M6740026Q3014.pdf

MCIPAC Regional Contracting Office

DISTRIBUTION: DoW COMMUNITY ONLY

REQUEST FOR QUOTE

RFQ/Solicitation Number: M67400-26-Q-3014 PROJECT: K-9 Obstacle Course MCB Camp Butler PMO, Okinawa, Japan RFQ CLOSE: August 18th, 2026; 10:00 Japan Standard Time local time RDD/ PERIOD OF PERFORMANCE: 120 days ARO

This is a Request for Quote. This is NOT an order. This document is not legally binding and does not commit the US Government in any way.

1. Upon completion of this quote, please email your response to Sgt Nicholas Debbisjohns at nicholas.d.debbisjohns.mil@usmc.mil. All quotes are due to the responsible Contracting Office no later than Tuesday, August 18th, 2026, 10:00 A.M. Japan Standard Time. All questions must be submitted no later than Tuesday, August 11th, 2026, 10:00 A.M. Japan Standard Time. Quotes may not be accepted past the aforementioned date & time specified.

2. The U. S. Government intends to award a Firm Fixed Price purchase order to the successful offeror of this RFQ.

Award will be made to the responsible offeror whose offer conforming to the request for quote will be most advantageous to the Government, price and other factors considered. All quotes must comply as follows:

a. All quotes shall be evaluated on the ability to meet required specifications, delivery, and cost. A quote that is so lacking in information, that a proper evaluation would require elaborate explanation, may be deemed unacceptable.

b. Quotes must confirm that the offered items and/or services are in accordance with the specifications listed in the Performance Work Statement (PWS) attached to the solicitation as outlined within this RFQ.

c. The offeror shall submit a quotation that includes all prices for the listed items/services.

3. To be eligible for award under this RFQ, contractors must respond to this RFQ by the closing date and time as referenced above. Failure to submit the required information may result in your quotation being considered non-responsive.

4. The Government intends to make one aggregate award resulting from this RFQ but reserves the right to make multiple awards without discussions. The Government will determine the awardee based on the quote that provides the overall “Best Value”. To be found technically acceptable, vendor must meet all the requirements in the solicitation.

5. Quotes shall be evaluated, and award will be based on price and other factors in no particular order of importance:

a. Technical capability. The contractor shall include documentation to demonstrate their capability to perform all required services outlined in the PWS. This includes but is not limited to pictures, catalogs, specification data, etc. Technical capability will be evaluated in accordance with FAR 12.203(a)(1).

b. Past Performance. Past Performance. The interested offeror shall include documentation of satisfactory past performance to perform all services as prescribed in the PWS to include previous contracts with the Government or services provided in the local area. Contractors with no past performance will not be evaluated favorably or unfavorably. Past Performance shall be evaluated in accordance with FAR 12.203(a)(2).

c. Price. The interested company shall provide both unit price and total price for the line item.

6. The vendor’s initial quote should contain the vendor’s best terms from a price and technical standpoint. and the

Government reserves the right to conduct clarifications with vendors in later correspondence when determined by the Contracting Officer to be necessary and in the best interest to the Government. The Government may reject any or all quotes if such action is the public interest and may waive informalities and minor irregulates in the quotes received.

Contractors bear the burden of ensuring that quotes (and any authorized amendments) reach the designated office on time and should allow a reasonable time for e-mail transmission to be completed. All pages of the quote must reach the office before the deadline specified in this solicitation. The contractor bears the risk of non-receipt of electronically transmitted quotations and should confirm receipt. If additional time is needed, please contact the responsible Contracting Officer listed above.

A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

********** PLEASE PROVIDE THE FOLLOWING INFORMATION **********

Company Name:

Address:

Phone Number:

Point of Contact:

E-Mail address:

********SYSTEM FOR AWARD MANAGEMENT (SAM) INFORMATION*******

UEID: CAGE CODE:

To be eligible for award under this Request for Quotation (RFQ), contractors must be registered in the System for Award Management (SAM) https://www.sam.gov and must furnish EIN/TIN Number, Cage Code / NCAGE code.

Failure to submit the required information may result in your quotation being considered non-responsive.

AUTHORITY OF GOVERNMENT PERSONNEL

Notwithstanding any provision to the contrary contained elsewhere in this solicitation, the Contracting Officer is the only person authorized to approve and issue amendments to this solicitation. Any amendment to this solicitation, in order to be effective, shall be issued by the Contracting Officer.

MINIMUM GOVERNMENT REQUIREMENTS

Referenced brand names are not intended to be restrictive but represent the minimum requirements of the Government. It is the bidder’s responsibility to furnish sufficient information to the Government to determine acceptability of the offered "equal" items. It is the Governments intent to award one aggregate award but reserves the right to make multiple awards.

**********THE US GOVERNMENT IS TAX EXEMPT AND NOT SUBJECT TO TAXES PURSUANT TO

THE VISITINGFORCE AGREEMENT**********

https://www.sam.gov/

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 K-9 Obstacle Course

FFP

1 Lot

The Contractor shall provide the following obstacles that meet or exceed the salient characteristics prescribed in the Performance Work Statement. Shipping cost to Okinawa, Japan shall be included.

- (1) A-Frame

- (3) Barrels

- (1) Dog-Walk

- (3) Hurdles

- (1) Stairs/Steps

- (1) Tunnel

- (1) Window Hurdles

FOB: Destination

PSC CD: 7830

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0002 Assembly

FFP

1 Job

The Contractor shall provide all labor, tools, equipment, and materials necessary to assemble one (1) Military Working Dog (MWD) Obstacle Training Course in accordance with the Performance Work Statement.

FOB: Destination

PSC CD: 7830

NET AMT

Performance Work Statement (PWS) for the

Procurement of Military Style Obstacle Course for K-9 Training

SECTION I: DESCRIPTION OF SERVICES

1.0 General.

This Performance Work Statement (PWS) details the requirement for the procurement and delivery of a standardized military-style obstacle course necessary to conduct Military Working Dog (MWD) basic skills evaluation and validation in accordance with the standards set forth in Marine Corps Order (MCO) 5585.5A, Appendix D. This equipment is essential for the MWD program at Marine Corps Installations Pacific (MCIPAC).

1.1. Description of Services/Introduction.

The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform the Procurement, Delivery, Assembly, and Installation of a Military Style Obstacle Course as defined in this Performance Work Statement. This requirement is necessary to meet the standards of MCO 5585.5A, which states the obstacle course is used for "building the dog’s confidence in negotiating similar obstacles the dog may encounter in the field" and to "condition the dog and build handler confidence in the dog's abilities." This equipment is a critical component for the training and evaluation of MWD teams, ensuring they are prepared to meet operational commitments and maintain unit readiness.

1.2. Scope of Work and Objective.

The objective of this requirement is to obtain a complete, weather-resistant, heavy-duty K-9 obstacle course that meets the specifications required for MWD qualification as outlined in MCO 5585.5A. The contractor shall manufacture (or source), package, and ship the required obstacles to Okinawa, Japan. The ultimate mission outcome is a fully-equipped and regulation-compliant training facility that allows MWD teams to conduct required proficiency training, enhance their skills in overcoming physical challenges, and successfully complete the Basic Skills Evaluation required for validation

1.3. Period of Performance.

This is a one-time supply and installation services requirement. The period of performance for the complete manufacture, international shipment, on-site assembly, and final installation of all obstacle course components shall be 120 days After Receipt of Order (ARO).

All physical installation work, site cleanup, and final inspection must be completed and accepted by the Government on or before the 120th day ARO.

1.2.1. Federal Holidays.

The contractor shall not be required to provide services on federal holidays unless the holiday is particularly specified otherwise in this PWS.

* When a federal holiday falls on Sunday, the following Monday will be observed as a holiday by the U.S. government.

When a federal holiday falls on a Saturday, the preceding Friday will be observed as a holiday.

In addition to these federal holidays, if the President of the United States issues an executive order closing the federal government, that date shall also be considered a recognized federal holiday (Reference Executive Order 11582 of February 11, 1971, and 5 U.S.C. 5546 and 6103(b) and other similar statues insofar as they relate to the pay and leave of employees of the United States).

1.2.2. Typhoon Conditions.

Deliveries will not be accepted during Tropical Cyclone Condition of Readiness 1C (TCCOR 1C) or higher. The contractor shall coordinate with the Contracting Officer to reschedule delivery once TCCOR All Clear is declared.

2.0 Place of Performance.

The manufacturing/sourcing of the equipment will take place at the contractor's facility. Final delivery, complete assembly, and physical set-up of the obstacle course shall be performed at the MCIPAC Kennels, Camp Hansen, Building 2184, Okinawa, Japan. This is a turn-key installation and assembly requirement. The contractor is fully responsible for uncrating, assembling, structurally setting up, and positioning all seven (7) specified obstacles in the training yard at Building 2184 in accordance with the layouts and dimensions provided in Enclosure (1).

2.1. Base Access Vetting and Escort Protocol

The contractor’s delivery personnel do not require long-term base access credentials (e.g., Common Access Card, DBIDS). Access to Camp Hansen for the one-time delivery will be granted via Government escort. However, all contractors and subcontractors involved in the delivery must be successfully vetted by installation security prior to being granted access. To facilitate this, the contractor shall submit all required personal identifying information for each individual who will be entering the installation to the Provost Marchel's Office (PMO) no later than ninety

(90) days prior to the scheduled delivery date. This information is required for the Provost Marshal Office to conduct necessary background checks. Failure to submit this information in a timely manner may result in access denial and delivery delays. Upon successful vetting, the contractor must still coordinate the final delivery date and estimated time of arrival with the Government Representative and Contracting Officer at least five (5) business days prior to delivery to ensure PMO escort personnel are scheduled and present at the gate.

3.0 Technical Requirements (Description of Work / Tasks)

The contractor is responsible for the complete turn-key assembly and installation of all obstacle course components.

The contractor shall provide all necessary labor, tools, and hardware to build and erect the equipment on-site.

• Standard of Workmanship: The contractor shall perform all assembly and installation tasks in accordance with standard commercial construction practices. The final, assembled obstacles must be structurally sound, stable, and safe for MWD use.

• Adherence to Diagrams: The final assembled dimensions, layout, and appearance of each obstacle must exactly match the corresponding diagrams and dimensions provided in Enclosure (1). The Government's final acceptance of the work will be based on a physical inspection comparing the finished, installed product to the drawings in the Enclosure.

Federal Holiday Occurrence New Year’s Day 1 January*

Martin Luther King Jr.’s Birthday 3rd Monday of January President’s Day 3rd Monday of February Memorial Day last Monday of May

Juneteenth 19 June* Independence Day 4 July*

Labor Day 1st Monday of September Columbus Day 2nd Monday of October Veterans Day 11 November*

Thanksgiving Day 4th Thursday of November Christmas Day 25 December*

• Site Layout: Prior to beginning assembly, the contractor shall coordinate with the Government Representative and the MWD Kennel Master to confirm the final placement and orientation of each obstacle within the training yard adjacent to Building 2184.

• Site Cleanup: Upon completion of installation, the contractor shall remove all packaging materials, shipping crates, pallets, and construction debris from the installation site and properly dispose of them off-base. The site shall be left in a clean and orderly condition.

3.1. Salient Characteristics.

The contractor shall manufacture, deliver, and install one (1) complete Military Working Dog (MWD) obstacle course. The course shall be built to the exact dimensions and diagrams detailed in Enclosure (1) and will consist of the following seven (7) mandatory obstacle types as required by MCO 5585.5A:

• Obstacle 1: A-Frame

• Obstacle 2: Barrels (Set of 3)

• Obstacle 3: Dog-Walk

• Obstacle 4: Hurdles (Set of 3)

• Obstacle 5: Stairs/Steps

• Obstacle 6: Tunnel

• Obstacle 7: Window Hurdle

All construction and materials must adhere to the standards set forth in the following subsections.

3.1.1. Materials & Durability:

All equipment must be constructed for continuous outdoor use in a high-humidity, high-salinity environment (Okinawa).

• Primary Materials: Materials shall be concrete, wood, and weather-resistant polyvinylchloride (PVC) as specified in the diagrams in Enclosure (2).

• Wood Treatment: All wood obstacles require either two (2) coats of resin, two (2) coats of enamel paint, or one (1) coat of marine varnish for weather protection, in accordance with MCO 5585.5A.

• Fasteners & Hardware: All fasteners (bolts, screws, etc.) shall be Type 316 Stainless Steel.

• Safety: All equipment must be free of exposed sharp edges, splinters, or protruding hardware.

3.1.2. Safety:

All equipment must be free of exposed sharp edges, splinters, or protruding hardware. All corners shall be rounded or chamfered to prevent MWD or handler injury.

3.1.3. Shipping and Handling:

The contractor is responsible for all export packaging, crating, and shipping to the final destination. The contractor (or their designated freight forwarder) shall provide a vehicle equipped with a lift-gate or other organic Material Handling Equipment (MHE) to safely unload the crates. The Government will not provide a forklift or MHE for this delivery.

4.0 Delivery or Deliverables

All equipment and materials must be delivered to the installation site at Camp Hansen, Building 2184, and be fully assembled, installed, and ready for Government inspection no later than the end of the Period of Performance, which is 120 days After Receipt of Order (ARO). The contractor is responsible for managing their own manufacturing, shipping, and installation timelines to ensure this final completion date is met.

4.1. (Contract Data Requirements List – CDRL).

CDRL Title Applicable PWS Paragraphs

Commercial Bill of Lading / Shipping Documents 3.1.4

Manufacturer Warranty Documentation 3.1

4.2. Meetings and Status Reports.

The contractor shall provide a shipping status report (via email) to the Government Representative upon dispatch of the equipment from the manufacturer's facility, including tracking numbers and estimated dates of arrival.

4.3. Inspection and Acceptance.

Added a standard five (5) business days inspection and acceptance window for the Government Representative to uncrate, check the dimensions against Enclosure 1, and inspect walking surfaces for safety texturing before signing off on the payment.

5.0 Applicable Documents / Governing References.

In addition to requirements of regulations and policies applicable to this contract/order by virtue of clauses contained herein, the contractor shall, in the performance of this contract/order, also comply with all references applicable to the specific tasks of this Performance Work Statement, as listed below, including any amendments or subsequent issuance.

Reference Location Marine Corps Order 5585.5A https://www.marines.mil/Portals/1/Publications/MCO%205585.5A.pdf?ver=2020-

04-07-105814-547

6.0 Government Furnished Facilities, Equipment, Services and/or Information.

No Government Furnished Property (GFP) will be provided to the contractor for this requirement.

7.0 Special Instructions and Administrative Information

7.1. Non-Personal Services.

This is a non-personal services, performance-based contract. The contractor bears responsibility to manage its employees and guard against any actions that could be characterized as personal services as defined in FAR 37.104, or which convey the perception that personal services are being delivered. No provisions are implied nor provided in this contract for any benefits such as medical care, retirement, or worker’s compensation, other than those incorporated through enumerated clauses.

7.2. Identification of Contractor Personnel and Equipment.

In accordance with DFARS 211.106, contractor personnel performing non-personal services on DoD installations or other government facilities shall ensure that they are readily identifiable as contractor employees (including subcontractors and consultants). All contractor employees shall comply with the following at all times:

7.2.1. Telephone Identification. Identify themselves as contractor personnel at the onset of every telephone call made from a Government telephone or any other phone if the call is made in support of Government-related requirements and activities.

7.2.2. Recorded Messages. Identify themselves as contractor personnel in all recorded messages including those, which are heard by callers attempting to contact contractor employees via answering machines or voicemail.

7.2.3. Meetings, Conferences and Events. Identify themselves as contractor personnel at the onset of every meeting, conference or any other gathering attended in support of any Government related requirements or activities.

7.2.4. Correspondence. Identify themselves as contractor personnel on any correspondence, documents, or reports accomplished or sent in support of any service provision to the Government, including, but not limited to, correspondence sent via the U.S. Mail, facsimile, or electronic mail (email) inclusive of out-of-office replies.

7.2.5. Personal and Corporate Identification. Wear or display contractor provided nametags, badges or attire which display, at a minimum, the name of the contractor and their respective company.

7.3. Designated Third Country Nationals (DTCN).

Persons from certain countries are considered DTCN and are generally restricted from entering Marine Corps Bases Japan (MCBJ) Camps, Air Stations, or facilities. A listing of DTCN countries and other related information regarding this policy can be found in USFJ Instruction 31-204 (Designated Third Country Nationals), which can be made available upon request.

7.4. Exemption from Japanese Taxes.

Pursuant to the U.S. – Japan Status of Forces Agreement and the Joint Committee, the governments of the United States and Japan have agreed that the procurement in Japan of materials, supplies, equipment and services for official purposes may be except from certain Japanese taxes. When incorporated, paragraph c. of the clause FAR 52.229-6, “ TAXES – FOREIGN FIXED PRICE CONTRACTS” and/or DFARS 225.229-7001 ‘TAX RELIEF’ stipulate that contract/order pricing shall not include the Consumption Tax. Submission of, and/or incorporation into the contract of, your offer, certifies that pricing does not contain any cost related to the Consumption Tax.

Questions concerning this matter should be directed to your local Japanese Tax Office.

7.5. Subcontract Management.

The contractor shall be responsible for any subcontract management necessary to integrate work performed on this requirement and shall be responsible and accountable for subcontractor performance on this requirement. The prime contractor will manage work distribution to ensure there are no Organizational Conflict of Interest (OCI) considerations. Contractors may add subcontractors to their team after notification to the Procuring Contracting Officer (PCO) or Contracting Officer Representative (COR). Cross teaming may or may not be permitted.

7.6. Mission Essential Personnel / Tasks.

Unless specified otherwise in this Performance Work Statement, contractors supporting this contract/order are not considered “Mission Essential” personnel (as defined in DFARS 237.76) who would be required during crisis or emergency operations.

7.7. Hazardous Materials and Safety.

The Contractor and its subcontractors shall comply with all applicable laws, including Public Law 91-596 (Occupational Safety and Health Administration (OSHA)) and DOD Directive 4715.1E, Environmental, Safety, and Occupational Health (ESOH)). Contractor personnel performing services on a DOD installation shall participate in local Voluntary Protection Programs (VPP). Information on the VPP is available at http://www.osha.gov/dcsp/vpp/index.html

7.8. Installation Access and Personnel Credentialing

Because this is a one-time commodity drop-off requirement, long-term installation credentials—including Common Access Cards (CAC), DBIDS cards, and Status of Forces Agreement (SOFA) status—are NOT authorized or required. Access is contingent upon the successful completion of a background check for all delivery personnel, as detailed in Section 2.1

7.8.1. Motor Vehicles.

The delivery vehicle and vetted driver must comply with standard Camp Hansen commercial gate entry requirements (e.g., valid driver's license, vehicle registration, and basic liability insurance). Once verified at the gate, the vehicle will be escorted to the delivery site.

7.8.1.1. Registration/Permits. Vehicle registration on Okinawa, Japan is conducted with the Provost Marshal via the Joint Services Vehicle Registration Office (JSVRO) at Bldg. 5638, Marine Corps Base, Camp Butler. Information may be obtained at JSVRO website at: https://www.mcbbutler.marines.mil/Base-Information/Vehicle-Registration/, or by calling +81-(0)98-970-7481.

7.8.1.2. Registration Termination. Vehicle permits will expire upon termination date of this contract/order, expiration of an individual base pass or DBIDS ID, expiration of vehicle inspection sticker, or termination of their http://www.osha.gov/dcsp/vpp/index.html https://www.mcbbutler.marines.mil/Base-Information/Vehicle-Registration/ employment (whichever occurs first). Permits issued to individuals who overstay any of these authorized dates become void and invalid.

7.8.1.3. Insurance. Vehicle permitting procedures require that all vehicles, personal or corporate, must be properly inspected and insured in accordance with Japanese Compulsory Insurance (JCI) requirements. Additionally, for SOFA status personnel and U.S. corporate vehicles, the Contractor or SOFA status individual is required to procure and maintain, during the entire period of performance under this contract, the following minimum insurance on each vehicle used by the Contactor at the work site:

Automobile Property Damage Insurance Amount: ¥30,000,000 (or U.S. Dollar equivalents) Bodily Injury Insurance Amount: ¥30,000,000 Yen (or U.S. Dollar equivalents)

Prior to the commencement of work, the Contractor shall furnish to the Contracting Officer a certificate or written statement of the above required insurance for any and all corporate vehicles to be used. The policies evidencing required insurance shall contain an endorsement to the effect that cancellation or any material change in the policies adversely affecting the laws of the state in which this contract is to be performed and in no event less than thirty (30) days after written notice thereof to the Contracting Officer.

7.8.1.4. Road Laws.

All personnel operating motor vehicles under this contract/order are subject to U.S. military installation regulations and Japanese Road Laws. Failure of the contractor, its employees, or its sub-contractors, to comply, may result in revocation of driving privileges or other legal action.

7.8.1.5. Vehicle Disposal.

Personnel protected under the Status of Forces Agreement (SOFA) are required by regulation to properly dispose of vehicles prior to departure from Japan. For individuals performing under this contract, the contractor may be held financially liable for vehicles abandoned, or vehicles not disposed of properly, in accordance with vehicle regulations as agreed with the Government of Japan.

7.8.2. Personnel Access / Credentialing.

Access to local installations is inherently required to accomplish specified tasks under this contract/order. The contractor shall therefore ensure all necessary actions are taken to obtain such access by its personnel in time to affect access in accordance with the requirements of the PWS and POP. Failure to complete such actions in a timely manner, some of which may occur prior to the POP or individual mobilization/relocation to the place of performance, shall not constitute excusable delay. Upon request, the Contracting Officer will provide a ‘check-in’ sheet that summarizes required actions.

7.8.2.1. Common Access Cards (CAC).

Provided the clause 52.204-9 is incorporated, personnel performing on this contract/order may require a CAC.

Pursuant to FAR 52.204-9, the CAC is DoD’s Personal Identity Verification (PIV) system; DoD procedures for CAC issuance are applicable and incorporated herein, as governed by DODI/M series 1000.13, DODI 5200.46, and other regulations. All personnel to be issued CAC must meet eligibility and suitability criteria as specified in the references; accordingly, the vetting procedures and required personnel actions may often begin well before the contract/order POP. The contractor and its employees and/or subcontractors are responsible for ensuring timely action and suitability to obtain CACs, and any resultant access issues from non-compliance shall not constitute excusable delay.

7.8.2.2. Base Passes and/or Defense Biometrics Identification System (DBIDS) cards.

Personnel that do not qualify for CAC require an alternate credential for installation access, as governed by Marine Corps Installations Pacific Order 5512.2, which can be provided upon request. The process to request access requires approval from the Contracting Officer in an access request letter.

7.8.2.3. Return and/or Disposal of Access Credentials.

The contractor’s employees shall return to the applicable issuing office all base passes, DBIDS cards, and/or CAC, immediately upon termination of employment or completion of this contract and certification of receipt shall be obtained and submitted to the Contracting Officer. The Contractor shall submit a listing of employees terminated under this contract to the Contracting Officer within seven (7) days of the effective date of termination.

7.8.2.4. Status of Forces Agreement.

Possession of a CAC or other credential does not, alone, determine the legal status of personnel performing under this contract. Additionally, unless specifically identified on the CAC, the credential does not necessarily authorize logistical support privileges such as commissary/exchange access. The individual status of personnel performing under this contract, and the privileges authorized, are governed in accordance with United States Force Japan Instructions (predominantly USFJI 64-100), applicable credentialing regulations, and the information prescribed via DFARS clauses regarding Contractor Personnel in Japan, as contained herein.

7.9. Privacy Act.

Pursuant to FAR clause 52.224-3, as incorporated, DoD requires agency-specific Privacy Act training as prescribed in DODM 5400.11-R. DODM 5400.11-R also prescribes required actions regarding information and privacy, which are applicable to the contractor and its personnel performing under this contract/order. The regulation may subject the contractor and/or contractor's personnel to criminal liability under Title 18, Section 793 and 7908 of the United States Code.

7.10. Classified information.

Any classified work products shall be handled in accordance with DoD Instruction 5220.22-M. The contractor’s procedures for protecting against unauthorized disclosure of information will not require DoD employees or members of the Armed Forces to relinquish control of their work product, whether classified or not, to the contractor. The contractor may also have access to, and be required to safeguard, For Official Use Only (FOUO), sensitive, confidential, and/or classified information and material.

7.11. Key Control.

The Contractor shall establish and implement methods of ensuring that all keys issued to the Contractor by the government are not lost or misplaced, and are not used by unauthorized persons. The Contractor shall report lost keys to the COR. The Contractor shall not duplicate any keys. It is also the responsibility of the Contractor to prohibit the opening of locked areas by the Contractor’s employees to permit entrance of persons other than Contractor’s employees engaged in the performance of assigned work in those areas. In the event keys are lost or unauthorized duplication occurs through the fault of a Contractor employee, The Government may, at its option, require the Contractor to replace keys, reimburse the government for replacement of locks, or re-key as a result of Contractor losing keys. In the event a master key is lost or duplicated, the Contractor shall replace all locks and keys for that system and the total cost will be deducted from the monthly payment.

7.12. Travel.

Travel costs are NOT reimbursable unless specifically provided for in this order/contract through an enumerated cost reimbursable Contract Line Item Number (CLIN) entitled Travel.

7.12.1. Travel Pre-Authorization. All travel shall be pre-approved, in writing, by the Contract Officer or COR. The request shall include total cost, and itemized airfare, rental vehicle, per diem, mileage, parking, fuel and toll charges.

Travel requests will include the purpose of the trip and why VideoTeleConference (VTC) or phone conversations would not meet the business requirement. Costs for travel shall be billed in accordance with the regulatory implementation of Public Law 99-234 and FAR 31.205-46 Travel Costs

7.12.2. Authorized Travel. Authorized travel costs will only be reimbursed for:

• Contractor employees who otherwise perform direct day-to-day services at the designated place of performance under the requirements of this order/contract,

• Who have a need to travel to fulfill the performance of those duties, and

• Upon the direct request and written pre-approval of the Contracting Officer (KO) or appointed Contracting

Officer Representative (COR)

7.12.3. Unauthorized Travel. Travel costs are explicitly not-reimbursable for the following:

• Relocation or initial mobilization costs, or any other travel not pre-approved by the KO or COR,

• Contractor personnel who indirectly support this order/contract (such as visiting management or supervisory personnel not otherwise providing on-site day-to-day support),

7.12.4. Foreign Travel

7.12.4.1. Compliance with DoD Foreign Clearance Guide (FCG). Personnel performing under this contract who may be required to travel to other countries during performance, shall comply with all FCG prescriptions for each country to be visited. Access to the FCG can be found here: https://www.fcg.pentagon.mil/fcg.cfm . Contractors unable to access the site, or otherwise requiring assistance, shall contact the contracting officer, or appointed Contracting Officer Representative (COR) for assistance.

7.12.4.2. Compliance with U.S. Indo-Pacific Command (INDOPACOM) and other directives. Contractor personnel traveling within the INDOPACOM Area of Responsibility (AOR) are subject to, and shall comply with, INDOPACOM directives related to such travel. Additionally, contractor personnel traveling in support of exercises, or other specified events and activities, shall comply with applicable travel instructions published for the designated area or event, as issued by General Order, Planning Conference Memorandum, Exercise Directive, Initiating Directive, or other similar correspondence.

7.12.4.3. Personnel with security clearance are subject to additional requirements and shall consult with the supported command G-2 when contemplating and/or completing foreign travel.

7.12.5. Allowable Costs

7.12.5.1. All travel shall be conducted in accordance with Federal Travel Regulations (FTR) and/or U.S. Department of State Standardized Regulations (DSSR).

7.12.5.2. Reimbursement is strictly limited to only those direct costs authorized in FAR 31.205-46. Overhead and/or G&A expenses are not allowable.

7.12.5.3. As indicated in FAR 31.205-46(a)(3)(iv), 31.205-46(a)(7), and 31.250-46(b), all costs must be supported by appropriate documentation and receipts provided to the KO/COR.

7.13. Quality Control and Quality Assurance.

In accordance with FAR part 46, and the respective enumerated clauses incorporated in this contract/order, the contactor is reminded that the government may conduct Quality Assurance actions, inspect the Contractor’s Quality Control Plan and records, and take remedial actions as necessary, at any time through the duration of this contract/order.

8.0 Acronym Key

AQL: Acceptable Quality Level

ARO: After Receipt of Order

CAC: Common Access Card

CDRL: Contract Data Requirements List

COR: Contracting Officer's Representative

DBIDS: Defense Biometric Identification System

GFP: Government Furnished Property

MCIPAC: Marine Corps Installations Pacific https://www.fcg.pentagon.mil/fcg.cfm

MCO: Marine Corps Order

MHE: Material Handling Equipment

MWD: Military Working Dog

PMO: Provost Marshal Office

PRS: Performance Requirement Summary

PVC: Polyvinyl Chloride

PWS: Performance Work Statement

SOFA: Status of Forces Agreement

TCCOR: Tropical Cyclone Condition of Readiness

9.0 Definitions

• Acceptable Quality Level (AQL): The maximum allowable deviation from perfect performance that may occur before the Government will invoke payment deductions or negative performance records.

• Commodity Procurement: The purchase of a physical good or product, rather than a recurring service.

• Non-Personal Services Contract: A contract under which the personnel rendering the services are not subject, either by the contract's terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees.

SECTION II: PERFORMANCE REQUIREMENT SUMMARY

Task Performance Objective

PWS

Reference

Performance Standard Acceptable Quality Level

Surveillance Method

Incentive

Delivery and Installation Timeline

Contractor shall deliver and fully assemble the complete obstacle course at the final destination.

4.0, 3.1.3 All equipment is delivered, assembled, and installed at Camp Hansen, Bldg. 2184 within 120 days ARO.

Timeliness:

100%

Visual inspection by Government Representative upon final walk-through of the assembled site.

Payment.

Quality & Specification Compliance

Delivered and assembled equipment meets the physical and material requirements.

3.1., 3.1.1, Enclosure (1)

Equipment includes all required components, features non-slip surfaces, uses weather-treated materials, and matches the exact dimensions in Enclosure 1.

100% Compliance.

Zero missing components;

dimensions match diagrams.

100% Visual and physical measurement inspection by Government Representative within 5 business days of assembly.

Payment.

Build Safety Equipment is structurally sound and safe for MWD and handler use.

3.1.1, 3.1.2.

Equipment is stable and free of sharp edges, splinters, protruding hardware, or manufacturing defects.

Zero safety defects allowed.

100% physical and visual safety inspection by Government Representative and Kennel Master prior to acceptance.

Payment.

Site Cleanup Contractor leaves the installation site clean and ready for use.

3.0 All packaging, crates, and debris are removed from the site and disposed of on-base.

100% Compliance. Visual inspection by Government Representative upon completion of assembly.

Payment.

Base Access Compliance

Contractor provides necessary personnel data for base access vetting.

2.1 Contractor submits all

required personnel information for PMO vetting at least 90 days prior to delivery.

100% Compliance. Verification of receipt of vetting documents by the Government Representative.

Payment.

End Performance Work Statement

CLAUSES INCORPORATED BY REFERENCE

52.203-18 Prohibition on Contracting with Entities that Require Certain

Internal Confidentiality Agreements or Statements- Representation

JAN 2017

52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements

JAN 2017

52.204-7 System for Award Management-Registration (Deviation 2026-O0038)

FEB 2026

52.204-9 Personal Identity Verification of Contractor Personnel JAN 2011 52.204-10 Reporting Executive Compensation and First-Tier

Subcontract Awards (Deviation 2026-O0038)

FEB 2026

52.204-13 System for Award Management-Maintenance (Deviation 2026-O0038)

FEB 2026

52.204-19 Incorporation by Reference of Representations and Certifications.

DEC 2014

52.209-2 Prohibition on Contracting With Inverted Domestic Corporations-Representation (Deviation 2026-O0038)

FEB 2026

52.209-6 Protecting the Government's Interest When Subcontracting With Contractors Debarred, Suspended, Proposed for Debarment, or Voluntarily Excluded (Deviation 2026-O0038)

FEB 2026

52.209-10 Prohibition on Contracting With Inverted Domestic Corporations (Deviation 2026 O0038)

FEB 2026

52.209-11 Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law (Deviation 2026-O0038)

FEB 2026

52.212-2 Evaluation-Commercial Products and Commercial Services.

(Deviation 2026-O0038)

FEB 2026

52.222-19 Child Labor-Cooperation with Authorities and Remedies (Deviation 2026-O0038)

52.222-50 Alt I Combating Trafficking in Persons (Deviation 2026-O0038) (Alternate I) Products and Commercial Services

FEB 2026

52.222-90 Addressing DEI Discrimination by Federal Contractors APR 2026 52.223-5 Pollution Prevention and Right-to-Know Information MAY 2024 52.225-14 Inconsistency between English Version and Translation of

Contract

FEB 2000

52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving

MAY 2024

52.232-33 Payment by Electronic Funds Transfer-System for Award Management

OCT 2018

52.232-39 Unenforceability of Unauthorized Obligations JUN 2013 52.232-40 Providing Accelerated Payments to Small Business

Subcontractors

MAR 2023

52.233-3 Protest after Award (Deviation 2026-O0038) FEB 2026 52.233-4 Applicable Law for Breach of Contract Claim (Deviation

2026-O0038)

FEB 2026

52.237-2 Inconsistency Between English Version And Translation Of Contract

APR 1984

52.240-90 Security Prohibitions and Exclusions Representations and Certifications (Deviation 2026-O0038)

FEB 2026

52.240-91 Security Prohibitions and Exclusions (Deviation 2026-O0038) FEB 2026 52.244-6 Subcontracts for Commercial Products and Commercial

Services (Deviation 2026-O0038)

APR 2026

52.246-2 Inspection of Supplies-Fixed-Price AUG 1996 52.246-4 Inspection of Services-Fixed-Price AUG 1996 252.203-7000 Requirements Relating to Compensation of Former DoD

Officials

SEP 2011

252.203-7002 Requirement to Inform Employees of Whistleblower Rights DEC 2022 252.203-7005 Representation Relating to Compensation of Former DoD

Officials

SEP 2022

252.204-7004 Antiterrorism Awareness Training for Contractors JAN 2023 252.204-7012 Safeguarding Covered Defense Information and Cyber

Incident Reporting (DEVIATION 2024-O0013 REVISION 1)

MAY 2024

252.204-7017 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services – Representation

MAY 2021

252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services

JAN 2023

252.204-7022 Expediting Contract Closeout MAY 2021

252.204-7024 Notice on the Use of the Supplier Performance Risk System MAR 2023 252.204-7998 Alternate A, Annual Representations and Certifications

(DEVIATION 2026-O0043)

FEB 2026

252.222-7002 Compliance with Local Labor Laws JUN 1997 252.223-7008 Prohibition of Hexavalent Chromium JAN 2023 252.225-7012 Preference for Certain Domestic Commodities APR 2022 252.225-7041 Correspondence in English JUN 1997 252.225-7043 Antiterrorism/Force Protection for Defense Contractors

Outside the United States

JUN 2015

252.225-7048 Export-Controlled Items JUN 2013 252.225-7055 Representation Regarding Business Operations with the

Maduro Regime

MAY 2022

252.225-7056 Prohibition Regarding Business Operations with the Maduro Regime

JAN 2023

252.225-7059 Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region-Representation

JUN 2023

252.225-7060 Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region

JUN 2023

252.225-7976 Contractor Personnel Performing in Japan (DEVIATION 2018-O0019)

AUG 2018

252.232-7003 Electronic Submission of Payment Requests and Receiving Reports

DEC 2018

252.232-7006 Wide Area WorkFlow Payment Instructions JAN 2023 252.232-7008 Assignment of Claims (Overseas) JUN 1997 252.232-7010 Levies on Contract Payments DEC 2006 252.233-7001 Choice of Law (Overseas) JUN 1997 252.237-7010 Prohibition on Interrogation of Detainees by Contractor

Personnel

JAN 2023

252.243-7001 Pricing of Contract Modifications DEC 1991 252.244-7000 Subcontracting for Commercial Products or Commercial

Services

NOV 2023

252.247-7023 Transportation of Supplies by Sea OCT 2024

CLAUSES INCORPORATED BY FULL TEXT

52.212-1 INSTRUCTIONS TO OFFERORS – COMMERCIAL ITEMS (NOV 2021).

Addendum:

The quote shall contain all requested products as the contract award will be made in aggregate. Therefore, any quote received without all products priced will be considered non-responsive.

(1) Quote: All Pricing and other required information, including:

(a) Name, address, Cage Code, and telephone number of the quoter;

(b) Unit Price and extended Price for each Contract Line Item Number (CLIN)

(c) Total Price Quote

(d) Discount Terms

(e) Delivery

(2) Completed Coversheet

(3) Technical information: Information sufficient for technical evaluation. Include, at a minimum:

(a) A technical description of the items/services being quoted in sufficient detail to evaluate compliance with the requirements in the Request for Quotes and, for services, the associated Performance Work Statement (PWS). This may include product literature, catalog descriptions, or other documents, as appropriate;

(b) Terms of any express warranty;

(c) Other information relevant to the capability/performance of products/serviced offered.

(4) Past Performance Sheet: Information sufficient for past performance evaluation. Include at minimum:

(a) Scope of work and relevance to the Performance Work Statement (PWS).

(b) Performance ratings or outcomes, including any corrective actions taken, if any.

Offerors shall submit their response to this RFQ via email to nicholas.d.debbisjohns.mil@usmc.mil no later than August 18th, 2026, 10:00 A.M. Japan Standard Time (JST). All questions must be submitted no later than August 11th, 2026, 10:00 A.M. Japan Standard Time (JST).

52.212-4 Terms and Conditions—Commercial Products and Commercial Services

(a) Definitions. The clause at Federal Acquisition Regulation (FAR) 52.202-1, Definitions, is incorporated by reference.

(b) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(c) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(d) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

mailto:nicholas.d.debbisjohns.mil@usmc.mil

(e) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal, or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause FAR 52.233-1, Disputes, which is incorporated in this contract by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence. Examples of occurrences include acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. When an excusable delay occurs, the Contractor shall—

(1) Notify the Contracting Officer in writing as soon as possible;

(2) Remedy the delay as quickly as possible; and

(3) Notify the Contracting Officer when the occurrence is over.

(g) Invoice. The Government will handle invoices according to the Prompt Payment Act (31 U.S.C. 3903) and 5 CFR part 1315. The Contractor shall submit invoices to the address designated in the contract to receive invoices.

An invoice must include the information required by 5 CFR part 1315.9(b).

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees, and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark, or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date that appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(4) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable;

(D) Contractor point of contact; and

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(5) Interest.(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii)…