M6740021Q00380001.pdf

M6740021Q0038

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to extend solicitation due date, provide answ ers to questions regarding the solicitation and to update PWS section 3.3.2 and 3.3.4 See sumamry of changed for details.

1. CONTRACT ID CODE PAGE OF PAGES

1 15

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 05-Jun-2021

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X M6740021Q0038

X 9B. DATED (SEE ITEM 11)

18-May-2021

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

04-Jun-2021

CODE

MCIPAC REGIONAL CONTRACTING OFFICE

MCB CAMP S.D. BUTLER

OKINAWA 904-0100

M67400 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 07-Jun-2021 10:00 AM to 11-Jun-2021 10:00 AM.

The following have been added by full text:

ANSWERS TO QUESTIONS

Question

Page Section Paragraph Questions Answers

1 Does the contractor need to provide any equipment?

No, the contractor is not required to provide any equipment

2 Are contractors require to work overtime? The contractor is responsible to ensure the work hours of its personnel are sufficient to perform against the contract. The normal hours of Government operation are 0700 to 1600 Monday through Friday. The Contractor will be required to coordinate with the Government to perform outside these hours.

3 How many people are currently working under this contract?

The current contract # is M67400-16-C-0001. The specific number of personnel currently working under this contract can’t be provided. Is up to the cotractor to determine how many personnel are necessary to perform all tasks. The Government pays for all services under one CLIN.

6.2

a. Please confirm what are the qualification requirement for these services (e.g., education/degree, experience, certification)

b. Are there any other equipment items that require contractors to have certification to operate?

a. See solicitation clause 52.212-1 Instructions to offers and clause: “The

Offeror shall explain how their staffing plan supports their completion of

PWS tasks and deliverables by providing labor categories, experience and skill levels of proposed personnel”

The Government will evaluate the offers in accordance with 52.212-2.

b. Additionally: “Contractor personnel must have a commercial forklift license to qualify and operate Government forklifts”. Section 6.2 states: “The

Contractor shall be responsible for the proper certification, licensing, and qualifications that are required to operate any newly procured and accepted equipment or materials.”

Is this is a follow-on requirement or a new contract? If it is a follow on contract, could you please provide the incumbent contract number and the awarded price?

Yes, this is a follow on contract. Current contract # is M67400-16-C-0001. Award information can be find via https://sam.gov

1.2.1

Specifically for this requirement, WSO will be broken down into the following overarching service functions: Storage and

Distribution Operations and

Administrative Support Services. The primary effort of WSO revolves around the

Storage and Distribution Services.

Please confirm what the position title needed to perform these services are.

As the government understands the amount of work necessary to provide services, what is the required number of people for this contract?

As stated in paragraph 7.1 of the PWS, this is a non-personal services contract.

The Government has identified required tasks and deliverables in the PWS. See solicitation clause 52.212-1 Addendum to instructions to offerors, Staffing

Approach.

7 15 Item No 0001 Warehousing Support Operations

FFP

Services performed in accordance with the

PWS.

Please confirm where we can find the

Primary task deliverables for Warehousing

Support Operations. In PWS we can only find

3.2 Storage and Distribution Services

3.3 Administrative Support Services

As described in paragraphs 3.2 and 3.3, Warehousing Support Operations consists of

1. Storage and Distribution Services

2. Administrative Support Services

The primary tasks are directly associated with the Storage and distribution services and Administrative support services.

10 Are contractors required to use the SCA wage determination for this opportunity? If so, please clarify which job title contractors should use for services required?

The Government will not provide a Wage determination list. The Service Contract

Act does not apply overseas.

11 Will the government provide SOFA or

Logistical support for this role?

SOFA status and logistical support privileges are provided at the discretion of the

Contracting Officer to U.S. citizens who are not normally resident in Japan in accordance with DFARS 252.225-7976 Contractor Personnel Performing in Japan.

12 7 3.3.4 Account Access

Management

Some systems required for performance under this contract have a requirement for account managers.

Contractor will ensure they have someone who will manage required access for their personnel. A list of systems and websites is included in paragraph 3.5.1.

Please confirm where we can find the paragraph 3.5.1 in the solicitation document.

Correct paragraph is 3.4.1. The PWS has been corrected.

The following have been modified:

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT

FOR THE

MEDICAL LOGISTICS COMPANY (MEDLOGCO)

WAREHOUSING SUPPORT OPERATIONS (WSO)

1.0 General

1.1. Introduction and Background. The United States Marine Corps deploys Marine Air-Ground Task Forces

(MAGTFs) throughout the world. In order to meet operational commitments the Marine Corps must provide health services to maintain the combat effectiveness of the force and safely stabilize and evacuate casualties from the battlefield. The Marine Corps is required to provide preventive and critical medical and dental care to all of its members. Medical capability sets, known as Authorized Medical Allowance Lists (AMALs), Authorized Dental

Allowance Lists (ADALs), and medical kits, satisfy this need by providing Medical Battalions, Dental Battalions, and unit medical personnel with equipment, consumables, and medicine required to treat patients in a field or combat environment. AMALs and ADALs are highly specialized capability sets. Certain AMALs contain equipment and supplies to identify and treat Marines exposed to nuclear and biological agents. Other

AMALs/ADALs identify, prevent, and treat exposure to decease vectors or extreme environment conditions. There are currently 23 different types of AMALs/ADALs and 277 sets that are controlled, stocked, stored, issued, recovered and maintained by MEDLOGCO, 3d Supply Battalion, 3d Marine Logistics Group (MLG), III Marine

Expeditionary Force (MEF).

1.2. Scope of Work and Objective. WSO consists of all measures taken to provide medical logistics, including procurement, storage, issue, inventory and requisition management, resupply, and disposition of materiel required to support medical and dental elements organic to III MEF.

1.2.1. Specifically for this requirement, WSO will be broken down into the following overarching service functions:

Storage and Distribution Operations and Administrative Support Services. The primary effort of WSO revolves around the Storage and Distribution Services.

1.2.2. This requirement does not include any ordering or activities that will result in the commitment of funds

1.3. Period of Performance. The period of performance (PoP) for this requirement are as follows:

Base Year: 13 July 2021 through 12 July 2022

Option Year 1: 13 July 2022 through 12 July 2023

Option Year 2: 13 July 2023 through 12 July 2024

Option Year 3: 13 July 2024 through 12 July 2025

Option Year 4: 13 July 2025 through 12 July 2026

1.3.1. Federal Holidays. The contractor shall not be required to provide services on federal holidays unless the holiday is particularly specified otherwise in this Performance Work Statement (PWS).

*Note: When a federal holiday falls on Sunday, the following Monday will be observed as a holiday by the U.S.

government. When a federal holiday falls on a Saturday, the preceding Friday will be observed as a holiday. In addition to these federal holidays, if the President of the United States issues an executive order closing the federal government, that date shall also be considered a recognized federal holiday (Reference Executive Order 11582 of

February 11, 1971, and 5 U.S.C. 5546 and 6103(b) and other similar statues In so far as they relate to the pay and leave of employees of the United States).

1.3.2. Typhoon Conditions. Japan-based military installations close when Tropical Cyclone Condition of

Readiness (TCCOR) 1C is declared by Military Weather Station authorities. The Contractor will be required to depart military bases, remain indoors, and monitor radio/television to determine when the TCCOR changes to

TCCOR SW (Storm Watch) or TCCOR AC (All Clear). When TCCOR SW is declared by Military Weather Station authorities, the Contractor shall restart the service within 2 hours. If that occurs after normal business hours, services shall begin the next normal workday at 7:00am.

2.0 Place of Performance. Work performed under this contract will be conducted at a Government Facility, a warehouse approximately 33,000 square feet in size, currently located at Building 502 on Camp Kinser, Okinawa, Japan.

2.1 Hours of Operation. The Governments core business hours are from 07:00 through 16:00 Monday-Friday.

3.0 Technical Requirements (Description of Work / Tasks)

3.1 General Requirements. All personnel who work on this contract must be able to pass a basic background check required to obtain a Common Access Card (CAC) and consequently access to the Marine Corps Enterprise

Network (MCEN). Contractor personnel will be granted access to a government furnished computer. The

Federal Holiday Occurrence*

New Year’s Day 1 January

Martin Luther King Jr.’s Birthday Third Monday in January

President’s Day Third Monday in February

Memorial Day Last Monday in May

Independence Day 4 July

Labor Day First Monday in September

Columbus Day Second Monday in October

Veterans Day 11 November

Thanksgiving Day Fourth Thursday in November

Christmas Day 25 December government prefers if personnel hired to support this contract are familiar with the Defense Medical Logistics

Standard Support (DMLSS) system and have some medical logistics or supply administration experience. The contractor will provide someone to serve as the primary point of contact for the Contracting Officer’s Representative

(COR) for questions or concerns in the performance of the contract.

Contractor will ensure all their personnel understand and comply with occupational health, fire and safety regulations. In the event of a health or safety inspection, the contractor will be responsible for having records to show that their personnel are properly trained.

The contractor shall ensure that all employees have the training and/or experience required to sufficiently perform the tasks associated with this service contract. If the contractor is utilizing personnel who do not have any experience then they must document the steps they will take to train new employees to ensure they can sufficiently perform the necessary tasks prior to invoicing for services delivered.

3.2 Storage and Distribution Services. This service consist of all tasks associated with the proper storage, inventory, and distribution of over 1,800 National Stock Number (NSN) items. This service includes receiving, inspecting, inventorying, storing, safekeeping, packaging, shipping, and disposal of medical supplies and equipment, as well as the administrative tasks associated with those functions. Primary task deliverables include:

3.2.1 AMAL/ADAL Assembly & Maintenance. Contractor will manage the readiness of ~300 AMAL/ADAL sets and the 1,800 NSN items that make up their contents and supporting ancillary equipment. A set of

AMALs/ADALs consist of several configurations of those 1,800 NSN items, in varying quantities. One individual item within an AMAL/ADAL is considered a line item.

Assemble and maintain ~300 sets of AMALs/ADALs in a ready to issue condition and properly stocked based on the type and most current configuration. Based on the type of AMAL/ADAL, a set can consists of as little as one line item or as many as 21,000 line items.

Marine Corps Systems Command (MCSC) manages the AMAL/ADAL program and pushes out updates via Medical Logistics Online (MLO). Contractor personnel will be provided access to the MLO website upon contract award in order to have access to modifications published by MCSC on AMAL/ADAL configuration, storing and packaging requirements, allowance lists, etc.

Contractor will ensure modifications are properly applied to all affected AMAL/ADAL sets and that the updated configurations are reflected in DMLSS system, packing lists, storage locations, etc. MCSC level updates trigger modifications, which may result in changing as little as 915 line items across all the

AMAL/ADAL sets, to as many as 42,000 line items.

The contractor will ensure the proper replacement, extension, or destruction of shelf life controlled items within the AMAL/ADALs and the storage locations. There are ~100 NSNs that have shelf life controls.

Complete Pre-Limited Technical Inspections (LTI) prior to issuing out an AMAL/ADAL. (~40 per year), Post-LTI after an AMAL/ADAL is returned (~40 per year), and an annual quality checks on any

AMAL/ADAL block which was not issued out during the year (~250 per year).

Complete asset reviews (~280 per year), which consists of restoring sets after the completion of a Post-LTI or the replacement, destruction, or transfer of line items as a result of MCSC configurations updates or shelf life requirements (~946,000 line items per year).

3.2.2 Warehousing. The warehouse has storage locations for the approximately 1,800 NSNs (~2,500,000 total line items) that make up the AMAL/ADAL sets and their ancillary material (often referred to as SL3). Contractor must comply with requirements specified within MLO and governing policies, orders, and directives.

The contractor will ensure storing and packaging practices comply with fire and safety regulations.

Inventory and materials must be stored in accordance with storage space requirements as specified in MLO based on weight, cube, hazardous classification codes and clearance factors. Contractor will have the flexibility to make changes to the warehouse configuration to better accommodate inventory and material.

However, the COR must first review and approve any warehouse configuration changes.

Complete cyclic, spot, and annual inventories and provide inventory data to the COR for follow-on action.

Operate material handling equipment such as forklifts, personal conveyance vehicles, and bulk or small parts conveyor systems used in warehousing operations. Contractor will provide sufficient commercially licensed forklift operators (4,000lbs diesel and 2,600 lbs electric) to ensure uninterrupted support to warehousing operations.

3.3 Administrative Support Services. This service consist of those administrative functions that are necessary and directly support Storage and Distribution Services. Personnel hired to provide this service must be Microsoft

Certified. Primary task deliverables include:

3.3.1 Order Management. In support of 1,800 NSNs, MEDLOGCO processes approximately 3,000 requisitions per year. Contractor will complete those administrative functions that ensure requisitions are properly managed from the point the government places an order to the point the order is received by the government.

Following up on the status of due in items within DMLSS by reaching out to the sources of supply and taking appropriate actions in the event of cancelation, delays, lost shipments, etc. (following up on ~300 requisitions weekly).

Managing cancelations to the point funds are de-commit.

Processing lost shipments to the point of enabling the government to reorder (~10 requisitions per year).

Occasionally, during reconciliations, it will be discovered that an NSN has been cancelled. Contractor will communicate with MCSC to find out what the replacement NSN is for that item.

3.3.2 Fiscal Reports Validation and Audit Compliance. Consists of monitoring, correcting, and validation transactions from the point of purchasing, primarily through DMLSS, to the point of liquidation by validating purchasing and receiving activities are properly reflected in the Standard Accounting, Budget, and Reporting System

(SABRS).

Work fiscal reports to ensure all transactions are properly processing through the Commitment, Obligation, Expense, Liquidation (COEL) cycle.

Complete monthly Key Performance Indicator (KPI) report validations (~200 line items per month).

Complete Dormant Account Review – Quarterly (DAR-Q) validations and corrective actions (~10 line items per quarter).

This service requires personnel with Microsoft Office suite experience due to the number of reports they will be working with and using to reconcile financial records, many of which are Microsoft Excel based.

Maintain and prepare necessary supply documentations to support administrative functions relating to audit compliance.

Provide weekly financial status report to the COR to provide the status of where financial resources are in the COEL cycle. The government will establish the specific date, time, and format for the status reports at time of award.

3.3.3 Records Management. Contractor will ensure electronic records accurately reflect warehouse data and the information from warehouse management feeder systems (i.e. DMLSS, MLO, etc.)

Update the DMLSS catalog through researching and sourcing new or substitute items for cancelled NSNs or non-NSN items.

Ensure DMLSS reflects the latest information from MLO (i.e. configurations, SL3 requirements, shelf life, storage requirements, etc.). Then coordinate with warehousing personnel to ensure changes and updates reflect in the warehouse.

Ensure Inventory Stock Levels (ISL), the quantity of an NSN within an AMAL/ADAL set are properly reflected in MLSS based on the appropriate Monthly Allowance Standard Updates from MCSC.

3.3.4 Account Access Management. Some systems required for performance under this contract have a requirement for account managers. Contractor will ensure they have someone who will manage required access for their personnel. A list of systems and websites is included in paragraph 3.4.1.

3.4 Systems Access and Training. Performance under this contract will require access and understanding of several systems for task completion. The contractor will have 30 days from the day of obtaining CAC access to gain access to required systems and to complete online training material.

3.4.1 Systems. Below is a list of the current systems and sites that will be necessary for task completion. Systems may change periodically as the enterprise updates systems. However, in the event of a systems change, the government will provide the contractor adequate time to gain access and training to the new system.

DMLSS

SABRS

SABRS Management Analysis Retrieval System (SMARTS)

DAR-Q

Product Data Reporting and Evaluation Program (PDREP)

Medical Logistics Online (MLO)

Defense Health Administration (DHA).

3.4.2 Training. The contractor is required to ensure they have personnel properly trained to accomplish all required tasks under this contract. Upon award, the Government will provide a list of recommended online training material, per service function, which contractor personnel can complete to gain understanding of the systems they will be working with in performance of this contract.

4.0 Delivery or Deliverables

Number Title Applicable PWS Paragraphs

1 Storage and Distribution Services 3.2

2 Administrative Support Services 3.3

3 Financial Status Reports 3.3.2

4 Systems Access and Training 3.4

5.0 Applicable Documents / Governing References. In addition to requirements of regulations and policies applicable to this contract/order by virtue of clauses contained herein, the contractor shall, in the performance of this contract/order, also comply with all references applicable to the specific tasks of this Performance Work Statement, as listed below, including any amendments or subsequent issuance.

Reference Location

Japan Environment Governing Standards (JEGS) https://www.usfj.mil/Resources/JEGS/

Industrial Safety and Health Law http://www.mhlw.go.jp/

Marine Corps Order 5100.29B http://www.marines.mil/news/Pages/UnitDirectory.aspx

Marine Corps Base Order P11320.1 Available upon request

NAVMC Directive 5100.8 http://www.marines.mil/news/Pages/UnitDirectory.aspx

OPNAVINST 5100.33G http://www.doni.daps.dla.mil/asllinstructions.aspx

National Fire Protection Association (NFPA) http:www.nfpa.org

United Facilities Criteria (UFC) 3-600-01 http://www.wbdg.org/ccb/DOD/UFC/ufc_3_600_01.pdf

United States 29 CFR 1910 standards http://www.osha.org

United States 29 CFR 1926 standards http://www.osha.org

DoD 7000.14R http://www.comptroller.defense.gov/fmr/

Department of Defense DoD Directive 5500.37 http://www.dod.gov/dodgc/defense_ethics/

DoD 5500.7-R http://www.dod.gov/dodgc/defense_ethics/

Hazardous Material Safety Data Sheet (SDS) https://www.usmc.hmms.dla.mil/ https://www.sds.hach.com/private/search.aspx https://www.regdocs.bd.com/regdocs/sdsSearch

6.0 Government Furnished Facilities, Equipment, Services and/or Information. Government property identified herein, or by attachment, is subject to the requirements of FAR and DFARS part 45, pursuant to the enumerated property clauses incorporated in this contract/order.

6.1 The government shall provide the facilities, limited equipment, selected materials, and services as listed in this section. The Government reserves the right to change government furnished equipment and materials as dictated by advancements in technologies, changes in regulations and market conditions, or portable equipment becomes non-sustainable or obsolete.

6.2 The government will provide computer workstations for each employees, and appropriate number of forklifts, desk and chairs for the Contractor’s performance. Note: Contractor personnel must have a commercial forklift license to qualify and operate Government forklifts. The Contractor shall be responsible for the proper certification, licensing, and qualifications that are required to operate any newly procured and accepted equipment or materials.

6.3 Spill Response kits. The government will supply an adequate number of spill kits to address the maximum volume and type of material which could potentially spill with a given area. Spill kits will be stationed at the hazardous material storage area, hazardous waste accumulation point, and a mobile spill response kit will be available for use in any other area. The Contractor shall notify the COR when spill kits need to be replenished as well as each time a kit is used.

6.4 Telephone, Fax, and Network. The Contractor will be given access to a telephone and fax machine with long-distance phone service provided for business purposes (to include calls to their corporate offices as necessary or by another equivalent means), a network logon to the MCEN providing internet connection and an e-mail account(s) for the business purpose only.

6.5 Upon contract expiration, the Contractor shall return the Government furnished facilities and equipment to the Government in the same condition as received. The Contractor will also remove any of their property, equipment, and supplies within 48 hours of contract expiration.

7.0 Special Instructions and Administrative Information

7.1 Non-Personal Services. This is a non-personal services, performance-based contract. The contractor bears responsibility to manage its employees and guard against any actions that could be characterized as personal services as defined in FAR 37.104, or which convey the perception that personal services are being delivered. No provisions are implied nor provided in this contract for any benefits such as medical care, retirement, or worker’s compensation, other than those incorporated through enumerated clauses.

7.2 Identification of Contractor Personnel and Equipment. In accordance with DFARS 211.106, contractor personnel performing non-personal services on DoD installations or other government facilities shall ensure that they are readily identifiable as contractor employees (including subcontractors and consultants). All contractor employees shall comply with the following at all times:

7.2.1 Telephone Identification. Identify themselves as contractor personnel at the onset of every telephone call made from a Government telephone or any other phone if the call is made in support of Government-related requirements and activities.

7.2.2 Recorded Messages. Identify themselves as contractor personnel in all recorded messages including those, which are heard by callers attempting to contact contractor employees via answering machines or voicemail.

7.2.3 Meetings, Conferences and Events. Identify themselves as contractor personnel at the onset of every meeting, conference or any other gathering attended in support of any Government related requirements or activities.

7.2.4 Correspondence. Identify themselves as contractor personnel on any correspondence, documents, or reports accomplished or sent in support of any service provision to the Government, including, but not limited to, correspondence sent via the U.S. Mail, facsimile, or electronic mail (email) inclusive of out-of-office replies.

7.2.5 Personal and Corporate Identification. Wear or display contractor provided nametags, badges or attire which display, at a minimum, the name of the contractor and their respective company.

7.3 Designated Third Country Nationals (DTCN). Persons from certain countries are considered DTCN and are generally restricted from entering Marine Corps Bases Japan (MCBJ) Camps, Air Stations, or facilities. A listing of

DTCN countries and other related information regarding this policy can be found in USFJ Instruction 31-204

(Designated Third Country Nationals), which can be made available upon request.

7.4 Exemption from Japanese Taxes. Pursuant to the U.S. – Japan Status of Forces Agreement and the Joint

Committee, the governments of the United States and Japan have agreed that the procurement in Japan of materials, supplies, equipment and services for official purposes may be except from certain Japanese taxes. When incorporated, paragraph c. of the clause FAR 52.229-6, “ TAXES – FOREIGN FIXED PRICE CONTRACTS” and/or DFARS 225.229-7001 ‘TAX RELIEF’ stipulate that contract/order pricing shall not include the Consumption Tax. Submission of, and/or incorporation into the contract of, your offer, certifies that pricing does not contain any cost related to the Consumption Tax. Questions concerning this matter should be directed to your local Japanese

Tax Office.

7.5 Subcontract Management. The contractor shall be responsible for any subcontract management necessary to integrate work performed on this requirement and shall be responsible and accountable for subcontractor performance on this requirement. The prime contractor will manage work distribution to ensure there are no

Organizational Conflict of Interest (OCI) considerations. Contractors may add subcontractors to their team after notification to the KO or COR. Cross teaming may or may not be permitted.

7.6 Mission Essential Personnel / Tasks. Unless specified otherwise in this Performance Work Statement, contractors supporting this contract/order are not considered “Mission Essential” personnel (as defined in DFARS 237.76) who would be required during crisis or emergency operations.

7.7 Security: The Contractor shall coordinate and ensure the provision of security badges required to allow

Contractor personnel access to designated workspaces; the Contractor shall comply with all applicable security requirements, abide by direction given by Military Police or other security personnel, and adhere to installation traffic laws.

7.8 Hazardous Materials and Safety. The Contractor shall comply with all safety regulatory guidance including those as detailed in appropriate Occupational Safety and Health Administration (OSHA) and Environmental

Protection Agency (EPA) instructions; the contractor shall be responsible for the safety and accountability of all its employees; the contractor shall provide personal protective equipment (PPE) for team members. Team members shall report for duty with all Personal protective equipment common to the specialty of work they are expected to perform such as but not limited to; safety glasses (both prescription and non-prescription), Safety Shoes, Face shields (welding), Face shields (protective), and foul weather gear. The Contractor and its subcontractors shall comply with all applicable laws, including Public Law 91-596 (Occupational Safety and Health Administration

(OSHA)) and DOD Directive 4715.1E, Environmental, Safety, and Occupational Health (ESOH)). Contractor personnel performing services on a DOD installation shall participate in local Voluntary Protection Programs (VPP).

Information on the VPP is available at http://www.osha.gov/dcsp/vpp/index.html

7.8.1 Contractor will report all safety related incidents to shop supervisor within an hour of occurrence.

7.9 Installation Access and Personnel Credentialing

7.9.1 Motor Vehicles. Vehicle licensing, registration, and insurance requirements must all be conducted in accordance with host nation law, USFJ Instruction 31-205, and applicable local installation policies.

7.9.1.1 Registration/Permits. Vehicle registration on Okinawa, Japan is conducted with the Provost Marshal via the

Joint Services Vehicle Registration Office (JSVRO) at Bldg 5638, Marine Corps Base, Camp Butler. Information may be obtained at JSVRO website at: https://www.mcbbutler.marines.mil/Base-Information/Vehicle-Registration/, or by calling +81-(0)98-970-7481.

7.9.1.2 Registration Termination. Vehicle permits will expire upon termination date of this contract/order, expiration of an individual base pass or DBIDS ID, expiration of vehicle inspection sticker, or termination of their employment (whichever occurs first). Permits issued to individuals who overstay any of these authorized dates become void and invalid.

7.9.1.3 Insurance. Vehicle permitting procedures require that all vehicles, personal or corporate, must be properly inspected and insured in accordance with Japanese Compulsory Insurance (JCI) requirements. Additionally, for

SOFA status personnel and U.S. corporate vehicles, the Contractor or SOFA status individual is required to procure http://www.osha.gov/dcsp/vpp/index.html https://www.mcbbutler.marines.mil/Base-Information/Vehicle-Registration/ and maintain, during the entire period of performance under this contract, the following minimum insurance on each vehicle used by the Contactor at the work site:

Automobile Property Damage Insurance Amount: ¥30,000,000 (or U.S. Dollar equivalents) Bodily Injury Insurance Amount: ¥30,000,000 Yen (or U.S. Dollar equivalents)

Prior to the commencement of work, the Contractor shall furnish to the Contracting Officer a certificate or written statement of the above required insurance for any and all corporate vehicles to be used. The policies evidencing required insurance shall contain an endorsement to the effect that cancellation or any material change in the policies adversely affecting the laws of the state in which this contract is to be performed and in no event less than thirty (30) days after written notice thereof to the Contracting Officer.

7.9.1.4 Road Laws. All personnel operating motor vehicles under this contract/order are subject to U.S. military installation regulations and Japanese Road Laws. Failure of the contractor, its employees, or its sub-contractors, to comply, may result in revocation of driving privileges or other legal action.

7.9.1.5 Vehicle Disposal. Personnel protected under the Status of Forces Agreement (SOFA) are required by regulation to properly dispose of vehicles prior to departure from Japan. For individuals performing under this contract, the contractor may be held financially liable for vehicles abandoned, or vehicles not disposed of properly, in accordance with vehicle regulations as agreed with the Government of Japan.

7.9.2 Personnel Access / Credentialing. Access to local installations is inherently required to accomplish specified tasks under this contract/order. The contractor shall therefore ensure all necessary actions are taken to obtain such access by its personnel in time to affect access in accordance with the requirements of the PWS and POP. Failure to complete such actions in a timely manner, some of which may occur prior to the POP or individual mobilization/relocation to the place of performance, shall not constitute excusable delay. Upon request, the

Contracting Officer will provide a ‘check-in’ sheet that summarizes required actions.

7.9.2.1 Common Access Cards (CAC). Provided the clause 52.204-9 is incorporated, personnel performing on this contract/order may require a CAC. Pursuant to FAR 52.204-9, the CAC is DoD’s Personal Identity Verification

(PIV) system; DoD procedures for CAC issuance are applicable and incorporated herein, as governed by DODI/M series 1000.13, DODI 5200.46, and other regulations. All personnel to be issued CAC must meet eligibility and suitability criteria as specified in the references; accordingly, the vetting procedures and required personnel actions may often begin well before the contract/order POP. The contractor and its employees and/or subcontractors are responsible for ensuring timely action and suitability to obtain CACs, and any resultant access issues from non-compliance shall not constitute excusable delay.

7.9.2.2 Base Passes and/or Defense Biometrics Identification System (DBIDS) cards. Personnel that do not qualify for CAC require an alternate credential for installation access, as governed by Marine Corps Installations Pacific Order 5512.2, which can be provided upon request. The process to request access requires approval from the

Contracting Officer in an access request letter.

7.9.2.3 Return and/or Disposal of Access Credentials. The contractor’s employees shall return to the applicable issuing office all base passes, DBIDS cards, and/or CAC, immediately upon termination of employment or completion of this contract and certification of receipt shall be obtained and submitted to the Contracting Officer.

The Contractor shall submit a listing of employees terminated under this contract to the Contracting Officer within seven (7) days of the effective date of termination.

7.9.2.4 Status of Forces Agreement. Possession of a CAC or other credential does not, alone, determine the legal status of personnel performing under this contract. Additionally, unless specifically identified on the CAC, the credential does not necessarily authorize logistical support privileges such as commissary/exchange access. The individual status of personnel performing under this contract, and the privileges authorized, are governed in accordance with United States Force Japan Instructions (predominantly USFJI 64-100), applicable credentialing regulations, and the information prescribed via DFARS clauses regarding Contractor Personnel in Japan, as contained herein.

7.10 Privacy Act. Pursuant to FAR clause 52.224-3, as incorporated, DoD requires agency-specific Privacy Act training as prescribed in DODM 5400.11-R. DODM 5400.11-R also prescribes required actions regarding information and privacy, which are applicable to the contractor and its personnel performing under this contract/order. The regulation may subject the contractor and/or contractor's personnel to criminal liability under Title 18, Section 793 and 7908 of the United States Code.

7.11 Classified information. Any classified work products shall be handled in accordance with DoD Instruction

5220.22-M. The contractor’s procedures for protecting against unauthorized disclosure of information will not require DoD employees or members of the Armed Forces to relinquish control of their work product, whether classified or not, to the contractor. The contractor may also have access to, and be required to safeguard, For Official

Use Only (FOUO), sensitive, confidential, and/or classified information and material.

7.12 Key Control. The Contractor shall establish and implement methods of ensuring that all keys issued to the Contractor by the government are not lost or misplaced, and are not used by unauthorized persons. The Contractor shall report lost keys to the COR. The Contractor shall not duplicate any keys. It is also the responsibility of the Contractor to prohibit the opening of locked areas by the Contractor’s employees to permit entrance of persons other than Contractor’s employees engaged in the performance of assigned work in those areas. In the event keys are lost or unauthorized duplication occurs through the fault of a Contractor employee, The Government may, at its option, require the Contractor to replace keys, reimburse the government for replacement of locks, or re-key as a result of Contractor losing keys. In the event a master key is lost or duplicated, the Contractor shall replace all locks and keys for that system and the total cost will be deducted from the monthly payment.

7.13 Travel. There are no reimbursable travel expenses as part of this contract.

7.14 Quality Control and Quality Assurance. In accordance with FAR part 46, and the respective enumerated clauses incorporated in this contract/order, the contactor is reminded that the government may conduct Quality

Assurance actions, inspect the Contractor’s Quality Control Plan and records, and take remedial actions as necessary, at any time through the duration of this contract/order.

7.15 Agency Reporting Requirements. NMCARS 5237.102-90 ENTERPRISE-WIDE CONTRACTOR

MANPOWER REPORTING APPLICATION (ECMRA)

The contractor shall report contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the United States Marine Corps via a secure data collection site. Contracted services excluded from reporting are based on Product Service Codes (PSCs). The excluded PSCs are:

(1) W, Lease/Rental of Equipment;

(2) X, Lease/Rental of Facilities;

(3) Y, Construction of Structures and Facilities;

(4) D, Automatic Data Processing and Telecommunications, IT and Telecom- Telecommunications Transmission

(D304) and Internet (D322) ONLY;

(5) S, Utilities ONLY;

(6) V, Freight and Shipping ONLY.

The contractor is required to completely fill in all required data fields using the following web address https://www.ecmra.mil.

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year, which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk, linked at https://www.ecmra.mil.

7.16 Performance Requirements Summary

Task Performance

Objective

PWS

Ref

Performance

Standard AQL Method Incentive

AMAL/ ADAL

Assembly &

Maintenance

AMALs and ADALs are properly configured and in a ready to issue condition

3.2.1

AMALs and ADALs configuration shall be completed on schedule.

All

AMAL/ADAL

configurations are 95% accurate.

100% Inspection

CPARS Report (Positive or Negative)

Exercise of

Options

Warehousing

AMAL/ADALs and associated line items are properly and accurately stored.

3.2.2

Provide warehouse operations for issuance and receipt to customers.

95% accuracy of the storage of all line items, AMAL, ADAL, and SL3.

100% Inspection

CPARS Report

Order

Management

Contractor will properly manage line item orders to ensure timely support to

AMAL/ADAL

requirements.

3.3.1

Contractor shall provide the weekly status of all due ins to the Government.

95% of all due ins reflects the up to date status.

100%

Inspection

CPARS Report

Fiscal Reports Validation and

Audit

Compliance

Fiscal actions are properly managed through the COEL cycle

3.3.2

Monthly and Quarterly reports / validations are completed on time

Reports are accurate and submitted on time

90% of the time.

100% Inspection

CPARS Report

Records Management

Contractor will ensure warehousing actions reflect the most current standards.

3.3.3

Contractor shall verify stock records on DMLSS using MLO for accuracy.

95% of DMLSS and MLO stock records are matched

100% Inspection

CPARS Report

Account Access

Management

Contractor personnel will have system necessary to perform contract tasks.

3.3.4

Contractor personnel can access systems to perform contract tasks

Uninterrupted access is maintained 95% of the PoP .

100% Inspection

CPARS Report

Safety Compliance

Contractor personnel will ensure compliance with safety requirements in the performance of contract related activities

7.8

Contractor will notify government representative within one hour of any safety mishap

100% compliance with safety requirements.

100% Inspection

CPARS Report

8.0 Acronym Key

ADAL Authorized Dental Allowance List

AMAL Authorized Medical Allowance List

CAC Common Access Card

CLIN Contract Line Item Number

COEL Commitment, Obligation, Expense, Liquidation

COR Contracting Official Representative

CUI Controlled Unclassified Information

DAR-Q Dormant Account Review Quarterly

DBIDS Defense Biometrics Identification System

DHA Defense Health Administration

DMLSS Defense Medical Logistics Standard Support

DTCN Designated Third Country Nationals

ECMRA Enterprise-Wide Contractor Manpower Reporting Application

EPA Environmental Protection Agency

ESOH Environmental, Safety, and Occupational Health

HAZMAT Hazardous Materials

ISL Inventory Stock Level

JEGS Japan Environment Governing Standards

JCI Japanese Compulsory Insurance

JSVRO Joint Services Vehicle Registration Office

KO Contracting Officer

KPI Key Performance Indicator

LTI Limited Technical Inspection

MAGTF Marine Air-Ground Task Forces

MCEN Marine Corps Enterprise Network

MCSC Marine Corps Systems Command

MEDLOGCO Medical Logistics Company

MEF Marine Expeditionary Force

MLG Marine Logistics Group

MLO Medical Logistics Online

NFPA National Fire Protection Association

NSN National Stock Number

OCI Organizational Conflict of Interest

OSHA Occupation Safety and Health Act

PDREP Product Data Reporting and Evaluation Program

PIV Personal Identity Verification

PPE Personal Protective Equipment

PSC Product Service Code

PWS Performance Work Statement

SABRS Standard Accounting, Budget, and Reporting System

SDS Safety Data Sheet

SMARTS SABRS Management Analysis Retrieval System

SOFA Status Of Forces Agreement

TCCOR Tropical Cyclone Condition of Readiness

USFJ United States Forces Japan

VPP Voluntary Protection Programs

VTC Video Tele Conference

WSO Warehousing Support Operations

End of Performance Work Statement

(End of Summary of Changes)