly acquired by, the Government and subsequently furnished to the contractor (includes sub-contractors and alternate locations) for performance of a contract.

Maintenance Cycle Time (MCT) – Maintenance Cycle Time is the period of time covered from the initiation of maintenance actions until repairs and maintenance records are complete.

Maintenance cycle time begins when the equipment is inducted/accepted into the maintenance activity and ends upon the closeout.

Mission Capable Time – Material condition of a system indicating it can perform at least one and potentially all of its designated missions.

Non-Mission Capable Time – Material condition indicating that systems and equipment are not capable of performing any of their assigned missions because of maintenance requirements.

Operational Availability – The probability that, when used under stated conditions and the actual support environment; a system will operate satisfactorily at any time. It includes the delays caused by scheduled and unscheduled maintenance activities, parts and work force shortages, and administrative paperwork. Ao = Training Capable hours divided by the total number of hours scheduled. This is calculated per system per site.

Ready For Training (RFT) – The condition in which the all elements (including training system, logistics support, maintenance support, training syllabus and lesson plans, and instructors are verified as being available for training. The performance of the training device conforms to the contract requirements. The point in time in which all these elements are confirmed and the training devices are available for training.

Secondary repairable (SecRep) - A SecRep is not a consumable. It is repaired and returned or stocked for future issue.

Training System Availability – The number of training systems available at a given training facility versus the number of training systems required. This metric is measured in hours.

Training System Availability equals the Number of Training System Hours Required divided by the Number of Training System Hours Available. This is calculated per system per site.

2 General Requirements

The contractor shall provide sufficient manpower, technical expertise, logistics support, and management oversight to satisfy the requirements to conduct the UET POIs. The contractor shall provide all labor, materials, consumables, equipment, tools and test equipment, and transportation in order to operate and maintain the UET training devices, facilities and

Government Furnished Property (GFP) in a Ready For Training (RFT) Condition. All training devices and equipment will be maintained through the completion of Preventative Maintenance, Corrective Maintenance, or Restorative Maintenance activities.

The contractor shall ensure all requirements of this UET PWS and appendices are fulfilled, to include at a minimum:

UET training systems scheduled for training are RFT prior to all scheduled training events

Contractor workforce is properly trained and equipped to complete required tasks; GFP is maintained, inventoried, and accountability documented.

All UET training systems and devices are restored to RFT at the completion of scheduled maintenance tasks, corrective repair actions, or when training areas complete deliberately scheduled “maintenance shutdown” timeframes for the training systems.

The below sub-sections provide details of various considerations for this effort.

2.1 Non-Personal Services

The Government will neither supervise contractor employees nor control the method by which the contractor performs the required tasks. The Government will not assign tasks, nor prepare work schedules for individual contractor employees. The contractor shall manage its employees and guard against any actions that give the perception of personal services. If the contractor believes that any actions constitute, or are perceived to constitute, personal services, it shall be the contractor's responsibility to notify the Procuring Contracting Officer (PCO) immediately.

2.2 Business Relations

The contractor shall coordinate all activities needed to successfully perform all PWS requirements. The contractor shall manage the timeliness, completeness, and quality of problem identification. The contractor shall provide corrective action plans, proposal submittals, timely identification of issues, and effective management of subcontractors. The contractor shall seek to ensure customer satisfaction and professional and ethical behavior of all contractor personnel.

2.3 Contract Administration and Management

The following subsections specify requirements for contract, management, and personnel administration.

2.3.1 Contract Management

The contractor shall establish clear organizational lines of authority and responsibility to ensure effective management of the resources assigned to the requirement. The contractor shall maintain continuity and communications between the support operations (sites), the contractor's corporate offices, and the Government Points of Contact (POCs).

2.3.2 Subcontract Management

The contractor shall be responsible for any subcontract management necessary to integrate work performed on this PWS and shall be responsible and accountable for all subcontractor performance in support of the UET effort. At any time during the term of this contract, the contractor may add subcontractors to their team.

In the event subcontractor changes are made, the contractor shall notify the PCO and

Contracting Officer Representative (COR) within five (5) calendar days of the change to the sub-contractor.

2.3.3 Contract Administration

The contractor shall establish processes and assign appropriate resources to effectively administer the PWS. The contractor shall assign the proper resources necessary to maintain accurate time keeping records of personnel assigned to work on the PWS.

The contractor shall provide the necessary office equipment including phone/fax, computers/Internet connectivity, audiovisual, and any other equipment, services and supplies it deems necessary to maintain administrative offices and training materials. All utilities within

Government installations will be provided by the Government except phone and Internet service.

The contractor shall provide all necessary communications equipment and commercial telephone service at each training location. The contractor is responsible for all costs associated with installation and usage charges for telephone and internet access services and equipment not provided by the Government. The contractor shall provide all necessary equipment and services to facilitate e-mail access/communications, ensure timely Contract Data

Requirements List (CDRL) preparation/submittals, and to support other communication needs, to include all telephone and Internet access, installation, and recurring charges. Contractor requests for relocation of Government provided phones or Internet access shall be subject to

Government approval and expenses and recurring costs shall be borne by the contractor.

The contractor shall be responsible for maintaining clean assigned spaces and Government

Furnished Equipment (GFE) and Government Furnished Material (GFM), herein referred to as

Government Furnished Property (GFP), in their custody. All safety and fire requirements shall be complied with to avoid any unsafe conditions or fire hazards. All other areas the contractor temporarily occupies shall be left in the same physical and orderly condition as before the contractor occupied or used the area. The contractor shall provide all cleaning materials and supplies required to maintain assigned spaces.

The contractor shall provide operational, maintenance, and support responsibility for all training systems and equipment, including, at a minimum, transportation of associated equipment required for testing and training to site locations other than the primary UET site on base.

2.3.4 Personnel Administration

The contractor shall provide an alternate work location for employees during designated

Government non-work days or other periods where Government offices are closed due to weather or security conditions. The contractor shall maintain the currency of their employees by providing initial and refresher training as required to meet all PWS requirements. The contractor shall make necessary travel arrangements for employees. The contractor shall provide necessary infrastructure to support the PWS.

The Holidays applicable to this contract are: New Year's Day, Martin Luther King Jr.'s Birthday, Washington's Birthday, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans' Day, Thanksgiving Day, and Christmas Day. (A contractor may substitute for any of the named holidays another day off with pay in accordance with a plan communicated to the employees involved.) (See 29 CFR 4.174) Local policies shall be followed for delayed opening, location closures, and early release.

2.3.5 Contractor Personnel Training

The contractor shall ensure personnel possess and maintain minimum position specific training, licenses, certifications, and qualifications. The contractor shall ensure currency and proficiency in program prerequisite position qualifications by providing initial and refresher training during

Mobilization, training resulting from Government/contractor changes/modifications, and training of replacement personnel. The contractor shall train In Accordance With (IAW) the Train-The-

Trainer (T3) POIs (Attachment 3). The contractor shall be responsible for all training costs of training contractor employees.

The contractor shall maintain training records on-site containing all training information, certifications, licenses and qualifications. The contractor shall provide a status of training and certification dates of all personnel to the COR upon request. Electronic copies of the records are acceptable in lieu of paper copies.

2.3.6 Employee Identification

The contractor shall meet all Government facility access requirements on personnel identification including personal clearances, identification cards, (as required) vehicle decals and facility badges IAW base requirements at each trainer location.

Contractor personnel shall conduct themselves in a proper and professional manner at all times.

Contractor personnel performing work under this contract shall be readily identifiable as employees of the contractor and shall wear at a minimum (with the exception of wetsuits), a contractor furnished nametag that provides the employees first and last name and company name when performing UET responsibilities or duties.

The COR may approve alternate methods of ensuring contractor personnel are readily identifiable. Contractor employee clothing and shoes must conform to safety regulations.

Contractor personnel shall be in compliance with all applicable base regulations including appearance, conduct, safety, and security. All contractor employees operating in support of this contract shall identify themselves as contractor personnel when attending or participating in meetings, teleconferences, or discussions, and in written correspondence (including letters, memo, or emails) related to UET efforts.

2.3.7 Employee Access

Contractor employees shall be on an approved Government access list before entering any access controlled area during the term of the contract. The site security manager, COR and designated local Government representative shall be notified, in writing, within twenty-four (24) hours of the names and positions of all contractor or subcontractor personnel added to, or removed from, the access control list.

Personnel contact information shall be reported as changes in personnel occur. The updated roster shall be reported within the Contractor's Progress, Status and Management Report, (CDRL B001/DI-MGMT-80227). At any time during the term of this contract, should any contractor or subcontractor employee fail to meet base, state, federal or local access requirements, the contractor shall immediately revoke the employee’s access, retrieve any

Government provided access cards, and notify site security manager, designated local

Government representatives, COR, and PCO within twenty-four (24) hours of access revocation. The contractor shall continue to ensure that the requirements of this PWS are met despite the revocation of employee access.

If an employee’s presence is determined by the Government to be detrimental to the safety, security, or work conditions, the employee can be denied access. If an activity investigation determines that an employee has committed a serious security violation, base security clearance will be revoked and access will be denied. Replacement of the employee will be at the contractor’s expense.

Contractor Instructors are considered safety officers and first responders when an emergency occurs. Emergency contacts will be posted as required by each location. Contractor shall coordinate with the local (responding) Emergency Medical Services activity to ensure they understand the type of training being conducted and potential injuries.

The contractor shall maintain an emergency contact list including base medical services, hospital and the three (3) closest military and/or civilian hypobaric chambers for each site.

At Contract Award (CA), the contractor shall notify the site security manager and designated local Government Representative, and COR in writing of the names and positions of all contractor or subcontractor personnel requiring access to the training areas.

The contractor shall ensure that employees are on the access control list before entering any access-controlled area. During the contract Period of Performance (PoP), the COR will be notified in writing within twenty-four (24) hours of the names and positions of contractor or subcontractor personnel added to or removed from the access control list.

2.3.8 Base Access

Base access requirements and procedures may change during the term of this contract. The contractor shall comply with all changes. Contractor or subcontractor personnel performing work under this contract shall meet current base requirements at the time of the proposal submission, and shall maintain the level of security required for the term of the contract.

2.3.9 Trainer Access

The contractor shall establish and implement methods of accounting and tracking that all keys/key cards issued to the contractor by the Government are not lost or misplaced and are not used by unauthorized persons. All references to keys include key cards. No keys issued to the contractor by the Government shall be duplicated. The contractor shall develop procedures covering key control that shall be included in the Quality Control Plan (CDRL B001 / DI-MGMT-

80227). Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The contractor shall report in writing to the Government within

(1) hour any occurrences of lost or duplicate keys/key cards to the site security manager, designated local Government Representative and COR.

In the event keys, other than master keys, are lost or duplicated, the contractor shall, upon direction of the COR, re-key or replace the affected lock or locks; however, the Government, at its option, may require the contractor to replace the affected lock or locks or perform re-keying with Government oversight. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced with Government oversight.

The contractor shall prohibit the use of Government issued keys/key cards by any persons other than the contractor or subcontractor. The contractor shall prohibit the opening of locked areas by contractor or subcontractor employees to permit entrance of persons other than contractor or subcontractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the site security manager or local designated Government

Representative.

2.3.10 Transportation

The contractor shall be responsible for furnishing all transportation for the contractor or subcontractor personnel and material between all points of business requiring the contractor’s services in the execution of this PWS (e.g. relocation of SWET chair, local transportation of the load test equipment). The contractor shall not transport Government personnel at any time.

2.3.11 Contractor Personnel, Disciplines, and Specialties

Contractor or subcontractor on-site Instructor and maintenance personnel shall, at a minimum, meet the position qualification requirements as listed in the current Department of Labor (DOL)

Service Contract Act Directory of occupations (http://www.dol.gov/whd/govcontracts/sca.htm) for http://www.dol.gov/whd/govcontracts/sca.htm positions proposed in support of UET contract requirements. Specific requirements may require other occupations and qualifications in addition to, or in place of, those listed in the directory.

The contractor shall comply with Federal Acquisition Regulations (FAR) Part 22.12 Non-displacement of Qualified Workers under Service Contracts.

2.4 Locations

Accomplishment of the requirements contained in this PWS requires work at the following locations:

Marine Corps Base (MCB) Camp Hansen/ Okinawa, Japan

MCB Camp Pendleton, California

MCB Kaneohe Bay, Hawaii (Marine Corps Community Services)

MCB Camp Lejeune, NC

3 Performance Requirements

This section specifies Performance Requirements for the contract.

3.1 Management Plans

The contractor shall develop, provide, and maintain the plans for the activities necessary to meet the requirements of the UET PWS. Once plans have been accepted by the Government, contractor shall perform and execute in accordance with the accepted management plans.

(CDRL B001 / DI-MGMT-80227)

3.1.1 Business and Technical Plan

The contractor shall provide a Business and Technical Plan that clearly describes and illustrates the contractors overall plan to manage, coordinate, distribute staffing, manage risk, and administer the UET POIs; and maintain communications internally and with the Government.

The Business and Technical Plan shall clearly define the topics in the following sub paragraphs.

The Business and Technical Plan shall be submitted for review (2) days prior to the Post Award

Conference (PAC). The Government will have ten (10) calendar days for review and acceptance/ rejection of each subsequent submission. In addition, to the submission at the

PAC the contractor shall ensure the Business and Technical Plan is updated and provided to the Government when requested or when there are changes to the Cost, schedule or performance throughout the term of the contract. (CDRL B001 / DI-MGMT-80227)

3.1.2 Organizational Structure Plan

The contractor shall provide and maintain a description and graphical illustration detailing the contractor’s organizational structure to support this UET contract. The organizational structure shall include corporate personnel, description of the functional relationships, and responsibilities of corporate Points of Contacts (POCs). The organizational structure shall describe and illustrate the contractor’s UET primary POCs and detail the areas of responsibility for those identified personnel and communication between the site, corporate office and the Government.

The contractor shall provide one primary POC who shall be responsible for direct interaction with the COR and for the performance of all work defined in support of this PWS. The organizational structure Plan shall be submitted for review (2) days prior to the Post Award

Conference (PAC). The Government will have ten (10) calendar days for review and acceptance/ rejection of each subsequent submission. In addition, to the submission at the

PAC the contractor shall ensure the organizational structure Plan is updated and provided to the

Government when requested or when there are changes to the Cost, schedule or performance throughout the term of the contract. (CDRL B001 / DI-MGMT-80227)

3.1.3 Personnel Plan

The contractor shall provide and maintain a Personnel Plan that describes the management actions and policies that will be used to provide a trained and qualified work force. This plan shall include how the contractor shall provide technical training (initial, cross-training, and recurring) and how personnel will be acquired (if needed) during the term of the contract. The

Personnel Plan shall provide the breakout of the allocation of resources by location (as defined in Section 2.4.4) The Personnel Plan shall be submitted for review (2) days prior to the Post

Award Conference (PAC). The Government will have ten (10) calendar days for review and acceptance/ rejection of each subsequent submission. In addition, to the submission at the PAC the contractor shall ensure the Personnel Plan is updated and provided to the Government when requested or when there are changes to the Cost, schedule or performance throughout the term of the contract. (CDRL B001 / DI-MGMT-80227)

3.1.4 Travel / Temporary Duty (TDY)

During the performance of this contract, travel to other Government facilities or other contractor facilities may be required. All travel requirements (including plans, agenda, itinerary, or dates) shall be pre-approved by the COR, and are on a strictly cost reimbursable basis. The contractor shall be authorized travel expenses consistent with the provisions of the Joint Travel Regulation

(JTR) and the limitation of funds specified in this contract. Costs for travel shall be billed in accordance with FAR 31.201-2, Determining Allowability, and the regulatory implementation of

Title II of Public Law 99-234 through FAR 31.205-46 Travel Costs. The Travel Cost Contract

Line Item Number (CLIN) will not be authorized for local travel reimbursement or Contract

Management Oversight. The contractor shall provide a trip report five (5) calendar days after the completion of the trip IAW the Contractors Progress Status and Management Report

(B001/DI-MGMT-80227).

3.1.5 Risk Management Plan

The contractor shall provide and maintain a Risk Management Plan that describes how the contractor shall identify and track risks, develop mitigation strategies, implement risk mitigation efforts, secure training systems in preparation for adverse weather, and document related outcomes (CDRL B001 / DI-MGMT-80227). The contractor shall annotate in their plan their proposed methods for taking all reasonable precautions to protect training devices, equipment, and gear from damage due to adverse weather, including, but not limited to: tropical storms, fires, flooding, and landslides. The contractor shall be aware of and adhere to all Marine Corps

Base instructions and directives concerning preparation and recovery for natural disasters and occurrences. The Risk Management Plan shall be submitted for review (2) days prior to the

Post Award Conference (PAC). The Government will have ten (10) calendar days for review and acceptance/ rejection of each subsequent submission. In addition, to the submission at the PAC the contractor shall ensure the Risk Management Plan is updated and provided to the

Government when requested or when there are changes to the Cost, schedule or performance throughout the term of the contract. (CDRL B001 / DI-MGMT-80227)

3.1.6 Maintenance Support Plan

The contractor shall provide and maintain a comprehensive Maintenance Support Plan that details how and where preventative (to include corrosion) and corrective (to include situations requiring immediate attention due to failure) maintenance shall be scheduled, performed, and documented for all UET training systems (MAETs, SVETs, and SWETs), the hoists, the gantries, and all other equipment and gear used to support training and operations in accordance with Original Equipment Manufacturer (OEM) Maintenance Manuals (Attachment 4) specifications and the UET Safety Assessment Report (SAR) (Attachment 5) (CDRL B001 / DI-

MGMT-80227) . The contractor shall include the management of all material to include inventory, tracking, replenishment/procurement, locating, storage, and shipment. The

Maintenance Support Plan shall be submitted for review (2) days prior to the Post Award

Conference (PAC). The Government will have ten (10) calendar days for review and acceptance/ rejection of each subsequent submission. In addition, to the submission at the PAC the contractor shall ensure the Maintenance Support Plan is updated and provided to the

Government when requested or when there are changes to the Cost, schedule or performance throughout the term of the contract. (CDRL B001 / DI-MGMT-80227)

The Government will have unlimited rights to all contractor acquired and produced program data produced under this contract. All usage, demand, and repair data on the GFP shall be provided to the Government. Repair data shall include at a minimum, frequency of repair/replace, average down time, cause of the repair/replace, impact to training and any identified long lead repair/replace items discovered during the POP.

3.1.7 Quality Control Plan

The contractor shall provide, and maintain a Quality System Plan (QSP) at the program level and a Quality Control Plan (QCP) for each site to meet all the requirements of this PWS. The initial QCP shall be submitted for review (2) days prior to the Post Award Conference (PAC)

(CDRL B001 / DI-MGMT-80227).

The quality system procedures, planning, and all other documentation and data that comprise the contractor’s quality system, shall be made available electronically for the COR. The contractor’s QCP shall apply to all independent contractors and subcontractors performing work for the contractor. The QSP and QCPs shall include:

a) An inspection system covering all services required by the contract. It shall specify the areas to be inspected on a scheduled and unscheduled basis, frequency of inspections, and the titles of individuals performing the inspection (trend analysis, storage and inventory preservation, training, documentation, and reports)

b) Methods for identifying, preventing, and correcting deficiencies in quality of service performed prior to it becoming unacceptable.

c) Files containing all inspections conducted and corrective actions taken. These files shall be made available to the Government during the term of the contract.

The finalized QCP will be accepted by the Government prior to the end of the Mobilization period. The PCO may notify the contractor of recommended or required modifications to the

QCP during the PoP. All revisions to the contractor’s QCP are subject to Government review and approval. The Government may find the QCP “unacceptable” whenever the contractor’s procedures do not accomplish quality control objectives. The contractor shall revise the QCP within ten (10) calendar days from receipt of notice that the QCP is found “unacceptable”, as issued from the PCO.

3.1.8 Property Management Plan

The contractor will be responsible for maintaining all provided Government Furnished Property

(GFP) (CDRL D001 / DI-ILSS-81251). In accordance with Federal Acquisition Regulation (FAR)

52.224-1 “Government Property”, the contractor shall have a system of internal controls to manage (control, use, preserve, protect, repair, and maintain Government property in its possession. The Property Management Plan shall be submitted for review (2) days prior to the

Post Award Conference (PAC). The Government will have ten (10) calendar days for review and acceptance/ rejection of each subsequent submission. The contractor shall submit its Property

Management Plan to describe its Property Management system and ability to meet the requirements of FAR 52.245-1 at the PAC. . In addition, to the submission at the PAC the contractor shall ensure the Property Management Plan is updated and provided to the

Government when requested or when there are changes to the Cost, schedule or performance throughout the term of the contract. (CDRL B001 / DI-MGMT-80227)

3.1.9 Transition Plan

The contractor shall provide and maintain a Transition Plan describing how they shall retain all responsibilities and maintain the same level of support during the last sixty (60) days of the contract PoP without degrading performance (CDRL B001 / DI-MGMT-80227). The Transition

Plan shall be submitted for review (2) days prior to the Post Award Conference (PAC). The

Government will have ten (10) calendar days for review and acceptance/ rejection of each subsequent submission. (CDRL B001 / DI-MGMT-80227) The contractor shall develop this plan as if they will not be selected for any follow-on support contract. The Transition period shall not exceed sixty (60) calendar days. The contractor shall discuss how GFP inventories, facilities inspections, trainer operational conditions, and completion of repair/maintenance requirements will be completed prior to the end of the UET contract term.

The contractor shall adhere to the approved Transition Plan and keep the Government fully informed of status throughout the Transition period IAW CDRL B001 / DI-MGMT-80227.

Throughout the Transition period, the contractor is still required to successfully complete all requirements to the acceptable quality levels, no exceptions, until the final day of contractual

Period of Performance. Failure to successfully provide services may result in a withholding of all or portion of unpaid invoices, and result in a negative Contractor Performance Assessment

Reporting System (CPARS).

The incumbent outgoing contractor shall provide reasonable and cooperative support to the successor contractor to ensure an orderly transition, while minimizing impact to the operational readiness of UET training systems and meeting all training requirements. As a minimum, the incumbent shall provide the succeeding contractor access to all sites, training systems, equipment, materials, technical documentation, and publications. The incumbent outgoing contractor shall also provide as On-the-Job Training (OJT) opportunities to the successor contractor throughout the Mobilization period, at a minimum to provide over-the-shoulder or shadowing opportunities during the performance of all required maintenance, operation and support tasks. The incumbent outgoing contractor shall provide the OJT opportunities, on a not-to-interfere basis. In addition, the outgoing contractor shall provide Government approved T3

POI training to the successor contractor staff at no additional cost to the Government.

3.1.9.1 Transition Inventory of GFP

During the transition period, the incumbent outgoing contractor shall be liable for ALL missing GFP, as well as ALL assets not returned in a serviceable condition.

3.1.9.2 Joint Turnover Inventory of GFP

The incumbent outgoing contractor shall notify the COR of the actual turnover date of inventory responsibility. The specific date and time of the inventory shall be mutually agreed upon between the two contractors; however the date of turnover shall be prior to completion of the outgoing contractor PoP. The inventory will be documented and submitted IAW Equipment

Inventory Records.(CDRL D001 / DI-ILSS-81251).

3.1.9.3 Transition Inspection of Government Provided Facilities

No later than fifteen (15) calendar days prior to the expiration of the PoP, the incumbent outgoing contractor shall schedule and perform a joint inspection with the designated

Government representative of the provided Government facilities. After the joint inspection has been completed the Government will take possession of the GFP and transfer the GFP to the incoming contractor. The incumbent outgoing contractor shall be liable for ALL repairs or replacement of items and materials that are not considered normal wear and tear.

3.2 Health and Safety Plan

The contractor shall develop Site Specific Health and Safety Plans (SHSP) per International, federal, state, and local base requirements, and the requirements of 29 CFR 1910/29, CFR

1926, ER 385-1-92, and EM 385-1-1 for each UET training location IAW Site Specific Health and Safety Plan (CDRL A001 /DI-MISC-80508B). The Site Specific Health and Safety Plans shall be submitted for review (2) days prior to the Post Award Conference (PAC). The

Government will have ten (10) calendar days for review and acceptance/ rejection of each subsequent submission. In addition, to the submission at the PAC the contractor shall ensure the Specific Health and Safety Plans are updated and provided to the Government when requested or when there are changes to the Cost, schedule or performance throughout the term of the contract. (CDRL B001 / DI-MGMT-80227) The contractor shall conduct annual safety assessments of the training program in accordance with each period of performance. These updates shall be a comprehensive evaluation of the safety risks. The contractor shall follow

MIL-STD-882E and applicable base safety regulations in conducting the safety assessment and preparing the report. The contractor shall provide all necessary safety equipment including student wetsuits for conducting underwater egress training and ensuring safety while in the classroom and pool.

The contractor shall utilize the Government provided topside communication GFP as the primary source of communication while conducting in water training. The contractor is not responsible for transporting personnel to emergency medical facilities in case of an accident or incident. The level of detail provided shall be tailored to the type of work, complexity of operations to be accomplished, and the hazards anticipated. The SHSP shall address all elements required by 29 CFR 1910.120(b)(4)(ii), 29 CFR 1926.6S(b)(4)(ii), and ER 385-1-92, .

Where a specific element is not applicable, the contractor shall list the element in the plan and state that the element is not applicable with a brief justification for its omission.

3.2.1 Personal Protective Equipment

A Personal Protective Equipment (PPE) Program shall be included in the Specific Health and

Safety Plans (SHSP) . The program shall address applicable elements of 29 CFR 1910.

Minimum levels of protection necessary for each task/operation to be performed at each site shall be based on probable site conditions, potential occupational exposure, and the hazard analysis/risk assessment required above. The SHSP shall include specific types and materials for protective equipment and respiratory protection.

3.2.2 Site Control

The contractor shall describe size control measures which include site maps, the work zone delineation and access points, the on/off site communication system, general site access controls, and security procedures (physical and procedural).

3.2.3 Logs, Reports and Record Keeping

Record keeping procedures for training logs, daily safety inspection logs, employee/visitor registers, medical surveillance records and certifications records shall be specified in the SHSP.

3.2.4 Accident Prevention

The contractor shall IAW Appendix A provide safety oversight during in-water training to mitigate significant injuries. The contractor shall assign a Primary Instructor for all training evolutions as part of a daily operations checklist.

All personnel employed by the contractor entering the Government activity shall conform to all safety, security, and work condition regulations and procedures that may be in effect during the contract PoP and shall be subject to such checks as may be deemed necessary to ensure that no violations occur. Employees violating safety, security, and work conditions shall be retrained in the proper safety, security, and work condition procedures that were violated. A memo shall be provided to the COR certifying that the employee has received the training.

3.2.5 Accident Reporting

The contractor shall report all on-site accidents, to include any other conditions or incidents that could be reasonably expected to be of interest to the Government, such as damage to

Government property, accidents involving trainees and contractor employees to the COR by site, the trainees’ Unit Training Representative, and to the Training Liaison Officer (TLO) within one (1) hour. Initial reports shall be verbal and shall be followed up in writing within twenty-four

(24) hours. Safety or Security incident reports shall include full details of the incident and any remedial actions taken by the contractor and shall be in compliance with applicable instructions.

The MCSC Form 5102/1 08 2013 Mishap and Near Miss Report (Attachment 7) IAW Base SOP.

The contractor shall document personnel accidents/incident findings and shall report the findings to the COR and the PCO within one (1) working day after occurrence. This report shall describe in detail the incident, probable causes, and remedial action taken.

The contractor is not responsible for transporting personnel to emergency medical facilities in case of an accident or incident.

3.3 Mobilization

The Mobilization period shall afford the contractor the opportunity to complete all tasks necessary to assume full contract performance responsibilities at completion of Mobilization.

The Mobilization period is thirty (30) calendar days starting at CA. During the Mobilization period, the contractor shall complete all activities necessary to inventory, operational check, and ensure sufficient staffing and management of the UET PWS requirements at completion of

Mobilization. During the Mobilization period, the contractor shall provide weekly updates to the

COR which includes the weekly progress of work, status of Mobilization significant tasks, and identification of any potential problems. The update shall be provided by 1300 (ET), each Friday during the Mobilization period in the IAW Report, Record of Meeting Minutes (CDRL B002 / DI-

MGMT-81837).

During Mobilization, the successor shall acquire personnel, obtain access for personnel, conduct training for their personnel and perform all other tasks as required to assume full performance of duties at the end of the Mobilization period. During this period, the successor may observe all operations and maintenance being conducted by the incumbent on a not to interfere basis.

The baseline inventory of the GFP will be determined during Mobilization. The contractor shall assume custody of program assets, including available spare/repair parts, via a signed custody receipt. The inventory shall be available for review by the COR or designated Government representative. Necessary visits by and training of the contractor or subcontractors shall be scheduled, so as not to interfere with the outgoing contractors normal operations and shall be coordinated through the COR

3.3.1 Mobilization Plan

The contractor shall provide and maintain a Mobilization Plan three (3) calendar days after

Contract Award (CA) IAW Mobilization Plan (CDRL B003 / DI-MGMT-81837). The plan shall address the Mobilization responsibilities described in the PWS. The plan shall describe in detail, with supporting milestone schedules, how the contractor shall achieve full performance responsibility within thirty (30) calendar days after CA and ensure a smooth transition of responsibilities that realistically addresses the overall approach to the Mobilization, the hiring and recruiting process, the timeline to become fully staffed and operational, and any risk mitigation strategies which may be applicable. During the Mobilization period, the incumbent contractor shall provide applicable T3 POI training to the successor contractor at no additional cost to the Government.

3.3.2 Joint Mobilization Inspection and Inventory

During Mobilization, the incumbent and successor contractors shall perform a joint physical inventory of GFP with Government oversight. Turnover between the contractors shall be completed at the end of the Mobilization period. The inventory shall be documented IAW

Equipment Inventory Records, (CDRL D001 / DI-ILSS-81251). Transfer shall occur on DD form

1149.

3.3.2.1 Joint Mobilization Inspection

A joint Government/contractor inspection shall be conducted within fifteen (15) calendar days of

CA in order to establish and document the baseline condition of each UET training site and associated training facility. Written test procedures will be utilized, which may include

Acceptance Test Procedures (ATP), Trainer Test Procedures, Daily Operational Readiness

Tests (DORT), or Quality Assurance Surveillance Plan (QASP) inspection checklists. Normally, this inspection is conducted with both the incoming and outgoing contractors and the

Government representative; whereas the results of the inspection document the operating condition of the training system, status of all associated training assets, condition of training facilities, and status of any outstanding supply or maintenance issues that could potentially impact the incoming contractor to fully perform their responsibilities. All deficiencies for the baseline inspections must be verified by an approved Government representative. The

Government representative will notify the UET COR within twenty-four (24) hours of any baseline discrepancies.

Such areas to be inspected include corrosion, operational readiness, inventory quantity, inventory quality, configuration management, record keeping, maintenance status, security, safety, facilities, and cleanliness inspections.

3.3.2.2 Joint Mobilization Inventory

During Mobilization, the incoming and outgoing contractors shall perform joint inventories and serviceability inspections of all assets no later than twenty (20) calendar days after CA. Actual turnover of custody of the GFP and UET training systems will be accomplished at the end of the

Mobilization period to align with custodial accountability of the assets. A joint inventory will be signed by the incoming and outgoing contractor and witnessed by a Government representative and approved by the COR. Turnover between the contractors shall be completed at the end of the Mobilization period. The inventory shall be documented IAW Equipment Inventory Records

(CDRL D001 / DI-ILSS-81251).

3.3.2.3 Mobilization Discrepancies

If any discrepancy cannot be corrected within the Mobilization period, the contractor shall submit to the COR a written plan of action for each discrepancy including milestones for completion.

3.4 System Operation

The contractor shall operate the UET training systems IAW the applicable OEM operations/user manuals, or approved Government Furnished Information (GFI) to include equipment operations, trainer orientation, and utilization and issuance of supplemental training equipment

(i.e. mock SAPI plates, training rifles, goggles, etc.) as defined in this PWS. The contractor shall support these requirements by providing sufficient manpower, technical expertise, logistics support, and capable…