RFQ SOW.doc

STATEMENT OF WORK

VEHICLE REHABILITATION/ACCIDENT REPAIRS

1.0 Scope of Work: The contractor shall provide all qualified personnel, supervision, supplies, materials, parts, components, equipment, tools, and transportation to perform rehabilitation/repair services for Government owned vehicles (see Attachment for current listing) located at the Camp Foster Maintenance facility Building # 5822. Work shall be performed at the Contractor’s facility.

2.0 General Task: It shall be the Contractor’s sole responsibility to perform all work under the contract in compliance with the most current edition/revision of the Japanese Environmental Governing Standards (JEGS). The Contractor shall strictly adhere to all JEGS requirements regarding maintenance services. The Contractor shall be responsible to pick up and deliver the vehicle.

2.1 Specific Task: Contractor shall be responsible for the purchase of required materials, replacement of parts, installation, inspection, and removal of old or defective parts, cleaning, lubricating, adjusting, and testing to ensure replaced and repaired equipment is fully operational according to the manufacturer’s original specifications.

2.1.1 Contractor shall perform rehabilitation-overhaul/accident repairs that includes specified component replacements, preventative maintenance, repair services, purchase of required materials, replacement of parts, installation, inspection, and removal of old or defective parts, cleaning, painting, priming, rust prohibitive, undercoating, lubricating, adjusting, and testing to ensure replaced equipment is fully operational according to the manufacturer’s original specifications. This includes, but is not limited to:

· Replace or repair all broken or unsalvageable vehicle body parts.

· Remove old paint, primer, rust prohibitive and rust from body and frame down to bare metal.

· Replace with same gauge metal.

· Perform body work as required using bond and sanding to a smooth surface. Removal of all rust.

· Re-apply new primer, rust prohibitive and two coats of paint.

· Apply Ziebart or Ziebart equivalent rust prohibitive undercoating to entire frame to include the lifting bed rails.

2.1.2 The Contractor shall thoroughly inspect all equipment parts for deterioration, excessive wear, Misalignment, loose joints, improper adjustments, or any other defects that affect machine operability, And correct them in accordance with the manufacturer’s specifications.

3.0 General Information:

3.1 Place of performance: Overhaul /repairs will be performed at the Contractor’s work site.

3.2 Period of performance: All work will be completed within 30 days after receipt of each vehicle. Any vehicle requiring additional time over (30) days will be brought to the attention of the MTB maintenance Officer. Any additional work not initially identified on the estimate of repair will be reported to the MTB maintenance Officer for approval. The MTB maintenance Officer will notify the RCO Contracting Officer for approval of any addition work / associated costs.

3.3 Contract Manager: The Contractor shall provide a Contract Manager who shall be responsible for coordinating the performance of the work and act as a point of contact for any inquiries regarding the status of the repairs. The name of this person and an alternate, who shall act on behalf of the Contractor when the Manager is absent, shall be designated in writing to the Contracting Officer.

3.3.1 The Contract Manager, or alternate shall be available during normal duty hours, within one workday, to meet on with Government personnel to discuss problem areas.

3.3.2 The Contract Manager and alternate shall be able to read, write, speak and understand English.

4.0 Warranty: In addition to the implied warranty specified at FAR 52.212-4 (o) and any manufacturer’s warranty, the Contractor shall warrant the vehicle rehabilitation/repair for a minimum of 90 days after the acceptance of the services.

5.0 Hours of Operation 5.1 Regular Working Hours: The Government’s representatives regular working hours are from 07:30 to 16:30 Hours, Monday through Friday.

6.0 Recognized Holidays: The contractor is not required to provide service on the following Federal Holidays*.

Notes:

* In addition to these Federal Holidays, if the President of the United States issues an executive order closing the federal government that date shall be considered a recognized federal holiday. (Reference Executive Order 11582 of February 11, 1971, and 5 U.S.C. 5546 and 6103(b) and other similar statues insofar as they relate to the pay and leave of employees of the United States.

**If a holiday falls on a Saturday, it will be observed on the preceding Friday. If the holiday falls on a Sunday, it will be observed on the following Monday.

6.1.1 Contractor Working Hours: All work performed on military bases shall be performed during regular working hours.

7.0. Typhoon Readiness Normal services will be provided until Tropical Cyclone

Condition of Readiness (TCCOR) II (When destructive winds of 50 knots or greater are anticipated within 24 hour) has been announced. The Contractor shall depart military bases when TCCOR One-Caution (1C) or TC-1C is declared by Military Weather Station authorities. The Contractor shall depart military bases and monitor radio/television until it changes to TCCOR Storm Watch (SW) or TC-SW. When TC-SW is declared by Military Weather Station authorities, the Contractor may restart service within 2 hours. In the case where TC-SW is called after normal hours of operation, services shall begin the next working day.

8.0 Pickup / Delivery Location: The Contractor shall pick up/deliver the truck from/to the following location:

Motor Transport Branch( MTB)Shipping & Receiving Section

Bldg. 5823

MCB Camp S.D. Butler Okinawa Japan

9.0 Pre-Delivery Inspection of Repaired Vehicles: A pre-delivery inspection will be conducted by the Government at the Contractor’s facility. The Contractor is required to notify the Government POC at least 2 days in advance of when the truck will be ready for inspection.

10.0 Final Acceptance of repaired vehicles: The government will conduct a joint inspection and acceptance with the Contractor at the Delivery Place specified above. The Government reserves the right to inspect the Contractor’s performance to ensure services are received and in compliance with the terms and conditions of the contract. If any deficiencies are identified by GME Technical Representative the MTB shall notify the Contractor of it within five days after receipt of the vehicle for the Contractor’s corrective action. Re-performance of defective services is at no additional cost to the government. If the Contractor finds any additional defects of the vehicle, the Contractor shall immediately report all findings to the Contracting Officer. All additional repair work shall be approved by the Contracting Officer.

11.0 The Government Point of Contact: TBA

12.0 Meetings and Status Reports. As required. . Regular Working Hours: The Government’s representatives regular working hours are from 07:30 to 16:30 Hours, Monday through Friday. Contractor Working Hours: All work performed on military bases shall be performed during regular working hours.

13.0 Applicable Documents / Governing References. In addition requirements of regulations and policies applicable to this contract/order by virtue of clauses contained herein, the contractor shall, in the performance of this contract/order, also comply with all references applicable to the specific tasks of this Statement of Work, as listed below, including any amendments or subsequent issuance. It shall be the Contractor’s sole responsibility to perform all work under the contract in compliance with the most current edition/revision of the Japanese Environmental Governing Standards (JEGS). Contractor shall strictly adhere to all JEGS requirements regarding maintenance services.

14.0 Government Furnished Facilities, Equipment, Services and/or Information.

Government property identified herein, or by attachment, is subject to the requirements of FAR and DFARS part 45, pursuant to the enumerated property clauses incorporated in this contract/order.

End of SOW