Performance Work Statement .pdf

Performance Work Statement (PWS)

Hydrostatic Testing of

Amerex B674 Wheeled Halotron I Fire Extinguishers

1.0 General

1.1. Introduction and Background. Headquarters and Headquarters Squadron Marine Corps Air Station

(MCAS) Iwakuni, maintains a fleet of Amerex Model B674 wheeled Halotron I fire extinguishers used for flight-line fire protection. These extinguishers require periodic 12-year hydrostatic testing in accordance with National Fire Protection Association (NFPA) 10 Standard for Portable Fire Extinguishers, applicable Compressed Gas

Association (CGA) and Department of Transportation (DOT) standards to ensure continued safe service.

1.2. Scope of Work and Objective. The Contractor shall perform hydrostatic testing of eighty-one (81) Amerex B674 wheeled Halotron I fire extinguisher main cylinders and discharge hose assemblies. The objective is to verify the structural integrity of each cylinder and hose assembly through hydrostatic testing so that the

Government can safely return the extinguishers to service. The requirement is necessary to maintain operational readiness and compliance with fire protection standards for flight-line safety.

1.3. Period of Performance. The period of performance of this contract begins on or before 15 January 2027.

The Contractor shall provide their administrative and logistical plan to the Government Representative and/or

Contracting Officer Representative within 7 calendar days of contract award. The plan must detail the Contractor’s course of action, estimation of completion timeline, and proof of sufficient resources and material to conduct the service on the Government facility. If testing is performed aboard MCAS Iwakuni, a suitable working area will be available. If testing is performed at another mutually agreed location, the Contractor shall provide all necessary resources and materials.

1.3.1. Federal Holidays. The contractor shall not be required to provide services on federal holidays unless the holiday is particularly specified otherwise in this PWS.

Federal Holiday Occurrence New Year’s Day 1 January* Martin Luther King Jr.’s Birthday 3rd Monday of January President’s Day 3rd Monday of February Memorial Day last Monday of May Independence Day 4 July* Labor Day 1st Monday of September Columbus Day 2nd Monday of October Veterans Day 11 November* Thanksgiving Day 4th Thursday of November Christmas Day 25 December*

* When a federal holiday falls on Sunday, the following Monday will be observed as a holiday by the U.S. government. When a federal holiday falls on a Saturday, the preceding Friday will be observed as a holiday.

In addition to these federal holidays, if the President of the United States issues an executive order closing the federal government, that date shall also be considered a recognized federal holiday (Reference Executive Order 11582 of February 11, 1971, and 5 U.S.C. 5546 and 6103(b) and other similar statutes insofar as they relate to the pay and leave of employees of the United States).

1.3.2. Typhoon Conditions. Japan-based military installations close when Tropical Cyclone Condition of Readiness 1C (TCCOR 1C or TC-1C) is declared by Military Weather Station authorities. The Contractor shall be required to depart military bases, remain indoors, and monitor radio/television to determine when the TCCOR changes to TCCOR SW (Storm Watch) or TCCOR AC (All Clear). When TCCOR SW is declared by Military

Weather Station authorities, the Contractor shall restart the service within 2 hours. If that occurs after normal business hours, services shall begin the next normal workday at 7:30am.

2.0 Place of Performance.

Work under this contract may be performed on Marine Corps Air Station Iwakuni, Japan, or at the

Contractor’s facility (or another mutually agreed upon location), subject to approval by the Government.

3.0 Technical Requirements (Description of Work / Tasks)

3.1 Scope Arrangement. The Government will prepare each fire extinguisher for hydrostatic testing by, reclaiming all Halotron agent, fully depressurize each extinguisher, and deliver the cylinder and discharge hose assembly disassembled. Contractor custody and testing responsibility will commence upon mutual verification that delivered components are empty, depressurized, and safe to handle. Upon completion of testing, the Contractor shall return the fire extinguishers in the same manner, and a mutual verification shall be conducted to finalize the return of the fire extinguishers.

The Government will prepare the below:

3.1.1 Approximately 81 Amerex B674 main cylinders and discharge hose assemblies that have been fully discharged, depressurized, and confirmed safe to handle.

3.1.2 Accurate inventory and serial-number list for the units included in the award.

3.1.3 Suitable work/staging area, electrical power, potable water, approved drainage, and reasonable material-handling support. (When work will be perform on MCAS Iwakuni)

3.1.4 Required fire-protection coverage while extinguishers are out of service.

3.1.5 Available maintenance history and prior hydrostatic-test records when available.

3.2 Contractor Tasks.

3.2.1 Receive, verify, and track each submitted cylinder/hose set by serial number.

3.2.2 Perform external and internal visual examination of the main cylinder for corrosion, deformation, mechanical damage, thread damage, and other visible rejection conditions in accordance with CGA C-6.

3.2.3 Perform visual examination of the discharge hose assembly.

3.2.4 Ensure the cylinder can safely withstand its rated service pressure plus the required test pressure without rupture, excessive distortion, or failure.

3.2.5 Determine Total Expansion and Permanent Expansion using the Water Jacket or approved method. The cylinder must meet the expansion limits. (typically permanent expansion ≤ 10% of total expansion for low-pressure cylinders).

3.2.6 Perform hydrostatic testing of the main cylinder using the applicable water-jacket test procedure and verified test pressure in accordance with NFPA 10 and CGA C-1.

3.2.7 Perform hydrostatic testing of the discharge hose assembly at the applicable required pressure using suitable adapters and restraints.

3.2.8 Confirm the cylinder shows no leakage during or after the test.

3.2.9 All component shall be drain and dry after testing.

3.2.10 Document results, identify pass/fail status, and return tested components to the Government.

3.2.11 Provide written identification and segregation of any failed or rejected components.

3.3 Standards. Hydrostatic testing and associated visual examination shall be performed in accordance with

NFPA 10, CGA C-1 water-jacket test procedures, CGA C-6 visual inspection criteria, and applicable DOT 49

CFR Part 180 testing methods.

3.4 Department of Transportation (DOT) Requalification Identification Number (RIN). In accordance with the NFPA 10 (2022), fire extinguisher that has been hydrostatically tested shall be marked or labeled with the following:

• The month and year of the hydrostatic test was performed.

• The test pressure that was used.

• The name or initials of the person performing the test and the name of the agency performing the test.

3.5 Verification. Before final scheduling, the Government shall make one representative B674 unit available for verification of cylinder markings, dimensions, connection sizes, hose markings, and required test interfaces.

3.6 Exclusions. The Contractor shall not perform: Any repair/maintenance work, retest after repair, recovery or refill, pressurization, final extinguisher reassembly. The performance of this contract is strictly for conducting

Hydrostatic testing to the fire extinguishers in accordance with the NFPA 10.

4.0 Delivery or Deliverables

4.1. (Contract Data Requirements List – CDRL). The Contractor shall deliver the following:

4.1.1 Test record for each accepted unit (digital PDF preferred) containing component identification/serial number, test date, test pressure, visual examination results, pass/fail determination, and Contractor identification.

4.1.2 Written identification and segregation of any failed or rejected components.

4.2. Meetings and Status Reports. The Contractor shall coordinate batch turnover and return schedules with the

Contracting Officer’s Representative (COR). Progress updates shall be provided as requested by the COR.

5.0 Applicable Documents / Governing References.

In addition to requirements of regulations and policies applicable to this contract/order by virtue of clauses contained herein, the contractor shall, in the performance of this contract/order, also comply with all references applicable to the specific tasks of this Performance Work Statement, as listed below, including any amendments or subsequent issuance.

Reference Location / Notes NFPA 10 – Standard for Portable Fire Extinguishers NFPA 10 (2022) Standard for Portable Fire Extinguishers CGA C-1 – Methods for Pressure Testing Compressed Gas Cylinders

CGA C-1, 12th Edition (2022) Methods for Pressure Testing Compressed Gas Cylinders and Tubes

CGA C-6 – Standard for Visual Inspection of Steel Compressed Gas Cylinders

CGA C‑6 — Standard for Visual Inspection of Steel Compressed Gas Cylinders

DOT 49 CFR Part 180 Cylinder requalification / hydrostatic testing methods Manufacturer specifications for Amerex B674 Cylinder markings and test pressure

6.0 Government Furnished Facilities, Equipment, Services and/or Information.

ENSURE CLAUSES ARE INCLUDED AS APPROPRIATE: 52.245-1, DFARS 245.7001/2/3 SERIES.

Government property identified herein, or by attachment, is subject to the requirements of FAR and DFARS part

45, pursuant to the enumerated property clauses incorporated in this contract/order.

7.0 Special Instructions and Administrative Information

7.1. Non-Personal Services. This is a non-personal services, performance-based contract. The contractor bears responsibility to manage its employees and guard against any actions that could be characterized as personal services as defined in FAR 37.104, or which convey the perception that personal services are being delivered. No provisions are implied nor provided in this contract for any benefits such as medical care, retirement, or worker’s compensation, other than those incorporated through enumerated clauses.

7.2. Identification of Contractor Personnel and Equipment. In accordance with DFARS 211.106, contractor personnel performing non-personal services on DoD installations or other government facilities shall ensure that they are readily identifiable as contractor employees (including subcontractors and consultants). All contractor employees shall comply with the following at all times:

7.2.1. Telephone Identification. Identify themselves as contractor personnel at the onset of every telephone call made from a Government telephone or any other phone if the call is made in support of Government-related requirements and activities.

7.2.2. Recorded Messages. Identify themselves as contractor personnel in all recorded messages including those which are heard by callers attempting to contact contractor employees via answering machines or voicemail.

7.2.3. Meetings, Conferences and Events. Identify themselves as contractor personnel at the onset of every meeting, conference or any other gathering attended in support of any Government related requirements or activities.

7.2.4. Correspondence. Identify themselves as contractor personnel on any correspondence, documents, or reports accomplished or sent in support of any service provision to the Government, including, but not limited to, correspondence sent via the U.S. Mail, facsimile, or electronic mail (email) inclusive of out-of-office replies.

7.2.5. Personal and Corporate Identification. Wear or display contractor provided nametags, badges or attire which display, at a minimum, the name of the contractor and their respective company.

7.3. Designated Third Country Nationals (DTCN). Persons from certain countries are considered DTCN and are generally restricted from entering Marine Corps Bases Japan (MCBJ) Camps, Air Stations, or facilities. A listing of DTCN countries and other related information regarding this policy can be found in USFJ Instruction

31-204 (Designated Third Country Nationals), which can be made available upon request.

7.4. Exemption from Japanese Taxes. Pursuant to the U.S. – Japan Status of Forces Agreement and the Joint Committee, the governments of the United States and Japan have agreed that the procurement in Japan of materials, supplies, equipment and services for official purposes may be exempt from certain Japanese taxes.

When incorporated, paragraph c. of the clause FAR 52.229-6, “TAXES – FOREIGN FIXED PRICE CONTRACTS” and/or DFARS 225.229-7001 ‘TAX RELIEF’ stipulate that contract/order pricing shall not include the Consumption Tax. Submission of, and/or incorporation into the contract of, your offer, certifies that pricing does not contain any cost related to the Consumption Tax. Questions concerning this matter should be directed to your local Japanese Tax Office.

7.5. Subcontract Management. The contractor shall be responsible for any subcontract management necessary to integrate work performed on this requirement and shall be responsible and accountable for subcontractor performance on this requirement. The prime contractor shall manage work distribution to ensure there are no Organizational Conflict of Interest (OCI) considerations. Contractors may add subcontractors to their team after notification to the Procuring Contracting Officer (PCO). Cross teaming may or may not be permitted.

7.6. Mission Essential Personnel / Tasks. Unless specified otherwise in this Performance Work Statement, contractors supporting this contract/order are not considered “Mission Essential” personnel (as defined in DFARS

237.76) who would be required during crisis or emergency operations.

7.7. Hazardous Materials and Safety. The Contractor and its subcontractors shall comply with all applicable laws, including Public Law 91-596 (Occupational Safety and Health Administration (OSHA)) and DOD Directive

4715.1E, Environmental, Safety, and Occupational Health (ESOH). Contractor personnel performing services on a DOD installation shall participate in local Voluntary Protection Programs (VPP). Information on the VPP is available at http://www.osha.gov/dcsp/vpp/index.html.

7.8. Installation Access and Personnel Credentialing. Access to local installations is inherently required to accomplish specified tasks under this contract/order. The contractor shall therefore ensure all necessary actions are taken to obtain such access by its personnel in time to affect access in accordance with the requirements of the PWS and POP. Failure to complete such actions in a timely manner, some of which may occur prior to the POP or individual mobilization/relocation to the place of performance, shall not constitute excusable delay. Upon request, the Contracting Officer shall provide a ‘check-in’ sheet that summarizes required actions.

7.8.1. Motor Vehicles. Vehicle licensing, registration, and insurance requirements must all be conducted in accordance with host nation law, USFJ Instruction 31-205, and applicable local installation policies.

7.8.2. Personnel Access / Credentialing. Personnel that do not qualify for CAC require an alternate credential for installation access, as governed by Marine Corps Installations Pacific Order 5512.2, which can be provided upon request. The process to request access requires approval from the Contracting Officer in an access request letter.

7.9. Privacy Act. Pursuant to FAR clause 52.224-3, as incorporated, DoD requires agency-specific Privacy Act training as prescribed in DODM 5400.11-R. DODM 5400.11-R also prescribes required actions regarding information and privacy, which are applicable to the contractor and its personnel performing under this contract/order.

7.10. Classified information. Any classified work products shall be handled in accordance with DoD

Instruction 5220.22-M. The contractor’s procedures for protecting against unauthorized disclosure of information will not require DoD employees or members of the Armed Forces to relinquish control of their work product, whether classified or not, to the contractor.

7.11. Key Control. The Contractor shall establish and implement methods of ensuring that all keys issued to the

Contractor by the government are not lost or misplaced, and are not used by unauthorized persons. The Contractor shall report lost keys to the designated point of contact. The Contractor shall not duplicate any keys.

7.12. Travel. Travel costs are NOT reimbursable unless specifically provided for in this order/contract through an enumerated cost reimbursable Contract Line Item Number (CLIN) entitled Travel.

7.13. Quality Control and Quality Assurance. In accordance with FAR part 46, and the respective enumerated clauses incorporated in this contract/order, the contractor is reminded that the government may conduct Quality Assurance actions, inspect the Contractor’s Quality Control Plan and records, and take remedial actions as necessary, at any time through the duration of this contract/order.

8.0 Acronym Key

CGA – Compressed Gas Association

COR – Contracting Officer’s Representative

DOT – Department of Transportation

GFP – Government Furnished Property

MCAS – Marine Corps Air Station

NFPA – National Fire Protection Association

PWS – Performance Work Statement

RIN – Requalification Identification Number

TCCOR – Tropical Cyclone Condition of Readiness

9.0 Definitions

Pass/Fail: Determination based on visual examination criteria (CGA C-6) and successful completion of hydrostatic testing at the verified applicable test pressure.

SECTION II: PERFORMANCE REQUIREMENT SUMMARY

Performance

Objective

PWS

Reference

Performance Standard Acceptable Quality

Level

Surveillance

Method

Incentive

Verify structural integrity and strength.

NFPA 10 (2022)

8.7.1.1 and 8.7.2

49 CFR

180.205(g).

3.2.1 to 3.2.11

Ensure the cylinder can safely withstand its rated service pressure plus the required test pressure without rupture, excessive distortion, or failure.

Within permanent expansion ≤ 10% of total expansion for low-pressure cylinders.

100% Inspection Contract

Payment

Measure elastic and permanent expansion

CGA C-1 (12th

Ed.), Section 5.2 (Water Jacket

Method) 49 CFR

§180.205(g)

Determine Total Expansion and Permanent Expansion using the Water Jacket or approved method. The cylinder must meet the expansion limits. (typically permanent expansion ≤ 10% of total expansion for low-pressure cylinders).

total expansion for low-pressure cylinders.

Detect hidden defects

8.4.2 and 8.7

CGA C-6,

Sections 6 and 7.

Identify material degradation, corrosion, fatigue, or defects not visible during external inspection.

Verified by qualified inspector.

Ensure leak tightness

CGA C-1, Section

5.2 49 CFR

§180.205(g)(3)

Confirm the cylinder shows no leakage during or after the test.

Acceptable is ≤ 3% of pressure fluctuations due to atmospheric pressure.

Prevent catastrophic failure in service

8.7.1 49 CFR

§180.209

3.2.1 to 3.2.11

Confirm the cylinder remains safe for continued use in fire emergencies.

total expansion for low-pressure cylinders.

End Performance Work Statement