M6740020Q0093 Amendment 4 Questions and Answers.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The reason for this amendment is to provide answ ers to questions submitted regarding this solicitation. To correct the PWS and to add a shipping address for the materials. See summary of changes for details.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 11

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X M6740020Q0093

X 9B. DATED (SEE ITEM 11)

17-Aug-2020

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

U0004

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

09-Sep-2020

CODE

MCIPAC REGIONAL CONTRACTING OFFICE

MCB CAMP S.D. BUTLER

OKINAWA 904-0100

M67400 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

M6740020Q0093

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

DELIVERIES AND PERFORMANCE

The following Delivery Schedule item for CLIN 0001 has been changed from:

DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

180 dys. ADC 4 N/A FOB: Destination

To:

DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

12 mths. ADC 4 N/A FOB: Destination

The following Delivery Schedule item for CLIN 0002 has been changed from:

DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

180 dys. ADC 1 N/A FOB: Destination

To:

DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

12 mths. ADC 1 N/A FOB: Destination

The following have been added by full text:

QUESTIONS AND ANSWERS

Solicitation M67400-20-Q-0093 Batteries Replacement Camp Foster Bldg. 324 & 5, Plaza Housing Bldg. 4251 and Camp Hansen Bldg. 2397

Questions and Answers (Q&A) Number RFQ Section: Page #, Paragraph # Questions and Answers

1 Page # 4, PWS Para 1.1 Q: PWS section 1.1 Introduction states new battery must be sized to provide a minimum of 400 A for eight (8) hours back up power under the present load specified in 3.3. Is this correct?

A: PWS has been corrected to: “new battery must be sized to provide a minimum for eight

(8) hours back up power under the present load specified in 3.3”.

2 N/A Q: Please provide a ship to address for the batteries to be delivered A: All materials can be shipped to the address added to the solicitation via amendment # 4 section Shipping Instructions to be staged, however the Contractor is responsible for transporting and loading and uploading the materials at each location.

3 N/A Q: Are civilian contractors allowed to stay in the West Pack on Camp Foster?

A: Yes, as long as it is stated in the Letter of Authorization (LOA) and there is room availability.

4 Page 5, PWS, para 3.2.2 Q: Could the Government provide the contact information for Camp Foster environmental and recycling center prior to quotes due date?

A: This information will be provided after award.

5 N/A Q: If there are no other modifications required then the batteries (cell) replacement only is the only requirement?

A: This is correct.

6 N/A Q: Is it acceptable to keep the old batteries in each location until the replacement of all batteries is completed?

A: Yes, this is acceptable

7 Page 4, PWS, Para 1.1 Q: Do all batteries require catalyst caps?

A: Yes, all batteries require catalyst caps. PWS section 1.1 states: “This is a requirement to replace existing batteries with new batteries that utilize catalyst caps in Buildings 324, 5, and 4251 Plaza Housing Dial Central Office (DCO) on Camp Foster, and Building 2397 on Camp Hansen Okinawa, Japan”

8 N/A Q: Will the Government provide storage areas for the new batteries in each location?

A: Shipping instructions have been added see question and answer #2.

9 N/A Q: Do foundations and tiles need to be replaced?

A: No, this is not a requirement under this solicitation.

10 Q: Is the requirement for the same capacity batteries as the existing ones?

A: Yes, this is a one for one substitution of the batteries.

11 Page 17- 26, Clause 252.225-7976 Contractor Personnel Performing in Japan

Q: Is our understanding that visitors traveling from the United States (US) to Japan are not allowed entry to Japan?

A: A contractor with an approved Letter or Authorization (LOA) is allowed to enter the country however upon arrival at the airport in mainland Japan, the contractor must be picked up by a member of the US Forces Japan (USFJ) to be transported to an USFJ facility to complete a 14 days quarantine. This requirement is subject to change. All contractors must comply with applicable United States and Government of Japan laws and regulations.

12 N/A Q: Is it possible to invoice for the materials (batteries) line item when these are shipped from the respective manufacturer’s plant and later invoice for the installation?

A: No. The Government is not considering partial invoicing.

13 Page 4, PWS para 1.3 Q: Will the Government accept the extension of the completion period for this requirement?

According to the manufacturer the batteries are built to order and it may take approximately 150 – 180 days to arrive to Okinawa. Taking in consideration COVID19 impact it may take longer which will affect the completion time specified in the solicitation.

A: PWS section 1.3 Period of Performance has been modified to 12 months.

14 Page 4, PWS para 1.3 Q: As you are aware Covid19 is impacting everything. In addition normal lead times on these batteries can run from 6 - 10 weeks, depending upon the respective battery manufacturer's production at that time. We will need to receive the batteries, test them at our facility to assure that no defects slip through, then pack and ship them to your bases.

Where I am going to with this, is that it is possible that even if you issued a PO on October 1, 2020 it might be into 2021 before you could have them on your sites. Is this acceptable?

A: Period to complete the requirement has been modified. See question and answer #14

15 N/A Q: Can the connections, breakers be re-used?

A: Yes, these can be re-used.

16 N/A Q: Does each of the individual battery strings has a disconnect either mounted on the battery string or mounted somewhere else in the room that will isolate that specific battery string?

A: Yes, each string has a breaker to isolate the battery string. Pictures provided via solicitation amendment # 3.

17 Page 5, PWS, para 3.2.1 Q: Solicitation states that the batteries shall be installed with little or no disruption to existing services. Does the Government require backup battery to be provided by the contractor while the replacement of the batteries is being performed?

A: Each string can be replaced individually allowing backup power while work is conducted. No additional backup is required.

18 N/A Q: Will the Government provide storage areas for the new batteries in each location?

A: Yes, there sufficient space at each location to keep the batteries while removal of old batteries is being completed.

19 N/A Q: Are there warehouses on each location from that can receive and store the incoming and outgoing materials?

A: A ship to address has been added to the solicitation via amendment # 4 for the materials to be delivered. See also answer to Question #2. For materials that need to be disposed of, the contractor can keep these at each location until after the installation is completed.

20 Q: It is assumed that each base has a location that receives materials or equipment that is coming to that respective base. If this is correct then will the receiving location deliver the batteries to each bldg. were battery replacement is required?

A: This is incorrect. Batteries should be shipped to the address provided. A shipping address has been added to the solicitation. See also answer to Question #2 above.

21 N/A Q: Is it possible to get pictures of the batteries from each site?

A: Pictures provided via solicitation amendment # 3

22 N/A Q: Regarding Camp Hansen’s batteries picture, please confirm that the model sticker correct information is “6AVR 2/95-15L.

A: 6AVR/95-15L is correct

23 Page 6, PWS, para 3.3.4.1 Q: In the solicitation section 3.3.4.1 the battery model is missing some numbers after the AVR2/95. There must be two additional numbers and maybe a letter following the 95. Our records inform us that there are two strings of the AVE2/95-15. Please advise me of the exact model of the cells. Is this building near the 12th Marines mess hall?

A: This is the communication bluing near the 12th Marines mess. The battery model is

6AVR 2/95-15L.

24 Page 4, PWS, para 1.1 Q: According to the PWS and site survey, the catalyst cap is requirement. Do we require the catalyst cap even if the new batteries are valve regulated lead-acid batteries? VRLA batteries are maintenance free type. (Not require to adding water to the batteries regularly.

If the catalyst cap refer as explosion proof cap, will the safety cap/valve be acceptable?

This cap/valve may open and release the gas through the vent under abnormal operating conditions such as charger malfunction.

A: VRLA type batteries are acceptable

25 N/A Q: Is it required for each individual battery string have means of disconnecting it from the site, in case of an emergency with the battery, such as thermal runaway?

A: Each string has a disconnect to isolate it, see question and answer #16.

DOOR-TO-DOOR EXPRESS SHIPPING

The items in this order will be express shipped to the following address:

Door-to-Door Mark For: AC/S G6 MCB M20237 Unit Name AC/S G6 MCB M20237 Unit POC: Adam Damewood Unit Address: Building 5666 Camp Foster Unit City, zip: Kitamae, Chatan Cho, Okinawa, JP 904-0117 Unit phone: 098-970-7815

Upon shipment, please provide the carrier-provided tracking number to the Regional Contracting Office. Please fax to 011-81-611-745-0963.

The following have been modified:

PWS

Performance Work Statement (PWS) for the

REPLACEMENT AND INSTALLATION OF BATTERIES AT BUILDING 324, BUILDING 5,

BUILDING 2397, AND PLAZA HOUSING DIAL CENTRAL OFFICE (DCO), CAMP FOSTER,

OKINAWA, JAPAN.

1.0 General

1.1. Introduction. This is a requirement to replace existing batteries with new batteries that utilize catalyst caps in Buildings 324, 5, and 4251 Plaza Housing Dial Central Office (DCO) on Camp Foster, and Building 2397 on Camp Hansen Okinawa, Japan. New battery type must be sized to provide a minimum of eight (8) hours back up power under present load specified in 3.3. The Contractor shall provide and install new batteries to replace the existing batteries providing backup power to the equipment at the three locations.

1.2. Scope of Work and Objective. The Contractor shall size, furnish, install, and test batteries and hardware ; to provide eight (8) hours of backup power to the three locations identified in section 1.1.

Equipment must be installed in accordance with Original Equipment Manufacturer (OEM) guidelines.

The contractor shall make all necessary hardware and configuration modifications to the existing equipment and components to support the newly installed equipment as long as modifications comply with OEM guidelines and industry standards. All work must conform to seismic zone-4 regulations. The contractor is required to test to ensure proper functionality IAW industry standards and any OEM specified procedures.

1.3. Period of Performance. The replacement and installation of batteries shall be within twelve (12) months of contract award.

1.3.1. Federal Holidays. The contractor shall not be required to provide services on federal holidays unless the holiday is particularly specified otherwise in this PWS.

* When a federal holiday falls on Sunday, the following Monday will be observed as a holiday by the U.S. government. When a federal holiday falls on a Saturday, the preceding Friday will be observed as a holiday.

In addition to these federal holidays, if the President of the United States issues an executive order closing the federal government, that date shall also be considered a recognized federal holiday (Reference Executive Order 11582 of February 11, 1971, and 5 U.S.C. 5546 and 6103(b) and other similar statues insofar as they relate to the pay and leave of employees of the United States).

1.3.1.1 Work Hours. 0730-1630 Monday thru Friday

1.3.1.2 Scheduling. Once contract is awarded, the contractor and the Government representative shall conduct a kickoff meeting within 15 days after contract award to discuss travel, base access, and site access.

Federal Holiday Occurrence New Year’s Day 1 January*

Martin Luther King Jr.’s Birthday 3rd Monday of January President’s Day 3rd Monday of February Memorial Day last Monday of May

Independence Day 4 July* Labor Day 1st Monday of September

Columbus Day 2nd Monday of October Veterans Day 11 November*

Thanksgiving Day 4th Thursday of November Christmas Day 25 December*

1.3.2. Typhoon Conditions. Japan-based military installations close when Tropical Cyclone Condition of Readiness 1C (TCCOR 1C or TC-1C) is declared by Military Weather Station authorities. The Contractor will be required to depart military bases, remain indoors, and monitor radio/television to determine when the TCCOR changes to TCCOR SW (Storm Watch) or TCCOR AC (All Clear). When TCCOR SW is declared by Military Weather Station authorities, the Contractor shall restart the service within 2 hours. If that occurs after normal business hours, services shall begin the next normal workday at 7:30am.

2.0 Place of Performance. Okinawa, Japan

3.0 Technical Requirements

3.1 General

3.1.1 The contractor shall provide a technical plan with their offer containing at a minimum a narrative of the work to be performed, a tentative schedule, and specification sheets for the proposed batteries.

3.1.1 The Contractor shall provide all required safety items such as signs, barricades, and temporary coverings for exposed raised flooring that may be required during installation.

3.1.3 The Contractor will be escorted by an authorized government representative in the DCO at all times while work is being performed.

3.1.4 All work areas affected by the Contractor’s installation shall be returned to their original condition by the Contractor.

3.2 Specific Requirements.

3.2.1 Systems shall be installed with little or no disruption to existing services, replacing one string at a time. Any disruption of service must be coordinated with the designated Government representative.

Government personnel will be on site at time of cutover.

3.2.2 The Contractor shall properly dispose of batteries and other equipment removed from the site in accordance with applicable environmental regulations. All batteries and scrap metal shall be properly disposed of through the Camp Foster environmental and recycling center. Coordination shall be conducted through the designated Government representative and all of the material shall be prepared and staged by the contractor for pick-up. Any material not accepted by the Camp Foster environmental and recycling center shall be properly disposed of by the contractor.

3.2.4 The Contractor shall provide an overview of the new system to familiarize G-6’s technicians with required preventive maintenance procedures and any unique characteristics of the new batteries. The training shall be completed on site at the time of installation and be conducted verbally.

3.2.5 All personnel identified to support this requirement must be authorized or certified on the systems being installed. The contractor shall ensure personnel performing installation of the batteries are authorized or certified by the manufacturer of the new batteries without voiding the manufacturer warranty.

3.3. Installation Locations.

3.3.1 Camp Foster Building 324 site info:

3.3.1.1 Located in Building 324- The present batteries are 2 strings of 24 batteries each (48 cells total), of Absolyte GP 90G09 Batteries. Batteries are 344 Amp-Hrs @ 8hours to 1.75 VPC. Each string provides 200A of 48V DC power (total 400A).

3.3.1.2 The battery room is on the first floor and accessible via an external entrance.

3.3.2 Plaza Housing DCO site info:

3.3.2.1 Located in the rectifier room of building 4251- The present batteries are 2 strings of 24 batteries each (48 cells total), of Absolyte GP 90G09 Batteries. Batteries are 344 Amp-Hrs @ 8hours to 1.75 VPC.

Each string provides 200A of 48V DC power (total 400A).

3.3.2.2 The battery room is on the first floor.

3.3.3 Building 5 site info:

3.3.3.1 Located in the equipment room of building 5- The present batteries are 3 strings of 24 batteries each (72 cells total), of Deka Unigy II Batteries (6 AVR2/45-9 L). Capacity for the Batteries is 185 Amp- Hrs @ 8hours to 1.75 VPC, 188AH @ 10 HR rate to 1.80 VPC, with a nominal voltage of 12V. Each string provides 200A of 48V DC power (total 600A).

3.3.3.2 The battery room is on the first floor.

3.3.4 Camp Hansen building 2397:

3.3.4.1 Located in the battery room of building 2397- The present batteries are 2 strings of 24 batteries each (48 cells total), of Deka Unigy II Batteries (6AVR2/95-15L). Each string provides 400A of 48V DC power (total 800A).

3.3.4.2 The battery room is on the first floor and accessible via an external entrance.

4.0 Delivery or Deliverables. The following documentation is required as deliverables before project completion.

4.1 Two (2) hard copies and one (1) digital copy of manufacturer specifications for materials installed and comprehensive equipment listing with serial and model numbers.

4.2 Two (2) hard copies and one (1) digital copy of As-Built drawings in AutoCad format if battery footprint changes.

4.3 Two (2) hard copies and one (1) digital copy of OEM recommended test results.

5.0 Government Furnished Facilities, Equipment, Services and/or Information. N/A

6.0 Special Instructions and Administrative Information

6.1. Non-Personal Services. This is a non-personal services, contract. The contractor bears responsibility to manage its employees and guard against any actions that could be characterized as personal services as defined in FAR 37.104, or which convey the perception that personal services are being delivered. No provisions are implied nor provided in this contract for any benefits such as medical care, retirement, or worker’s compensation, other than those incorporated through enumerated clauses.

6.2. Identification of Contractor Personnel and Equipment. In accordance with DFARS 211.106, contractor personnel performing non-personal services on DoD installations or other government facilities shall ensure that they are readily identifiable as contractor employees (including subcontractors and consultants). All contractor employees shall comply with the following at all times:

6.2.1. Telephone Identification. Identify themselves as contractor personnel at the onset of every telephone call made from a Government telephone or any other phone if the call is made in support of Government-related requirements and activities.

6.2.2. Recorded Messages. Identify themselves as contractor personnel in all recorded messages including those, which are heard by callers attempting to contact contractor employees via answering machines or voicemail.

6.2.3. Meetings, Conferences and Events. Identify themselves as contractor personnel at the onset of every meeting, conference or any other gathering attended in support of any Government related requirements or activities.

6.2.4. Correspondence. Identify themselves as contractor personnel on any correspondence, documents, or reports accomplished or sent in support of any service provision to the Government, including, but not limited to, correspondence sent via the U.S. Mail, facsimile, or electronic mail (email) inclusive of out-of-office replies.

6.2.5. Personal and Corporate Identification. Wear or display contractor provided nametags, badges or attire which display, at a minimum, the name of the contractor and their respective company.

6.3. Designated Third Country Nationals (DTCN). Persons from certain countries are considered DTCN and are generally restricted from entering Marine Corps Bases Japan (MCBJ) Camps, Air Stations, or facilities. A listing of DTCN countries and other related information regarding this policy can be found in USFJ Instruction 31-204 (Designated Third Country Nationals), which can be made available upon request.

6.4. Exemption from Japanese Taxes. Pursuant to the U.S. – Japan Status of Forces Agreement and the Joint Committee, the governments of the United States and Japan have agreed that the procurement in Japan of materials, supplies, equipment and services for official purposes may be except from certain Japanese taxes. When incorporated, paragraph c. of the clause FAR 52.229-6, “ TAXES – FOREIGN FIXED PRICE CONTRACTS” and/or DFARS 225.229-7001 ‘TAX RELIEF’ stipulate that contract/order pricing shall not include the Consumption Tax. Submission of, and/or incorporation into the contract of, your offer, certifies that pricing does not contain any cost related to the Consumption Tax.

Questions concerning this matter should be directed to your local Japanese Tax Office.

6.5. Subcontract Management. The contractor shall be responsible for any subcontract management necessary to integrate work performed on this requirement and shall be responsible and accountable for subcontractor performance on this requirement. The prime contractor will manage work distribution to ensure there are no Organizational Conflict of Interest (OCI) considerations. Contractors may add subcontractors to their team after notification to the Procuring Contracting Officer (PCO) or Contracting Officer Representative (COR). Cross teaming may or may not be permitted.

6.6. Mission Essential Personnel / Tasks. Unless specified otherwise in this Performance Work Statement, contractors supporting this contract/order are not considered “Mission Essential” personnel (as defined in DFARS 237.76) who would be required during crisis or emergency operations.

6.7. Hazardous Materials and Safety. The Contractor and its subcontractors shall comply with all applicable laws, including Public Law 91-596 (Occupational Safety and Health Administration (OSHA)) and DOD Directive 4715.1E, Environmental, Safety, and Occupational Health (ESOH)). Contractor personnel performing services on a DOD installation shall participate in local Voluntary Protection Programs (VPP). Information on the VPP is available at http://www.osha.gov/dcsp/vpp/index.html

6.8. Installation Access and Personnel Credentialing

6.8.1. Motor Vehicles. Vehicle licensing, registration, and insurance requirements must all be conducted in accordance with host nation law, USFJ Instruction 31-205, and applicable local installation policies.

6.8.1.1. Registration/Permits. Vehicle registration on Okinawa, Japan is conducted with the Provost Marshal via the Joint Services Vehicle Registration Office (JSVRO) at Bldg 5638, Marine Corps Base, Camp Butler. Information may be obtained at JSVRO website at:

https://www.mcbbutler.marines.mil/Base-Information/Vehicle- Registration/, or by calling +81-(0)98-970-7481.

6.8.1.2. Registration Termination. Vehicle permits will expire upon termination date of this contract/order, expiration of an individual base pass or DBIDS ID, expiration of vehicle inspection sticker, or termination of their employment (whichever occurs first). Permits issued to individuals who overstay any of these authorized dates become void and invalid.

6.8.1.3. Insurance. Vehicle permitting procedures require that all vehicles, personal or corporate, must be properly inspected and insured in accordance with Japanese Compulsory Insurance (JCI) requirements.

Additionally, for SOFA status personnel and U.S. corporate vehicles, the Contractor or SOFA status individual is required to procure and maintain, during the entire period of performance under this contract, the following minimum insurance on each vehicle used by the Contactor at the work site:

Automobile Property Damage Insurance Amount: ¥30,000,000 (or U.S. Dollar equivalents) Bodily Injury Insurance Amount: ¥30,000,000 Yen (or U.S. Dollar equivalents)

Prior to the commencement of work, the Contractor shall furnish to the Contracting Officer a certificate or written statement of the above required insurance for any and all corporate vehicles to be used. The policies evidencing required insurance shall contain an endorsement to the effect that cancellation or any material change in the policies adversely affecting the laws of the state in which this contract is to be performed and in no event less than thirty (30) days after written notice thereof to the Contracting Officer.

6.8.1.4. Road Laws. All personnel operating motor vehicles under this contract/order are subject to U.S.

military installation regulations and Japanese Road Laws. Failure of the contractor, its employees, or its sub-contractors, to comply, may result in revocation of driving privileges or other legal action.

6.8.1.5. Vehicle Disposal. Personnel protected under the Status of Forces Agreement (SOFA) are required by regulation to properly dispose of vehicles prior to departure from Japan. For individuals performing under this contract, the contractor may be held financially liable for vehicles abandoned, or vehicles not disposed of properly, in accordance with vehicle regulations as agreed with the Government of Japan.

6.8.2. Personnel Access / Credentialing. Access to local installations is inherently required to accomplish specified tasks under this contract/order. The contractor shall therefore ensure all necessary actions are taken to obtain such access by its personnel in time to affect access in accordance with the requirements of the PWS and POP. Failure to complete such actions in a timely manner, some of which may occur prior to the POP or individual mobilization/relocation to the place of performance, shall not constitute excusable delay. Upon request, the Contracting Officer will provide a ‘check-in’ sheet that summarizes required actions.

6.8.2.1. Base Passes and/or Defense Biometrics IDentification System (DBIDS) cards. Personnel that do not qualify for CAC require an alternate credential for installation access, as governed by Marine Corps Installations Pacific Order 5512.2, which can be provided upon request. The process to request access requires approval from the Contracting Officer in an access request letter.

6.8.2.2. Return and/or Disposal of Access Credentials. The contractor’s employees shall return to the applicable issuing office all base passes, DBIDS cards, and/or CAC, immediately upon termination of employment or completion of this contract and certification of receipt shall be obtained and submitted to the Contracting Officer. The Contractor shall submit a listing of employees terminated under this contract to the Contracting Officer within seven (7) days of the effective date of termination.

6.8.2.3. Status of Forces Agreement. Possession of a CAC or other credential does not, alone, determine the legal status of personnel performing under this contract. Additionally, unless specifically identified on the CAC, the credential does not necessarily authorize logistical support privileges such as commissary/exchange access. The individual status of personnel performing under this contract, and the privileges authorized, are governed in accordance with United States Force Japan Instructions (predominantly USFJI 64-100), applicable credentialing regulations, and the information prescribed via DFARS clauses regarding Contractor Personnel in Japan, as contained herein.

6.9. Privacy Act. Pursuant to FAR clause 52.224-3, as incorporated, DoD requires agency-specific Privacy Act training as prescribed in DODM 5400.11-R. DODM 5400.11-R also prescribes required actions regarding information and privacy, which are applicable to the contractor and its personnel performing under this contract/order. The regulation may subject the contractor and/or contractor's personnel to criminal liability under Title 18, Section 793 and 7908 of the United States Code.

6.10. Quality Control and Quality Assurance. In accordance with FAR part 46, and the respective enumerated clauses incorporated in this contract/order, the contactor is reminded that the government may conduct Quality Assurance actions, inspect the Contractor’s Quality Control Plan and records, and take remedial actions as necessary, at any time through the duration of this contract/order.

7. 0 Warranty.

7.1 The contractor shall provide warranty repair for systems, workmanship and equipment provided or installed as described and in accordance with the basic contract PWS. Contractor support shall include all OEM software patches and vulnerability fix solutions as provided by the OEM that occur during the course of the warranty period at no additional cost to the government. The contractor shall provide written procedures and required information for warranty services prior to cutover. This information shall include, but is not limited to, written confirmation of the warranty period and phone numbers and contact information/procedures for technical support, troubleshooting assistance, and replacement of faulty cards/equipment. Warranty period shall begin upon site acceptance.

The following have been deleted:

PAST PERFORMANCE

(End of Summary of Changes)