M6740023P0067_FINAL.pdf

SEE ADDENDUM

(No Collect Calls)

M6740023Q0076 26-Jul-2023

b. TELEPHONE NUMBER 8. OFFER DUE DATE/LOCAL TIME

12:00 AM 26 Aug 2023

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

X

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.307 274-3221

M674009. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

M6740023P0067 15-Sep-2023

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

CAPTAIN JUSTIN R. MOORE

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

X

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

M202303337165-0004

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

SSGT TACA, BRUCE M. / CONTRACTING OFFICER

See Schedule $228,966.00

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED ORX

SMALL BUSINESS

17a.CONTRACTOR/ CODE 7AY08 FACILITY

OFFEROR CODE

MCIPAC REGIONAL CONTRACTING OFFICE

MCB CAMP S.D. BUTLER

OKINAWA 904-0100

MUSIC MINISTRY INTERNATIONAL INC

BILL BAILEY

3144 WILKINSON RD SW

ALBUQUERQUE NM 87105-5655

DFAS-COLUMBUS CENTER

DFAS COLUMBUS HQ0871

USMC DAI VENDOR PAY

PO BOX 360922

COLUMBUS OH 43213-9022

18a. PAYMENT WILL BE MADE BY CODE HQ0871

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE

SEE ITEM 9

15. DELIVER TO CODE 16. ADMINISTERED BY

SEE SCHEDULE

NET 30 Days

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

FAX:

TEL: 315-645-3607 SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$13,000,000

NAICS:

813110

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL: bruce.taca@usmc.mil

011-81-98-970-3607TEL:

31c. DATE SIGNED

07-Sep-2023

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF48

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

Section SF 1449 - CONTINUATION SHEET

PERFORMANCE WORK STATEMENT:

Performance Work Statement (PWS) for the

MCIPAC Religious Services Support

1.0 General

1.1 Introduction and Background. Marine Corps Installations Pacific-Marine Corps Base Camp Butler (MCIPAC- MCBB) is the base support service for United State Marine Corps (USMC) ground forces on Okinawa. As such, MCIPAC-MCBB provides religious worship opportunities (in accordance with the Free Exercise of Religion) for services members and their families on the various Marine Corps Camps across Okinawa, Japan.

1.2. Scope of Work and Objective. The Contractor shall provide religious services support services as delineated throughout section 3 of the performance work statement.

1.3 Period of Performance. The period of performance (POP) of this contract is one base year plus four option years beginning in fiscal year 2023. Tentative dates are listed below:

Base Year: 15 September 23 – 14 September 24 Option Year 1: 15 September 24 – 14 September 25 Option Year 2: 15 September 25 – 14 September 26 Option Year 3: 15 September 26 – 14 September 27 Option Year 4: 15 September 27 – 14 September 28 6 Month Extension: 15 September 28 – 14 March 29

1.3.1 Federal Holidays. The contractor shall not be required to provide services on federal holidays unless the holiday is particularly specified otherwise in this PWS.

Federal Holiday Occurrence

New Year’s Day 1 January*

Martin Luther King Jr.’s Birthday 3rd Monday of January

President’s Day 3rd Monday of February

Memorial Day last Monday of May

Juneteenth Independence Day 19June*

Independence Day 4 July*

Labor Day 1st Monday of September

Columbus Day 2nd Monday of October

Veterans Day 11 November*

Thanksgiving Day 4th Thursday of November

Christmas Day 25 December*

* When a federal holiday falls on Sunday, the following Monday will be observed as a holiday by the U.S.

government. When a federal holiday falls on a Saturday, the preceding Friday will be observed as a holiday.

In addition to these federal holidays, if the President of the United States issues an executive order closing the federal government, that date shall also be considered a recognized federal holiday (Reference Executive Order 11582 of February 11, 1971, and 5 U.S.C. 5546 and 6103(b) and other similar statues insofar as they relate to the pay and leave of employees of the United States).

1.3.2 Typhoon Conditions. Japan-based military installations close when Tropical Cyclone Condition of Readiness 1C (TCCOR 1C or TC-1C) is declared by Military Weather Station authorities. The Contractor will be required to depart military bases, remain indoors, and monitor radio/television to determine when the TCCOR changes to TCCOR SW (Storm Watch) or TCCOR AC (All Clear). When TCCOR SW is declared by Military Weather Station authorities, the Contractor will restart the service within 2 hours unless that occurs after normal business hours, services shall begin the next normal workday at 7:30am.

2.0 Place of Performance

This requirement is for the Contractor to send religious service personnel to Okinawa, Japan for performance aboard MCBB. Each required position has different performance locations which are delineated under the respective task in Section 3 of this performance work statement.

3.0 Technical Requirements (Description of Work / Tasks)

3.1 MUSIC DIRECTORS

3.1.1 Description. The Music Director works in conjunction with the designated Service Chaplain and shall be responsible to lead the choir and community vocals for the specified religious services on Marine Corps Base (MCB) Camp Butler which includes Camp Foster, Camp Courtney, Camp Kinser and Camp Hansen on Okinawa, Japan. The duties and services of the Music Director include but are not limited to the following sections.

3.1.2Tasks and Responsibilities. The Music Director shall:

Be responsible for music execution for the services to include volunteer coordination and training, lesson preparation, multimedia planning, leading rehearsals, and any program development elements to provide a proper and professional Mass experience. Is responsible for the complete end-product or services.

Maintain liaison with the Service Chaplain before, during and after all services, and be prepared to direct music for all planned musical selections in a professional and proficient manner as required.

Direct one rehearsal during the week and another rehearsal 30 minutes prior to the start of the scheduled special services. For rehearsals, coordinate with the Service Chaplain and services musicians and vocals. Schedule music planning meetings, as needed, and work with the other Music Directors and Musicians to improve the quality of music.

Direct, plan, and lead a choir to deliver songs for regular rehearsals, regular services, special rehearsals, and special services as described in Section 3.5.5.

Be present 30 minutes prior to the start of all services, remain in the Chapel for the duration of the services and notify the Service Chaplain prior to departure once the services have concluded. Both regular and special services commencement times are subject to unforeseen change and advance notice. The Service Chaplain will be responsible for ensuring the Contractor receives at least 24-hours advance notice before such changes are made.

Utilize music from Government supplied sources.

Ensure all worship music and media used is compliant with copyright laws. Will not copy materials unless authorized to do so with a copyright license. Shall ensure that copyrighted material is not used illegally.

Assist the substitute Service Chaplain in the selection of music for all services when the Service Chaplain is absent.

Be familiar with the requirements of the individual chapel Service aboard military bases.

Perform all stated work at the chapel or at suitable locations elsewhere on the camp assigned. If the use of Religious Program facilities is required, contractor must arrange for facility use in accordance with General Information Section 5, Use of Government Facilities.

Be responsible, if needed, for recruiting new choir members and musicians to sing/play for the scheduled Services.

Recruit and train an Adult Choir or Praise Team consisting of a minimum of four volunteers. Prepare the choir to provide a weekly Choir Special as part of the weekly regular worship Service and additional selections for special Services as scheduled. Music Specials may include the entire choir, smaller ensembles, trios, duets, or solos.

Periodically recruit additional volunteers for children and youth choirs as needed by the faith community.

Coordinate, in accordance with local policy and procedures, all support requirements for the program with the Supervisory Chaplain. The requirements must be submitted in a timely manner to avoid logistical delays or program cancellations.

Be responsible for the care and use of the Chapel musical instruments and equipment during the execution of their contract. Care of the Chapel musical instruments does not include maintenance or repairs ordinarily provided by a non-musician. Will notify their Service Chaplain of needed maintenance and/or repairs. Government owned equipment must not be removed from Service Religious Program facilities without written authorization from the Senior Installation Chaplain.

Receive training and become proficient with Chapel sound boards/systems. Training will be provided by the Chapel staff.

3.1.3 General Requirements. Music Director requirements are below.

The Music Director shall have at least one year experience which demonstrates their knowledge and ability to lead a choir in singing a variety of worship music styles including traditional and contemporary songs which are currently sung in the specified religious Services throughout the United States. Pastoral letter of reference or equivalent is required.

At a minimum, shall have a High School diploma, GED Certificate.

Must have strong written and oral communication skills and be able to efficiently plan and organize, communicate, and manage diverse program requirements. Contractors shall read/comprehend, write, and speak English fluently in order to fulfill the requirements.

3.1.4 Government Coordination. The Service Chaplain or the Contracting Officer Representative (COR) shall:

Provide to the contractor all the necessary musical equipment (i.e., organ, piano, printed music etc.) required by this contract in good working order and in a timely manner.

Coordinate and conduct all necessary practices, rehearsals, and training within the guidelines of this contract.

Coordinate Musical Tempos and instrument volumes with the contractor, if required for the Service

Coordinate with the contractor and provide up to 14 days lead time for musical selections requiring advance preparation for the Contractor.

Provide information regarding routine music requirements and Service schedule five (5) days prior to the event.

Provide Notification of time and location changes at least twenty-four (24) hours prior to the commencement of the Service.

Coordinate with the Contractor and provide up to fourteen (14) days lead time should the Contractor’s Services be needed at another MCB Camp in Okinawa.

Review performance of the Contractor and submit performance reports.

3.1.5 Dates, Times, and Performance Location(s).

The Music Director will direct, plan and lead music for regular religious Services, special religious Services, and group rehearsals/practices for those regular and special Services. Regular religious Services normally last approximately 60 minutes but may go as long as 90 minutes. Special Services will normally last between 60 and 120 minutes. Rehearsals and practices for regular and special Services sessions will normally last no more than 60 to 90 minutes. Such rehearsals/practices shall be scheduled in coordination with the Chaplain/COR.

Catholic Services.

Table 1. Catholic Services Locations/Quantities per year Location Regular

Services Regular Rehearsals

Special Services

Special Rehearsals

Camp Foster (Bldg. 450) 52 52 14 14 Camp Courtney (Bldg. 4224) 52 52 14 14 Camp Kinser (Bldg. 1092) 52 52 14 14 Camp Hansen (Bldg. 2435) 52 52 14 14 Total Services per year 208 208 56 56

Protestant Services.

Table 2. Protestant Services Locations/Quantities per year

Services Regular Rehearsals

Special Services

Special Rehearsals

Camp Foster (Bldg. 450) 52 52 10 10 Camp Courtney (Bldg. 4224) 52 52 10 10 Camp Kinser (Bldg. 1092) 52 52 10 10 Camp Hansen (Bldg. 2435) 52 52 10 10 Total Services per year 208 208 40 40

Gospel Services.

Table 3. Gospel Services Locations/Quantities per year

Services Regular Rehearsals

Special Services

Special Rehearsals

Camp Foster (Bldg. 450) 52 52 10 10 Total Services per year 52 52 10 10

Special Services.

Special Services for Catholic Services may include:

Confirmation All Saint’s Day Thanksgiving Day Vigil Advent Penance Feast of the Immaculate Conception Feast of Our Lady of Guadalupe Christmas Vigil Children’s Mass Midnight Mass Christmas Day Mass New Year’s Vigil Near Year’s Day Service Ash Wednesday Lent Penance Holy Thursday Good Friday

Holy Saturday Vigil Assumption of the Blessed Virgin Mary Memorials (x2)

Special Services for Protestant and Gospel Services may include:

Christmas Eve or Day Service New Year’s Eve or Day Four Chaplain’s Day Palm Sunday Ash Wednesday Maundy Thursday Good Friday Easter Sunrise Service Memorials (x2)

Musical services for events such as weddings are not considered 'special services' under this contract. Should contractor personnel perform services in support of that kind of event, any reimbursement must be negotiated between the interested parties and is not considered under this contract.

3.2 MUSICIANS

3.2.1 Description. The Musician works in conjunction with the Service Chaplain and shall be responsible for playing piano/keyboards for the scheduled rehearsals, religious services, and any other special services, on MCB Camp Butler, which includes Camp Foster, Camp Courtney, Camp Kinser and Camp Hansen located on Okinawa, Japan. The duties and services of the Musician include but are not limited to the following sections.

3.2.2 Tasks and Responsibilities.

Be responsible for playing piano/keyboard for the scheduled religious services to include attending rehearsals, preparing service instrument and equipment requirements, and any other program musical playing elements to provide a respectable experience. The Musician is responsible for the complete end-product or service.

Play piano/keyboard music for group rehearsals/practices, regular services, and special services as described in Section 3.1.5

Utilize music from Government supplied sources.

Maintain liaison with the Service Chaplain before, during and after all Services, and play music for all planned musical selections in a professional and proficient manner as required.

Be present 30 minutes prior to the start of all services, remain in the Chapel for the duration of the service and notify the Service Chaplain prior to departure once the service has concluded. Both regular and special service commencement times are subject to unforeseen change and advance notice. The Service Chaplain and/or COR will be responsible for ensuring the Musician receives at least 24-hours advance notice before such changes are made.

Must play keyboard/piano based on the music selected by the specified service Music Director and Service Chaplain for the scheduled religious services.

Must ensure all worship music and media used is compliant with copyright laws. Will not copy materials unless authorized to do so with a copyright license. Shall ensure that copyrighted material is not used illegally.

Must attend one rehearsal, scheduled by the specified Service Music Director, during the week and another rehearsal 30 minutes prior to the start of the scheduled religious services.

Must attend music planning meetings, as needed, and work with the other Music Directors and Musicians to improve the quality of music.

Must coordinate, in accordance with local policy and procedures, all support requirements for the program with the Command Chaplain in charge. The requirements must be submitted in a timely manner to avoid logistical delays or program cancellations.

Must be responsible for the care and use of the Chapel musical instruments and equipment during the execution of their contract. Care of the Chapel musical instruments does not include maintenance or repairs ordinarily provided by a non-musician. Will notify their Service Chaplain of needed maintenance and/or repairs. Government owned equipment must not be removed from Service Religious Program facilities without written authorization from the Senior Installation Chaplain.

Will receive training and become proficient with Chapel sound boards/systems. Training will be provided by the Chapel staff.

3.2.3 General Requirements.

Must have strong written and oral communication skills and be able to efficiently plan and organize, communicate, and manage diverse program requirements. Contractors shall read/comprehend, write, and speak English fluently to fulfill their PWS requirements.

Candidate at a minimum must have a High School diploma, GED Certificate.

All the Choir Musicians must have minimum one-year experience, must be proficient at playing an instrument (piano/organ), and must be able to read music.

All Musicians must be familiar with the style of music required by their specific religious service. This may include being familiar with hymns in the Hymnal for Worship and Celebration or selections of licensed music, at the discretion of the Service Chaplain in charge of the Service, required to play for a church choir or praise team.

Must furnish a resume and/or references validating education and experience requirements.

3.2.4 Government Coordination. The Service Chaplain or the Contracting Officer Representative (COR) shall:

Provide to the contractor all the necessary musical equipment (i.e., organ, piano, printed music etc.) required by this contract in good working order and in a timely manner.

Coordinate and conduct all necessary practices, rehearsals, and training within the guidelines of this contract.

Coordinate Musical Tempos and instrument volumes with the contractor, if required for the Service.

Coordinate with the contractor and provide up to 14 days lead time for musical selections requiring advance preparation for the Contractor.

Provide information regarding routine music requirements and Service schedule five (5) days prior to the event.

Provide Notification of time and location changes at least twenty-four (24) hours prior to the commencement of the Service.

Coordinate with the Contractor and provide up to fourteen (14) days lead time should the Contractor’s Services be needed at another MCB Camp in Okinawa.

Review performance of the Contractor and submit performance reports as required.

3.2.5 Dates, Times, and Performance Location(s).

The Musician will play piano/keyboard music for regular religious services, special religious services, and group rehearsals/practices for those regular and special services. Regular religious services normally last approximately 60 minutes but may go as long as 90 minutes. Special services will normally last between 60 and 120 minutes.

Rehearsals and practices for regular and special services sessions will normally last no more than 60 to 90 minutes.

Such rehearsals/practices shall be scheduled in coordination with the Chaplain/COR.

Catholic Services. For Catholic Services, refer to Section 3.1.5.

Protestant Services. For Protestant Services, refer to Section 3.1.5.

Gospel Services. For Gospel Services, refer to Section 3.1.5.

Special Services. For Special Services, refer to Section 3.1.5.

3.3 COORDINATOR OF RELIGIOUS EDUCATION (CRE)

3.3.1 Description. Marine Corps Installations Pacific-Marine Corps Base Camp Butler (MCIPAC-MCBB) is the base support service for the United State Marine Corps (USMC) ground forces on Okinawa. As such, MCIPAC- MCBB provides religious worship opportunities (in accordance with the Free Exercise of Religion) for Service members on the various Marine Corps Camps in Okinawa. Navy Chaplains conducts Services and lead these programs. A number of trained volunteers are necessary to maintain these programs. Throughout DoD chapels, Coordinators of Religious Education (CREs) are contracted to facilitate the recruiting, training, and organizing of chapel volunteers. The common practice throughout the DoD is to contract two categories of CRE: Protestant and Catholic. Additional categories are possible where additional faith groups are represented. For instance, some chapels have Muslim or Jewish CREs. The distinction indicates that the Contractor has experience in Religious Education particular to that religious group.

3.3.2 Tasks and Responsibilities. The Coordinator of Religious Education works in conjunction with the Service Chaplain and shall be responsible for the overall management, logistical support, and program events/activities for the Religious Education ministries, Sacramental Preparation, and Rite of Christian of Christian Initiation for Adults (RCIA) on MCB Camp Butler which includes Camp Foster, Camp Courtney, Camp Kinser and Camp Hansen located on Okinawa, Japan. The duties and services of the Coordinator of Religious Education include but are not limited to the following sections.

Will be responsible for general coordination and enhancement of religious education programs and events. This position will include religious education program/event administrative and logistical coordination, and any program development elements to provide respectable religious education experiences.

Must plan, resource, and execute the annual Vacation Bible School (VBS) for the specified religious service. An after-action report, per local guidance, will be required upon completion of the event.

May be reasonably required to coordinate activities with the individual(s) responsible for other programs and events.

Based on Annual Ministry Plan requirements, local Command Religious Program resourcing and programing, and Command Chaplains requirements to meet the needs of Chapel parishioners and customers, identify and align administrative and logistical support for all Protestant religious education ministry needs. This must be done in accordance with local policy and procedures. These may include:

• Sunday Schools

• Bible Studies

• Men of the Chapel (PMOC)

• Women of the Chapel (PWOC)

• Youth of the Chapel (PYOC)

• Single Adult Ministries

• Vacation Bible School (VBS)

• Other Protestant Parish programs/events requiring religious education

Recruit, train, assign, and supervise teachers and volunteers in the Religious Education Program.

Provide communication and information flow with teachers, parents, and families of the students, including a program family handbook with a calendar of events, weekly bulletin announcements, Parent-Teacher meetings, and a Parent Preparation Meeting for parents of children receiving Sacraments, and other activities as required to complete the CRE’s mission.

Coordinate student programs and activities, including but not limited to; supporting a Vacation Bible School program between 1 June and 31 August every year, keeping the CRE informed of the status of programs, future scheduling, and any problems that may arise.

Ensure accurate records of attendance are maintained for Catechism classes.

Provide timely submission and follow up on necessary paperwork for the procurement of supplies, literature and curriculum needed for the program.

Attend regularly scheduled base chapel staff meetings and other meetings as required.

CRE Services shall be coordinated between other CRE’s and Chaplains and may include weekends and holidays due to the nature of religious ministry.

Based upon approved religious education programs and events established by the Service Chaplains and the Chapel Advisory Council, propose an annual Religious Offering Fund (ROF) budget and Appropriated Funds (APF) budget.

Provides, in coordination with Supervisor Chaplain and Service Chaplain, teachers and volunteers, researched items needed for purchase to include location of purchase (on-line site with cart ready for checkout or physical company with cart ready for checkout), product SKU number/model number, amount needed, cost per unit and grand total cost.

Operate as a customer Service representative for the Chapel (answering questions, providing information and guidance, etc.).

Create or collect religious education program/event advertisements (external and internal) and coordinate them with the Service Chaplain to ensure publicity documents are timely submitted.

Create a slide deck of religious education advertisements, as needed, to be shown before Services each Sunday and on Chapel social media.

Serve as the central source of information and maintains continuity files: calendar, budget, records, rosters, after-action reports, background checks, and other documents for all religious education programs and events.

Organize and/or assist in Sacramental Preparation Programs in conjunction with the Supervisory Chaplain and Religious Educators; prepares, coordinates, and transmits all records.

Maintain and secure a current roster of all religious education leaders/teachers to include name, phone number, email address, DEROS, and other information as needed. The roster will be retained on a database and privacy information will be protected in accordance with MCB Privacy and Civil Liberties Program.

Track use of all Religious Education (RE) curriculum for each program. Order new curriculum as needed. Keep consolidated roster of all current curriculum with the following: curriculum name, date curriculum began use, date curriculum expires, teachers/leaders using curriculum which has been reviewed and approved by the Service Chaplain, Senior Chaplain and MCB Chaplain.

Review all religious education schedules and settle or propose how to settle scheduling conflicts with the lead program/event Service Chaplain or Parish Advisory Council.

In collaboration with the lead program/event Command Chaplain, will help recruit, screen, and train volunteers for Studies and VBS, as needed. Will prepare and maintain a current roster for the Command Chaplains.

Provide a list of specified volunteers, for religious education ministries the Religious Education Coordinator directly oversees (i.e., VBS), who are over the age of 18 and will be working with children under the age of 18. These volunteers are defined as those volunteers whose contact with youth is extensive, frequent, and over a period of time; to include, but not limited to, one-on-one interaction, extended travel, and/or overnight activities.

Recruit, train, assign, and supervise all teachers and volunteers. Provide a list of specified volunteers, for religious education ministries the Coordinator directly oversees (i.e., VBS), who are over the age of 18 and will be working with children under the age of 18. These volunteers are defined as those volunteers whose contact with youth is extensive, frequent, and over a period of time; to include, but not limited to, one-on-one interaction, extended travel, and/or overnight activities.

Personnel working with children under the age of eighteen (18) must have a background investigation. This is in accordance with Public Law 101- 647, Section 231, Crime Control Act of 1990, and DoDI 1402.5, Background Checks on Individuals in DoD Child Care Services Programs. Background checks for volunteers is the responsibility of the RMT, however, the CRE shall verify that volunteers to the Command Religious Program have completed a personnel background check application within 20 working days prior to volunteering.

Attend, as needed, the Chapel Staff, Parish Advisory Council, and Chapel Financial Working Group (CFWG)meetings.

Schedule facilities with enlisted chapel personnel to support religious education programs. Arrange for audiovisual and other equipment as needed.

Government owned equipment will not be removed from Religious Program facilities without written authorization from the Senior Installation Chaplain.

Submit necessary paperwork to the POIC for the procurement of supplies, literature and curriculum needed for the PREP. At least three weeks before an event, submit necessary paperwork to the POIC for the procurement of commissary goods or catered items.

Weekly (by COB on Tuesdays), submit relevant announcements for the weekly bulletin to the POIC. The announcements document should be emailed to the POIC in a MS Word format (MS Publisher, MS PowerPoint, and PDF are also acceptable.) The preferred format is a half-sheet. The document must be printer-ready when it hits the POIC’s government email inbox. The POIC will print these out and slice the document to size. The document submitted by the CRE should be neat and organized in its presentation; and any graphics/clipart should look appealing; and the information should be timely and understandable. The CRE is not limited to one half-sheet size for announcements, but it is the minimum expected.

Weekly, update MCB Chapel bulletin board and literature racks at various Camp Butler Chapels where the CRE’s principally works.

Weekly, arrange for a chapel member to give relevant announcements during the Saturday and Sunday chapel Services. Should the CRE choose, he/she may also make the announcements himself/herself.

Monthly, attend chapel meeting at Foster Chapel after the chapel Service and interact with congregation members.

Once a year, serve as the Assistant Leader for Vacation Bible School (VBS). Assist the Chapel’s Children’s Ministry Coordinator with the coordination and execution of the one-week VBS during the school summer break. If the Chapel’s Children’s Ministry Coordinator position is vacant, the CRE will serve as the leader for the VBS.

3.3.3 Specific Religious Service Task and Responsibilities.

Catholic Coordinator of Religious Education.

Assist teachers to become trained and certified by the AMS.

Organize and/or assist in Sacramental Preparation Programs in conjunction with the Catholic Chaplain and Religious Education Catechists; prepares, coordinates, and transmits all sacramental records for the Archdiocese of Military Service. Coordinate Confirmation retreat. Maintain Sacramental Record. Record the First Communion and the Sacrament of Confirmation for submission to Archdiocese for the Military Services, USA using the AMS forms.

After the sacraments celebrated CRE will submit all pertinent information to the AMS and to the appropriate parishes.

Protestant and Gospel Service Coordinator of Religious Education.

Monthly, organize a social event for Protestant community members and other members of the community.

(Examples: September - Friday Night Movie Night, October - Trunk-or-Treat, November – Thanksgiving Dinner for the Homeless Outreach, December - Caroling and Hot Cocoa Night, etc.).

3.3.4 General Requirements. Coordinate or Religious Education requirements are below.

Must have strong written and oral communication skills and be able to efficiently plan and organize, communicate, and manage diverse program requirements. Contractors shall read/comprehend, write, and speak English fluently in order to fulfill their PWS requirements.

Candidate at a minimum must have a High School diploma, GED Certificate.

Must furnish a resume and/or references validating education and experience requirements.

3.3.5 Specific Religious Service Requirements.

Catholic Coordinator of Religious Services.

Be a certified Archdiocese for the Military Services (AMS) Catechist or provide documentation of enrollment in the AMS certification process. The policies and statements of this organization will define the ministries and activities of the Catholic community whom the CRE will coordinate for. The ministerial roles, authority, and governance defined by the AMS letter “Minimum Requirements for the Pastoral Care of Catholic Personnel, Most Reverend Timothy P. Broglio, 01 August 2011” (available upon request) apply to Catholic Military Chaplains, Catholic Contract Priests, and CREs serving a Catholic community. Possess a Letter of Recommendation from a Roman Catholic Chaplain stating that he/she is an active practicing member of the Roman Catholic community.

3.3.6 Dates, Times, and Performance Location(s).

Normal Hours of Operation. Must fulfill duties at MCB during scheduled weekly hours. Will perform an average of 25 hours per week. Scheduled changes must be worked in conjunction with the Chapels’ POC and Senior Protestant Chaplain. The primary locations are listed below. The contractor is expected to perform duties IAW local practice guidelines and as directed by the Supervisory Chaplain, Service Chaplain, and the COR.

Performance Locations

Camp Location Camp Foster (Catholic and Protestant) Bldg. 450 Camp Courtney (Protestant) Bldg. 4224 Camp Kinser (Protestant) Bldg. 1092 Camp Hansen (Catholic and Protestant) Bldg. 2435

4.0 Delivery or Deliverables. Not applicable

5.0 Applicable Documents / Governing References. Not applicable

6.0 Government Furnished Facilities, Equipment, Services and/or Information. Government property identified herein, or by attachment, is subject to the requirements of FAR part 45 and DFARS 245, pursuant to the enumerated property clauses incorporated in this contract.

The Government will provide all necessary supplies and materials to the Contractor. Nevertheless, the Contractor may submit requests for Service -related material that he /she feels will enhance the Service. Such requests shall be submitted to the appropriate Chaplain/COR, who will be solely responsible for approving or disapproving them. All requests are subject to availability of Government Funds and thus may not be approved. Failure on the part of the Government to approve any such request does not relieve the Contractor from performing duties stipulated in this contract.

If the contractor would like to request additional materials to support their required tasks, the contractor shall work with the Community Coordinator, in accordance with local policy and procedures, to complete Religious Offerings Fund (ROF) and Appropriated Funds (APF) funding request documents and submit them to the appropriate persons for all funding requirements specific to this contracted position. In addition, ensure that they are properly completed and submitted in a timely manner.

Music Directors and Musicians may submit requests for the procurement of additional music, supplies, instruments, or other items required for music program.

Items purchased with Government Funds at the request of the Contractor remain in the Property of the Government.

The Chapel will provide a workspace, supplies and equipment required to accomplish the contract. This includes religious music materials and equipment. Contract personnel shall have availability and access to Government furnished equipment for performing Services required by this contract. Items are not to be removed from the facilities.

6.1 Use of Government Facilities

Government Facilities will be available on Camp Butler from 0730 – 1630 M-F and 0800-1430 on Saturdays 0630- 2000 on Sundays.

If the Contractor requires use of government facilities for their assigned tasks, they shall follow local policy and procedures. Contractor will ensure facility requests for all services and rehearsals occurring in Religious Program facilities are filled out and submitted to the Chapel staff. Contractors will be accountable for the cleanliness of all facilities utilized in conjunction with their programs. Contractor shall be familiar with and comply with all security procedures to include ensuring all Religious Program facilities are properly secured, doors and windows locked, and lights turned off upon departure when Religious Program personnel are not present. Must be familiar with and implement fire and safety practices in accordance with MCB Occupational and Environment Safety, Fire Protection and Health Program, to prevent accidents and preserve the life and health of him/herself and any personnel performing or in any way affected by the performance of this contract.

Contractor shall adhere to all regulations dealing with government facilities, vehicles, and resources.

In accordance with FAR 52.245-1, the contractor will be held financially responsible for any damages caused to any Government equipment or facilities if they were found to be negligent as determined by the COR/regional contracting office.

7.0 Special Instructions and Administrative Information

7.1 Non-Personal Services. This is a non-personal service, performance-based contract. The Contractor bears responsibility to manage its employees and guard against any actions that could be characterized as personal services as defined in FAR 37.104, or which convey the perception that personal services are being delivered. No provisions are implied nor provided in this contract for any benefits such as medical care, retirement, or worker’s compensation, other than those incorporated through enumerated clauses.

7.2 Identification of Contractor Personnel and Equipment. In accordance with DFARS 211.106, Contractor personnel performing non-personal services on DoD installations or other government facilities shall ensure that they are readily identifiable as Contractor employees (including subcontractors and consultants). All Contractor employees shall comply with the following at all times:

7.2.1 Telephone Identification. Identify themselves as Contractor personnel at the onset of every telephone call made from a Government telephone or any other phone if the call is made in support of Government-related requirements and activities.

7.2.2 Recorded Messages. Identify themselves as Contractor personnel in all recorded messages including those, which are heard by callers attempting to contact Contract employees via answering machines or voicemail.

7.2.3 Meetings, Conferences and Events. Contractor personnel are required to identify themselves as Contractor personnel at the onset of every meeting, conference or any other gathering attended in support of any Government related requirements or activities.

7.2.4 Correspondence. Contractor personnel are required to identify themselves as Contractor personnel on any correspondence, documents, or reports accomplished or sent in support of any service provision to the Government, including, but not limited to, correspondence sent via the U.S. Mail, facsimile, or electronic mail (email) inclusive of out-of-office replies.

7.2.5 Personal and Corporate Identification. Wear or display Contractor provided nametags, badges or attire which display, at a minimum, the name of the Contractor and their respective company.

7.3 Designated Third Country Nationals (DTCN). Persons from certain countries are considered DTCN and are generally restricted from entering Marine Corps Bases Japan (MCBJ) Camps, Air Stations, or facilities. A listing of DTCN countries and other related information regarding this policy can be found in USFJ Instruction 31-204 (Designated Third Country Nationals), which can be made available upon request.

7.4 Exemption from Japanese Taxes. Pursuant to the U.S. – Japan Status of Forces Agreement and the Joint Committee, the governments of the United States and Japan have agreed that the procurement in Japan of materials, supplies, equipment, and services for official purposes may be except from certain Japanese taxes. When incorporated, paragraph c. of the clause FAR 52.229-6, “TAXES – FOREIGN FIXED PRICE CONTRACTS” and/or DFARS 225.229-7001 ‘TAX RELIEF’ stipulate that contract/order pricing shall not include the Consumption Tax. Submission of, and/or incorporation into the contract of, your offer, certifies that pricing does not contain any cost related to the Consumption Tax. Questions concerning this matter should be directed to your local Japanese Tax Office.

7.5 Subcontract Management. The Contractor shall be responsible for any subcontract management necessary to integrate work performed on this requirement and shall be responsible and accountable for subcontractor performance on this requirement. The Prime Contractor will manage work distribution to ensure there are no Organizational Conflict of Interest (OCI) considerations. Contractors may add subcontractors to their team after notification to the Procuring Contracting Officer (PCO) or Contracting Officer Representative (COR). Cross teaming may or may not be permitted.

7.6 Mission Essential Personnel / Tasks. Unless specified otherwise in this Performance Work Statement, Contractors supporting this contract/order are not considered “Mission Essential” personnel (as defined in DFARS 237.76) who would be required during crisis or emergency operations.

7.7 Working Hours. Normal operating hours will be from 0730 to-1630. If the Contractor requires access to the work site outside these hours, they may provide a request in writing with the requested hours and applicable time period.

7.8 Security. The Contractor shall coordinate and ensure the provision of security badges required to allow Contractor personnel access to designated workspaces; the Contractor shall comply with all applicable security requirements, abide by direction given by Military Police or other security personnel, and adhere to installation traffic laws.

7.9 Hazardous Materials and Safety. The Contractor shall comply with all safety regulatory guidance including those as detailed in appropriate Occupational Safety and Health Administration (OSHA) and Environmental Protection Agency (EPA) instructions; the contractor shall be responsible for the safety and accountability of all its employees; the Contractor shall provide personal protective equipment (PPE) for team members. Team members shall report for duty with all personal protective equipment common to the specialty of work they are expected to perform such as but not limited to; safety glasses (both prescription and non-prescription), safety shoes, face shields (welding), face shields (protective), and foul weather gear. The Contractor and its subcontractors shall comply with all applicable laws, including Public Law 91-596 (Occupational Safety and Health Administration (OSHA)) and DOD Directive 4715.1E, Environmental, Safety, and Occupational Health (ESOH)). Contractor personnel performing services on a DOD installation shall participate in local Voluntary Protection Programs (VPP).

Information on the VPP is available at http://www.osha.gov/dcsp/vpp/index.html

7.9.1 Contractor will report all safety-related incidents to the shop supervisor within an hour of occurrence.

7.10 Installation Access and Personnel Credentialing

7.10.1 Motor Vehicles. Vehicle licensing, registration, and insurance requirements must all be conducted in accordance with host nation law, USFJ Instruction 31-205, and applicable local installation policies.

7.10.2 Registration/Permits. Vehicle registration on Okinawa, Japan is conducted with the Provost Marshal via the Joint Services Vehicle Registration Office (JSVRO) at Bldg. 5638, Marine Corps Base, Camp Butler. Information may be obtained at JSVRO website at: https://www.mcbbutler.marines.mil/Base-Information/Vehicle-Registration/, or by calling +81-(0)98-970-7481.

7.10.3 Registration Termination. Vehicle permits will expire upon termination date of this contract/order, expiration of an individual base pass or DBIDS ID, expiration of vehicle inspection sticker, or termination of their employment (whichever occurs first). Permits issued to individuals who overstay any of these authorized dates become void and invalid.

7.10.4 Insurance. Vehicle permitting procedures require that all vehicles, personal or corporate, must be properly inspected and insured in accordance with Japanese Compulsory Insurance (JCI) requirements. Additionally, for SOFA status personnel and U.S. corporate vehicles, the Contractor or SOFA status individual is required to procure and maintain, during the entire period of performance under this contract, the following minimum insurance on each vehicle used by the Contactor at the work site:

Automobile Property Damage Insurance Amount: ¥30,000,000 (or U.S. Dollar equivalents) Bodily Injury Insurance Amount: ¥30,000,000 Yen (or U.S. Dollar equivalents)

Prior to the commencement of work, the Contractor shall furnish to the Contracting Officer a certificate or written statement of the above required insurance for any and all corporate vehicles to be used. The policies evidencing required insurance shall contain an endorsement to the effect that cancellation or any material change in the policies adversely affecting the laws of the state in which this contract is to be performed and in no event less than thirty (30) days after written notice thereof to the Contracting Officer.

7.10.5 Road Laws. All personnel operating motor vehicles under this contract/order are subject to U.S. military installation regulations and Japanese Road Laws. Failure of the Contractor, its employees, or its sub-contractors, to comply, may result in revocation of driving privileges or other legal action.

7.10.6 Vehicle Disposal. Personnel protected under the Status of Forces Agreement (SOFA) are required by regulation to properly dispose of vehicles prior to departure from Japan. For individuals performing under this contract, the contractor may be held financially liable for vehicles abandoned, or vehicles not disposed of properly, in accordance with vehicle regulations as agreed with the Government of Japan.

7.10.7 Personnel Access / Credentialing. Access to local installations is inherently required to accomplish specified tasks under this contract/order. The Contractor shall therefore ensure all necessary actions are taken to obtain such access by its personnel in time to affect access in accordance with the requirements of the PWS and POP. Failure to complete such actions in a timely manner, some of which may occur prior to the POP or individual mobilization/relocation to the place of performance, shall not constitute excusable delay. Upon request, the Contracting Officer will provide a ‘check-in’ sheet that summarizes required actions.

7.10.8 Common Access Cards (CAC). Provided the clause 52.204-9 is incorporated, personnel performing on this contract/order may require a CAC. Pursuant to FAR 52.204-9, the CAC is DOD’s Personal Identity Verification (PIV) system; DOD procedures for CAC issuance are applicable and incorporated herein, as governed by DODI/M series 1000.13, DODI 5200.46, and other regulations. All personnel to be issued CAC must meet eligibility and suitability criteria as specified in the references; accordingly, the vetting procedures and required personnel actions may often begin well before the contract/order POP. The Contractor and its employees and/or subcontractors are responsible for ensuring timely action and suitability to obtain CACs, and any resultant access issues from non-compliance shall not constitute excusable delay.

7.10.9 Base Passes and/or Defense Biometrics Identification System (DBIDS) cards. Personnel that do not qualify for CAC issuance require an alternate credential for installation access, as governed by Marine Corps Installations Pacific Order 5512.2, which can be provided upon request. The process to request access requires approval from the Contracting Officer in an access request letter.

7.10.10 Return and/or Disposal of Access Credentials. The Contractor’s employees shall return to the applicable issuing office all base passes, DBIDS cards, and/or CACs, immediately upon termination of employment or completion of this contract and certification of receipt shall be obtained and submitted to the Contracting Officer.

The Contractor shall submit a listing of employees terminated under this contract to the Contracting Officer within seven (7) days of the effective date of termination.

7.10.11 Status of Forces Agreement. Possession of a CAC or other credential does not, alone, determine the legal…