19Q0029_Solicitation.docx

M6739919Q0029

Section SF 1449 - CONTINUATION SHEET

Audio Visual Preventative Maintenance

FFP

Semiannual preventative maintenance per the attached performance work statement, particularly paragraph 3 inclusive of all the subparagraphs.

FOB: Destination

MILSTRIP: M3500219SUDG002

PURCHASE REQUEST NUMBER: M3500219SUDG002

PSC CD: J074

NET AMT

Audio Visual Labor Hours

Yearly labor hours per the attached performance work statement for repairs above and beyond the preventative maintenance.

FOB: Destination

MILSTRIP: M3500219SUDG002

NET AMT

Over and Above Parts

Over and Above Parts per DFARS 252.217-7028 and section 3.2 of the Performance Work Statement.

MILSTRIP: M3500219SUDG002

NET AMT

FFP

Semiannual preventative maintenance per the attached performance work statement, particularly paragraph 3 inclusive of all the subparagraphs.

FOB: Destination

NET AMT

FFP

Yearly labor hours per the attached performance work statement for repairs above and beyond the preventative maintenance.

NET AMT

Over and Above Parts per DFARS 252.217-7028 and section 3.2 of the Performance Work Statement.

NET AMT

FFP

Semiannual preventative maintenance per the attached performance work statement, particularly paragraph 3 inclusive of all the subparagraphs.

NET AMT

FFP

Yearly labor hours per the attached performance work statement for repairs above and beyond the preventative maintenance.

NET AMT

NET AMT

FFP

Semiannual preventative maintenance per the attached performance work statement, particularly paragraph 3 inclusive of all the subparagraphs.

NET AMT

FFP

Yearly labor hours per the attached performance work statement for repairs above and beyond the preventative maintenance.

NET AMT

NET AMT

FFP

Semiannual preventative maintenance per the attached performance work statement, particularly paragraph 3 inclusive of all the subparagraphs.

NET AMT

FFP

Yearly labor hours per the attached performance work statement for repairs above and beyond the preventative maintenance.

NET AMT

NET AMT

CONTRACT MINIMUM/MAXIMUM QUANTITY AND CONTRACT VALUE

The minimum quantity and contract value for all orders issued against this contract shall not be less than the minimum quantity and contract value stated in the following table. The maximum quantity and contract value for all orders issued against this contract shall not exceed the maximum quantity and contract value stated in the following table.

MINIMUM

QUANTITY

MINIMUM

AMOUNT

MAXIMUM

QUANTITY

MAXIMUM

AMOUNT

DELIVERY/TASK ORDER MINIMUM/MAXIMUM QUANTITY AND ORDER VALUE

The minimum quantity and order value for each Delivery/Task Order issued shall not be less than the minimum quantity and order value stated in the following table. The maximum quantity and order value for each Delivery/Task Order issued shall not exceed the maximum quantity and order value stated in the following table.

MINIMUM

QUANTITY

MINIMUM

AMOUNT

MAXIMUM

QUANTITY

MAXIMUM

CLIN DELIVERY/TASK ORDER MINIMUM/MAXIMUM QUANTITY AND CLIN ORDER VALUE

The minimum quantity and order value for the given Delivery/Task Order issued for this CLIN shall not be less than the minimum quantity and order value stated in the following table. The maximum quantity and order value for the given Delivery/Task Order issued for this CLIN shall not exceed the maximum quantity and order value stated in the following table.

CLIN

MINIMUM

QUANTITY

MINIMUM

AMOUNT

MAXIMUM

QUANTITY

MAXIMUM

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

DELIVERY INFORMATION

26-MAY-2020

DEAN WILLIAMS

MCAGCC

TWENTYNINE PALMS CA 92278

760-830-5999

M35002

26-MAY-2020

M35002

26-MAY-2021

DEAN WILLIAMS

MCAGCC

TWENTYNINE PALMS CA 92278

760-830-5999

M35002

26-MAY-2021

M35002

26-MAY-2022

DEAN WILLIAMS

MCAGCC

TWENTYNINE PALMS CA 92278

760-830-5999

M35002

26-MAY-2022

M35002

26-MAY-2023

DEAN WILLIAMS

MCAGCC

TWENTYNINE PALMS CA 92278

760-830-5999

M35002

26-MAY-2023

M35002

26-MAY-2024

DEAN WILLIAMS

MCAGCC

TWENTYNINE PALMS CA 92278

760-830-5999

M35002

26-MAY-2024

M35002

PWS

PERFORMANCE WORK STATEMENT (PWS)

Audio Visual Equipment Maintenance Communications Directorate

1. GENERAL

1.1. General: This is a non-personal services contract to provide Audio Visual (AV) Equipment Maintenance. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn, is responsible to the Government.

1.2. Description of Services/Introduction: The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform audio visual equipment maintenance as defined in this PWS. The Contractor shall perform to the standards in this contract.

1.3. Background: Historically, Communications Directorate (CD) has required outside Contractor support to provide maintenance to a varied array of AV equipment. This equipment is used for internal and external operations that are both critical to CD and Marine Corps Air Ground Combat Center (MCAGCC). CD makes this equipment available, when possible, for training to outside activities around MCAGCC. Due to the high usage volume, a lack of AV competence, and the need to maintain a high level of serviceability, CD requires maintenance services be contracted for this equipment.

1.4. Objectives:

· Provide preventative maintenance (PM) services and repairs for the various listed AV equipment located within building 1986 aboard MCAGCC, Twentynine Palms, CA according to manufacturer standards and recommendations.

· Perform general maintenance/repair on the provided list of equipment

· Perform speaker maintenance/repair

· Perform projector maintenance/repair

· Perform liquid crystal display (LCD)/ light-emitting diode (LED) monitor maintenance/repair

· Perform video routing maintenance/repair

· Perform video teleconference maintenance/repair

· Perform audio conference maintenance/repair

· Perform control system maintenance/repair

· Perform uninterruptible power supply (UPS) maintenance/repair

· Perform equipment firmware updates

1.5. Scope: Services include preventive maintenance and repair to the equipment listed in this PWS. The Contractor shall accomplish all required tasks in order to maintain a high level of serviceability for the equipment listed in this PWS.

1.6. Quality Control: The Contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor’s quality control program is the means by which it assures itself that work complies with the requirements of the contract. A Quality Control Plan (QCP) shall be submitted to the Contracting Officer (KO) for review and approval prior to start of performance. The Contractor shall receive the KO’s acceptance in writing along with any proposed changes to its QCP. When changes are made to the QCP thereafter, two (2) copies of it shall be submitted to the KO and Contracting Officer Representative (COR) within 5 working days of change.

1.7. Quality Assurance: The government shall evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.8. Contracting Officer Representative (COR): The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements; monitor Contractor's performance and notifies both the KO and Contractor of any deficiencies; coordinate availability of government furnished property; and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting contract award.

1.9. Key Personnel: The Contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the Contractor when the manager is absent shall be designated in writing to the KO. The contract manager or alternate shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 0800 – 1630, Monday through Friday except Federal holidays or when the government facility is closed for administrative reasons.

1.10. Identification of Contractor Employees: All Contractor personnel attending meetings and working in situations where their Contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed.

1.11. Organizational Conflict of Interest (OCI): The Contractor shall notify the KO immediately whenever it becomes aware that participation in the performance of this contract may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO and in the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may affect other remedies as he or she deems necessary.

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

CONTRACTOR. A vendor awarded a contract to provide specific services to the government. The term used in this contract refers to the prime.

CONTRACTING OFFICER (KO). A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the KO to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of Contractor performance.

QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

SUBCONTRACTOR. One that enters into a contract with a prime Contractor. The Government does not have privity of contract with the sub-Contractor.

WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

WORK WEEK. Monday through Friday, unless specified otherwise.

3. SPECIFIC TASKS

3.1. Preventative Maintenance Services: G-6 requires preventative maintenance service to be performed every six months. All preventative maintenance tasks will be conducted in accordance with manufacturer standards and recommendations. Contractor shall submit a maintenance schedule for COR approval 60 days before performance.

3.2. Over and Above Work: If during the performance of preventative maintenance, the Contractor encounters equipment that is damaged beyond feasible repair or requires parts, the Contractor shall notify the COR. Over and above parts for repair services shall be conducted in accordance with DFARS PGI Part 217.7701 and DFARS Clause 252.217-7028. These parts will require the contractor to submit a quote (to the KO/COR) identifying the materials and repair parts needed for completion of the tasks. The COR will review supplies and recommend to the KO for approval. Over and Above work supplies shall be determined to be fair and reasonable and negotiated if necessary prior to performance of the work. The government has the right to purchase required supplies and materials from another source due to the lack of price reasonableness from the contractor. All parts shall be original equipment manufactured parts and/or quality compatible parts subject to the Buy American Act.

3.3. Annual Maintenance:

3.3.1. Replace projector lamp and filters on the Projectors.

3.3.2. Perform any other manufacturer recommended maintenance.

3.4. Semi-Annual Maintenance:

3.4.1. Replace UPS batteries every two years.

3.5. General Semi-Annual Maintenance:

3.5.1. Whenever provided by customer, install all software/firmware upgrades/updates.

3.5.2. Dust/vacuum/clean/wipe down all equipment (including screen fabric, if applicable).

3.5.3. Power-cycle all devices, verify air flow around all devices.

3.5.4. Review error messages on all devices (as applicable).

3.5.5. Verify firmware versions on all devices.

3.5.6. Apply firmware updates as they become available by manufacturers.

3.5.7. Check and test all cable connections.

3.5.8. Verify interface controls and system functionality.

3.5.9. Perform any other manufacturer recommended maintenance.

3.5.10. Document any irregular findings.

3.6. Audio Semi-Annual Maintenance:

3.6.1. Test all speakers related to system.

3.6.2. Verify proper operation of audio amplifiers.

3.6.3. Test sound quality; verify all microphone connections and/or wireless frequency (as applicable).

3.6.4. Verify proper operation of all digital sound processor (DSP) devices.

3.6.5. Perform any other manufacturer recommended maintenance.

3.6.6. Document any irregular findings.

3.7. Projector Semi-Annual Maintenance:

3.7.1. Clean filters.

3.7.2. Test video projector output.

3.7.3. Check for image clarity with optical engine.

3.7.4. Zoom and focus lens as needed for proper image size and clarity.

3.7.5. Clean lens.

3.7.6. Document elapsed projector service life hours.

3.7.7. Document elapsed lamp service life hours.

3.7.8. Verify image clarity and adjust settings as needed for optimal image clarity.

3.7.9. Perform any other manufacturer recommended maintenance.

3.7.10. Document any irregular findings.

3.8. LCD/LED Monitor Semi-Annual Maintenance:

3.8.1. Test video output.

3.8.2. Verify image clarity and adjust settings as needed for optimal image clarity.

3.8.3. Verify settings and IDs; level and adjust monitors.

3.8.4. Perform any other manufacturer recommended maintenance.

3.8.5. Document any irregular findings.

3.9. Video Routing Semi-Annual Maintenance:

3.9.1. Verify manual switch inputs and outputs.

3.9.2. Check internal Extended Display Identification Data (EDID) setting for correct resolution.

3.9.3. Test active (HDBaseT) and passive interface plates or boxes.

3.9.4. Perform any other manufacturer recommended maintenance.

3.9.5. Document any irregular findings.

3.10. Video Teleconference Semi-Annual Maintenance:

3.10.1. Verify manual switch inputs and outputs.

3.10.2. Verify share content feature; document configuration settings.

3.10.3. Perform a test call; verify call speed.

3.10.4. Verify incoming and outgoing sound with video.

3.10.5. Test system with 3rd party controls.

3.10.6. Perform any other manufacturer recommended maintenance.

3.10.7. Document any irregular findings.

3.11. Teleconference Semi-Annual Maintenance:

3.11.1. Document configuration settings.

3.11.2. Perform a test call.

3.11.3. Verify incoming and outgoing sound.

3.11.4. Test system with 3rd party controls.

3.11.5. Perform any other manufacturer recommended maintenance.

3.11.6. Document any irregular findings.

3.12. Control System Semi-Annual Maintenance:

3.12.1. Recalibrate touch screen panel(s), sound, and sensitivity.

3.12.2. Verify system communication via open or closed network.

3.12.3. Verify all end-user interface controls and system functionality.

3.12.4. Verify all items will power on and off according to system function.

3.12.5. Perform any other manufacturer recommended maintenance.

3.12.6. Document any irregular findings.

3.13. UPS Semi-Annual Maintenance:

3.13.1. Verify UPS is properly connected to power outlet.

3.13.2. Verify all equipment is properly connected to UPS.

3.13.3. Verify operational status of UPS battery.

3.13.4. Document USP batter service life hours (if applicable).

3.13.5. Perform any other manufacturer recommended maintenance.

3.13.6. Document any irregular findings.

3.14. Repair Service Hours: All repair hours outside and in addition to the aforementioned preventative maintenance services shall include travel costs. The contractor shall incur all travel costs; the Government will not utilize an Other Direct Cost (ODC) CLIN for travel, nor provide separate compensation to the contractor for travel costs.

4. ATTACHMENT/TECHNICAL EXHIBIT LISTING

(Under this section list all attachments and technical exhibits that will be useful for the Contractor to submit an appropriate proposal.)

Attachment/Technical Exhibit List:

· Technical Exhibit 1 – Performance Requirements Summary

· Technical Exhibit 2 – Deliverables Schedule

· Attachment 3 – Equipment List

TECHNICAL EXHIBIT 1

Performance Requirements Summary

Performance Objective (The Service required—usually a shall statement)

Method of Surveillance

PRS # 1.

The Contractor shall provide preventative maintenance in accordance with PWS paragraph 3.

All tasks were accomplished and equipment is kept operational.

1 customer complaint per quarter.

Periodical/ COR

PRS # 2

The Contractor shall perform required maintenance in a timely manner in accordance with PWS paragraph 3.

All tasks were accomplished in accordance with the maintenance schedule.

1 day deviation from the standard.

Semi-Annually/ COR

PRS # 3

The Contractor shall document irregularities with the equipment that requires further corrective maintenance outside the scope of this contract and deliver such documentation to the COR in accordance with PWS paragraph 3.

Irregularities were reported to the COR within 5 business days of the visit in which they were discovered.

1 late submission per year of performance.

Semi-Annually/ COR

TECHNICAL EXHIBIT 2

DELIVERABLES SCHEDULE

Quality Control Plan

(PWS 1.7)

N/A

N/A

COR/ KO

N/A

N/A

COR/ KO

N/A

N/A

COR/ KO

ATTACHMENT 3

EQUIPMENT LIST

CLAUSES INCORPORATED BY FULL TEXT

52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

http://farsite.hill.af.mil/

(End of provision)

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://farsite.hill.af.mil/

(End of clause)

CLAUSES INCORPORATED BY REFERENCE

52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS (OCT 2018)

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code and small business size standard for this acquisition appear in Block 10 of the solicitation cover sheet (SF 1449). However, the small business size standard for a concern which submits an offer in its own name, but which proposes to furnish an item which it did not itself manufacture, is 500 employees.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show--

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) "Remit to" address, if different than mailing address;

(8) A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender's request and expense, unless they are destroyed during preaward testing.

(e) Multiple offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions, including alternative line items (provided that the alternative line items are consistent with subpart 4.10 of the Federal Acquisition Regulation), or alternative commercial items for satisfying the requirements of this solicitation. Each offer submitted will be evaluated separately.

(f) Late submissions, modifications, revisions, and withdrawals of offers:

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due.

(2)(i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is “late” and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and--

(A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or

(B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government's control prior to the time set for receipt of offers; or

(C) If this solicitation is a request for proposals, it was the only proposal received.

(ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.

(3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

(4) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(5) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers. Oral offers in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for receipt of offers, subject to the conditions specified in the solicitation concerning facsimile offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer.

(g) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror's initial offer should contain the offeror's best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

(h) Multiple awards. The Government may accept any item or group of items of an offer, unless the offeror qualifies the offer by specific limitations. Unless otherwise provided in the Schedule, offers may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the offeror specifies otherwise in the offer.

(i) Availability of requirements documents cited in the solicitation. (1)(i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101-29, and copies of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained for a fee by submitting a request to--GSA Federal Supply Service Specifications Section, Suite 8100, 470 East L'Enfant Plaza, SW, Washington, DC 20407, Telephone (202) 619-8925, Facsimile (202) 619-8978.

(ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a single copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained free of charge by submitting a request to the addressee in paragraph (i)(1)(i) of this provision. Additional copies will be issued for a fee.

(2) Most unclassified Defense specifications and standards may be downloaded from the following ASSIST websites:

(i) ASSIST (https://assist.dla.mil/online/start/).

(ii) Quick Search (http://quicksearch.dla.mil/).

(iii) ASSISTdocs.com (http://assistdocs.com).

(3) Documents not available from ASSIST may be ordered from the Department of Defense Single Stock Point (DoDSSP) by--

(i) Using the ASSIST Shopping Wizard (https://assist.dla.mil/wizard/index.cfm);

(ii) Phoning the DoDSSP Customer Service Desk (215) 697-2179, Mon-Fri, 0730 to 1600 EST; or

(iii) Ordering from DoDSSP, Building 4, Section D, 700 Robbins Avenue, Philadelphia, PA 19111-5094, Telephone (215) 697-2667/2179, Facsimile (215) 697-1462.

(4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

(j) Unique entity identifier. (Applies to all offers exceeding $3,500, and offers of $3,500 or less if the solicitation requires the Contractor to be registered in the System for Award Management (SAM).) The Offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation ``Unique Entity Identifier'' followed by the unique entity identifier that identifies the Offeror's name and address. The Offeror also shall enter its Electronic Funds Transfer (EFT) indicator, if applicable. The EFT indicator is a four-character suffix to the unique entity identifier. The suffix is assigned at the discretion of the Offeror to establish additional SAM records for identifying alternative EFT accounts (see subpart 32.11) for the same entity. If the Offeror does not have a unique entity identifier, it should contact the entity designated at www.sam.gov for unique entity identifier establishment directly to obtain one. The Offeror should indicate that it is an offeror for a Government contract when contacting the entity designated at www.sam.gov for establishing the unique entity identifier.

(k) Reserved.

(l) Debriefing. If a post-award debriefing is given to requesting offerors, the Government shall disclose the following information, if applicable:

(1) The agency's evaluation of the significant weak or deficient factors in the debriefed offeror's offer.

(2) The overall evaluated cost or price and technical rating of the successful and the debriefed offeror and past performance information on the debriefed offeror.

(3) The overall ranking of all offerors, when any ranking was developed by the agency during source selection.

(4) A summary of the rationale for award;

(5) For acquisitions of commercial items, the make and model of the item to be delivered by the successful offeror.

(6) Reasonable responses to relevant questions posed by the debriefed offeror as to whether source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities were followed by the agency.

52.212-1 ADDENDUM

52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS--ADDENDUM

1) Solicitation shall be in 10 point font, Times New Roman. Maximum technical proposal page limit is 35 pages. Pricing shall be provided on the SF1449 document.

2) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 90 calendar days from the date specified for receipt of offers.

(End of provision addendum)

52.212-2 EVALUATION--COMMERCIAL ITEMS (OCT 2014)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

1. technical capability of the item offered to meet the Government requirement;

1. price;

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

52.212-2 ADDENDUM

52.212-2 EVALUATION--COMMERCIAL ITEMS--ADDENDUM

Basis for contract award - This acquisition is being conducted under FAR Parts 12. Offers will be evaluated using the factors identified in FAR 52.212-2, Evaluation – Commercial items. Noncompliance may be grounds to eliminate the proposal from consideration for contract award. Award will be made utilizing a Lowest Price Technically Acceptable (LPTA) source selection method. By submission of its offer in accordance with the instructions provided in clause FAR 52.212-1, Instructions To Offerors, the offeror agrees to the terms of this solicitation.

First, the quotes will be ranked in order from lowest to highest based on the price. The lowest priced quotation will then be evaluated and receive a rating of Acceptable or Unacceptable based on the criteria below. In order to be rated as Acceptable, the Technical quote must meet the government's minimum requirements as described in the schedule. Quotes deemed Unacceptable are those that fail to meet the Government's minimum requirements.

If the lowest priced offeror’s Technical quote is rated acceptable, the government will then evaluate pricing to determine fair and reasonableness per FAR 13.106-3.

If the lowest priced quotation is evaluated to have an acceptable technical quote and fair and reasonable prices, per FAR 13.106-3, the Government will complete a responsibility determination IAW the criteria specified in FAR 9.104-1. If found responsible, the Government may stop the evaluation process at this point as that quote represents the best value to the Government. Award shall be made to that offeror without further consideration of any other offers.

If the lowest priced quotation is assigned an unacceptable rating, or if the price is determined not fair and reasonable or if the Quoter is found to be non-responsible, the next lowest priced quote will be evaluated. This process will continue (in ascending order) until an offeror is evaluated to have an acceptable technical rating, fair and reasonable prices and the offeror is deemed responsible or until all offers have been evaluated.

The Government reserves the right to evaluate all quotes. The award will be made to the offeror whose proposal represents the best value to the government on a LPTA basis, factoring in price and non-price factors – Technical Capability.

Factor 1: Technical

Each offeror’s technical proposal will be evaluated by the demonstrated ability to meet the requirements set forth in the Performance Work Statement and rated as Acceptable or Unacceptable as defined below:

Technical Acceptable/Unacceptable Ratings

Factor 2: Price

In order to be considered for award, price must be determined fair and reasonable and balanced (or if unbalanced pricing exists that it does not pose an unacceptable risk to the government) using one or more techniques set forth in FAR 13.106.

Options. IAW the provision at FAR 52.217-5, the government will evaluate offers for award purposes by adding the total price for all options including the option under FAR 52.217-8, to the total price for the basic requirement. Evaluation of options will not obligate the government to exercise options. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced.

Offerors are advised that the Option to Extend Services Clause at 52.217-8 is included in the solicitation and will be included in the awarded contract. When proposing prices for base and option years, Offerors should consider that The Government may choose to exercise the option to extend services at the end of any period of performance (base or option periods), utilizing the rates in effect during the period of performance in which the option is exercised. For the purpose of evaluation the government will take the final option price, divide it by two and add it to determine the overall proposed/quoted price.

The Government reserves the right to award no contract at all depending on the quality of the quotes submitted and availability of funds for the requirement. The Government intends to evaluate proposals and award a single contract without requesting or accepting revised proposals. Therefore, the offerors will be advised that their initial offer should contain the most favorable terms and reflect its best possible performance potential. The Government does reserve the right to clarify aspects of the proposals and hold discussions.

All proposals are to be submitted electronically to tricia.murray@usmc.mil or may be hand carried or delivered to:

Ms. Tricia Murray

MAGTFTC/MCAGCC

Regional Contracting Office Building 1102, Door 21 Twentynine Palms, CA 92278

Due to data processing procedures within the DoD Network, please submit all electronic attachments in PDF Format only.

FAXED PROPOSALS WILL NOT BE ACCEPTED

For proposals delivered by hand, offerors are advised that entry to the installation is restricted, and offerors are directed to familiarize themselves with the entry control location and process. Entry processing time is unpredictable and can be lengthy. The addressee indicated above may be able to facilitate entry processing, but is not required to do so, and inability to gain access shall not excuse late delivery.

If proposals are submitted in different formats requiring different delivery methods, the proposal of record shall be the last complete version received prior to the deadline.

For email proposals, the Government office designated for receipt of the proposal is the email inbox of the addressee indicated above. Notwithstanding the provisions at FAR 52.212-1(f) or FAR 52.215-1(c)(3), delivery is not accomplished until the addressee can open the email; delivery to a server or an email inbox on a server is not considered delivery to the designated Government office and the quotation is not under the Government’s control until the addressee can open the email. The email shall not be considered to be delivered unless the entire content of the email and all attachments can be read by the addressee indicated above. Receipt of an electronic acknowledgment from the addressee establishes that a record was received but does not establish that the content sent corresponds to the content received. Email attachments are limited to no more than 2MB. Offerors are specifically warned that email may be subjected to spam filters or attachment stripping.

All transmissions must clearly state the solicitation number and the name of the contracting officer on the first page to ensure proper receipt.

Attention is directed to FAR 52.212-1(f), concerning late submissions. Offerors are responsible for allowing adequate time for transmission to be completed. The offeror bears the risk of non-receipt of transmissions, and should ensure that all pages of the proposal (and any authorized modifications) have been received by the designated office before the deadline indicated. Pages of a transmission that arrive after the deadline will not be considered.

(End of provision addendum)

52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS--COMMERCIAL ITEMS (JAN 2019)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities (Jul 2018) (Section 1634 of Pub. L. 115-91).

(3) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015).

(4) 52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553).

(5) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) (Public Laws 108-77 and 108-78 (19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items: (Contracting Officer check as appropriate.)

___ (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Sept 2006), with Alternate I (Oct 1995) (41 U.S.C. 4704 and 10 U.S.C. 2402).

____ (2) 52.203-13, Contractor Code of Business Ethics and Conduct (Oct 2015) (41 U.S.C. 3509).

____ (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (June 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

___ (4) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Oct 2018) (Pub. L. 109-282) (31 U.S.C. 6101 note).

___ (5) [Reserved]

___ (6) 52.204-14, Service Contract Reporting Requirements (Oct 2016) (Pub. L. 111-117, section 743 of Div. C).

___ (7) 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (Oct 2016) (Pub. L. 111-117, section 743 of Div. C).

_X__ (8) 52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (Oct 2015) (31 U.S.C. 6101 note).

____ (9) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (Oct 2018) (41 U.S.C. 2313).

____ (10) [Reserved]

____ (11)(i) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (NOV 2011) (15 U.S.C. 657a).

____ (ii) Alternate I (NOV 2011) of 52.219-3.

____ (12) (i) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (OCT 2014) (if the offeror elects to waive the preference, it shall so indicate in its offer) (15 U.S.C. 657a).

____ (ii) Alternate I (JAN 2011) of 52.219-4.

____ (13) [Reserved]

_X___ (14)(i) 52.219-6, Notice of Total Small Business Set-Aside (NOV 2011) (15 U.S.C. 644).

____ (ii) Alternate I (NOV 2011).

____ (iii) Alternate II (NOV 2011).

____ (15)(i) 52.219-7, Notice of Partial Small Business Set-Aside (June 2003) (15 U.S.C. 644).

____ (ii) Alternate I (Oct 1995) of 52.219-7.

____ (iii) Alternate II (Mar 2004) of 52.219-7.

____ (16) 52.219-8, Utilization of Small Business Concerns (Oct 2018) (15 U.S.C. 637(d)(2) and (3)).

____ (17)(i) 52.219-9, Small Business Subcontracting Plan (Aug 2018) (15 U.S.C. 637(d)(4)).

____ (ii) Alternate I (Nov 2016) of 52.219-9.

____ (iii) Alternate II (Nov 2016) of 52.219-9.

____ (iv) Alternate III (Nov 2016) of 52.219-9.

____ (v) Alternate IV (Aug 2018) of 52.219-9.

____ (18) 52.219-13, Notice of Set-Aside of Orders (NOV 2011) (15 U.S.C. 644(r)).

____ (19) 52.219-14, Limitations on Subcontracting (JAN 2017) (15 U.S.C. 637(a)(14)).

____ (20) 52.219-16, Liquidated Damages—Subcon-tracting Plan (Jan 1999) (15 U.S.C. 637(d)(4)(F)(i)).

____ (21) 52.219-27, Notice of Service-Disabled Veteran-Owned Small…