E_Questions and Answers.pdf

M6740020Q0081

Question Form

Solicitation No.: M67400-20-Q-0081

Instructions: Please complete this form in English if your firm has questions concerning any aspect of the solicitation. All questions must be submitted to Regional Contracting Office, Attn: Captain Ian Netzel via Email (ian.netzel@usmc.mil) by 28 August 2020, 10:00 AM, Japan Standard Time (JST). Specify the page, SLIN number(s), and Exhibit/Appendix number(s)/paragraph number(s) pertaining to your question. Note: Late inquiries/questions may not be entertained.

Page CLIN No. / SLIN No.

Attachment # / Appendix # / Paragraph #

Questions

5 0002 3.3

QUESTION: We are unable to provide a quotation due to the lack of information on the lightning protection system diagram and grounding kit LGS606060. Please provide the necessary documents. (Location of protruding pins and grounding poles)

ANSWER: See photos 1, 2, and 3. These display pictures of the current sun shade lightening protection kit and grounding rods. Requirement from contractor is to install replacements in the exact same fashion.

4 0001 3.2

QUESTION: Attachment C is not included, please provide it.

ANSWER: Attachment C is the assembly instructions for the 60x60x25 Big Top Sunshades. It has been uploaded to the solicitation.

QUESTION: Can we dispose the removed existing lightning rod equipment as well as the removed existing APE in the containers provided by the Government?

ANSWER: All non-metal material will be disposed of into the government furnished containers. All metal material will be staged in placed and picked up by the Government after the contractor has notified the technical POC. See section 3.2 of the PWS.

QUESTION: For the removal of the existing APE, could you please provide the layout plan, drawings, positional and grounding diagrams of the electrical panel, and detailed drawings and photos of the APE column and foot area? We are unable to prepare a quote without these documents.

ANSWER: There is no electrical panel attached to the existing APEs.

See photos 4, 5, and 6 for layout plan and foot areas.

4 0002 3.3

QUESTION: If the existing and new APE are made by the same manufacturer, we think it is more advantageous to reuse the column leg anchors in terms of cost and concrete damage, but why not?

ANSWER: The assembly and installation will be conducted in accordance with section 3.3 of the PWS. Contractors shall drill new holes into fresh concrete for the anchor bolts.

4 0002 3.3

QUESTION: When assembling the APE, if the parts are defective or insufficient, are there any replacement parts available?

ANSWER: Limited replacement parts and hardware are available.

Replacement parts can be procured locally depending on the item or from the manufacturer. If replacement/additional parts are required to complete installation the contractor must inform the Contracting Officer and seek guidance prior to procuring any items they intend to invoice for.

QUESTION: Do we need to provide construction fence in the work area?

ANSWER: No, as long as any FOD is immediately removed upon creation.

QUESTION: Are there any restrictions on Airfield access? Also, do we need an escort who has AVOC credentials?

ANSWER: Contractors are required to submit a restricted access area request which will give them access to the fight line. Contractors will be escorted by squadron duty and/or Quality Assurance Rep.

QUESTION: Which facilities can we use for breakroom, toilets, electricity and water?

ANSWER: Facilities in Building 6250 can be used. Building is less than ¼ mile from construction site and does not require an escort or have any restricted areas.

3 1.3

QUESTION: We would like to request a change from 153 calendar days to 240 calendar days for the contract construction period. It will take 30 calendar days to obtain a base entrance pass, 30 calendar days to process the permit to access the flight line, and 60 calendar days for OEW approval, for a total of 60 calendar days of paperwork. Construction, including marking, unpacking, disassembly, and assembly for both PHASE 1 and 2 will take 180 calendar days. Therefore, we are requesting the contract construction period of 240 calendar days (60 calendar days + 180 calendar days).

ANSWER: Offerors can propose an alternate date with schedule.

3 0002 1.2.2

QUESTION: Are the anchor bolts and nuts to be installed on the APE column feet also supplied by the Government?

ANSWER: Yes, all hardware for installation of new APE is provided.

3 0001 1.2.1

QUESTION: Is it acceptable to cut and grind the existing anchor bolts at the ground level instead of removing the concrete and taking out the anchor bolts?

ANSWER: The contractor shall grind the existing anchor bolts flat in accordance with section 1.2.1 of the PWS. The contractor is not required to remove concrete to completely extract anchor bolts.

QUESTION: Please confirm that qualified Contractor Quality Control Manager and Site Safety and Health Officer are not required for this project.

ANSWER: These are not required.

6 7.8

QUESTION: Will Voluntary Protection Programs (VPP) be held at MCAS Iwakuni?

ANSWER: There is no Voluntary Protection Program on MCAS Iwakuni; therefore, this is no longer a requirement.

12 & 48 (C) (C)

QUESTION: Period for acceptance of offers varies in the solicitation. It says 30 calendar days in page 12, and 60 calendar days in page 48. Please advise the correct period.

ANSWER: The period for acceptance of offers is 60 calendar days.

QUESTION: Will an extension of the construction period be granted when the airfield is inaccessible due to bad weather and military training?

ANSWER: FAR 52.212-4 is incorporated by reference, see paragraph (f) Excusable delays. Also, see DFARS 252.243.7002. It has been added to the solicitation.

QUESTION: Please provide an area for holiday and overnight parking of 10 heavy equipment vehicles, such as elevated vehicles, cranes, trucks and lifts used in the work.

ANSWER: Parking lot of building 6250 will be used for all these items.

QUESTION: Are there any restrictions on accessing the site due to COVID-19? Also, will the Government consider reimbursing the contractor for the additional cost caused by the restrictions?

ANSWER: COVID mitigation measures will be in place for access to MCAS Iwakuni. All personnel who request access to MCAS Iwakuni and traveled from outside of Hiroshima,Yamaguchi, Shimane, Tottori, Okayama, Ehime, Kochi, Tokushima, and Hyogo prefecture must execute a 14 day local quarantine AND have a negative COVID test result. These costs will not be reimbursed and shall be factored into the offerors quoted price. Requirements are subject to change.

Prospective vendor shall submit a travel and lodging plan to the Government 5 days after contract award for for review and acceptance if they are utilizing workers who are not residents of Yamaguchi prefecture.

If contracted staff are arriving from CONUS, a 14 day ROM and negative COVID test results are required. These costs will not be reimbursed and shall be factored into the offerors quoted price.

If contracted staff are from designated green zone locations in Japan, no special COVID requirements are necessary.

If contracted staff are from designated red zones in Japan, (Tokyo for example), contractor is required a 14 day ROM and negative COVID test results are required.

QUESTION: It usually takes 21 to 30 days to receive DBIDS pass to access MCAS Iwakuni, but how long does it take for employees of subcontractors outside of Yamaguchi, Hiroshima and Shimane Prefectures to receive their passes due to the COVID-19? After receiving a pass application, a flight line application must be submitted, and a delay in the application will delay the construction and affect the construction period.

ANSWER: Offerors can propose an alternate date with schedule.

4 1.2.2

QUESTION: For the new APE assembly, will the Government conduct a survey and locate the underground utilities?

ANSWER: Yes, the Government has conducted a survey and the site has been approved. The underground utility map has been uploaded to the solicitation.

47 (b), (1), (f)

QUESTION: For submission of quotes, the solicitation states that to complete Block 26, Total Price Quote in SF1449/SF30. However the block is for TOTAL AWARD AMOUNT (For Govt. Use Only). Please clarify.

ANSWER: Please fill out Block 26. The Government will use that Total Price as part of the evaluation of the proposal.

47 (b), (1), (f)

QUESTION: Please advise what Block 12, Discount Terms is.

ANSWER: It is the Prompt Pay discount.

1 8

QUESTION: Please extend the proposal due date to provide at least 14 calendar days for us to prepare a quotes after we receive the government responses to the questions.

ANSWER: The proposal due date cannot be extended. The proposal due date will remain 14 September 2020 at 12:00 AM JST.

48 (5)

QUESTION: Regarding Past performance information, is it acceptable to submit the information of subcontractors?

ANSWER: In accordance with evaluation criteria listed in FAR 52.212- 2, the Government will only consider past performance as the prime contractor.

QUESTION: There is no indication about the site visit in the specification. Please advise whether the Government is planning to conduct a site visit or not.

ANSWER: There will not be a site visit.