M6740024Q0029 Solicitation.pdf

SEE ADDENDUM

(No Collect Calls)

M6740024Q0029 20-Mar-2024

b. TELEPHONE NUMBER

011-81-98-970-4626

8. OFFER DUE DATE/LOCAL TIME

04:00 PM 05 Apr 2024

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

M674009. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

MR. TAKAATSU SUEYOSHI

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED ORX

SMALL BUSINESS

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

MCIPAC REGIONAL CONTRACTING OFFICE

MCB CAMP S.D. BUTLER

OKINAWA 904-0100

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 16. ADMINISTERED BY

SEE SCHEDULE

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

FAX:

TEL: 315-645-3607 SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$47,000,000

NAICS:

532120

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

M6740024Q0029

Section SF 1449 - CONTINUATION SHEET

52.512-1 ADDENDUM

52.212-1 ADDENDUM TO INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS (Sep 2023)

The provision at 52.212-1, incorporated by reference, applies with the following changes/additions:

(a) Submission of Quotes.

The Marine Corps Installations Pacific Regional Contracting Office (MCIPAC RCO) intends to solicit and award a Firm fixed-price contract for this requirement. This notice constitutes the only solicitation. The government reserves the right to make one, multiple, or no award from this solicitation.

Period for acceptance of quotes. Quotes shall be submitted directly via email to Mr. Takaatsu Sueyoshi at takaatsu.sueyoshi.ja@usmc.mil and Mrs Shoko Tsukayama at shoko.tsukayama.ln@usmc.mil no later than 5 April 2024 by 16:00 pm Japan Standard Time (JST). Offeror(s) shall comply with the detailed instructions for the format and content of the quotes contained herein; those that do not comply may be considered unacceptable and render the quote ineligible for award.

Correspondence. All communications/questions pertaining to this solicitation must be submitted to the Point of Contact below no later than 1 April 2024 by 16:00 pm Japan Standard Time (JST). If an offeror finds any errors or omissions in the instructions, they must inform the Contract Specialist immediately in writing with supporting rationale.

Quotes must be submitted in separate volumes numbered one (1) through three (3), as shown in Table 1. The titles and contents of the sections are defined in Table 1 of this document. All sections shall be within the required page limits (including all attachments, figures, etc.) specified in the table. An electronic copy of all documents (Technical Approach, Past Performance, and Price) shall be submitted.

Table 1

Volume Title Maximum number of Pages

Document Format

I Technical Approach 20 MS Word or PDF 1* A redacted Technical Approach for

Technical Evaluation purposes shall also be submitted

III Past Performance * See Attachment I III Pricing MS Excel

Due to Government computer firewall security and file size limitations, please be advised that it is the prospective contractor’s responsibility to ensure the Contracting Office receives ALL required documents on time, including acknowledgment of receipt from the Government, in strict accordance with FAR 52.212-1(f).

(1) Volume I – Technical Approach

(a) The Offeror is required to provide a detailed explanation of their strategy to meet the requirements of the Performance Work Statement (PWS). The offer should include a written plan that outlines the Offeror's methodology and provides comprehensive details on how they intend to execute the PWS.

The technical proposal should not contain any pricing data. Each offeror's technical approach must clearly and concisely describe how they plan to meet the solicitation requirements. Offerors are advised to avoid using general, vague, or unsubstantiated statements that can hinder the government's proposal evaluation. Statements like "we understand," "will comply," "standard procedures will be used," or "noted and understood" without supporting narrative to define compliance are generally insufficient responses. A quote that only repeats the objectives of the solicitation without providing the required approach to fulfill the objectives is not acceptable. Additionally, the Government will not assume that an Offeror possesses a capability, understanding, or commitment not specifically delineated and supported in their quote. The Offeror should prepare a technical offer demonstrating their abilities to meet or exceed the Government's technical requirements to the best of their efforts.

mailto:takaatsu.sueyoshi.ja@usmc.mil mailto:shoko.tsukayama.ln@usmc.mil

The Offeror must also submit a redacted copy of their Technical Approach, free from typographical and grammatical errors and containing accurate information.

(2) Volume III - Past Performance

(a) The Offeror shall provide past performance references, including identification of recent (within the past three years) and relevant (for the same or similar type of services), as well as other references (including contract numbers and points of contact). See Attachment I, Past Performance Information List.

(b) The Contractor may provide Attachment II, Past Performance Questionnaire, to all past performance references to complete and return via email to the point of contact below, Mr. Takaatsu Sueyoshi, to be received by the closing date of this solicitation.

(3) Volume III – Price

(a) The Offeror shall submit a pricing worksheet in accordance with the CLIN structure of the solicitation.

The Government intends to award the contract with FFP CLINs, meaning the submitted price shall include all contractor expenses and other direct costs. The quoted prices shall be valid for 30 calendar days from the date specified for receipt of offerors unless another period is specified in an amendment to the solicitation.

(b) The Offeror shall submit the price in solicitation requirements for the contract, a total of 5 years plus a

6-month extension. The offeror shall submit pricing for the base and the option years accordingly. The prices provided shall be all-inclusive and final.

Point of Contact:

Marine Corps Regional Contracting Office (RCO) Attn: Mrs Tsukayama Shoko Bldg. #355, Camp Foster Marine Corps Installations Pacific - MCB Camp Butler, Okinawa, Japan

Phone: 81-98-970-4626 (from U.S.) / 098-970-4626 (Local) E-mail: shoko.tsukayama.ln@usmc.mil

(End of provision)

52.512-2 ADDENDUM

Addendum to 52.212-2 Evaluation—Commercial Products and Commercial Services (Nov 2021)

The provision at 52.212-2, Evaluation-Commercial Items, applies to this acquisition as follows:

The Government will award a contract resulting from this solicitation to the responsible quoter/offeror (Contractor) whose quote/offer conforming to the solicitation will be most advantageous to the Government.

(a)(1) The basis for award is PRICE AND OTHER FACTORS per FAR 13.106-1(a)(2).

(a)(2) Evaluation procedures per FAR 13.106-2(b)

The Government will award a contract to the quoter/offeror whose quote provides the best value to the Government and (i) conforms to all matters with respect to the solicitation; (ii) has satisfactory past performance and; (iii) provides a fair and reasonable price.

mailto:shoko.tsukayama.ln@usmc.mil

Conforming to all matters with respect to the solicitation:

Quotes/Quoters must clearly demonstrate the quoted items meet or exceed the salient characteristics or extended description of supplies/services; must address each general and performance requirement with respect to the Performance Work Statement; must specify delivery dates; and must meet all the terms and conditions of the solicitation.

Past Performance:

The apparent successful, prospective contractor shall have satisfactory past performance. Past Performance shall be evaluated in accordance with FAR 13.106-2(b)(3)(ii) and DFARS 213.106-2(b)(i). Contractors without a record of relevant past performance history may not be evaluated favorably or unfavorably for its past performance history.

Contractors are encouraged to submit letters of recommendation from other U.S. contracts.

Price:

Before making the award, the Contracting Officer will use FAR 13.106-3(a) to determine that the apparent successful, prospective contractor proposed price is fair and reasonable.

(End of Provision)

PERFORMANCE WORK STATEMENT

Performance Work Statement (PWS) For

3-Ton Forklift (Qty- 4) and 7-Ton Forklift (Qty-2) Lease with Maintenance Services

3-Ton Stake-bed Cargo Truck(Qty- 1) Leasing with Maintenance Service

1.0 General

1.1 Introduction and Background: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personnel services necessary to deliver and provide maintenance services for four (4) 3 Ton (6,000 lbs.) Forklift and two (2) 7 Ton (15,000 lbs.) Forklift, and 3 Ton Stake-bed Cargo Truck with rear power lift on the contract.

1.2 Scope of Work and Objective: The contractor shall provide forklift lease and maintenance services on (4) 3-ton Forklifts, (2) 7-ton Forklifts, and (3) 3-ton stake-bed Cargo trucks with rear power lifts. The Material Handling Equipment and the Automobile furnished under the forklift/vehicle specifications shall be the manufacturer’s current production in Japan. The forklift/vehicle shall be complete with all the necessary operating components and accessories customarily provided to the general public.

1.3 Period of Performance. The period of performance (POP) of this contract is one base year plus four option years, totaling five years.

1.3.1 Federal Holidays. The contractor shall only be required to provide services on federal holidays if the holiday is particularly specified otherwise in this PWS.

Federal Holiday Occurrence New Year’s Day 1 January*

Martin Luther King Jr.’s Birthday 3rd Monday of January President’s Day 3rd Monday of February

Memorial Day last Monday of May Juneteenth Independence Day 19June*

Independence Day 4 July* Labor Day 1st Monday of September

Columbus Day 2nd Monday of October Veterans Day 11 November*

Thanksgiving Day 4th Thursday of November Christmas Day 25 December*

* When a federal holiday falls on Sunday, the U.S. government will observe the following Monday as a holiday.

When a federal holiday falls on a Saturday, the preceding Friday will be observed as a holiday.

In addition to these federal holidays, if the President of the United States issues an executive order closing the federal government, that date shall also be considered a recognized federal holiday (Reference Executive Order 11582 of February 11, 1971, and 5 U.S.C. 5546 and 6103(b) and other similar statues insofar as they relate to the pay and leave of employees of the United States).

1.3.2 Typhoon Conditions. Japan-based military installations close when Military Weather Station authorities declare Tropical Cyclone Condition of Readiness 1C (TCCOR 1C or TC-1C). The Contractor will be required to depart military bases, remain indoors, and monitor radio/television to determine when the TCCOR changes to TCCOR SW (Storm Watch) or TCCOR AC (All Clear). When Military Weather Station authorities declare TCCOR SW, the contractor will restart the service within 2 hours unless that occurs after regular business hours. Services shall begin the next regular workday at 7:30 am.

2.0 Place of Delivery

Location. The contractor bears all transportation charges.

Okinawa-ken, Nakagami-gun, Chatan-cho, Zukeran, Camp Foster Bldg. No.: 5822

Commanding General (DODAAC M67400) Marine Corps Base Butler (code G-4/MTB) Ship to mark for: G-4/MTB, Unit 35003 BLDG #5832 POC: Joseph Vilailack

COMM: 098-970-3778

EMAIL: joseph.vilailack@usmc.mil

3.0 Technical Requirements (Description of Work / Tasks)

3.1 Lease Forklifts: The Contractor shall provide the following services for each forklift and truck during the lease periods:

1. Full leasing service with unlimited hours or mileage.

2. Full servicing and preventative maintenance (PM)/inspection on the forklift once a year as required by Japan

Occupational Safety Regulations. The PM/inspection of the truck is done once every six months and once a year, including the power lift maintenance.

3. Inspection for vehicle registration once every two years (JCI) for the truck.

4. Corrective maintenance is included if any defects on the minor or major components are found.

5. The contractor will provide Loaner forklifts and trucks when servicing and/or repairs require more than three days.

6. Joint inspection with the Government will be performed annually. The Government will not be held liable for normal wear and tear (i.e., minor nicks, rust, scrapes, and dents from operating on local highways) no bigger than the size of a credit card. A copy of each forklift inspection will be maintained by either the Contractor or MCB/Motor Transport Branch (MTB)

3.1.2 Condition of Leased Forklifts: The contractor shall provide Four 3-Ton Forklifts, Two 7-Ton Forklifts, and One 3-Ton Stake-Bed Truck that meet or exceed commercial performance standards. All forklifts/vehicles shall be of good quality and in safe operating condition and shall be in compliance with the Government of Japan Safety Standard Requirement applicable to the forklift/vehicle. The Government shall accept or reject the forklift/vehicle promptly after receipt. If the Contracting Officer (KO) or Contracting Officer Representative determines that the forklift/vehicle furnished does not comply with this contract, the KO, or Contracting Officer Representative, will promptly inform the Contractor in writing. If the Contractor fails to replace the forklift/vehicle or correct the defects as required by the KO, the Government may (a) by contract or otherwise, correct the defect or arrange for the lease of a similar forklift/vehicle and shall charge the Contractor in any costs associated thereby, or

(b) terminate the contract for canes (Contractor’s default of performance) under the commercial clause FAR 52.212- 4 (m) of this contract. Final inspection and acceptance of the forklifts/vehicle furnished hereunder will be made by the receiving officer or authorized representative at the time and place of delivery as specified.

3.1.3 Minimum Forklift Requirements:

Manufacturer: Japanese Domestic Market Forklift and Vehicle

Forklift Characteristics 3-Ton (6000 LBS) Full-Free Lift Two Stage Mast, SIDE SHIFT, Diesel, Automatic transmission, Sit Down Type 4Wheel Pneumatic Tire.

Quantity: 4

1. Diesel Powered.

2. SIDE SHIFT.

3. Full-Free Lift Two-Stage Mast – 3500 mm (maximum lift height)

4. Fork length/width 1220 mm x 122 mm (Minimum)

5. Install Back Rest

6. Mirrors (On both sides)

7. Back-up Alarm

8. Headlights, Taillights, and Turn signals.

9. Seatbelt

10. Fire Extinguisher includes mount vehicle bracket (ABC dry chemical 2.5 lb or 1.8 kg if Japanese made)

11. Body color: Yellow or factory standard.

12. Rust proofing and Undercoating (corrosion control):

a. The contractor shall apply corrosion control treatment to each forklift. The treatment will be done with a special anti-corrosion product with a one-year warranty.

b. Internal hidden crevices, panels, and beams will be treated with anti-corrosion material.

c. Undersides and undercarriage will be treated with black undercoating material. The finished material will not be tacky, sticky, or smeared to the touch.

d. All metal surfaces are anticorrosive, and primer is applied prior to painting.

13. Warranty/Repair:

a. The vendor will conduct all scheduled and corrective maintenance repair services.

b. The contractor will provide transportation for warranty/service work and inspection.

c. No less than the manufacturer’s most favorable commercial warranties given to any Customer. Warranty service shall be provided in Okinawa.

14. Technical Publication (In English or Japanese. CD, CD ROM, or Booklet is acceptable.): One (1) set of operator manuals for each forklift(s) to be furnished by the Contractor at the time of forklift(s) delivery.

15. Accessories: Manufacturer’s standard

16. Manufacturer: Japanese Domestic Market Forklift

Forklift Characteristics

7-Ton (15,000 LBS) Two Stage Mast, SIDE SHIFT, Diesel, Automatic transmission, Front Double Standard Tire. Sit Down Type.

Quantity: 2

1. Diesel Powered.

2. SIDE SHIFT.

3. Two-Stage Mast – 3300 mm (maximum lift height)

4. Fork length/width 1650 mm x 150 mm (Minimum)

5. Install Back Rest

6. Mirrors (On both sides)

7. Back-up Alarm

8. Headlights, Taillights, and Turn signals.

9. Seatbelt

10. Fire Extinguisher includes mount vehicle bracket

11. Body color: Yellow or factory standard.

12. Rust proofing and Undercoating (corrosion control):

a. The contractor shall apply corrosion control treatment to each forklift. The treatment will be done with a special anti-corrosion product with a one-year warranty.

b. Internal hidden crevices, panels, and beams will be treated with anti-corrosion material.

c. Undersides and undercarriage will be treated with black undercoating material. The finished material will

d. All metal surfaces are anticorrosive, and primer is applied prior to painting.

13. Warranty/Repair:

b. The contractor will provide transportation for warranty/service work and inspection.

c. No less than the manufacturer’s most favorable commercial warranties given to any Customer. Warranty service shall be provided in Okinawa.

14. Technical Publication (In English or Japanese. CD, CD ROM, or Booklet is acceptable.): One (1) set of operator manuals for each forklift(s) to be furnished by the Contractor at the time of forklift(s) delivery.

15. Accessories: Manufacturer’s standard

3-Ton Truck Characteristics

MINIMUM DIMENSIONS

Overall measurement: Manufacture’s standard (length, width, and Height) Cargo Bed Inside: Manufacture’s standard (length, width, and height)

Cargo loading capacity: 3,000kg Rear lift capacity minimum: 800Kg Quantity: 1

1. Exterior Color: Manufacturer’s standard gloss white color.

2. Identification Markings and Registration Numbers: Not required (Only bolts and nuts are required)

3. Engine Displacement: Manufacturer's standard diesel model.

4. Transmission System: Automatic transmission

5. Speedometer/Odometer: Manufacturer's standard (in kilometer).

6. Truck Bed: Galvanized steel plate flat, Aluminum steel plate in Aori.

7. Drop three sides of the flat cargo bed

8. Rear power lift: Manufacturer’s standard. Or equivalent power lift by a non-manufacturer.

9. Doors: Manufacturer’s standard two (2)

10. Cab: Manufacturer’s standard two (2) door

11. Airbags: Manufacture’s standard.

12. Seat belts: Manufacture’s standard

13. Seat and covering: Manufacture’s standard high back seats with complete vinyl protective covering.

14. Door lock system: Manufacturer’s standard.

15. Windows: Manufacture’s standard power windows.

16. Headlights: Manufacture’s standard.

17. Interior cabin lighting: Manufacture’s standard.

18. AM/FM Radio with Speaker.

19. Tires: Manufacturer's standard.

20. Rear Tire: Manufacturer’s standard double tire.

21. Spare tires & tools required to change tires: Manufacture’s standard.

22. Interior Floor Mats: Manufacturer’s standard. No carpet will be accepted.

23. One (1) emergency flare and three (3) reflecting triangle stop plates per vehicle.

24. Fire extinguisher class ABS installed at a suitable location in the cab. Provide only a fire extinguisher with a bracket without installation if there is no appropriate space.

25. Air Conditioning/Heating: Manufacture’s standard.

26. Power Steering Wheel: Manufacturer’s standard.

27. Brakes: Anti-lock braking system

28. Suspension: independent suspension rigid

29. Warranty: Manufacturer's standard is at least 12 months.

30. Rust proofing and Undercoating (corrosion control):

a. The contractor shall apply corrosion control treatment to each vehicle. The treatment will be done with a special anti-corrosion product with a one-year warranty.

b. Internal hidden crevices, panels, and beams will be treated with anti-corrosion material.

c. Undersides and undercarriage will be treated with black undercoating material. The finished material will

d. Exterior area roof will be treated with clear coat paint protection.

31. Warranty/Repair:

b. The contractor will provide transportation for warranty/service work and inspection.

c. No less than the manufacturer’s most favorable commercial warranties given to any Customer. Warranty service shall be provided in Okinawa.

32. Technical Publication (In English or Japanese. CD, CD ROM, or Booklet is acceptable.): One (1) set of operator manuals for each vehicle(s) to be furnished by the Contractor at the time of vehicle(s) delivery.

33. Accessories: Manufacturer’s standard

3.2 VEHICLE PREVENTIVE MAINTENANCE SERVICES: The Contractor shall perform all maintenance and lubrication, including six-month preventative maintenance and annual preventive maintenance/inspection on the vehicle to keep the forklifts/truck in a safe and efficient operating condition and shall be responsible for the costs of all lubricants, parts, labor, and equipment, and scheduling for maintenance. Maintenance shall be performed in accordance with the forklift/truck manufacturer’s operator and maintenance manuals, Japanese laws/regulations, and Japanese safety standards. A yearly schedule detailing what will be performed is to be provided. The schedule shall be provided within 30 days of forklift/truck delivery and 30 days from the beginning of each lease year. All maintenance shall be performed within three days of delivery to the contractor's facilities.

3.2.1 Contractor’s Responsibilities: The contractor shall be responsible for the maintenance of the leased forklifts/trucks during the period of performance of this contract, including but not limited to the following:

1. Provide a maintenance service schedule based upon hours or miles for oil changes, tire rotation and replacement, filters, belts, brakes, cylinders, and other items. (Note: In any event of a flat tire, the Contractor shall take complete responsibility for replacing the flat tire at no additional cost to the Government.)

2. Provide corrective maintenance and major component repairs, including manufacturer recalls.

3. Provide replacement for minor or significant component parts due to wear and tear, mechanical failures, and defects. (Note: In any event of oil leakage from brakes or cylinders, the Contractor shall take complete responsibility for re brakes and cylinders at no additional cost to the Government.)

4. Inspect and register the truck for Japanese Compulsory Insurance (JCI) once every two years.

5. Ensure each forklift and truck complies with Japanese domestic safety and exhaust emission control requirements.

6. Provide a loaner forklift and truck if the lease forklift/truck cannot be repaired within three (3) days.

Additionally, the lease will be prorated for any period that the forklift/truck was out of service without a substitute forklift/truck available. This does not apply if the forklift/truck repairs required are the result of Government negligence or accidents such as unauthorized forklift/truck alternations, collisions, or other types of intentional damage.

7. Perform joint forklift/truck inspection with the Government annually. The government will not be held liable for normal wear and tear (i.e., minor nicks, rust, scrapes, and dents from operating in the warehouse) that are no bigger than the size of a credit card. placing or overhauling

3.2.2 Report of Findings: The Contractor shall submit a maintenance/repair report to the Contracting Officer Representative within two (2) working days after the completion of maintenance services.

3.2.3 Emergency Service Call: The Contractor shall respond to service calls by the Contracting Officer Representative between the hours of 0800 -1630, Monday through Friday (five days a week). The Contractor shall respond to these service calls for forklift breakdowns and towing service within four (4) hours.

4.0 Government Responsibilities:

4.1 Damage of the Leased Forklift(s):

The Government will be liable for damage to the forklift(s) in accordance with the terms and conditions of the commercial lease agreement when the forklift is damaged due to the negligence of the Government during the lease period that renders the forklift uneconomical to repair.

The price of the forklift will be determined in accordance with the terms and conditions of a commercial lease agreement. The Government will be liable for minor damages to the forklift(s) when the forklift is damaged due to the negligence of the Government.

4.2 Personal Injuries: The Government is responsible and liable for personal injuries sustained while operating lease forklift(s).

4.3 Registration of the Leased Forklifts and Truck: The Government (Base Motor Transport) will provide the USMC registration number and license plate to the lease forklift/truck. Upon completing this lease contract, the Unit’s Point of Contact will be responsible for returning USMC license plates to Base Motor Transport.

5.0 Applicable Documents / Governing References. Not applicable

6.0 GOVERNMENT-FURNISHED FACILITIES, MATERIALS, EQUIPMENT, AND SERVICES.

6.1 Government Furnished Facilities (GFF): The Government shall not provide facilities to the Contractor for use under this contract.

6.2 Government Furnished Material (GFM): Fuel for the leased forklifts will be provided by the Government for the duration of the performance period of the contract.

6.4 Government Furnished Equipment (GFE): The Government shall not provide equipment to the Contractor under this contract.

7.0 Special Instructions and Administrative Information

7.1 Non-Personal Services. This is a non-personal service, performance-based contract. The Contractor is responsible for managing its employees and guarding against any actions that could be characterized as personal services as defined in FAR 37.104 or which convey the perception that personal services are being delivered. No provisions are implied nor provided in this contract for any benefits such as medical care, retirement, or worker’s compensation other than those incorporated through enumerated clauses.

7.2 Identification of Contractor Personnel and Equipment. In accordance with DFARS 211.106, Contractor personnel performing non-personal services on DoD installations or other government facilities shall ensure that they are readily identifiable as Contractor employees (including subcontractors and consultants). All Contractor employees shall comply with the following at all times:

7.2.1 Telephone Identification. Identify themselves as Contractor personnel at the onset of every telephone call made from a Government or any other phone if the call supports Government-related requirements and activities.

7.2.2 Recorded Messages. Identify themselves as contractor personnel in all recorded messages, including those heard by callers attempting to contact contract employees via answering machines or voicemail.

7.2.3 Meetings, Conferences and Events. Contractor personnel shall identify themselves as Contractor personnel at the onset of every meeting, conference, or any other gathering supporting Government-related requirements or activities.

7.2.4 Correspondence. Contractor personnel are required to identify themselves as Contractor personnel on any correspondence, documents, or reports accomplished or sent in support of any service provision to the Government, including, but not limited to, correspondence sent via the U.S. Mail, facsimile or electronic mail (email), including out-of-office replies.

7.2.5 Personal and Corporate Identification. Wear or display Contractor-provided nametags, badges, or attire that display, at a minimum, the name of the contractor and their respective company.

7.3 Designated Third Country Nationals (DTCN). Persons from certain countries are considered DTCN and are generally restricted from entering Marine Corps Bases Japan (MCBJ) Camps, Air Stations, or facilities. A listing of DTCN countries and related information regarding this policy can be found in USFJ Instruction 31-204 (Designated Third Country Nationals), which can be made available upon request.

7.4 Exemption from Japanese Taxes. Pursuant to the U.S.-–Japan Status of Forces Agreement and the Joint Committee, the governments of the United States and Japan have agreed that the procurement in Japan of materials, supplies, equipment, and services for official purposes may be exempt from certain Japanese taxes. When incorporated, paragraph c. of the clause FAR 52.229-6, “TAXES – FOREIGN FIXED PRICE CONTRACTS” and/or DFARS 225.229-7001 ‘TAX RELIEF’ stipulate that contract/order pricing shall not include the Consumption Tax.

Submission of, and/or incorporation into the contract of, your offer certifies that pricing does not contain any cost related to the Consumption Tax. Questions concerning this matter should be directed to your local Japanese Tax Office.

7.5 Working Hours. Regular operating hours will be from 0730 to 1630. If the Contractor requires access to the work site outside these hours, they may provide a request in writing with the requested hours and applicable period.

7.6 Security. The Contractor shall coordinate and ensure the provision of security badges required to allow Contractor personnel access to designated workspaces; the Contractor shall comply with all applicable security requirements, abide by directions given by Military Police or other security personnel, and adhere to installation traffic laws.

7.7 Hazardous Materials and Safety. The Contractor shall comply with all safety regulatory guidance, including those as detailed in appropriate Occupational Safety and Health Administration (OSHA) and Environmental Protection Agency (EPA) instructions; the contractor shall be responsible for the safety and accountability of all its employees;

the Contractor shall provide personal protective equipment (PPE) for team members. Team members shall report for duty with all personal protective equipment standard to the specialty of work they are expected to perform, such as but not limited to safety glasses (both prescription and non-prescription), safety shoes, face shields (welding), face shields (protective), and foul weather gear. The Contractor and its subcontractors shall comply with all applicable laws, including Public Law 91-596 (Occupational Safety and Health Administration (OSHA)) and DOD Directive

4715.1E, Environmental, Safety, and Occupational Health (ESOH)). Contractor personnel performing services on a DOD installation shall participate in local Voluntary Protection Programs (VPP). Information on the VPP is available at http://www.osha.gov/dcsp/vpp/index.html

7.7.1 The contractor will report all safety-related incidents to the shop supervisor within an hour of their occurrence.

Performance Requirements Summary

8.1 QUALITY CONTROL. The Contractor shall develop and maintain a quality control program with the Contracting Officer Representative (COR) to ensure services are performed in accordance with commonly accepted commercial practices. The Contractor shall develop and implement procedures to identify and prevent defective services from reoccurring. At a minimum, the Contractor shall develop quality control procedures that address the areas identified in Section 8, Performance Requirement Summary (PRS). The PRS is a living document and may change throughout the life of the contract to ensure contract standards are met. Should the Contractor find a deficiency, they are to notify the COR immediately and implement the procedures to correct it. The Contractor shall record the incident and meet with the COR at most 30 days after the incident. The COR will ensure that all corrective actions have been taken.

8.2 QUALITY ASSURANCE

8.2.1 The COR may evaluate the Contractor’s performance at any time during the duration of this contract.

Inspections shall be conducted to verify compliance with contract requirements and performance.

8.2.2 The assessment/evaluation methods, in concert with the Contractor quality control procedures, will assure the government of satisfactory contractor performance. The COR may use the Contractor’s PRS as the basis for their evaluations. When observations by the COR indicate a defective performance by the Contractor, the COR will inform the Contractor that they have 30 days to correct the deficiency. Disputes between the COR and Contractor personnel over performance standards shall be referred to the Contracting Officer for final determination.

8.2.3 Acceptable Performance. Acceptable performance is achieved when performance meets or exceeds the minimum contract performance standard(s).

8.2.4 Unacceptable Performance. Unacceptable performance exists when the Contractor does not meet the minimum contract performance standard(s). The COR will discuss unacceptable performance with the Contracting Officer regarding corrective actions for the Contractor.

Performance Objective PWS Reference Performance Standard Acceptable Quality

Level (AQL) Surveillance

Method The six-month preventative inspection/maintenance service of leased trucks.

PWS

Para 3.2.1

Change of oil, filters, belts, tire rotation, tire replacement, and other items based on maintenance service schedule/miles. And in a serviceable condition.

The contractor fulfills 100% of all semi-annual preventative inspection and maintenance services within the agreed-upon schedule.

Site RI, MTB Inspector and

COR

The annual maintenance service of leased forklift and truck.

PWS

Para 3.2.1

Change of oil, filters, belts, tire rotation, tire replacement, and other items based on maintenance service schedule/hours or miles.

And in a serviceable condition.

The contractor fulfills 100% of all annual maintenance services within the agreed-upon schedule.

Site RI, MTB’s

MHE

Inspector, and vehicle Inspector.

The annual legal preventive inspection on the leased forklift.

PWS

Para 3.2

Conduct annual preventive inspection/maintenance on the lift mechanism, as specified by Japanese occupational safety

The contractor fulfills 100% of all annual maintenance services

MTB’s MHE Inspector.

http://www.osha.gov/dcsp/vpp/index.html standards, based on a maintenance schedule and in a serviceable condition.

within the agreed-upon schedule.

The annual vehicle registration service of leased trucks. Once every two years.

PWS

Para 3.2.1

Conduct inspection and registration for the JCI(Japanese Compulsory Insurance) for Japan's domestic requirements.

The contractor fulfills 100% of all annual inspection/registration services within the agreed-upon schedule.

Site RI and

COR

The corrective maintenance repair and replacement for the leased forklift and truck

PWS

Para 3.2.1

Provide minor or major component repairs, including manufacturer recalls. Replace minor or major parts due to wear and tear, mechanical failures, and defects upon the request of the government's request serviceable condition.

The contractor fulfills 100% of all requests for repair and replacement within the agreed-upon schedule when the order is placed.

100% of leased forklifts are properly serviceable.

MTB’s MHE Inspector and Vehicle Inspector.

Loaner forklift and truck PWS Para 3.2.1

Provide a loaner forklift/truck if the lease forklift with maintenance defects cannot be repaired within three (3) business days.

100% of requests.

Site RI and

COR.

Joint inspection with the Government on an annual basis

PWS

Para 3.2.1

Inspect for normal wear and tear (e.g., minor nicks, rust, scrapes, and dents from normal operation on local highways).

100% of requests.

Site RI and

COR.

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 12 Months 3-Ton Forklift

FFP

See PWS 3.1.3 FOB: Destination

PSC CD: W023

NET AMT

0002 12 Months 7-Ton Forklift

FFP

See PWS 3.1.3

0003 12 Months 3-Ton Stake-Bed Truck

FFP

See PWS 3.1.3

1001 12 Months OPTION 3-Ton Forklift

FFP

See PWS 3.1.3

1002 12 Months OPTION 7-Ton Forklift

FFP

See PWS 3.1.3

1003 12 Months OPTION 3-Ton Stake-Bed Truck

FFP

See PWS 3.1.3

2001 12 Months OPTION 3-Ton Forklift

FFP

See PWS 3.1.3

2002 12 Months OPTION 7-Ton Forklift

FFP

See PWS 3.1.3

2003 12 Months OPTION 3-Ton Stake-Bed Truck

FFP

See PWS 3.1.3

3001 12 Months OPTION 3-Ton Forklift

FFP

See PWS 3.1.3

3002 12 Months OPTION 7-Ton Forklift

FFP

See PWS 3.1.3

3003 12 Months OPTION 3-Ton Stake-Bed Truck

FFP

See PWS 3.1.3

4001 12 Months OPTION 3-Ton Forklift

FFP

See PWS 3.1.3

4002 12 Months OPTION 7-Ton Forklift

FFP

See PWS 3.1.3

4003 12 Months OPTION 3-Ton Stake-Bed Truck

FFP

See PWS 3.1.3

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 N/A Government N/A Government 0002 N/A Government N/A Government 0003 N/A Government N/A Government 1001 N/A Government N/A Government 1002 N/A Government N/A Government 1003 N/A Government N/A Government 2001 N/A Government N/A Government 2002 N/A Government N/A Government 2003 N/A Government N/A Government 3001 N/A Government N/A Government 3002 N/A Government N/A Government 3003 N/A Government N/A Government 4001 N/A Government N/A Government 4002 N/A Government N/A Government 4003 N/A Government N/A Government

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

0001 POP 01-MAY-2024 TO

30-APR-2025

N/A N/A

0002 POP 01-APR-2024 TO

31-MAR-2025

0003 POP 01-APR-2024 TO

31-MAR-2025

1001 POP 01-MAY-2025 TO

30-APR-2026

1002 POP 01-APR-2025 TO

31-MAR-2026

1003 POP 01-APR-2025 TO

31-MAR-2026

2001 POP 01-MAY-2026 TO

30-APR-2027

2002 POP 01-APR-2026 TO

31-MAR-2027

2003 POP 01-APR-2026 TO

30-MAR-2027

3001 POP 01-APR-2027 TO

31-MAR-2028

3002 POP 01-APR-2027 TO

3003 POP 01-APR-2027 TO

4001 POP 01-APR-2028 TO

31-MAR-2029

4002 POP 01-APR-2028 TO

4003 POP 01-APR-2028 TO

CLAUSES INCORPORATED BY REFERENCE

52.203-3 Gratuities APR 1984 52.204-7 System for Award Management OCT 2018 52.204-13 System for Award Management Maintenance OCT 2018 52.204-16 Commercial and Government Entity Code Reporting AUG 2020 52.204-18 Commercial and Government Entity Code Maintenance AUG 2020

52.204-21 Basic Safeguarding of Covered Contractor Information Systems

NOV 2021

52.204-26 Covered Telecommunications Equipment or Services-- Representation.

OCT 2020

52.204-27 Prohibition on a ByteDance Covered Application JUN 2023 52.209-6 Protecting the Government's Interest When Subcontracting

With Contractors Debarred, Suspended, or Proposed for Debarment

NOV 2021

52.209-7 Information Regarding Responsibility Matters OCT 2018 52.209-9 Updates of Publicly Available Information Regarding

Responsibility Matters

OCT 2018

52.212-1 Instructions to Offerors--Commercial Products and Commercial Services

SEP 2023

52.212-2 Evaluation - Commercial Items NOV 2021 52.212-3 Offeror Representations and Certifications--Commercial

Products and Commercial Services

NOV 2023

52.212-4 Contract Terms and Conditions--Commercial Products and Commercial Services

NOV 2023

52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders--Commercial Products and Commercial Services

DEC 2023

52.217-5 Evaluation Of Options JUL 1990 52.217-8 Option To Extend Services NOV 1999 52.217-9 Option To Extend The Term Of The Contract MAR 2000 52.222-50 Combating Trafficking in Persons NOV 2021 52.222-56 Certification Regarding Trafficking in Persons Compliance

Plan.

OCT 2020

52.223-18 Encouraging Contractor Policies To Ban Text Messaging While Driving

JUN 2020

52.225-13 Restrictions on Certain Foreign Purchases FEB 2021 52.225-17 Evaluation of Foreign Currency Offers FEB 2000 52.229-11 Tax on Certain Foreign Procurements--Notice and

Representation

JUN 2020

52.229-12 Tax on Certain Foreign Procurements FEB 2021 52.232-33 Payment by Electronic Funds Transfer--System for Award

Management

OCT 2018

252.201-7000 Contracting Officer's Representative DEC 1991 252.203-7000 Requirements Relating to Compensation of Former DoD

Officials

SEP 2011

252.203-7002 Requirement to Inform Employees of Whistleblower Rights DEC 2022 252.203-7005 Representation Relating to Compensation of Former DoD

Officials

SEP 2022

252.204-7003 Control Of Government Personnel Work Product APR 1992 252.204-7008 Compliance With Safeguarding Covered Defense Information

Controls

OCT 2016

252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting

JAN 2023

252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support

JAN 2023

252.204-7016 Covered Defense Telecommunications Equipment or Services -- Representation

DEC 2019

252.204-7017 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services -- Representation

MAY 2021

252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services

JAN 2023

252.204-7024 Notice on the Use of the Supplier Performance Risk System MAR 2023 252.211-7003 Item Unique Identification and Valuation JAN 2023 252.223-7008 Prohibition of Hexavalent Chromium JAN 2023 252.225-7043 Antiterrorism/Force Protection Policy for Defense

Contractors Outside the United States

JUN 2015

252.225-7976 (Dev) Contractor Personnel Performing in Japan. (DEVIATION 2018-O0019)

AUG 2018

252.232-7003 Electronic Submission of Payment Requests and Receiving Reports

DEC 2018

252.232-7006 Wide Area WorkFlow Payment Instructions JAN 2023 252.232-7008 Assignment of Claims (Overseas) JUN 1997 252.232-7010 Levies on Contract Payments DEC 2006 252.244-7000 Subcontracts for Commercial Products or Commercial

Services

NOV 2023

CLAUSES INCORPORATED BY FULL TEXT

52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS AND VIDEO

SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021)

The Offeror shall not complete the representation at paragraph (d)(1) of this provision if the Offeror has represented that it "does not provide covered telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument" in paragraph (c)(1) in the provision at 52.204-26, Covered Telecommunications Equipment or Services-- Representation, or in paragraph (v)(2)(i) of the provision at 52.212-3, Offeror Representations and Certifications- Commercial Products and Commercial Services. The Offeror shall not complete the representation in paragraph (d)(2) of this provision if the Offeror has represented that it "does not use covered telecommunications equipment or services, or any equipment, system, or service that uses covered telecommunications equipment or services" in paragraph (c)(2) of the provision at 52.204-26, or in paragraph (v)(2)(ii) of the provision at 52.212-3.

(a) Definitions. As used in this provision-

Backhaul, covered telecommunications equipment or services, critical technology, interconnection arrangements, reasonable inquiry, roaming, and substantial or essential component have the meanings provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

(b) Prohibition.

(1) Section 889(a)(1)(A) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L.

115-232) prohibits the head of an executive agency on or after August 13, 2019, from procuring or obtaining, or extending or renewing a contract to procure or obtain, any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. Nothing in the prohibition shall be construed to--

(i) Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(ii) Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(2) Section 889(a)(1)(B) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L.

115-232) prohibits the head of an executive agency on or after August 13, 2020, from entering into a contract or extending or renewing a contract with an entity that uses any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. This prohibition applies to the use of covered telecommunications equipment or services, regardless of whether that use is in performance of work under a Federal contract. Nothing in the prohibition shall be construed to--

(i) Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(ii) Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(c) Procedures. The Offeror shall review the list of excluded parties in the System for Award Management (SAM) (https://www.sam.gov) for entities excluded from receiving federal awards for "covered telecommunications equipment or services."

(d) Representations. The Offeror represents that--

(1) It [ ___ ] will, [ ___ ] will not provide covered telecommunications equipment or services to the Government in the performance of any contract, subcontract or other contractual instrument resulting from this solicitation. The Offeror shall provide the additional disclosure information required at paragraph (e)(1) of this section if the Offeror responds "will" in paragraph (d)(1) of this section; and

(2) After conducting a reasonable inquiry, for purposes of this representation, the Offeror represents that--

It [ ___ ] does, [ ___ ] does not use covered telecommunications equipment or services, or use any equipment, system, or service that uses covered telecommunications equipment or services. The Offeror shall provide the additional disclosure information required at paragraph (e)(2) of this section if the Offeror responds "does" in paragraph (d)(2) of this section.

(e) Disclosures.

(1) Disclosure for the representation in paragraph (d)(1) of this provision. If the Offeror has responded "will" in the representation in paragraph (d)(1) of this provision, the Offeror shall provide the following information as part of the offer:

(i) For covered equipment--

(A) The entity that produced the covered telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the original equipment manufacturer (OEM) or a distributor, if known);

(B) A description of all covered telecommunications equipment offered (include brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); and

(C) Explanation of the proposed use of covered telecommunications equipment and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(1) of this provision.

(ii) For covered services--

(A) If the service is related to item maintenance: A description of all covered telecommunications services offered (include on the item being maintained: Brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); or

(B) If not associated with maintenance, the Product Service Code (PSC) of the service being provided; and…