Q and A Form.docx
DOCX document 48 KB Posted
- Attached to
- Shredders
- Solicitation number
- M6740026Q0019
- Issued by
-
United States Marine Corps
About this file
This is a Question and Answer Form for Marine Corps Solicitation No. M67400-26-Q-0019 regarding the procurement of hard drive destruction equipment. The solicitation involves three line items: a Datastroyer 105 Hard Drive Degausser (CLIN 0001, corrected part number WHIDEG105HD), an HSM Hard Drive Shredder (CLIN 0002, PN HSM1772-2), and a KOBRA SSD Destroyer (CLIN 0003, PN SSD). Offerors may submit partial quotes for individual CLINs, with only one quote permitted per vendor per line item. The Government clarified that this is not a brand-name-only procurement; equal products meeting NSA approval standards and stated requirements are acceptable, with preference for products that exceed NSA minimum deformation specifications.
Delivery is FOB Destination to DLA Distribution San Joaquin (DoDAAC: SW3225 XU DEF DIST DEPOT SAN JOAQUIN, 25600 South Chrisman Road, Tracy, CA 95376-5000), with all shipping costs to be included in quoted unit prices. The mandatory delivery deadline is September 30, 2026, to utilize FY2026 funds, though offerors should clearly state their delivery lead time on the cover sheet as it will be evaluated. Standard warranty is 24 months. Payment will be made only after delivery and acceptance through the Wide Area Workflow (WAWF) system using the COMBO Invoice method, with phased payments available upon acceptance of each batch. The question deadline was May 19, 2026, at 3:00 PM EST. Offerors must submit a cover sheet with their quotation and include product literature/spec sheets confirming compliance with stated requirements. Past performance must be rated as "Neutral" or better for technical acceptability, and authorized resellers are permitted to submit quotes.
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Other files
| File | Type | Posted |
|---|---|---|
| Solicitation Amendment - M6740026Q00190001.pdf | ||
| Quesstion Form.docx | DOCX document | |
| Solicitation - M6740026Q0019.pdf | ||
| D1- RFQ Cover Sheet.docx | DOCX document |
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Text version
QUESTION and ANSWER FORM
Solicitation No.: M67400-26-Q-0019
We received questions from bidders regarding the solicitation. The questions and responses are summarized below. The deadline for submitting questions was 19 May 2026, 3:00PM, Eastern Standard Time (EST).
* Some of the questions were overlapping in content. We intentionally included all of the questions exactly as received.
| # |
| Page |
| Section |
| Paragraph |
| Questions |
| 1 |
| 5 |
| F |
| NA |
| Q: The shipping costs should be included to the Marine Corps destination in Japan? |
A: The Destination is Tracy, CA.
Please include the shipping cost in the quote.
| 2 |
| 5 |
| F |
| NA |
| Q: Can we use the military APO AP zip code as the destination of delivery? |
A: Since the destination is Tracy, CA, the address shall be as follows:
Ship To: DoDAAC: SW3225
XU DEF DIST DEPOT SAN JOAQUIN 25600 SOUTH CHRISMAN RD TRACY CA 95376-5000
| 3 |
| 5 |
| F |
| NA |
| Q: Is this procurement except from Japan Duties/ Customs? |
A: Since the destination is Tracy, CA, customs clearance is not required.
| 4 |
| NA |
| NA |
| NA |
| Q: Is there a loading dock at the delivery location (DoDAAC M20237), or will a lift gate be required for delivery? |
A: Since the destination is Tracy, CA, a liftgate is not required.
| 5 |
| NA |
| NA |
| NA |
| Q: Is this a brand-name-only requirement, or will "or equal" / alternate products that meet the salient characteristics be accepted? |
A: It is NOT Brand-Name-Only, equal items are acceptable.
| 6 |
| NA |
| NA |
| NA |
| Q: Does the Government intend to make a single award to one offeror, or is there a possibility of making multiple awards (splitting the three-line items)? |
A: A partial quote is acceptable. but only 1 from each vendor. There is also a possibility that the order may be split into multiple orders.
| 7 |
| NA |
| NA |
| NA |
| Q: What is the anticipated award date? |
A: It depends on the progress of the review process.
| 8 |
| NA |
| NA |
| NA |
| Q: Are there any specific packaging, marking, or delivery instructions beyond FOB Origin and the 30 September 2026 required delivery date? |
A: FOB is Destination. Detailed packing instructions will be provided in the contract. September 30 has been set as the deadline in order to use FY2026 funds. We normally stipulate a standard delivery window of 30 days ARO. Please clearly state the delivery lead time on the cover sheet, as will also be considered during the evaluation process.
| 9 |
| 5 |
| F |
| The table |
Q: I understand that the quote should be FOB Origin, so the Government intends to pay the shipping charges to the destination. Since there is no place to add shipping charges on page 3, section B where pricing is provided, will the Government make arrangements to pick up the shipment? If not, the delivery address is only identified as “DoDAAC: M20237”. Can you provide an actual physical delivery address so the shipping charges and delivery time can be accurately calculated?
A: FOB is changed from Orign to Destination. The delivery destination for the awardee is Tracy, CA. After that, the Government will arrange delivery to the end user.
Since the destination is Tracy, CA, the address shall be as follows:
Ship To: DoDAAC: SW3225
XU DEF DIST DEPOT SAN JOAQUIN 25600 SOUTH CHRISMAN RD TRACY CA 95376-5000
| 10 |
| 3 |
| B |
| The table |
Q: The Datastroyer 105 Hard Drive Degausser is a proprietary product to Whitaker Brothers. It should be noted that the actual part number for the Datastroyer 105 Hard Drive Degausser is “WHIDEG105HD”. The part number provided on the solicitation is incorrect. “WHI105HDS-DS” is for a completely different product, a hard drive shredder, which is not a degausser at all.
A: Correction: Datastroyer 105 Hard Drive Degausser is WHIDEG105HD” vice “WHI105HDS-DS”.
Also, Ref Manufacture SKU is WHIDEG105HD
| 11 |
| 14-19 |
| K |
| All |
Q: Are there any parts of the Representations, Certification, & Other Statements that you would like to return with offers if the company has an active registration in SAM where the information is accessible?
A: Please submit the attached cover sheet along with your quotation.
| 12 |
| NA |
| NA |
| NA |
| Q: Current unit price |
A: Pricing for previous or related contracts may be found via public records on FPDS.gov. For this specific solicitation, offerors are expected to provide their best and final pricing based on the current market.
| 13 |
| NA |
| NA |
| NA |
| Q: Availability and lead time. |
A: Please see #8
| 14 |
| NA |
| NA |
| NA |
| Q: Freight/shipping estimate or shipping method available. |
A: Please see #9
| 15 |
| NA |
| NA |
| NA |
| Q: Estimated total weight and cube/dimensions. |
A: Please refer to the reference products listed in the solicitation.
| 16 |
| NA |
| NA |
| NA |
| Q: Warranty terms |
A: Standard 24 Month.
| 17 |
| NA |
| NA |
| NA |
| Q: Whether the offerors may quote this item as a reseller for this RFQ. |
A: Yes, the quote from reseller is acceptable.
| 18 |
| NA |
| NA |
| NA |
| Q: Any required product literature/spec sheets to include with our government quote. |
A: Please ensure the product specifications clearly confirm that the offered items meet the requirements.
The attached cover sheet must also be submitted with the quotation.
| 19 |
| 3 |
| B |
| CLIN 0001 |
| Q: Please confirm whether CLIN 0001 requires the exact part number WHI105HDS-DS or a Datastroyer 105 hard drive degausser. The line-item wording says, “Hard Drive Degausser,” but also lists PN WHI105HDS-DS. |
A: Please see #10
| 20 |
| 3 |
| B |
| CLINs 0001-0003 |
| Q: Are brand-name-or-equal products acceptable, provided the proposed items are NSA-approved and meet or exceed the listed requirements? |
A: Please see #5. The HSM_HDS_150_Powerline is the only one that is not NSA but goes beyond the NSA approved for deforming the drive as it shreds it. It is preferred to include any required product literature/spec sheets with our government quote.
| 21 |
| 3 |
| B |
| CLINs 0001-0003 |
| Q: Must offerors quote all three CLINs, or may offerors quote one or multiple CLINs separately? |
A: Partial quote is acceptable. The multiple quotes are not acceptable. Please see #6
| 22 |
| 5 |
| F |
| Delivery / |
DoDAAC M20237 Q: Please provide the full ship-to address, building number, receiving POC, phone number, delivery hours, and any base access or freight delivery instructions for DoDAAC M20237.
A: Please see #9
| 23 |
| 5 |
| F |
| FOB Details |
| Q: Section F shows FOB Details: Contractor Origin (Shipping Point). Please confirm whether the Government or contractor is responsible for freight to the final destination, and whether freight/shipping costs should be included in the quoted unit prices. |
A: Please see #9
| 24 |
| 6 |
| G |
| DFARS 252.232- |
Q: Please confirm payment will be made only after delivery and acceptance through WAWF using Invoice: COMBO.
Is any advance payment, deposit, progress payment, or partial payment available?
A: The Government does not pay for commercial supplies before they are delivered and accepted.
Once the Government (DLA, Tracy, CA) accepts a phased delivery (e.g., they receive and sign for the first batch of shredders), you can submit an invoice for that specific batch through the Wide Area Workflow (WAWF) system.
| M |
| Evaluation / Past |
Performance Q: Will an authorized reseller letter, manufacturer quote, or proof of OEM/authorized distribution be required? Will offerors without relevant past performance be acceptable if their quote is technically compliant and lowest-priced?
A: The Government consider an offeror technically acceptable if they meet all specifications and have a 'Neutral' past performance rating
| 26 |
| 3 |
| B |
| CLIN 0001 |
| Q: Please confirm whether CLIN 0001 must be the exact referenced Whitaker Brothers / Datastroyer 105 Hard Drive Degausser, SKU WHIDEG105HD, or whether an “or equal” NSA-approved hard drive degausser will be considered if it meets or exceeds the stated requirement. |
A: Equal item is acceptable if it meets the requirement.
| 27 |
| 3 |
| B |
| CLIN 0002 |
| Q: Please confirm whether CLIN 0002 must be the exact referenced HSM Hard Drive Shredder, PN HSM1772-2, or whether an “or equal” hard drive shredder will be considered if it meets or exceeds the NSA HDD deformation requirement and electrical specifications. |
A: Equal item is acceptable if it meets the requirement. The HSM_HDS_150_Powerline is the only one that is not listed on the NSA guidance but does meet NSA minimum requirements by shredding the mechanical hard drive beyond deformation.
| 28 |
| 3 |
| B |
| CLIN 0003 |
| Q: Amendment M6740026Q00190001 changed CLIN 0003 to KOBRA SSD Destroyer, manufacturer KOBRA, PN SSD. Please confirm whether only this exact model will be accepted, or whether an “or equal” NSA-approved SSD destroyer will be considered. |
A: Equal item is acceptable if it meets the requirement.
| 29 |
| 3 |
| B |
| CLINs 0001-0003 |
| Q: Please confirm what documentation offerors should include with the quote to demonstrate NSA-approved status, such as manufacturer product literature/spec sheets, NSA evaluated products list documentation, reseller documentation, or other proof acceptable to the Government. |
A: The HSM_HDS_150_Powerline is the only one that is not NSA but goes beyond the NSA approved for deforming the drive as it shreds it. Preferred any required product literature/spec sheets to include with our government quote.
| 30 |
| 5 |
| F |
| All CLINs / FOB Details |
| Q: Please confirm that pricing should include all freight and delivery costs to DLA Distribution San Joaquin, REC WHSE 57, 25600 South Chrisman Road, Tracy, CA 95304-5000 under FOB Destination terms. |
A: Please see #1
| 31 |
| 21 |
| M |
| Evaluation / Conforming Quote |
| Q: Please confirm whether offerors must quote all three CLINs together to be considered responsive, or whether the Government will consider partial quotes for individual CLINs. |
A: Please see #6
| 32 |
| 5 |
| F |
| Delivery Requested By Date |
| Q: Please confirm whether delivery by September 30, 2026, is the required latest delivery date and whether earlier delivery is acceptable if available. |
A: Please see #8
End of Q&A DISTRIBUTION: DoD COMMUNITY ONLY
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