M67400-19-Q-0055.pdf

SEE ADDENDUM

(No Collect Calls)

M6740019Q0055 26-Jul-2019

b. TELEPHONE NUMBER

011-81-98-970-7140

8. OFFER DUE DATE/LOCAL TIME

10:00 AM 26 Aug 2019

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

M674009. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

MR. CHRISTOPHER D. WEISS

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED ORX

SMALL BUSINESS

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

MARINE CORPS REGIONAL CONTRACTING OFFICE

MARINE CORPS BASE

CAMP S.D. BUTLER

PSC 557 BOX 2000

FPO AP CA 96379-2000

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 16. ADMINISTERED BY

SEE SCHEDULE

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

FAX:

TEL: 011816117458531

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$7,500,000

NAICS:

813110

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF19

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

M6740019Q0055

Section SF 1449 - CONTINUATION SHEET

CLAUSES INCORPORATED BY FULL TEXT

52.212-1 ADDENDUM TO INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS (OCT 2015)

The provision at 52.212-1, incorporated by reference, applies with the following changes/additions:

(a) North American Industry Classification System (NAICS) code and small business size standard. -813110 - Non-

U.S. business concerns of any size are not qualifying entities.

(b) SUBMISSION OF QUOTES.

Submit signed and dated quotes to the office specified in this Request for Quotes (RFQ), or by email or fax using the specified contact information in section (m) below, at or before the exact time specified in block 8 of this RFQ.

Quotes may be submitted electronically (emailed) subject to the submission timelines required in FAR 52.212-

1(f)(2)(i)(A). Due to government computer firewall security and file size limitations, please be advised that it is the prospective contractor’s responsibility to ensure that the Contracting Office receives ALL required documents on time, including acknowledgment of receipt from the Government, and in strict accordance with

FAR 52.212-1(f).

QUOTES MUST BE SUBMITTED AS INDICATED:

(1) Completed SF1449/SF30. All Pricing and other required information, including:

SF1449

(a) Block 5, The Request for Quote number;

(b) Block 8, The time specified in the Request for Quotes for receipt of quotes;

(c) Block 17a complete, including the name, address, and telephone number of the offeror;

(d) Block 17b if appropriate, "Remit to" address, if different than mailing address;

(e) Unit Price and extended Price for each Contract Line Item Number (CLIN) / sub-CLIN

(f) Block 26, Total Price Quote

(g) Block 12, Discount Terms [provide amplifying information if necessary]

SF30 (if applicable)

(h) SF30 block 15a,b,c; and Acknowledgment of Request for Quotes Amendments, if applicable

(2) Technical information. Information sufficient for technical evaluation. Include, at a minimum:

(a) A written plan describing the Contractor’s qualifications, capabilities, experience, and approach to the requirements in the Performance Work Statement (PWS). To evaluate compliance, the written plan must address every task, requirement, and deliverable in the PWS.

(b) A Letter of Recommendation from a Roman Catholic Chaplain stating that the Contractor is an active practicing member of the Roman Catholic community.

(3) Validation of Representations and Certifications

(a) Reps/certs completed electronically and registered as current via SAM per 52.212-3 need not be re-submitted. However, the following information MUST be provided with this quotation. Submitting the information affirms that the offeror is registered and current in the

SAM database:

Commercial And Government Entity Code (CAGE) _________________(U.S. Vendor)

NATO Commercial And Government Entity Code (NCAGE) _________(Foreign Vendor)

Taxpayer Identification Number (TIN) ____________________

Data Universal Numbering System (DUNS) ____________________

(b) In accordance with 52.212-3 offerors must identify with its offer/quote, any information regarding its representations and certifications that has changed since updated in SAM.

(c) Alternatively, a completed copy of the representations and certifications at FAR 52.212-3 may be submitted.

(d) Other Representations and Certifications which may be required, but not resident in SAM.

(4) Licenses/Certifications. License/certification to do business in the country of Japan, if applicable and copies of other necessary licenses, certifications, permits, resumes, if applicable.

(5) Past performance information. Past performance information, when included as an evaluation factor, to include identification of recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information)

(c) Period for acceptance of quotes.

The offeror agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of quotes.

(m) Correspondence.

All and any communications/questions pertaining to this solicitation must be submitted in the format provided in

Attachment I to the Point of Contact below, no later than 10:00AM August 9th 2019 Japan Standard Time

(JST). If an offeror believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the offeror shall immediately notify the Contract Specialist in writing with supporting rationale.

Point of Contact:

Regional Contracting Office (RCO)

Attn: Mr. Christopher Weiss

Bldg #355, Marine Corps Installations Pacific - MCB Camp Butler, Okinawa, Japan

Phone: 011-81-98-970-7140 (from U.S.) / 098-970-7140 (Local)

Fax: 011-81-98-970-0969 (from U.S) / 098-970-0969 (Local)

E-mail: christopher.d.weiss1@usmc.mil

(End of provision)

Addendum to 52.212-2 Evaluation -- Commercial Items (Oct 2014)

(a) This is a commercial item requirement using Simplified Acquisition Procedures under FAR part 12 and 13, respectively. Evaluation will be conducted using simplified procedures in accordance with FAR 13.106.

mailto:christopher.d.weiss1@usmc.mil

(b) The Government will award to the responsible offeror whose quote, conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate quotes:

1) Technical

2) Price

3) Past Performance

c) For purposes of evaluation and determination of responsibility, and in accordance with FAR 13.106-2(b)(3), this assessment will primarily be conducted through Federal Awardee Performance and Integrity Information System

(FAPIIS) / Past Performance Information Retrieval System (PPIRS), but may include other authorized methods described. Past performance, for purposes of this evaluation, will be assessed as ‘satisfactory’ or ‘unsatisfactory’ at the discretion of the contracting officer based on the totality of information available. A past performance determination of ‘unsatisfactory’ will exclude the offer from consideration for award.

(f) A written notice of award or acceptance of a quote, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the quote, shall result in a binding contract without further action by either party.

Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

BPA TERMS AND CONDITIONS

BLANKET PURCHASE AGREEMENT (BPA) TERMS AND CONDITIONS

(IN ACCORDANCE WITH FAR 13.303-3)

1.0 Description of BPA. The U.S. Government intends to establish a Blanket Purchase Agreement (BPA) with one or more responsible companies/individuals that can provide Coordinator of Catholic Religious Education Services in accordance with the Performance Work Statement (PWS) for personnel of the Marine Corps Installations Pacific –

Marine Corps Base Camp Butler (MCIPAC-MCBB) in Okinawa, Japan. The Coordinator of Religious Education

(CRE) shall provide services when requested by the Contracting Officer or the authorized representative of the

Contracting Officer in accordance with the terms and conditions listed herein for a period of three (3) years from the date of establishment of this agreement.

1.1. BPA PSC is U009 and North American Industry Classification System (NAICS) is 923110 - Administration of

Education Programs

2.0 Extent of Obligation. The Government shall only be obligated under this BPA to the extent of the authorized calls actually placed by authorized personnel identified by the Contracting Officer.

3.0 Purchase Limitation. No individual call placed against this agreement will exceed (Amount entered upon establishment of agreement) unless specifically approved by the Contracting Officer. The total value of all call orders placed under this BPA is (Amount entered upon establishment of agreement).

4.0 Individuals Authorized to Purchase Under the BPA. A list of authorized positions or individuals will be provided to the Contractor upon establishment of agreement. Contractor is responsible for proper verification of authorized position. The Contractor shall record the individual name of the person that make call(s) in accordance with their authorized position.

5.0 Delivery Tickets. Each delivery will be accompanied by a delivery ticket which will contain all of the following information (as a minimum):

5.1. Name of supplier

5.2. BPA number

5.3. Date of call and call number

5.4. Name of person placing the call

5.5. Itemized list of supplies/services furnished

5.6. Quantity, unit price, and extension of each item, less applicable discount

5.7. Date of delivery

6.0 Invoices. A summary invoice shall be submitted at least monthly or upon expiration of the BPA, whichever occurs first, for all services provided during a billing period, identifying the delivery tickets covered therein, stating their total value, and supported by receipted copies of the delivery tickets.

7.0 Electronic Payment. Wide Area Workflow (WAWF) shall be the only the method of payment for this BPA in accordance with DFARS Clause 252.232-7006.

8.0 Terms of Review. This BPA shall be reviewed on an annual basis prior to the anniversary date of BPA establishment. The Contracting Officer shall conduct an annual review of BPA Call Orders placed under this BPA in accordance with FAR 13.303-6 so that the Contracting Officer can:

8.1. Ensure proper procedures are being followed by the authorized callers.

8.2. Award new BPA’s if changes in the market conditions, such as pricing, have occurred;

8.3. Discontinue the BPA with firms to whom orders have not been issued;

8.4. Update the BPA if necessary

9.0 Modifications. Any changes, additions or deletions to this BPA shall be made by written modification by the USMC Regional Contracting Office only.

10.0 Completion of BPA. A BPA is considered complete when all authorized purchases made under it equal the

BPA’s total maximum dollar limitation, if any, when its stated time period expires or in the event the BPA is cancelled by either party. This agreement may be terminated upon 30 days written notice by either party.

PERFORMANCE WORK STATEMENT

Performance Work Statement (PWS) for the

COORDINATOR OF CATHOLIC RELIGIOUS EDUCATION

1.0 General

1.1. Introduction and Background. Marine Corps Installations Pacific-Marine Corps Base Camp Butler

(MCIPAC-MCBB) is the base support command for United State Marine Corps (USMC) ground forces on

Okinawa. As such, MCIPAC-MCBB provides religious worship opportunities (in accordance with the Free Exercise of Religion) for service members on the various Marine Corps Camps in Okinawa. As is the practice on many bases throughout the military (OCONUS and CONUS), Coordinators of Religious Education (CREs) are contracted to coordinate the various religious education classes and activities in support of chaplain ministries. The CRE’s coordination with the base chapel chaplain and the base chapel Religious Programming Specialist (RP) allows the base chapel Religious Ministry Team (RMT) to provide an adequate level of religious support to base personnel and their families.

1.2. Scope of Work and Objective. The CRE shall plan, execute and supervise a comprehensive program for the

Catholic Religious Education for Camp Foster. This Agreement is primarily to support the Catholic Religious

Education Program, which will also include program related activities planned and implemented by the chaplains and other volunteers. It also includes working with other Coordinators/Directors of Religious Education (DRE) on interdenominational religious education events.

1.3. Period of Performance. The period of performance will be specified in each Blanket Purchase Agreement

(BPA) Call in accordance with the BPA Terms and Conditions.

1.4. Place of Performance. The place of performance is MCIPAC MCB Butler, Okinawa Japan. Services will be performed at CLIN specific locations: CLIN 0001-Camp Foster, CLIN-0002 Camp Courtney, and CLIN 0003-Camp

Kinser

1.5. Federal Holidays. The Contractor shall not be required to provide services on federal holidays unless the holiday is particularly specified otherwise in this PWS.

* When a federal holiday falls on Sunday, the following Monday will be observed as a holiday by the U.S.

government. When a federal holiday falls on a Saturday, the preceding Friday will be observed as a holiday.

In addition to these federal holidays, if the President of the United States issues an executive order closing the federal government, that date shall also be considered a recognized federal holiday (Reference

Executive Order 11582 of February 11, 1971, and 5 U.S.C. 5546 and 6103(b) and other similar statues insofar as they relate to the pay and leave of employees of the United States).

1.6. Typhoon Conditions. Japan-based military installations close when Tropical Cyclone Condition of Readiness

1C (TCCOR 1C or TC-1C) is declared by Military Weather Station authorities. The Contractor will be required to depart military bases, remain indoors, and monitor radio/television to determine when the TCCOR changes to

TCCOR SW (Storm Watch) or TCCOR AC (All Clear). When TCCOR SW is declared by Military Weather Station authorities, the Contractor shall restart the service within 2 hours. If that occurs after normal business hours, services shall begin the next normal workday at 7:30am.

2.0 Requirements and Qualifications

2.1. Be a certified Archdiocese for the Military Services (AMS) Catechist, or eligible for and obtain, the AMS certification. The policies and statements of this organization will define the ministries and activities of the Catholic community whom the CRE will coordinate for. The ministerial roles, authority, and governance defined by the AMS letter “Minimum Requirements for the Pastoral Care of Catholic Personnel, Most Reverend Timothy P. Broglio, 01

August 2011” (available upon request) apply to Catholic Military Chaplains, Catholic Contract Priests, and CREs serving a Catholic community.

2.2. Possess a Letter of Recommendation from a Roman Catholic Chaplain stating that the Contractor is an active practicing member of the Roman Catholic community;

2.3. Be at least 21 years of age.

2.4. Be eligible for and enroll in the Archdiocesan Catechetical Program and provide verification from the AMS

Federal Holiday Occurrence

New Year’s Day 1 January*

Martin Luther King Jr.’s Birthday 3rd Monday of January

President’s Day 3rd Monday of February

Memorial Day last Monday of May

Independence Day 4 July*

Labor Day 1st Monday of September

Columbus Day 2nd Monday of October

Veterans Day 11 November*

Thanksgiving Day 4th Thursday of November

Christmas Day 25 December*

3.0 Tasks and Deliverables

3.1. Recruit, train, assign, and supervise teachers and volunteers in the Roman Catholic Religious Education

Program.

3.2. Assist teachers to become trained and certified by the AMS. Provide timely submission and follow up on necessary paperwork for the procurement of supplies, literature and curriculum needed for the program.

3.3. Schedule facilities with enlisted chapel personnel to support religious education programs. Arrange for audiovisual and other equipment as needed.

3.4. Ensure accurate records of attendance are maintained.

3.5. Maintain Sacramental Record. Record the First Communion and the Sacrament of Confirmation for submission to Archdiocese for the Military Services, USA using the AMS forms. After the sacraments celebrated CRE will submit all pertinent information to the AMS and to the appropriate parishes.

3.6. Coordinate Confirmation retreat.

3.7. Provide communication and information flow with teachers, parents and families of the students, including a program family handbook with a calendar of events, weekly Catholic bulletin announcements, Parent-Teacher meetings and a Parent Preparation Meeting for parents of children receiving Sacraments, and other activities as required.

3.8. Coordinate student programs and activities, including but not limited to; supporting a Vacation Bible School program between 1 June and 31 August every year, keeping the Director of Religious Education (DRE) informed of the status of programs, future scheduling, and any problems that may arise.

3.9. Attend regularly scheduled base chapel staff meetings and other meetings as required.

3.10. CRE services shall be coordinated with the DRE and may include weekends and holidays due to the nature of religious ministry

3.11. The Government/COR will:

3.11.1. Reserve the right to make final decisions on matters affecting the religious education program such as the selection of curriculum, selection of volunteer teachers, and the cessation or implementation of programs and activities.

3.11.2. Provide advice, guidance, and support to the CRE in the performance of his/her duties.

3.11.3. Review requests for service related materials submitted to the COR by the CRE. The COR will approve or disapprove of all requests. All requests are subject to availability of funds and disapproval does not relieve the CRE from performing any tasks stipulated in the PWS.

4.0 Special Instructions and Administrative Information

4.1. Non-Personal Services. This is a non-personal services, performance-based contract. The contractor bears responsibility to manage its employees and guard against any actions that could be characterized as personal services as defined in FAR 37.104, or which convey the perception that personal services are being delivered. No provisions are implied nor provided in this Agreement for any benefits such as medical care, retirement, or worker’s compensation, other than those incorporated through enumerated clauses.

4.2. Identification of Contractor Personnel and Equipment. In accordance with DFARS 211.106, contractor personnel performing non-personal services on DoD installations or other government facilities shall ensure that they are readily identifiable as contractor employees (including subcontractors and consultants). All contractor employees shall comply with the following at all times:

4.2.1. Telephone Identification. Identify themselves as contractor personnel at the onset of every telephone call made from a Government telephone or any other phone if the call is made in support of Government-related requirements and activities.

4.2.2. Recorded Messages. Identify themselves as contractor personnel in all recorded messages including those, which are heard by callers attempting to contact contractor employees via answering machines or voicemail.

4.2.3. Meetings, Conferences and Events. Identify themselves as contractor personnel at the onset of every meeting, conference or any other gathering attended in support of any Government related requirements or activities.

4.2.4. Correspondence. Identify themselves as contractor personnel on any correspondence, documents, or reports accomplished or sent in support of any service provision to the Government, including, but not limited to, correspondence sent via the U.S. Mail, facsimile, or electronic mail (email) inclusive of out-of-office replies.

4.2.5. Personal and Corporate Identification. Wear or display contractor provided nametags, badges or attire which display, at a minimum, the name of the contractor and their respective company.

4.3. Designated Third Country Nationals (DTCN). Persons from certain countries are considered DTCN and are generally restricted from entering Marine Corps Bases Japan (MCBJ) Camps, Air Stations, or facilities. A listing of

DTCN countries and other related information regarding this policy can be found in USFJ Instruction 31-204 (Designated Third Country Nationals), which can be made available upon request.

4.4. Exemption from Japanese Taxes. Pursuant to the U.S. – Japan Status of Forces Agreement and the Joint

Committee, the governments of the United States and Japan have agreed that the procurement in Japan of materials, supplies, equipment and services for official purposes may be except from certain Japanese taxes. When incorporated, paragraph c. of the clause FAR 52.229-6, “ TAXES – FOREIGN FIXED PRICE CONTRACTS” and/or DFARS 225.229-7001 ‘TAX RELIEF’ stipulate that contract/order pricing shall not include the Consumption

Tax. Submission of, and/or incorporation into the contract of, your offer, certifies that pricing does not contain any cost related to the Consumption Tax. Questions concerning this matter should be directed to your local Japanese

Tax Office.

4.5. Subcontract Management. The contractor shall be responsible for any subcontract management necessary to integrate work performed on this requirement and shall be responsible and accountable for subcontractor performance on this requirement. The prime contractor will manage work distribution to ensure there are no

Organizational Conflict of Interest (OCI) considerations. Contractors may add subcontractors to their team after notification to the Procuring Contracting Officer (PCO) or Contracting Officer Representative (COR). Cross teaming may or may not be permitted. The CRE shall notify the Camp Coordinating Chaplain, Base Chaplain, and

DRE at least ten (10) working days in advance for planned absences. In the event of illness or emergency leave, the

CRE shall inform the Camp Coordinating Chaplain and DRE as soon as the situation becomes known.

4.6. Mission Essential Personnel / Tasks. Unless specified otherwise in this Performance Work Statement, contractors supporting this contract/order are not considered “Mission Essential” personnel (as defined in DFARS

237.76) who would be required during crisis or emergency operations.

4.7. Installation Access and Personnel Credentialing

4.7.1. Motor Vehicles. Vehicle licensing, registration, and insurance requirements must all be conducted in accordance with host nation law, USFJ Instruction 31-205, and applicable local installation policies.

4.7.1.1. Registration/Permits. Vehicle registration on Okinawa, Japan is conducted with the Provost Marshal via the

Joint Services Vehicle Registration Office (JSVRO) at Bldg. 5638, Marine Corps Base, Camp Butler. Information may be obtained at JSVRO website at: https://www.mcbbutler.marines.mil/Base-Information/Vehicle-Registration/, or by calling +81-(0)98-970-7481.

4.7.1.2. Registration Termination. Vehicle permits will expire upon termination date of this contract/order, expiration of an individual base pass or DBIDS ID, expiration of vehicle inspection sticker, or termination of their employment (whichever occurs first). Permits issued to individuals who overstay any of these authorized dates become void and invalid.

4.7.1.3. Insurance. Vehicle permitting procedures require that all vehicles, personal or corporate, must be properly inspected and insured in accordance with Japanese Compulsory Insurance (JCI) requirements. Additionally, for

SOFA status personnel and U.S. corporate vehicles, the Contractor or SOFA status individual is required to procure and maintain, during the entire period of performance under this contract, the following minimum insurance on each vehicle used by the Contactor at the work site:

Automobile Property Damage Insurance Amount: ¥30,000,000 (or U.S. Dollar equivalents)

Bodily Injury Insurance Amount: ¥30,000,000 Yen (or U.S. Dollar equivalents)

Prior to the commencement of work, the Contractor shall furnish to the Contracting Officer a certificate or written statement of the above required insurance for any and all corporate vehicles to be used. The policies evidencing required insurance shall contain an endorsement to the effect that cancellation or any material change in the policies adversely affecting the laws of the state in which this contract is to be performed and in no event less than thirty (30) days after written notice thereof to the Contracting Officer.

4.7.1.4. Road Laws. All personnel operating motor vehicles under this contract/order are subject to U.S. military installation regulations and Japanese Road Laws. Failure of the contractor, its employees, or its sub-contractors, to comply, may result in revocation of driving privileges or other legal action.

4.7.1.5. Vehicle Disposal. Personnel protected under the Status of Forces Agreement (SOFA) are required by regulation to properly dispose of vehicles prior to departure from Japan. For individuals performing under this contract, the contractor may be held financially liable for vehicles abandoned, or vehicles not disposed of properly, in accordance with vehicle regulations as agreed with the Government of Japan.

4.7.2. Personnel Access / Credentialing. Access to local installations is inherently required to accomplish specified tasks under this contract/order. The contractor shall therefore ensure all necessary actions are taken to obtain such access by its personnel in time to affect access in accordance with the requirements of the PWS and

POP. Failure to complete such actions in a timely manner, some of which may occur prior to the POP or individual mobilization/relocation to the place of performance, shall not constitute excusable delay. Upon request, the

Contracting Officer will provide a ‘check-in’ sheet that summarizes required actions.

4.7.2.1. Base Passes and/or Defense Biometrics Identification System (DBIDS) cards. Personnel that do not qualify for CAC require an alternate credential for installation access, as governed by Marine Corps Installations

Pacific Order 5512.2, which can be provided upon request. The process to request access requires approval from the

Contracting Officer in an access request letter.

4.7.2.2. Return and/or Disposal of Access Credentials. The contractor’s employees shall return to the applicable issuing office all base passes, DBIDS cards, and/or CAC, immediately upon termination of employment or completion of this contract and certification of receipt shall be obtained and submitted to the Contracting Officer.

The Contractor shall submit a listing of employees terminated under this contract to the Contracting Officer within seven (7) days of the effective date of termination.

4.8. Key Control. The Contractor shall establish and implement methods of ensuring that all keys issued to the Contractor by the government are not lost or misplaced, and are not used by unauthorized persons. The Contractor shall report lost keys https://www.mcbbutler.marines.mil/Base-Information/Vehicle-Registration/ to the COR. The Contractor shall not duplicate any keys. It is also the responsibility of the Contractor to prohibit the opening of locked areas by the Contractor’s employees to permit entrance of persons other than Contractor’s employees engaged in the performance of assigned work in those areas. In the event keys are lost or unauthorized duplication occurs through the fault of a Contractor employee, The Government may, at its option, require the Contractor to replace keys, reimburse the government for replacement of locks, or re-key as a result of Contractor losing keys. In the event a master key is lost or duplicated, the Contractor shall replace all locks and keys for that system and the total cost will be deducted from the monthly payment.

5.0 Quality Control and Quality Assurance

5.1. In accordance with FAR part 46, and the respective enumerated clauses incorporated in this Agreement/order, the contactor is reminded that the Government may conduct Quality Assurance actions, inspect the Contractor’s

Quality Control Plan and records, and take remedial actions as necessary, at any time through the duration of this contract/order.

5.2. The CRE shall develop and maintain a quality control program with the COR to ensure services are performed in accordance with commonly accepted commercial practices. The CRE shall develop and implement procedures to identify and prevent defective services from reoccurring. As a minimum, the CRE shall develop quality control procedures that address the areas identified in the Performance Requirement Summary (PRS). The PRS is a living document and may change throughout the life of the contract to ensure contract standards are met.

5.3. Should the CRE find a deficiency, they are to notify the COR immediately and implement the procedures to correct it. The CRE shall record the incident and meet with the COR no more than 30 days after the incident. The

COR will inspect that all corrective actions have been taken.

5.4. The COR may evaluate the CRE’s performance any time during the duration of this contract. Inspections shall be conducted with the intent of verifying compliance with contract requirements and performance.

5.5. The assessment/evaluation methods, in concert with the CRE quality control procedures, will assure the government of satisfactory contractor performance. The COR may use the CRE’s PRS as the basis for their evaluations. When observations by the COR indicates a defective performance by the CRE, the COR will inform the CRE that they have 30 days to correct the deficiency. Disputes between the DRE and CRE personnel over performance standards shall be referred to the COR for final determination.

5.6. Acceptable Performance. Acceptable performance is achieved when performance meets or exceeds the minimum contract performance standard(s).

5.7. Unacceptable Performance. Unacceptable performance exists when the CRE does not meet the minimum contract performance standard(s). Unacceptable performance will be discussed with the COR regarding corrective actions for the CRE.

5.8. Performance Requirements Summary

Task Performance

Objective

PWS

Ref.

Performance

Threshold

Acceptable

Quality Level Surveillance

Method Incentive

Children’s

Meetings

Recruit, train, assign, and supervise all teachers and volunteers in

Religious Education

Programs

3.1 All scheduled

meetings, recruiting, training, and supervising should be done 2 weeks prior to an event.

95% of tasks completed on time. 100% of tasks completed

10 days prior to event.

Customer

Survey

Exercise

Option

Year

Scheduling facilities

Schedule facilities in support of education programs;

3.3 All scheduling for

facilities should be done 2 weeks prior to an event

95% of scheduling completed on time. 100% of scheduling completed 10 days prior to event.

100%

Inspection

Exercise

Option

Year

Maintain records

Ensure accurate records of attendance are maintained

3.4 All record keeping

should be completed

4 days after program ends.

95% of records completed on time. 100% of records completed within 7 days of program end date.

Random

Sampling

Exercise

Option

Year

Provide communica tion

Provide communication and information flow with parents and families of the students, to include a program family handbook with a complete calendar of events, weekly

Catholic bulletin announcements

Parent-Teacher meetings and other activities as assigned by the

Chaplain Director;

3.5 All communication

and information flow with parents and families of the students for the following month should be performed one week before the end of each month.

Parents-teachers meetings, if required, should be performed at list by the last day of each month

Receive a favorable response from

75% of participants of quarterly survey.

Customer Surveys

Exercise Option

Year

Coordinate

Programs

Coordinate all programs under the direction of the

Chaplain. including but not limited to a

Vacation Bible School program between 1 June and

31 August, keeping the Chaplain informed of the status of the programs, future scheduling and any problems that may arise

3.6 All coordination of

programs should be performed 2 weeks before the program starts.

100% of coordination completed at least 2 weeks prior to program start date.

100%

Inspection

Exercise

Option

Year

End Performance Work Statement

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 36 Months

CAMP FOSTER COORDINATOR

FFP

Provide Roman Catholic Coordinator of Religious Education(CRE) Services on

Camp Foster in accordance with the Performance Work Statement(PWS).

FOB: Destination

PSC CD: U009

NET AMT

0002 36 Months

CAMP COURTNEY COORDINATOR

FFP

Provide Roman Catholic Coordinator of Religious Education(CRE) Services on

Camp Courtney in accordance with the Performance Work Statement(PWS).

0003 36 Months

CAMP KINSER COORDINATOR

FFP

Provide Roman Catholic Coordinator of Religious Education(CRE) Services on

Camp Kinser in accordance with the Performance Work Statement(PWS).

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government

0002 Destination Government Destination Government

0003 Destination Government Destination Government

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

0001 N/A N/A N/A N/A

0002 N/A N/A N/A N/A

0003 N/A N/A N/A N/A

CLAUSES INCORPORATED BY REFERENCE

52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber

Content Paper

MAY 2011

52.204-7 System for Award Management OCT 2018

52.204-13 System for Award Management Maintenance OCT 2018

52.204-16 Commercial and Government Entity Code Reporting JUL 2016

52.204-18 Commercial and Government Entity Code Maintenance JUL 2016

52.204-23 Prohibition on Contracting for Hardware, Software, and

Services Developed or Provided by Kaspersky Lab and Other

Covered Entities.

JUL 2018

52.209-11 Representation by Corporations Regarding Delinquent Tax

Liability or a Felony Conviction under any Federal Law

FEB 2016

52.212-1 Instructions to Offerors--Commercial Items OCT 2018

52.212-2 Evaluation - Commercial Items OCT 2014

52.212-3 Offeror Representations and Certifications--Commercial Items

OCT 2018

52.212-4 Contract Terms and Conditions--Commercial Items OCT 2018

52.212-5 (Dev) Contract Terms and Conditions Required to Implement

Statutes or Executive Orders--Commercial Items (Deviation

2018-O0021)

JAN 2019

52.225-25 Prohibition on Contracting with Entities Engaging in Certain

Activities or Transactions Relating to Iran-- Representation and Certifications.

AUG 2018

52.232-40 Providing Accelerated Payments to Small Business

Subcontractors

DEC 2013

252.201-7000 Contracting Officer's Representative DEC 1991 252.203-7000 Requirements Relating to Compensation of Former DoD

Officials

SEP 2011

252.203-7005 Representation Relating to Compensation of Former DoD

Officials

NOV 2011

252.204-7008 Compliance With Safeguarding Covered Defense Information

Controls

OCT 2016

252.204-7015 Notice of Authorized Disclosure of Information for Litigation

Support

MAY 2016

252.232-7003 Electronic Submission of Payment Requests and Receiving

Reports

DEC 2018

252.232-7010 Levies on Contract Payments DEC 2006

252.244-7000 Subcontracts for Commercial Items JUN 2013

CLAUSES INCORPORATED BY FULL TEXT

52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

http://farsite.hill.af.mil/

(End of provision)

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

(End of clause)

252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (DEC 2018)

(a) Definitions. As used in this clause—

“Department of Defense Activity Address Code (DoDAAC)” is a six position code that uniquely identifies a unit, activity, or organization.

“Document type” means the type of payment request or receiving report available for creation in Wide Area

WorkFlow (WAWF).

“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.

“Payment request” and “receiving report” are defined in the clause at 252.232-7003, Electronic Submission of

Payment Requests and Receiving Reports.

(b) Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232-

7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall—

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training

Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/.

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data

Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:

(1) Document type. The Contractor shall submit payment requests using the following document type(s):

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

https://www.sam.gov/ https://wawf.eb.mil/ https://wawf.eb.mil/

(ii) For fixed price line items—

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting

Officer.

(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the

Contracting Officer.

2 in 1 Invoice (Services Only)

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance based payments, submit a performance based payment request.

(v) For commercial item financing, submit a commercial item financing request.

(2) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

Field Name in WAWF Data to be entered in WAWF

Pay Official DoDAAC Entered at Award

Issue By DoDAAC M67400

Admin DoDAAC** M67400

Inspect By DoDAAC ____

Ship To Code ____

Ship From Code ____

Mark For Code ____

Service Approver (DoDAAC) M20230

Service Acceptor (DoDAAC) M20230

Accept at Other DoDAAC ____

LPO DoDAAC Entered at Award (If applicable)

DCAA Auditor DoDAAC ____

Other DoDAAC(s) ____

(4) Payment request. The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal Acquisition

Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(5) Receiving report. The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F.

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity’s

WAWF point of contact.

Marcus.schnars@usmc.mil

(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.

(End of clause)

NMCARS 5237.102-90 ENTERPRISE-WIDE CONTRACTOR MANPOWER REPORTING APPLICATION

(ECMRA)

The contractor shall report contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the United States Marine Corps via a secure data collection site. Contracted services excluded from reporting are based on Product Service Codes (PSCs). The excluded PSCs are:

(1) W, Lease/Rental of Equipment;

(2) X, Lease/Rental of Facilities;

(3) Y, Construction of Structures and Facilities;

(4) D, Automatic Data Processing and Telecommunications, IT and Telecom- Telecommunications Transmission

(D304) and Internet (D322) ONLY;

(5) S, Utilities ONLY;

(6) V, Freight and Shipping ONLY.

The contractor is required to completely fill in all required data fields using the following web address https://www.ecmra.mil.

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year

(FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk, linked at https://www.ecmra.mil.

ATTACHMENT I

Page Section / Para Question Government Response mailto:Marcus.schnars@usmc.mil https://www.ecmra.mil/ https://www.ecmra.mil/