M67400-19-Q-0087.pdf

SEE ADDENDUM

(No Collect Calls)

M6740019Q0087 24-Jul-2019

b. TELEPHONE NUMBER

011-81-98-970-7140

8. OFFER DUE DATE/LOCAL TIME

10:00 AM 26 Aug 2019

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

M674009. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

MR. CHRISTOPHER D. WEISS

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED ORX

SMALL BUSINESS

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

MARINE CORPS REGIONAL CONTRACTING OFFICE

MARINE CORPS BASE

CAMP S.D. BUTLER

PSC 557 BOX 2000

FPO AP CA 96379-2000

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE M20230 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

M20230

REBECCA TRUJILLO

MCB BUTLER, UNIT 35025, PMO BLDG 496

FPO AP 96373-5001

TEL: 645-2014 FAX:

FAX:

TEL: 011816117458531

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$7,500,000

NAICS:

813110

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF49

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

M6740019Q0087

Section SF 1449 - CONTINUATION SHEET

CLAUSES INCORPORATED BY FULL TEXT

52.212-1 ADDENDUM TO INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS (OCT 2015)

The provision at 52.212-1, incorporated by reference, applies with the following changes/additions:

(a) North American Industry Classification System (NAICS) code and small business size standard – 813110. Non-

U.S. business concerns of any size are not qualifying entities.

(b) SUBMISSION OF QUOTES.

Submit signed and dated quotes to the office specified in this Request for Quotes (RFQ), or by email or fax using the specified contact information in section (m) below, at or before the exact time specified in block 8 of this RFQ.

Quotes may be submitted electronically (emailed) subject to the submission timelines required in FAR 52.212-

1(f)(2)(i)(A). Due to government computer firewall security and file size limitations, please be advised that it is the prospective contractor’s responsibility to ensure that the Contracting Office receives ALL required documents on time, including acknowledgment of receipt from the Government, and in strict accordance with

FAR 52.212-1(f).

QUOTES MUST BE SUBMITTED AS INDICATED:

(1) Completed SF1449/SF30. All Pricing and other required information, including:

SF1449

(a) Block 5, The Request for Quote number;

(b) Block 8, The time specified in the Request for Quotes for receipt of quotes;

(c) Block 17a complete, including the name, address, and telephone number of the offeror;

(d) Block 17b if appropriate, "Remit to" address, if different than mailing address;

(e) Unit Price and extended Price for each Contract Line Item Number (CLIN) / sub-CLIN

(f) Block 26, Total Price Quote

(g) Block 12, Discount Terms [provide amplifying information if necessary]

SF30 (if applicable)

(h) SF30 block 15a,b,c; and Acknowledgment of Request for Quotes Amendments, if applicable

(2) Technical information. Information sufficient for technical evaluation. Include, at a minimum:

(a) A written plan describing the Contractor’s qualifications, capabilities, experience, and approach to the requirements in the Performance Work Statement (PWS). To evaluate compliance, the written plan must address every task, requirement, and deliverable in the PWS. Written plan must include a staffing approach detailing employees certifications, experience, letters of recommendation, degrees/college credits, and ability to meet the qualifications stated in the

PWS.

(3) Validation of Representations and Certifications

(a) Reps/certs completed electronically and registered as current via SAM per 52.212-3 need not be re-submitted. However, the following information MUST be provided with this quotation. Submitting the information affirms that the offeror is registered and current in the

SAM database:

Commercial And Government Entity Code (CAGE) _________________(U.S. Vendor)

NATO Commercial And Government Entity Code (NCAGE) _________(Foreign Vendor)

Taxpayer Identification Number (TIN) ____________________

Data Universal Numbering System (DUNS) ____________________

(b) In accordance with 52.212-3 offerors must identify with its offer/quote, any information regarding its representations and certifications that has changed since updated in SAM.

(c) Alternatively, a completed copy of the representations and certifications at FAR 52.212-3 may be submitted.

(d) Other Representations and Certifications which may be required, but not resident in SAM.

(4) Licenses/Certifications. License/certification to do business in the country of Japan, if applicable and copies of other necessary licenses, certifications, permits, resumes, if applicable.

(5) Past performance information. Past performance information, when included as an evaluation factor, to include identification of recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information)

(c) Period for acceptance of quotes.

The offeror agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of quotes.

(m) Correspondence.

All and any communications/questions pertaining to this solicitation must be submitted in the format provided in

Attachment I to the Point of Contact below, no later than August 7th, 2019 by 10:00AM Japan Standard Time

(JST). If an offeror believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the offeror shall immediately notify the Contract Specialist in writing with supporting rationale.

Point of Contact:

Regional Contracting Office (RCO)

Attn: Mr. Christopher Weiss

Bldg #355, Marine Corps Installations Pacific - MCB Camp Butler, Okinawa, Japan

Phone: 011-81-98-970-7140 (from U.S.) / 098-970-7140 (Local)

Fax: 011-81-98-970-0969 (from U.S) / 098-970-0969 (Local)

E-mail: christopher.d.weiss1@usmc.mil

(End of provision)

Addendum to 52.212-2 Evaluation -- Commercial Items (Oct 2014) mailto:christopher.d.weiss1@usmc.mil

(a) This is a commercial item requirement using Simplified Acquisition Procedures under FAR part 12 and 13, respectively. Evaluation will be conducted using simplified procedures in accordance with FAR 13.106.

(b) The Government will award to the responsible offeror whose quote, conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate quotes:

1) Technical

2) Price

3) Past Performance

c) For purposes of evaluation and determination of responsibility, and in accordance with FAR 13.106-2(b)(3), this assessment will primarily be conducted through Federal Awardee Performance and Integrity Information System

(FAPIIS) / Past Performance Information Retrieval System (PPIRS), but may include other authorized methods described. Past performance, for purposes of this evaluation, will be assessed as ‘satisfactory’ or ‘unsatisfactory’ at the discretion of the contracting officer based on the totality of information available. A past performance determination of ‘unsatisfactory’ will exclude the offer from consideration for award.

d) Solicitations for supplies valued less than $1 million will, alternatively, use the past performance evaluation procedures outlined in DFARS 213.106-2 and described in clause 252.213-7000, incorporated herein.

(f) A written notice of award or acceptance of a quote, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the quote, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

PERFORMANCE WORK STATEMENT

YOUTH AND CHILDREN’S MINISTRY SERVICES

MARINE CORPS INSTALLATIONS PACIFIC

1. OBJECTIVES

1.1 The key objective is for a Marine Corps Installations Pacific – Marine Corps Base Camp Butler (MCIPAC-

MCBB) Christian non-denominational religious youth and children’s ministries program, established and conducted for elementary, middle and high school students, that supports specific children’s and youth ministry needs and other established programmed services of the Religious Ministries Department, MCIPAC-MCBB, to include programming, development and implementation of youth activities, and general Religious Education.

1.2 The Contractor shall provide personnel to establish, implement and maintain a strategy, and comprehensive plan for a Youth and Children’s Ministry Program for the Chapel population (estimated at 1000 personnel with 150 high school/middle school youth age and estimated 300 elementary school age) located on MCIPAC-MCBB. These are non-personal services.

2. QUALIFICATIONS

2.1 Contractor personnel shall be at least 21 years old.

2.2 Contractor personnel shall be, or become, active in a MCB Chapel service.

2.3 Contractor personnel shall have a Pastoral or Chaplain letter of recommendation.

2.4 Contractor personnel for the Children’s Ministry Program shall have an undergraduate degree with at least 30 credit hours in Christian theological/religious studies or a minimum of 3 years leadership experience in children’s programming or education.

2.5 Contractor personnel for the Youth Ministries Program shall have an undergraduate degree with at least 30 credit hours in Christian theological/religious studies and youth ministry experience.

3. TASKS: The following programs and support requirements are considered minimal elements of contractor ministry activity services. The Contractor shall perform each of these tasks.

3.0.1 Provide and coordinate chapel and chapel related youth ministry activities for elementary, middle and high school students.

3.0.2 Coordinate with local schools, churches, and youth agencies to ensure overall coordination of MCIPAC- MCBB elementary and youth ministries activities do not conflict with other youth activities.

3.0.3 Provide a base wide Christian Religious Program, supporting specific youth ministry and parish needs in addition to those provided by MCIPAC-MCBB Chapel staff and volunteers.

3.0.4 Articulate and develop promotional campaigns and endeavors, maintain records of supplies, materials, and attendance to include children/youth, volunteers, organizations, and agencies.

3.1 High School Program (Grades 9 – 12)

3.1.1 Youth Meetings - Organize and direct weekly regular high school youth outreach meetings that integrate mental, physical, social and spiritual development. Contractor shall conduct at least 45 meetings per year.

3.1.2 Bible Study - Organize and conduct weekly Bible study or small group activities for high school youth that focuses on the study of scripture and involves discussion topics or relational issues that expand on the knowledge of the Bible or spiritual growth.

3.1.3 Weekend Retreat – Conduct one or more high school youth outreach retreats each year to allow students to experience growth in their faith and in the areas of services or discipleship. Contractor shall submit a proposal plan to the Command Chaplain. The proposal plan shall include objectives, location(s), dates, times, budget, sponsor requirements, method of evaluation effectiveness no less than 90 days prior to the event.

3.1.4 Extended Mission – Conduct at least one extended (5-7 days) service mission for high school youth, if available, each year to provide youth the opportunity to gather for fun, fellowship, team building, and community service. Contractor shall submit a proposal plan to the Command Chaplain. The proposal plan shall include objectives, location(s), dates, times, budget, sponsor requirements, method of evaluation effectiveness no less than

90 days prior to the event.

3.1.5 Special Events – Conduct four special events (two per school semester) to promote group growth, nurture or discipleship with the goal of providing team building, community responsibility and faith sharing. (E.g. community service projects, fund-raising, lock-ins, etc.)

3.1.6 Visitations – Develop supportive relationships with air station/base youth and high school(s) faculty through visitation to High School(s) locations.

3.1.7 Mentoring – Contractor shall mentor youth in the areas of spirituality, outreach, Christian growth, morals and values throughout the year, which may include parental interaction.

3.1.8 Surveys – Contractor shall present parents of program participants with a quarterly survey to gauge effectiveness, satisfaction and quality of all events.

3.2 Middle School Program (Grades 6 – 8)

3.2.1 Youth Meetings - Organize and direct regular middle school youth outreach meetings that integrate mental, physical, social and spiritual development. Contractor to conduct at least 45 Meetings a year.

3.2.2 Bible Study - Organize and conduct weekly Bible study or small group activities for middle school youth that focuses on the study of scripture and involves discussion topics or relational issues that expand on the knowledge of the Bible or spiritual growth.

3.2.3 Weekend Retreat - Conduct one or more middle school youth outreach retreats each year to allow students to experience growth in their faith and in the areas of services or discipleship.

3.2.4 Special Events – Conduct four special events (two per school semester) special events to promote group growth, nurture or discipleship with the goal of providing team building, community responsibility and faith sharing.

(E.g. community service projects, fund-raising, lock-ins, etc.)

3.2.5 Visitations – Develop supportive relationships with air station/base youth and high school(s) faculty through visitation to Middle School(s) locations.

3.2.6 Mentoring – Mentor youth in the areas of spirituality, outreach, Christian growth, morals and values throughout the year, which may include parental interaction.

3.2.7 Surveys – Contractor shall present parents of program participants with a quarterly survey to gauge effectiveness, satisfaction and quality of all events.

3.3 Elementary School Program (Grades K – 5)

3.3.1 Weekly Meetings - Organize and direct regular children’s outreach meetings that integrate mental, physical, social and spiritual development. Contractor to conduct at least 45 Meetings a year.

3.3.2 Bible Study - Organize and conduct weekly Bible study or small group activities for elementary school students that focuses on the study of scripture and involves discussion topics or relational issues that expand on the knowledge of the Bible or spiritual growth. This may include protestant chapel Sunday school. Contractor to conduct at least 32 meetings a year.

3.3.3 Conduct at least four (4) Back Yard Bible Club or equivalent events in a base housing area. This may satisfy the requirement for Weekly Meetings (a) or Bible Study (b) events.

3.3.4 Special Events – Conduct eight (8) special events (four per school semester) to promote group growth, nurture or discipleship with the goal of providing team building, community responsibility and faith sharing.

3.3.5 Visitations – Develop supportive relationships with MCIPAC-MCBB Elementary schools and faculty through visitation and presence, as possible.

3.3.6 Mentoring – Mentor children in the areas of spirituality, outreach, Christian growth, morals and values throughout the year, which may include parental interaction.

3.3.7 Summer Children’s Program – Organize and conduct a yearly week long children’s ministry outreach designed to spiritually engage the children of MCIPAC-MCBB

3.3.8 Surveys – Contractor shall present parents of attendees with a quarterly survey to gauge effectiveness, satisfaction and quality of all events.

3.4 Ministry Activities and Reporting

3.4.1 Service Project – Provide a service project for a ministry year calendar, to forecast ministry resources requirements and project ministry activities. The Contractor shall include a plan to conduct and execute youth outreach events emphasizing relationship building, social interaction, and recreation can be conducted in conjunction with Youth Meetings.

3.4.2 Proposal Plan Records - For all Retreats, Missions, and Special Events: Maintain a record of all proposal plans that outline objectives, locations(s), dates, times, budget, sponsor requirements, method of evaluating effectiveness, number of volunteers utilized and number of persons attending each event. Each record shall also include the permission slips, power of attorney, etc. as required for off post events.

3.4.3 After Action Reporting – Provide a written after-action report for all Retreats, Missions and Special Events to include suggested changes, direction, trends, and problem areas. After Action Reports shall be due to the Command

Chaplain within two weeks of event completion.

3.4.4 Community Relations - Develop supportive relationships with youth; maintain close liaison with chaplains, the command and schools. Develop supportive relationships with other community agencies of MCIPAC.

3.5 Volunteer Activities

3.5.1 Recruiting - Recruit and train adult volunteers on a weekly basis to assist in the conduct of the ministry program. The Contractor shall be responsible for ensuring that volunteers recruited to assist in youth activities is consistent with religious teachings within the chapel. Selection of volunteers shall be in accordance with procedures established by the contractor and approved by the Command Chaplain. Volunteers shall be subject to completion of background checks. The contractor shall be provided a quota on the number of volunteers needed to meet ministry program requirements.

3.5.2 Mentoring and Training – Conduct monthly training sessions to mentor and train volunteers in all aspects of youth ministry with the goal of establishing an effective volunteer by teaching skills and confidence in dealing with youth ministry.

3.5.3 Volunteer Roster - Maintain and update a volunteer roster to include name, address, phone number, military affiliation, utilization and role, training and hours volunteered to be accessible by the Command Chaplain.

3.6 Administration

3.6.1 Forecasting – Based on the Contractors Service Project, forecast ministry resources and budget requirements for projected ministry activities, on a quarterly basis, to include the procurement of supplies, literature and curriculum needed for the program. The Contractor shall be responsible for the submission of necessary paperwork for scheduling of facilities in support of programs and the arrangement of audiovisual equipment as needed.

3.6.2 Monthly Reporting - Submit monthly reports to the Command Chaplain or designee within one (1) week after the months end, outlining and evaluating ministry activities and plans and keeping the chaplain informed of the status of the programs, future scheduling and any problems that may arise. This can suffice for the after action report on normally scheduled activities.

3.6.3 Annual Reporting – Provide an annual review of the youth ministry program to the Command Chaplain during the month of September summarizing the year’s activities, youth ministry trends, progress and suggestions for improvement regarding future program direction.

Advertising and Promotion - Draft and coordinate advertising, promotional bulletins announcements, articles, flyers and materials in a timely manner for all youth activities and events for publication and distribution. The use of free advertising shall be employed as much as possible. Costs incurred for advertising shall be pre-approved by the

Chaplains Office for available funding.

3.6.4 Briefs and Meetings - Maintain communication and cooperation with all personnel and parties involved in the youth ministry program and community. Such activities include conducting and/or attending Parent Meetings, Command Chaplain Staff Meetings/ Appointments and Chapel/Parish Councils.

4. LOCATION AND HOURS OF OPERATION

4.1 The primary facilities for the services provided will be the MCIPAC-MCBB Religious Ministries Department.

The contractor, upon assignment by the Contracting Officer's Representative (COR), shall provide services in any chapel or approved facility located within the confines of MCIPAC-MCBB or the other facilities as directed by the

Command Chaplain.

4.2 Children’s and Youth Program services shall be coordinated between the contractor, the responsible chaplain for the location of services, and the COR.

5. SUPPLIES/MATERIALS: The Government will provide all necessary supplies and materials to the Contractor.

The Contractor may submit requests for service related materials. Requests shall be submitted to the appropriate chaplain or COR for approval, subject to the availability of Government funds. Government disapproval of such requests does not relieve the Contractor from performing contractual tasks and duties. Items purchased with

Government funds remain the property of the Government.

6. LEAVE AND TEMPORARY ABSENCE: The Contractor shall notify the Command Chaplain or the COR at least ten (10) working days in advance for planned absences. In the event of illness or emergency leave, the

Contractor shall inform the Command Chaplain or COR immediately. Regardless of the reason for the absence, the

Contractor shall remain solely responsible for ensuring the performance of all work required by the contract is accomplished. The Contractor shall ensure that qualified and suitable replacements are provided in a timely manner.

7. TYPHOON READINESS: Contractor employees shall depart the Chapels when Tropical Condition of

Readiness 1C (TCCOR 1C) is declared by Military Weather Station authorities and monitor radio/television until the storm passes and to TCCOR Storm Watch (SW) is declared. When TCCOR SW is declared by Military Weather

Station authorities, Contractor employees shall restart service within 2 hours unless otherwise advised by the EP or the COR.

8. FEDERAL HOLIDAYS. The contractor shall not be required to provide services on federal holidays unless the holiday is particularly specified otherwise in this PWS.

* When a federal holiday falls on Sunday, the following Monday will be observed as a holiday by the U.S.

government. When a federal holiday falls on a Saturday, the preceding Friday will be observed as a holiday.

In addition to these federal holidays, if the President of the United States issues an executive order closing the federal government, that date shall also be considered a recognized federal holiday (Reference

Executive Order 11582 of February 11, 1971, and 5 U.S.C. 5546 and 6103(b) and other similar statues insofar as they relate to the pay and leave of employees of the United States).

Federal Holiday Occurrence

New Year’s Day 1 January*

Martin Luther King Jr.’s Birthday 3rd Monday of January

President’s Day 3rd Monday of February

Memorial Day last Monday of May

Independence Day 4 July*

Labor Day 1st Monday of September

Columbus Day 2nd Monday of October

Veterans Day 11 November*

Thanksgiving Day 4th Thursday of November

Christmas Day 25 December*

9. QUALITY CONTROL

9.0.1 The Contractor shall coordinate with the COR to develop and maintain a quality control program to ensure quality service is performed. The Contractor shall develop and implement procedures to identify and prevent defective service from reoccurring.

9.0.2 The COR will inspect that the services are rendered in accordance with appropriate standards by communicating with the Contractor.

9.1 Quality Assurance

9.1.1 The COR will evaluate the Contractors performance throughout the duration of this contract. Inspections will be conducted with the intent of verifying compliance with contract requirements and performance.

9.1.2 The assessment/evaluation methods, in concert with the quality control procedures, will assure the

Government of satisfactory performance. The COR may use the PWS as the basis for their evaluations. When observations by the COR indicate a defective performance by the Contractor, the COR will inform the Contractor that they have 30 days to correct the deficiency. Disputes between the COR and the Contractor over performance standards will be referred to the KO for final determination.

9.1.3 Acceptable performance is achieved when performance meets or exceeds the Acceptable Quality Level.

9.1.4 Unacceptable performance exists when the Contractor does not meet the Acceptable Quality Level.

Unacceptable performance will be discussed with the COR regarding corrective actions for the Contractor.

9.2 Youth Ministries Performance Requirements Summary

9.3 Children’s Ministries Performance Requirements Summary

Task Performance Objective

PWS

Ref.

Performance

Threshold

Acceptable Quality

Level Incentive

Children’s

Meetings

Each meeting shall be conducted on a weekly

3.18, 3.27, and

All scheduled meetings have been

Receive a favorable response from 75% of

Exercise Option Year and Favorable

Performance Rating

Task Performance

Objective

PWS

Ref.

Performance

Threshold

Acceptable Quality

Level Incentive

Youth

Meetings

Each meeting shall be conducted on a weekly basis in a thirty (30) calendar day period

3.1.1, 3.1.8, 3.2.1, and 3.27

All scheduled meetings have been performed during the month

Receive a favorable response from 75% of participants of quarterly survey.

Exercise Option Year and Favorable

Performance Rating

Bible

Study

Each study shall be completed on a weekly basis in a thirty (30) calendar day period

3.1.2, 3.18, 3.2.2, and, 3.27

All studies have been performed during the month

Receive a favorable response from 75% of participants of quarterly survey.

Exercise Option Year and Favorable

Performance Rating

Weekend

Retreat

All retreats shall be completed within a one year period.

3.1.3, 3.18, 3.2.3, and

3.27

One (1) high school retreat and one (1) middle school retreat have been performed within the one year period.

Receive a favorable response from 75% of participants of quarterly survey.

Exercise Option Year and Favorable

Performance Rating

Extended Mission

Shall be completed within a one year period

3.1.4, 3.18, and

3.27

One (1) mission has been performed within a one year period.

Receive a favorable response from 75% of participants of quarterly survey.

Exercise Option Year and Favorable Performance Rating

Special

Events

Events shall be completed within the time period specified in the PWS reference

3.1.5, 3.18, 3.2.4, and

3.27

Four (4) events per age group have been performed during the calendar year.

Receive a favorable response from 75% of participants of quarterly survey.

Exercise Option Year and Favorable

Performance Rating

Retreat &

Mission

Proposal

Plan

Records

Plans shall be completed at least ninety (90) days prior to scheduled event

3.1.3, 3.1.4, 3.18, 3.2.3, 3.27, and 3.4.3

Reports are submitted ninety (90) days prior to scheduled event

90% of paperwork filed on time, no reports filed later than

14 days after deadline.

Exercise Option Year and Favorable

Performance Rating

After

Action

Reporting

Reports shall be completed within two

(2) weeks of event completion

3.18, 3.27, and

3.4.3, Reports are submitted within two (2) weeks

90% of paperwork filed on time, no reports filed later than

14 days after deadline.

Exercise Option Year and Favorable

Performance Rating

Admin.

Reporting

Reports submitted within the time period specified in the PWS references.

3.18, 3.27, 3.6.1, and

3.6.3

Reports received within the time periods specified

90% of paperwork filed on time, no reports filed later than

14 days after deadline.

Exercise Option Year and Favorable

Performance Rating basis in a thirty (30) calendar day period

3.3.1 performed during the month participants of quarterly survey.

Bible Study

Each study shall be completed on a weekly basis in a thirty (30) calendar day period

3.18, 3.27, and

3.3.2

All studies have been performed during the month

Receive a favorable response from 75% of participants of quarterly survey.

Exercise Option Year and Favorable Performance Rating

Housing

Area

Ministry

All events shall be completed within a one year period.

3.18, 3.27, and

3.3.3

Four (4) events have been performed within the one year period.

Receive a favorable response from 75% of participants of quarterly survey.

Exercise Option Year and Favorable

Performance Rating

Special

Events

Events shall be completed within the time period specified in the PWS reference

3.18, 3.27, and

3.3.4

Eight (8) events have been performed during the calendar year.

Receive a favorable response from 75% of participants of quarterly survey.

Exercise Option Year and Favorable

Performance Rating

Summer Children’s

Program

Shall be completed on a yearly basis.

3.18, 3.27, and

3.3.7

Organize and conduct a yearly week long children’s ministry outreach event designed to spiritually engage the children of MCIPAC

Receive a favorable response from 75% of participants of quarterly survey.

Exercise Option Year and Favorable

Performance Rating

Retreat &

Mission

Proposal

Plan

Records

Plans shall be completed at least ninety (90) days prior to scheduled event

3.18, 3.27, and

3.4.1

Reports are submitted ninety (90) days prior to scheduled event

90% of paperwork filed on time, no reports filed later than

14 days after deadline.

Exercise Option Year and Favorable

Performance Rating

After

Action

Reporting

Reports shall be completed within two

(2) weeks of event completion

3.18, 3.27, and

3.4.3

Reports are submitted within two (2) weeks

90% of paperwork filed on time, no reports filed later than

14 days after deadline.

Exercise Option Year and Favorable

Performance Rating

Admin.

Reporting

Reports submitted within the time period specified in the PWS references.

3.18, 3.27, 3.6.1

3.6.3

Reports received within the time periods specified

90% of paperwork filed on time, no reports filed later than

14 days after deadline.

Exercise Option Year and Favorable

Performance Rating

10. SPECIAL INSTRUCTIONS AND ADMINISTRATIVE INFORMATION

10.1 Non-Personal Services. This is a non-personal services, performance-based contract. The contractor bears responsibility to manage its employees and guard against any actions that could be characterized as personal services as defined in FAR 37.104, or which convey the perception that personal services are being delivered. No provisions are implied nor provided in this contract for any benefits such as medical care, retirement, or worker’s compensation, other than those incorporated through enumerated clauses.

10.2 Identification of Contractor Personnel and Equipment. In accordance with DFARS 211.106, contractor personnel performing non-personal services on DoD installations or other government facilities shall ensure that they are readily identifiable as contractor employees (including subcontractors and consultants). All contractor employees shall comply with the following at all times:

10.2.1 Telephone Identification. Identify themselves as contractor personnel at the onset of every telephone call made from a Government telephone or any other phone if the call is made in support of Government-related requirements and activities.

10.2.2 Recorded Messages. Identify themselves as contractor personnel in all recorded messages including those, which are heard by callers attempting to contact contractor employees via answering machines or voicemail.

10.2.3 Meetings, Conferences and Events. Identify themselves as contractor personnel at the onset of every meeting, conference or any other gathering attended in support of any Government related requirements or activities.

10.2.4 Correspondence. Identify themselves as contractor personnel on any correspondence, documents, or reports accomplished or sent in support of any service provision to the Government, including, but not limited to, correspondence sent via the U.S. Mail, facsimile, or electronic mail (email) inclusive of out-of-office replies.

10.2.5 Personal and Corporate Identification. Wear or display contractor provided nametags, badges or attire which display, at a minimum, the name of the contractor and their respective company.

10.3 Designated Third Country Nationals (DTCN). Persons from certain countries are considered DTCN and are generally restricted from entering Marine Corps Bases Japan (MCBJ) Camps, Air Stations, or facilities. A listing of

DTCN countries and other related information regarding this policy can be found in USFJ Instruction 31-204

(Designated Third Country Nationals), which can be made available upon request.

10.4 Exemption from Japanese Taxes. Pursuant to the U.S. – Japan Status of Forces Agreement and the Joint

Committee, the governments of the United States and Japan have agreed that the procurement in Japan of materials, supplies, equipment and services for official purposes may be except from certain Japanese taxes. When incorporated, paragraph c. of the clause FAR 52.229-6, “ TAXES – FOREIGN FIXED PRICE CONTRACTS” and/or DFARS 225.229-7001 ‘TAX RELIEF’ stipulate that contract/order pricing shall not include the Consumption

Tax. Submission of, and/or incorporation into the contract of, your offer, certifies that pricing does not contain any cost related to the Consumption Tax. Questions concerning this matter should be directed to your local Japanese Tax Office.

10.5 Subcontract Management. The contractor shall be responsible for any subcontract management necessary to integrate work performed on this requirement and shall be responsible and accountable for subcontractor performance on this requirement. The prime contractor will manage work distribution to ensure there are no

Organizational Conflict of Interest (OCI) considerations. Contractors may add subcontractors to their team after notification to the Procuring Contracting Officer (PCO) or Contracting Officer Representative (COR). Cross teaming may or may not be permitted.

10.6 Hazardous Materials and Safety. The Contractor and its subcontractors shall comply with all applicable laws, including Public Law 91-596 (Occupational Safety and Health Administration (OSHA)) and DOD Directive

4715.1E, Environmental, Safety, and Occupational Health (ESOH)). Contractor personnel performing services on a DOD installation shall participate in local Voluntary Protection Programs (VPP). Information on the VPP is available at http://www.osha.gov/dcsp/vpp/index.html

10.7 Installation Access and Personnel Credentialing

10.7.1 Motor Vehicles. Vehicle licensing, registration, and insurance requirements must all be conducted in accordance with host nation law, USFJ Instruction 31-205, and applicable local installation policies.

10.7.1.1 Registration/Permits. Vehicle registration on Okinawa, Japan is conducted with the Provost Marshal via the

Joint Services Vehicle Registration Office (JSVRO) at Bldg. 5638, Marine Corps Base, Camp Butler. Information may be obtained at JSVRO website at: https://www.mcbbutler.marines.mil/Base-Information/Vehicle-Registration/, or by calling +81-(0)98-970-7481.

10.7.1.2 Registration Termination. Vehicle permits will expire upon termination date of this contract/order, expiration of an individual base pass or DBIDS ID, expiration of vehicle inspection sticker, or termination of their employment (whichever occurs first). Permits issued to individuals who overstay any of these authorized dates become void and invalid.

http://www.osha.gov/dcsp/vpp/index.html https://www.mcbbutler.marines.mil/Base-Information/Vehicle-Registration/

10.7.1.3. Insurance. Vehicle permitting procedures require that all vehicles, personal or corporate, must be properly inspected and insured in accordance with Japanese Compulsory Insurance (JCI) requirements. Additionally, for SOFA status personnel and U.S. corporate vehicles, the Contractor or SOFA status individual is required to procure and maintain, during the entire period of performance under this contract, the following minimum insurance on each vehicle used by the Contactor at the work site:

Automobile Property Damage Insurance Amount: ¥30,000,000 (or U.S. Dollar equivalents)

Bodily Injury Insurance Amount: ¥30,000,000 Yen (or U.S. Dollar equivalents)

Prior to the commencement of work, the Contractor shall furnish to the Contracting Officer a certificate or written statement of the above required insurance for any and all corporate vehicles to be used. The policies evidencing required insurance shall contain an endorsement to the effect that cancellation or any material change in the policies adversely affecting the laws of the state in which this contract is to be performed and in no event less than thirty (30) days after written notice thereof to the Contracting Officer.

10.7.1.4 Road Laws. All personnel operating motor vehicles under this contract/order are subject to U.S. military installation regulations and Japanese Road Laws. Failure of the contractor, its employees, or its sub-contractors, to comply, may result in revocation of driving privileges or other legal action.

10.7.1.5 Vehicle Disposal. Personnel protected under the Status of Forces Agreement (SOFA) are required by regulation to properly dispose of vehicles prior to departure from Japan. For individuals performing under this contract, the contractor may be held financially liable for vehicles abandoned, or vehicles not disposed of properly, in accordance with vehicle regulations as agreed with the Government of Japan.

10.8 Personnel Access / Credentialing. Access to local installations is inherently required to accomplish specified tasks under this contract/order. The contractor shall therefore ensure all necessary actions are taken to obtain such access by its personnel in time to affect access in accordance with the requirements of the PWS and POP. Failure to complete such actions in a timely manner, some of which may occur prior to the POP or individual mobilization/relocation to the place of performance, shall not constitute excusable delay. Upon request, the

Contracting Officer will provide a ‘check-in’ sheet that summarizes required actions.

10.8.1 Common Access Cards (CAC). Provided the clause 52.204-9 is incorporated, personnel performing on this contract/order may require a CAC. Pursuant to FAR 52.204-9, the CAC is DoD’s Personal Identity Verification

(PIV) system; DoD procedures for CAC issuance are applicable and incorporated herein, as governed by DODI/M series 1000.13, DODI 5200.46, and other regulations. All personnel to be issued CAC must meet eligibility and suitability criteria as specified in the references; accordingly, the vetting procedures and required personnel actions may often begin well before the contract/order POP. The contractor and its employees and/or subcontractors are responsible for ensuring timely action and suitability to obtain CACs, and any resultant access issues from non-compliance shall not constitute excusable delay.

10.8.2 Base Passes and/or Defense Biometrics Identification System (DBIDS) cards. Personnel that do not qualify for CAC require an alternate credential for installation access, as governed by Marine Corps Installations

Pacific Order 5512.2, which can be provided upon request. The process to request access requires approval from the

Contracting Officer in an access request letter.

10.8.3 Return and/or Disposal of Access Credentials. The contractor’s employees shall return to the applicable issuing office all base passes, DBIDS cards, and/or CAC, immediately upon termination of employment or completion of this contract and certification of receipt shall be obtained and submitted to the Contracting Officer.

The Contractor shall submit a listing of employees terminated under this contract to the Contracting Officer within seven (7) days of the effective date of termination.

10.8.4 Status of Forces Agreement. Possession of a CAC or other credential does not, alone, determine the legal status of personnel performing under this contract. Additionally, unless specifically identified on the CAC, the credential does not necessarily authorize logistical support privileges such as commissary/exchange access. The individual status of personnel performing under this contract, and the privileges authorized, are governed in accordance with United States Force Japan Instructions (predominantly USFJI 64-100), applicable credentialing regulations, and the information prescribed via DFARS clauses regarding Contractor Personnel in Japan, as contained herein.

10.9 Privacy Act. Pursuant to FAR clause 52.224-3, as incorporated, DoD requires agency-specific Privacy Act training as prescribed in DODM 5400.11-R. DODM 5400.11-R also prescribes required actions regarding information and privacy, which are applicable to the contractor and its personnel performing under this contract/order. The regulation may subject the contractor and/or contractor's personnel to criminal liability under

Title 18, Section 793 and 7908 of the United States Code.

10.10 Classified information. Any classified work products shall be handled in accordance with DoD Instruction

5220.22-M. The contractor’s procedures for protecting against unauthorized disclosure of information will not require DoD employees or members of the Armed Forces to relinquish control of their work product, whether classified or not, to the contractor. The contractor may also have access to, and be required to safeguard, For Official

Use Only (FOUO), sensitive, confidential, and/or classified information and material.

10.11 Key Control. The Contractor shall establish and implement methods of ensuring that all keys issued to the Contractor by the government are not lost or misplaced, and are not used by unauthorized persons. The Contractor shall report lost keys to the COR. The Contractor shall not duplicate any keys. It is also the responsibility of the Contractor to prohibit the opening of locked areas by the Contractor’s employees to permit entrance of persons other than Contractor’s employees engaged in the performance of assigned work in those areas. In the event keys are lost or unauthorized duplication occurs through the fault of a Contractor employee, The Government may, at its option, require the Contractor to replace keys, reimburse the government for replacement of locks, or re-key as a result of Contractor losing keys. In the event a master key is lost or duplicated, the Contractor shall replace all locks and keys for that system and the total cost will be deducted from the monthly payment.

10.12 Travel. Travel costs are NOT reimbursable unless specifically provided for in this order/contract through an enumerated cost reimbursable Contract Line Item Number (CLIN) entitled Travel.

(END PERFORMANCE WORK STATEMENT)

ITEM NO SUPPLIES/SERVICES ESTIMATED

QUANTITY

UNIT UNIT PRICE ESTIMATED AMOUNT

0001 10 Months Youth and Children's Ministry Services

FFP

To provide Youth and Children's Ministry Services in accordance with the

Performance Work Statement (PWS).

FOB: Destination

PSC CD: U009

ESTIMATED

NET AMT

UNIT UNIT PRICE ESTIMATED AMOUNT

1001 12 Months OPTION Youth and Children's Ministry Services

FFP

To provide Youth and Children's Ministry Services in accordance with the

Performance Work Statement (PWS).

UNIT UNIT PRICE ESTIMATED AMOUNT

2001 12 Months OPTION Youth and Children's Ministry Services

FFP

To provide Youth and Children's Ministry Services in accordance with the

Performance Work Statement (PWS).

UNIT UNIT PRICE ESTIMATED AMOUNT

3001 12 Months OPTION Youth and Children's Ministry Services

FFP

To provide Youth and Children's Ministry Services in accordance with the

Performance Work Statement (PWS).

UNIT UNIT PRICE ESTIMATED AMOUNT

4001 12 Months OPTION Youth and Children's Ministry Services

FFP

To provide Youth and Children's Ministry Services in accordance with the

Performance Work Statement (PWS).

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government

1001 Destination Government Destination Government

2001 Destination Government Destination Government

3001 Destination Government Destination Government

4001 Destination Government Destination Government

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

0001 POP 28-SEP-2019 TO

31-JUL-2020

N/A M20230

REBECCA TRUJILLO

MCB BUTLER, UNIT 35025, PMO BLDG

FPO AP 96373-5001

645-2014

M20230

1001 POP 01-AUG-2020 TO

31-JUL-2021

N/A (SAME AS PREVIOUS LOCATION)

2001 POP 01-AUG-2021 TO

31-JUL-2022

N/A (SAME AS PREVIOUS LOCATION)

3001 POP 01-AUG-2022 TO

31-JUL-2023

N/A (SAME AS PREVIOUS LOCATION)

4001 POP 01-AUG-2023 TO

31-JUL-2024

N/A (SAME AS PREVIOUS LOCATION)

CLAUSES INCORPORATED BY REFERENCE

52.203-6 Alt I Restrictions On Subcontractor Sales To The Government

(Sep 2006) -- Alternate I

OCT 1995

52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber

Content Paper

MAY 2011

52.204-7 System for Award Management OCT 2018

52.204-9 Personal Identity Verification of Contractor Personnel JAN 2011

52.204-13 System for Award Management Maintenance OCT 2018

52.204-16 Commercial and Government Entity Code Reporting JUL 2016

52.204-17 Ownership or Control of Offeror JUL 2016

52.204-18 Commercial and Government Entity Code Maintenance JUL 2016

52.204-19 Incorporation by Reference of Representations and

Certifications.

DEC 2014

52.204-20 Predecessor of Offeror JUL 2016

52.204-23 Prohibition on Contracting for Hardware, Software, and

Services Developed or Provided by Kaspersky Lab and Other

Covered Entities.

JUL 2018

52.209-2 Prohibition on Contracting with Inverted Domestic

Corporations--Representation

NOV 2015

52.209-6 Protecting the Government's Interest When Subcontracting

With Contractors Debarred, Suspended, or Proposed for Debarment

OCT 2015

52.209-10 Prohibition on Contracting With Inverted Domestic

Corporations

NOV 2015

52.209-11 Representation by Corporations Regarding Delinquent Tax

Liability or a Felony Conviction under any Federal Law

FEB 2016

52.212-1 Instructions to Offerors--Commercial Items OCT 2018

52.212-2 Evaluation - Commercial Items OCT 2014

52.212-4 Contract Terms and Conditions--Commercial Items OCT 2018

52.212-5 (Dev) Contract Terms and Conditions Required to Implement

Statutes or Executive Orders--Commercial Items (Deviation

2018-O0021)

JAN 2019

52.217-5 Evaluation Of Options JUL 1990 52.222-21 Prohibition Of Segregated Facilities APR 2015

52.222-26 Alt I Equal Opportunity (SEPT 2016) - Alternate I FEB 1999

52.222-50 Combating Trafficking in Persons JAN 2019

52.223-18 Encouraging Contractor Policies To Ban Text Messaging

While Driving

AUG 2011

52.225-14 Inconsistency Between English Version And Translation Of

Contract

FEB 2000

52.225-25 Prohibition on Contracting with Entities Engaging in Certain

Activities or Transactions Relating to Iran-- Representation and Certifications.

AUG 2018

52.232-19 Availability Of Funds For The Next Fiscal Year APR 1984 52.232-33 Payment by Electronic Funds Transfer--System for Award

Management

OCT 2018

52.232-40 Providing Accelerated Payments to Small Business

Subcontractors

DEC 2013

252.201-7000 Contracting Officer's Representative DEC 1991

252.203-7000 Requirements Relating to Compensation of Former DoD

Officials

SEP 2011

252.203-7002 Requirement to Inform Employees of Whistleblower Rights SEP 2013

252.203-7005 Representation Relating to Compensation of Former DoD

Officials

NOV 2011

252.204-7008 Compliance With Safeguarding Covered Defense Information

Controls

OCT 2016

252.204-7012 Safeguarding Covered Defense Information and Cyber

Incident Reporting

OCT 2016

252.209-7004 Subcontracting With Firms That Are Owned or Controlled By

The Government of a Country that is a State Sponsor of

Terrorism

OCT 2015

252.215-7007 Notice of Intent to Resolicit JUN 2012

252.215-7008 Only One…