Solicitation_M67399-14-T-0027_July_31_2014.doc

Section SF 1449 - CONTINUATION SHEET

PERSONAL PROPERTY SHIPMENTS

FFP

BASE PERIOD: Service shall include: Packing, Containerization. Local Drayage, Delivery, Unpacking, Storage and related services for Personal Property Shipments. Each Delivery Order will be individually funded. Services are to be performed IN ACCORDANCE WITH Schedules I, II, and III.

FOB: Destination

NET AMT

PERSONAL PROPERTY SHIPMENTS

OPTION PERIOD 1: Service shall include: Packing, Containerization. Local Drayage, Delivery, Unpacking, Storage and related services for Personal Property Shipments. Each Delivery Order will be individually funded. Services are to be performed IN ACCORDANCE WITH Schedules I, II, and III.

NET AMT

PERSONAL PROPERTY SHIPMENTS

OPTION PERIOD 2: Service shall include: Packing, Containerization. Local Drayage, Delivery, Unpacking, Storage and related services for Personal Property Shipments. Each Delivery Order will be individually funded. Services are to be performed IN ACCORDANCE WITH Schedules I, II, and III.

NET AMT

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

DELIVERY INFORMATION

31-MAR-2015

JOHN MONTOYA

BUILDING 1102, DOOR 22

TWENTYNINE PALMS CA 92278-5000

(760) 830-6466

M35002

30-JUN-2015

M35002

30-SEP-2015

M35002

ATTACHMENT

ESTIMATED QUANTITIES

The quantities shown by area of performance for each item in this Solicitation are the Government’s estimates of requirements, which may be ordered during the period of the contract.

The Government’s estimated maximum daily requirements, excluding Saturday, Sunday, National, State, and local holidays are listed below by area of performance within each schedule. Quoters shall complete the “Quoter's Guaranteed Daily Capability”, which shall equal or exceed the Government’s minimum acceptable daily capability, for all items within an area of performance for which they submit quotes. Failure to do so will render the offer nonresponsive.

OUTBOUND:

(Schedule I) Area I

INBOUND:

(Schedule II) Area I

INTRA-CITY AREA:

(Schedule III) Area I

Period of Performance (POP): 1 October 2014 thru 31 March 2015

SCHEDULE I: OUTBOUND SERVICES

Item 0001. Complete Service – Outbound (HHG). Services shall include pre-move survey, servicing of appliances, disassembly of furniture, packaging, inventorying, tagging, wrapping, padding, packing and bracing of HHG in Government-owned and furnished shipping containers (Shipping Container Commercial Spec ASTM-D4169-01, SDDC Pamphlet 55-12) at member’s/employee’s residence. When ordered by the COR, services shall also include properly securing and sealing for shipment, weighing, obliterating old markings, marking, strapping, and drayage of the container within an area of performance and loading of shipments on line haul carrier’s equipment at the contractor’s facility. When containers will not accommodate all articles of any one lot, loose articles must be packed in the said containers before any over-packed articles are placed therein. Overflow, oversize, and other shipments must be paid for under Item 0003.

Annual Quantity

AA. At member/employee residence:

Container, Commercial Spec

ASTM-D4169-01, or SDDC

Pamphlet 55-12

AB. At contractor’s facility:

Container, Commercial Spec

ASTM-D4169-01, or SDDC

Pamphlet 55-12

0002. Outbound (HHG From Non-temporary Storage). Service shall be the same as Item 0001 above except that: (a) HHG shall be picked up at a non-temporary storage facility and transported to contractor’s facility; or (b) HHG shall be delivered to contractor’s facility; and (c) pre-move survey, servicing of appliances, preliminary packing and accessorial services must not be provided. Overflow articles requiring containerization will be paid for under Item 0003.

Annual Quantity

AA. Pickup by contractor:

Container, Commercial Spec

ASTM-D4169-01, or SDDC

Pamphlet 55-12

AB. Delivered to contractor:

Container, Commercial Spec

ASTM-D4169-01, or

SDDC Pamphlet 55-12

Item 0003. Complete Service-Outbound (HHG-Overflow Articles and HHG Shipments requiring other than ASTM-D4169-01 or SDDC Pamphlet 55-12). Service shall be the same as Item 0001 or Item 0002 except that the loose articles are drayed to contractor’s facility when ordered by the COR for containerization in Government-furnished or contractor-furnished containers. Overflow, other shipments, and oversize containers shall be constructed IAW FED SPEC PPP-B-601H, Style A or B. Each container shall be caulked during assembly. Overflow boxes and other shipments must be limited to one per shipment. Other shipments are small HHG shipments that normally require a lesser size box than specified in Commercial Spec ASTM-D4169-01 or SDDC Pamphlet 55-12. Overflow containers are of a lesser size than specified in Commercial Spec ASTM-D4169-01 or SDDC Pamphlet 55-12 and oversized containers are always of a greater size than specified in Commercial Spec ASTM-D4169-01 or SDDC Pamphlet 55-12. One or more of these containers may be required per shipment. Price bid for Item 0003 includes container plus weight of its contents.

Annual Quantity

AA. Government-Furnished Containers:

Overseas Pack Overflow Articles

AB. Government-Furnished Containers:

Overseas Pack Oversize Articles

AC. Government-Furnished Containers:

Overseas Pack Other Shipments

AD. Government-Furnished Containers:

Domestic Pack: Overflow Articles

AE. Government-Furnished Containers:

Domestic Pack: Oversize Articles

AF. Government-Furnished Containers:

Domestic Pack: Other Shipments

AG. Contractor-Furnished Containers:

Overseas Pack: Overflow Articles

AH. Contractor-Furnished Containers:

Overseas Pack: Oversize Articles

AI. Contractor-Furnished Containers:

Overseas Pack: Other Shipments

Item 0004. Complete Service - Outbound (Unaccompanied Baggage). Service includes packaging, inventorying, packing in Government approved containers, weighing, strapping, obliteration of old markings, marking, and loading shipments on the line haul carrier’s equipment. Service shall be performed at member’s/employee’s residence. (Service may be performed at contractor’s facility when ordered by the Ordering Officer.)

Annual Quantity

AA. Government-Furnished Containers:

Drayage Included

AB. Government-Furnished Containers:

Drayage Not Included

AC. Contractor-Furnished Containers:

Drayage Included

AD. Contractor-Furnished Containers:

Item 0005. Complete Service - Outbound (Unaccompanied Baggage from Non-temporary Storage). Service must be the same as Item 0004 except that (a) unaccompanied baggage must be picked up at a non-temporary storage facility and transported to contractor’s facility; or (b) unaccompanied baggage shall be delivered to contractor’s facility; and (c) servicing of appliances, preliminary packing and accessorial services must not be provided.

Annual Quantity

AA. Government - Furnished Containers:

Drayage Included

AB. Government - Furnished Containers:

AC. Contractor - Furnished Containers:

AD. Contractor - Furnished Containers:

Item 0006. Outbound Service - Unaccompanied Baggage Packed by Member/Employee. Service shall include weighing, strapping, banding, obliterating old markings, and marking. Service may include containerization in outer shipping containers as ordered by the COR.

Annual Quantity

AA. Containerization Not Required:

Drayage Included

AB. Containerization Not Required:

AC. Containerization Required:

AD. Containerization Required:

Item 0007. Outbound Service - Unaccompanied Baggage Packed By Member/Employee - Consolidated Shipments/Government Facility. Service shall be the same as Item 0006 above except that service shall include two or more shipments picked up from a Government office, warehouse, or facility.

Annual Quantity

AA. Containerization Not Required:

Drayage Included

AB. Containerization Required:

Item 0008. Expensive and Valuable Items. Service shall include inventorying each item, packing in Government-approved, contractor-furnished container(s), marking, banding, and cubing at member’s/employee’s residence. Drayage will be ordered by the COR. If drayage is required, weighing shall be done on properly certified scales and a certified weight ticket shall be furnished. If drayage is not required, weighing shall be done at member’s/employee’s residence on portable or bathroom scales. In jurisdictions where local law prohibits the certification of portable scales, a weight certificate will not be required. However, upon the written authority of the COR, the contractor may apply a constructive weight of 11 pounds per gross cubic foot of the container.

Annual Quantity

Item 0009. Storage. Storage of containerized articles shall be furnished when ordered by the COR. Charges shall not commence earlier than the sixth workday following date of transportation officer’s receipt of notification of completion of containerization service. Storage charges apply for each 30-day period or fraction thereof. Date of release from storage shall not be considered in computation of storage charges.

Annual Quantity

Item 0010. Containers. Service shall consist of the furnishing of the following types of new containers or specially constructed wooden crates. Containers furnished or specially constructed are to be assembled and ready for loading. When a specific container from the SDDC Pamphlet 55-12 is ordered, the order will indicate the SDDC approval number.

Annual Quantity

AC. Crate (ASTM-D6039/D6039M-96)

Item 0011. Remarking, Coopering and Assembly/Disassembly Service.

AA. Remarking of Shipments for Reconsignment. Service shall consist of obliteration of all old markings, stenciling of necessary information on loaded shipping containers scheduled for reconsignment, and loading on the hauling carrier’s vehicle.

Annual Quantity

Unit

AB. Coopering. Service must consist of repair of containers not to exceed 30 percent of total area of shipping container or cost of repairs will not exceed 50 percent of the container replacement cost. Minor repair, such as replacement of bolts, nails and bands must be accomplished at no expense to the Government.

Unit Price Total

AC. Assembly/Disassembly of Government - Owned Containers. Contractor will assemble Government-owned containers. Component parts will be furnished by the Government. Contractor will disassemble Government-owned containers. Component parts will be put into a cloth bag and attached to the container. Knocked down container sections will be banded.

Item 0012. Drayage Beyond the Contract Area of Performance. Service shall consist of drayage of packed shipments beyond the contract area of performance, not to exceed 150 miles. Mileage shall be computed on the shortest highway distance commencing with the point of pickup to the outer boundary of the contract area of performance.

Item 0013. Attempted Pickup. When the initial attempt to pickup a shipment at the member’s/employee’s residence is unsuccessful, charges apply provided the Contractor notified the COR via telephone and provided that after contractor’s notification, the COR (a) cannot locate the member/employee within 30 minutes, (b) cannot have the member/employee at the residence within one hour after notification, and (c) the contractor left a notice of attempted pickup at the residence.

Annual Quantity

Item 0014. Additional Services. The contractor shall provide additional services not included in the schedule, but required for satisfactory completion of the services ordered under this contract, at a rate comparable to the rate for like services as contained in tenders on file with the state regulatory bodies or SDDC, in effect at the time of the order.

RECAPITULATION: SCHEDULE I

Schedule Total – Area: ___________________ $: ___________________

NOTE: All Above Items are included in the evaluation of quotes

SCHEDULE II: INBOUND SERVICES

Item 0015. Complete Service-Inbound (HHG). Service shall include drayage from contractor's facility to storage warehouses, air and surface transportation terminals, military installation shipping offices and ocean or river terminals/piers and return, unloading from the delivering carrier’s vehicle, handling into contractor’s facility, drayage to member’s/employee’s residence, decontainerization and unpacking of loaded containers of HHG and placing goods in rooms as directed by member/employee, unservicing appliances, assembly of any disassembled articles and removing shipping containers, barrels, boxes/crates, and debris from member’s/employee’s residence and drayage of empty containers to contractor’s or Government facility.

Annual Quantity

Item 0016. Complete Service ‑ Inbound (HHG). Service shall be same as Item 0015 above except that drayage of shipment to residence is not required.

Unit Price

Total

Item 0017. Complete Service Inbound (HHG). Service shall be the same as Item 0015 above except removal of items from outer container will be at the contractor’s facility and articles will be drayed to member’s/employee’s residence.

Item 0018. Inbound Service-Contractor Facility (HHG). Services shall include drayage from storage warehouses, air and surface transportation terminals, military installation shipping offices, and ocean or river terminals/piers to contractor’s facility, unloading from the delivering carrier’s vehicle into the contractor’s facility and delivery of articles to property member/employee, motor van carrier, or NTS contractor at the contractor’s facility.

Item 0019. Complete Service - Expensive and Valuable Items. Services shall include drayage from the storage warehouses, air and surface transportation terminals, military installation shipping offices, and ocean or river terminals/piers to contractor’s facility, unloading from the delivering carrier’s vehicle, handling into contractor’s facility, decontainerization and unpacking of containers at member’s/employee’s residence, and removal of shipping containers and debris from the residence.

Item 0020. Complete Service - Inbound (Unaccompanied Baggage). Service shall include drayage from contractor’s facility to storage warehouses, air and surface transportation terminals, military installation shipping offices and ocean or river terminals/piers and return, unloading from the delivering carrier’s vehicle, handling into contractor’s facility, drayage of unaccompanied baggage containers to member’s/employee’s residence, unpacking of containers, reassembly of articles and removal of all shipping containers and debris from the residence.

Unit Price

Item 0021. Complete Service - Inbound (Unaccompanied Baggage). Service shall be same as Item 0020 except that drayage to residence is not required.

Item 0022. Inbound Service - Contractor Facility (Unaccompanied Baggage). Service shall be the same as Item 0020 except service shall also include removal of unaccompanied baggage from outer shipping containers for pickup by the member/employee or release to a motor carrier or other contractor at the contractor’s facility.

Total

Item 0023. Storage. Storage of containerized articles shall be furnished when ordered. Charges under this item shall not commence earlier than the sixth workday following date of contractor’s notification to the transportation officer of arrival of shipment. Storage charges apply for each 30-day period or fraction thereof. Date of release from storage shall not be considered in computation of storage charges. Price bid for item 0023 includes Warehouse handling in and handling out.

Item 0024. Remarking, Coopering, and Assembly/Disassembly Service.

AA. Remarking of Shipments for Reconsignment. Services shall include drayage from storage warehouses, air and surface transportation terminals, military installation shipping offices, and ocean or river terminals/piers to contractor’s facility, unloading from the delivering carrier’s vehicle, handling into contractor’s facility, obliteration of all old markings, stenciling of necessary information on loaded shipping containers schedule for reconsignment loading on the hauling carrier’s vehicle.

AB. Coopering. Service shall consist of repair of containers not to exceed 30 percent of total area of shipping container or costs of repairs will not exceed 50 percent of the container replacement cost. Minor repair, such as replacement of bolts, re-nailing and re-banding shall be accomplished at no expense to the Government.

Unit Price

AC. Assembly/Disassembly of Government - Owned Containers. Contractor will assemble Government-owned containers. The Government will furnish component parts. Contractor will disassemble Government-owned containers. Component parts will be put into a cloth bag and attached to the container. Knocked down container sections will be banded

Item 0025. Attempted Delivery. When the initial attempt to deliver a shipment at the member’s/employee’s residence is unsuccessful, charges apply provided the contractor notified the COR via telephone and provided that after contractor’s notification, the COR (a) cannot locate the member/employee within 30 minutes, (b) cannot have the member/employee at the residence within one hour after notification, and (c) the contractor left a notice of attempted delivery at the residence.

Total

Item 0026. Reweighing. Service shall consist of weighing the loaded containers prior to delivery and weighing the empty containers after delivery.

Total

Item 0027. Drayage Beyond the Contract Area of Performance. Service shall consist of drayage of packed shipments beyond the contract area of performance, not to exceed 50 miles. Mileage shall be computed on the shortest highway distance commencing with the point of pickup to the outer boundary of the contract area of performance.

Total

AB. Unaccompanied Baggage loaded mile

Item 0028. Partial Withdrawal. Service shall be the same as Items 0015, 0016, 0020, or 0021, except a partial removal of the items from the outer container will be performed at the contractor’s facility. Articles not removed from the shipment will remain at the contractor’s facility.

AA. Household Goods

(Drayage included)

AB. Household Goods

(Drayage not included)

AC. Unaccompanied Baggage

(Drayage included)

AD. Unaccompanied Baggage

(Drayage not included)

RECAPITULATION: SCHEDULE II

Schedule Total – Area: ___________________ $: ___________________

NOTE: All Above Items are included in the evaluation of quotes

SCHEDULE III: INTRA-CITY AND INTRA-AREA MOVES

Item 0029. Complete Service for Intra-City and Intra-Area Moves. Service shall include a pre-move survey, servicing of appliances, packaging and packing at member’s/employee’s residence to protect HHG properly during transit, tagging of items, inventorying, loading, weighing, drayage, unloading, unpacking, and placing of each article in member’s/employee’s new residence as directed by member/employee or member’s/employee’s designated representative and removal of all empty containers and materials from residence.

Item 0030. Attempted Pickup or Delivery. When the initial attempt to pickup or deliver a shipment at the member’s/employee’s residence is unsuccessful, charges apply provided the contractor notified the COR via telephone and provided that after contractor’s notification, the COR (a) cannot locate the member/employee within 30 minutes, (b) cannot have the member/employee at the residence within one hour after notification, and (c) the contractor left a notice of attempted pickup or delivery at the residence.

Total

Item 0031. Drayage Beyond the Contract Area of Performance. Service shall consist of drayage of packed shipments beyond the contract area of performance, not to exceed 50 miles. Mileage shall be computed on the shortest highway distance commencing with the point of departure from the outer boundary of the contract area of performance to the destination point.

RECAPITULATION: SCHEDULE III

Schedule Total – Area: ___________________ $: ___________________

NOTE: All Above Items are included in the evaluation of quotes

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT

FOR PACKING, CONTAINERIZATION AND LOCAL DRAYAGE OF DIRECT PROCUREMENT METHOD (DPM) PERSONAL PROPERTY SHIPMENTS TERMINATION FOR SPECIAL CIRCUMSTANCE. There are three schedules listed in the statement of work. Schedules I and II are paid with Permanent Change of Station Lines of Accounting by individual delivery order. Schedule III is paid with Local Station funds. Headquarters Marine Corps (HQMC) is currently considering whether to award a regional contract for Schedules I and II, but a final decision is not expected for several months. This clause is notification to quoters and to the successful awardee that if HQMC decides to use a regional contract or other acquisition strategy, the Contracting Officer may execute a no-cost partial or full termination for convenience of Schedules I and II, or of the entire contract. The timing and extent of the termination will be in the sole discretion of the Contracting Officer. This clause constitutes notice that partial or full termination as a result of this clause will not constitute grounds breach of contract, request for equitable adjustment or claim by the contractor. If the Contracting Officer issues a no-cost termination under this clause, the provisions of this clause override FAR 52.212-4(l) "Termination for the Government's Convenience" and all other remedies for termination for convenience or breach of contract.

CONTROLLING REGULATION. Defense Transportation Regulations (DTR) 4500.9-R-Part IV contains specific requirements for packing, containerization, local drayage, delivery, unpacking, storage and related services for personal property shipments. Those requirements are available at http://www.transcom.mil/j5/pt/dtr_part_iv.cfm

To the extent that those requirements are reprinted here, it is for convenience only; the actual requirements available via the web site are controlling and take precedence over any errors or omissions below. To the extent that material below is in addition to those requirements, the additional requirements specified below apply. The contractor shall comply with the most current version of the controlling regulations at all times during the performance of this contract, and changes to those regulations shall not be grounds for contract claim or request for equitable adjustment.

PART I: DESCRIPTION OF SERVICES

A. SCOPE OF WORK

The contractor will furnish all personnel, equipment, facilities, supplies, services and materials, except as specified herein as government-furnished, for the preparation of personal property of Department of Defense (DOD) personnel for shipment and/or storage and related services through the DPM. Self-moves are excluded from the scope of work under this contract. Work to be performed will be those services in the Schedules awarded to the contractor as outlined in individual Contract Line Item Number (CLIN) items. Tasks by type of move are reflected in Table G-1. Task/Type of Move Matrix, showing which tasks normally apply to each type of move. Specific requirements for each task are described below. If specific instructions or requirements are not provided, commercial standards of services and best business practices are acceptable.

1. PREMOVE SURVEY. The contractor will determine the nature of personal property offered for shipment either by physical inspection or telephone survey with the member/employee. The survey will be conducted at a time and date mutually agreed upon between the contractor and the member/employee. Any pack/pickup date changes will be coordinated with the Ordering Officer.

2. WEIGHING.

a. The gross, tare, and net weight of all shipments will be determined through the use of scales properly certified by a state inspector of weights and measures In Accordance With (IAW) the regulations of the state or district having legal jurisdiction over the scales. Personnel designated to operate the scales will be licensed or otherwise qualified as Weigh Masters if required by the state, commonwealth, or district. When a metric scale is utilized, the contractor will use 1 kilogram per 2.2 pounds for conversion.

b. The contractor will submit weight tickets, reflecting gross, tare, and net weight, in duplicate, properly certified IAW federal, state, and commonwealth or district regulations to the Ordering Officer with documentation (Contract Data Requirements List (CDRL) 0002).

c. When scales are not available or their use is not practical, the application of a constructive weight of seven pounds per cubic foot will be used provided prior written approval is obtained from the Ordering Officer (See Paragraph (Para) A.2.d for constructive weight of Professional Books, Papers, and Equipment (PBP&E), (also known as PRO or PRO-Gear).

d. When PBP&E are included as part of the shipment, the weight of each item individually described on the inventory will be entered on the same line of the inventory next to the description. The total weight of such articles will be annotated separately on the inventory and packing list. The PBP&E weight may be obtained using bathroom or platform type scales. If it is not possible or practical for the contractor to weigh the items at the time of packing and pickup, and there is no cube indicated on the inventory, a constructive weight of 40 pounds per cubic foot will be used for PBP&E.

e. The weight tickets will contain the name and address of the weighing station, the date, name of contractor, van or trailer number, name of member/employee, call number assigned by the Ordering Officer, and signature of the Weigh Master.

f. For inbound personal property, the contractor will bill on the origin net weights obtained from the Personal Property Government Bill of Lading/Bill of Lading (PPGBL/BL) or other movement document and need not submit a weight certificate, unless a reweigh is ordered. When a reweigh is ordered, the contractor will bill on the reweigh weight.

g. If the PPGBL/BL, movement document, or container does not reflect the net weight for inbound shipments or if the PPGBL/BL is unavailable at the destination, the contractor will bill on the origin gross weights obtained from the PPGBL/BL, or other available sources, such as containers or supporting documentation. The contractor is required to use all means available (containers, supporting documentation) to obtain a net weight prior to submitting the bill. If the bill is submitted on the origin gross weight, the contractor is paid for the gross weight based on the net weight bid price.

h. The contractor will perform reweigh services when ordered. The reweigh will normally be requested at the time the delivery order is placed and will be performed IAW instructions set forth in Para A.2.a. When so advised by the Ordering Officer, a designated representative of the Ordering Officer or the member/employee will be permitted to accompany, in a separate conveyance, the contractor to witness the reweigh. This would be at no extra charge and the contractor would not provide the separate conveyance.

i. When a reweigh is ordered, the contractor will furnish the Ordering Officer weight tickets in duplicate within seven workdays of completion of the service.

j. When the weighing of a shipment at origin is witnessed by the Personal Property Shipping Office (PPSO), the back of all copies of the weight ticket will be annotated with the statement “weight observed” and verified by the signature of the PPSO. The number 7 copy of the PPGBL/BL (property received copy) will be similarly annotated prior to mailing to the destination PPSO. When computer generated PPGBL/BLs are used, the copy going to the destination PPSO will be annotated.

k. Billing Procedures. For Continental United States (CONUS) activities, to include Hawaii and Alaska, shipments are payable on the basis of 100-pound minimum weight for Unaccompanied Baggage (UB) and a 500-pound minimum weight for Household Goods (HHG), net or gross weight, as indicated in the bid item. For overseas activities, excluding Hawaii and Alaska, shipments are payable on the actual net weight shipped.

l. Actual pieces, weight, and cube of UB shipments will be provided to the Transportation Office (TO)/PPSO prior to the issuance of the PPGBL/BL.

3. TIME REQUIREMENTS.

a. The Ordering Officer will normally give the contractor notice to commence services ordered herein at least one full workday prior to the date specified. Oral orders will be confirmed in writing within two workdays following order acceptance by the contractor. The contractor will be available to receive orders between the hours 0800 and 1700. Upon request, the contractor will provide information as to whether the service will be performed between the hours of 0800 to 1200 hours or between the hours of 1200 to 1700 hours, based upon the best information available.

b. In unusual situations, it may be necessary for the Ordering Officer to direct performance of services at specified times or days. When services are ordered for other than normal duty days and hours, then overtime charges are applicable under Attachment G3, Schedule I, Item 0014, Additional Services.

c. The contractor will not begin pickup or delivery services at a member/employee’s residence before 0800 hours or after 1700 hours without prior approval of the Ordering Officer and the member/employee. The contractor will not begin any service that will not allow completion by 2100 hours without approval by the Ordering Officer and the member/employee by 1630 hours of the scheduled date. When services cannot be completed on the scheduled date, the contractor will notify the Ordering Officer and the member/employee. In case of an approved suspension of operations, the contractor will assure his/her return the next workday at 0800 hours to complete the services.

d. If containerization is ordered at the contractor’s facility, the HHG or UB will be picked up on the date and within the hours specified. Unless a longer period is authorized by the ordering office, the maximum containerization time allowed at the contractor’s facility will be three workdays following the specified pickup date for HHG and two workdays following the specified pickup date for UB.

e. The contractor will accept from commercial carriers and pickup from commercial, air, water, and military terminals inbound shipments of HHG or UB. The contractor will notify the Ordering Officer upon arrival of a shipment but not later than 1200 hours of the next workday. Delivery will be affected within three workdays following the date of the contractor’s arrival notification unless otherwise specified. For shipments in storage, the contractor will affect delivery to the residence within three workdays following notification for delivery by the Ordering Officer (e.g., Ordering Officer calls on Monday, personal property will be delivered on or before Thursday). The contractor will not deviate from the specified delivery date unless approved by the Ordering Officer.

4. PREPARATION, PACKING, LOADING, AND CONTAINERIZATION.

a. Personal property will be prepared, packed, loaded, and containerized for all types of shipments destined for the CONUS or Outside CONUS (OCONUS). It is the contractor’s responsibility to coordinate with the Ordering Officer container size and configuration for each mode of shipment prior to packing containers.

b. The contractor will perform all preparation and packing in a manner requiring the least cubic measurement, producing packages that withstand normal movement without damage to the container or contents and at a minimum of weight. All shipments will be protected from the elements (rain, snow or sun) and theft at all times.

(1) Items of unusual nature may require disassembly service by a third party. The contractor will not arrange for third party servicing without the authorization of the Ordering Officer. The charges for third party service will be billed by the contractor as a separate charge on the invoice and supported with two copies of the third party Company’s invoice. Examples of such items are: Shranks, wall units, grandfather clocks, and grand pianos.

(2) The contractor will not be required to disassemble swing sets, outdoor recreation equipment, television and radio antennas, and similar articles. The member/employee will disassemble these items. Items disassembled by the member/employee will be shown in the remarks section of the inventory as Disassembled by the Owner (DBO).

(3) Member/Employee Packed Items. Items already packed by the member/employee will be inspected and repacked by the contractor, with the exception of Attachment G3, Schedule I, Item 0006, Outbound Service-Unaccompanied Baggage Packed by Member/Employee and Item 0007, Outbound Service-Unaccompanied Baggage Packed By Member/Employee-Consolidated Shipments/Government Facility. The carrier assumes liability for whatever they pack. The carrier has the right to inspect all items and will use the appropriate carton(s) to pack all items (i.e., clothes in wardrobe boxes) thereby affording items the proper protection. PPSOs will ensure that items are shipped in sealed cartons for stacking in trucks/crates and to avoid pilferage. Therefore, one of two things must occur:

(a) Let the carrier pack all contents in cartons and then stack empty plastic totes or tubs separately for onward movement, or

(b) Let the member/employee provide an already-packed tote/tub. The carrier will then inspect and decide the following:

(1) Empty the tote/tub and place its contents in a carton, or

(2) Ship the tote/tub as is with contents. It will be the carrier’s responsibility to place the tote/tub in a proper carton or container for safe movement. Tape may not be placed directly on the tote/tub.

(c) The above decision is at the carrier’s discretion. Members/employees cannot insist that the contents must remain in the tote/tub since the carrier assumes liability for the tote/tub and the contents.

(4) Trunks and Footlockers. Trunks and footlockers may contain a properly packed quantity of HHG that is reasonable for the construction and condition of the container.

c. When the Ordering Officer authorizes tailgating, the load will not extend beyond the surface of the tailgate or beyond the surface of the vehicle. The tailgated items will be protected from inclement weather by a suitable covering.

d. Containerization. Containerization of outbound HHG and UB will be done at the member’s/employee’s residence, unless otherwise authorized by the Ordering Officer. The contractor will perform all exterior containerization services as prescribed in Paragraph A.7 for the type of articles, destination, and method of shipment designated by the Ordering Officer.

(1) FIREARMS. When firearms are included in containerized shipments, they will be placed in the number one container in such a manner to permit easy withdrawal for inspection. Make, model, caliber or gauge, and serial number of the firearm will be listed on the inventory form (See Paragraph A.5.c.)

(2) BOATS. Boats may include, but are not limited to, the following: canoes, skiffs, light rowboats, kayaks, and sailboats. The contractor will be required to accept a boat and/or boat trailer less than 14 feet in length or over 14 feet in length (member only) but less than 500 pounds in weight from a member/employee. Employees are limited to domestic shipment of boats and their associated trailer that can be transported in a moving van (e.g., canoe, kayak, rowboat, outboard/inboard motorboat [14 ft or less]). Components and boat accessories that will not fit into an American Society for Testing and Materials, (ASTM) D4169-01, Standard Practice for Performance Testing of Shipping Containers and Systems or Military Surface Deployment and Distribution Command (SDDC) Pamphlet 55-12, Commercial Containers for Department of Defense Household Goods Shipments, container will be containerized IAW ASTM D6251/D6251M-01, Standard Specification for Wood-Cleated Panelboard Shipping Boxes. The member/employee will be responsible for any special crating or materials needed to move the boat by DPM.

e. Security Seals. All exterior HHG/UB containers and boxes, including overflow and oversize boxes and rug tubes/cartons, will be sealed with accountable seals at the member’s/employee’s residence, unless otherwise authorized by the Ordering Officer. Sealing will be completed prior to any movement and the seal (control) numbers entered on the inventory, cross-referencing the container number. Two seals, as a minimum, for UB, will be used per box and seals will secure the access overlap top and ends. If only two seals out of a set of four are used, the seals not used will be destroyed at the time of sealing or given to the member/employee. Four seals, as a minimum, on HHG, will be used per box and seals will secure the access overlap door and side panels.

f. Removal of Debris. Packing and loading at the origin will include, as a minimum, removing from the member’s/employee’s residence all empty contractor-provided containers, packing materials, and other debris accumulated incident to packing and loading unless specifically waived by the member/employee in writing.

5. TAGGING, INVENTORYING, AND PACKING LIST. The contractor, in coordination with the member/employee, will prepare an accurate, legible, HHG/UB descriptive inventory similar to Figure G1-1, Household Goods Descriptive Inventory. The contractor will count and examine all goods tendered for shipments, receipt for them, and make written exception for any goods not in apparent good order. All tagging will be accomplished prior to the removal of goods from the residence.

a. Inventory Identification. Each carton will be marked to indicate the general contents and member’s/employee’s last name. Each carton will be tagged and inventoried as a separate inventory line item. Identify the cartons by type and cube with an indication of general contents, such as, linens, pots and pans, mirror carton, 3.5 cubic feet.

b. Inventory Symbols. The “Exception Symbols” and “Location Symbols,” as shown in Figure G1-1, will be used to describe locations and exceptions. Locations and exceptions will be true and accurate. The omission of exception symbols will indicate good condition except for normal wear. Describe in as much detail as possible items of furniture; for example, television sets will be identified as being either “color” (C) or “black and white” (B&W) and console or portable. The contractor will annotate on the inventory item(s) such as TVs, stereo components, computer hardware, VCRs, video cameras, by make, model, and serial number when these are visible on the outside of the item.

c. Each privately owned firearm will be annotated on the inventory by make, model, caliber or gauge, and serial number.

d. For PBP&E, ensure that the term “PRO-GEAR (PRO)” is used to identify such articles on the inventory, together with the cube and weight of the individual carton; a line entry item for each container, such as, carton PRO 3 cubic ft., 53 lbs. These items identified by the member/employee will be separated from other items of the shipment, weighed separately, and placed in separate boxes or cartons to provide safe transportation. The symbol PRO will be used. The total weight of the packed professional items will be recorded on the last page of the inventory and on the packing list for outbound HHG and UB shipments.

(1) For employees, PBP&E includes an employee’s personally owned professional or specialized items and other materials used for official duty performance. PBP&E does not include sports equipment; office, household, or shop fixtures; or furniture (e.g., bookcases, file cabinets, desks, and racks of any kind). PBP&E are HHG. If the PBP&E may cause an excess weight condition, PBP&E may be moved as an administrative expense, (see the Joint Travel Regulations, Para C5154, Basic Allowances) as opposed to a HHG transportation expense, subject to the following conditions:

(a) The employee will furnish an itemized inventory of PBP&E for review by an official designated by the authorizing/order-issuing command, at the new Permanent Duty Station (PDS);

(b) The employee will furnish evidence (as determined by the authorizing/order-issuing command) that transporting the itemized materials as part of the HHG results in a weight in excess of the maximum weight allowance; and

(c) An official designated by the authorizing/order-issuing command at the new PDS, will review and certify that the itemized PBP&E, are necessary for the proper performance of the employee’s duties at the new PDS, and that if these items are not transported to the new PDS, the same or similar items would have to be obtained (at government expense) for the employee’s use at the new PDS.

e. Items disassembled by the contractor will be shown in the remarks section of the inventory as Contractor Disassembled (CD). Items disassembled by the member/employee will be shown in the remarks section of the inventory as DBO. When an article is packed in an original container furnished by the member/employee, the inventory will indicate the type of article and will be shown as Contractor Packed (CP).

f. Motorcycles, mopeds, and motor scooters will be inventoried as one line item, listing their serial number, make, year, model, and odometer reading. For international shipments, ensure one copy of the title and/or registration is attached to all copies of the PPGBL/BL/Commercial Bill of Lading/Transportation Control and Movement Document (TCMD).

NOTE: Motorcycles and mopeds that do not conform to vehicle emissions standards and motor vehicle safety standards of the destination country cannot be shipped as part of a HHG shipment.

g. When the Ordering Officer permits the contractor to partially containerize a shipment at the warehouse, each item removed from the residence will be annotated on the inventory as Containerized Warehouse (CW).

h. Inventory Form. The inventory form will bear the signature of the member/employee, and date signed, together with the signature of the contractor’s representative and date signed certifying to its accuracy and completeness.

i. The contractor will prepare the inventory in five copies for outbound HHG and UB shipments and in three copies for local drayage moves. The original and all copies will be legible and will bear the name and complete mailing address of the contractor. The original inventory will be furnished to the Ordering Officer, the contractor will retain one copy, and one copy will be given to the member/employee (CDRL 0003, Household Goods Descriptive Inventory). For HHG and UB, the contractor will place in a waterproof envelope secured to the No. 1 container: one copy of the inventory; one copy of the DD Form 1299, Application for the Shipment and/or Storage of Personal Property, and if an overseas shipment, one copy of the member’s/employee’s orders and custom’s document. Additionally, for HHG, the contractor will place an envelope containing the following documents in an easily accessible location inside the No. 1 container: one copy of the packing list and Exception Sheet for shipments released from Nontemporary Storage (NTS). For unaccompanied baggage shipments, the contractor will place one copy of the member’s/employee’s orders inside the carton prior to sealing. The member/employee will be required to furnish all necessary copies of their orders.

j. Annotate the receiving document or inventory to show any overage, shortage, and damage found, including visible damage to external shipping containers and condition of security seals each time custody of the property changes from a storage contractor (warehouseman) to the contractor or from one contractor or carrier to another. When available, use the same inventory prepared at origin to verify delivery and condition of the articles at destination.

k. Packing Lists. The packing list identified in Figure G1-2, Packing List of Household Goods, or a similar format, will be used. The contracting officer will advise the contractor as to the required packing list prior to the start date of the contract. The contractor will prepare a packing list at the time the goods are packed, noting the number of each piece, the weight, and the cubic measurement.

l. Removal from NTS. When the personal property is to be removed from NTS, the contractor will obtain from the storage contractor two legible copies of the NTS inventory and in conjunction with the storage contractor, check each item of the storage lot IAW such inventory. If at the time each item is checked there is a difference in condition of the item from that listed on the NTS inventory, the contractor will prepare an Exception Sheet and such differing conditions will be noted thereon. When the contractor elects to make a new inventory, differences as to condition of individual items, as compared with the NTS inventory, will be shown on an Exception Sheet as described above. In the event the opinions of the contractor’s representative and storage contractor’s representative differ as to shortages and overages or condition of an item(s), both opinions will be listed on the Exception Sheet and separately identified as to the source. Both parties will sign and date the Exception Sheet, each retaining a legible copy for their respective files (CDRL 0004, Exception Sheet). Such an Exception Sheet will remain an internal industry document. In the event a claim is filed, the contractor will provide legible copies of the Exception Sheet to the claims officer.

(1) Preparation of Inventories. Inventories prepared on shipments released from NTS will indicate the same article identification and item number as on the NTS inventory or a cross-reference will be made on the new inventory indicating the item number and identification from the NTS inventory. The use of legible photo reproductions of the storage contractor’s inventory in lieu of preparing a new inventory is permissible.

(2) Identify personal property by affixing a tag or tape to each article (not applicable to individual items in packing containers). Each shipment will be separately identified by lot number. Each article will be assigned a number that will correspond with the item number shown on the inventory form. The type of identification used and the method of affixing it to the article will be such as not to damage any article so identified.

(3) Identify items disassembled or serviced by contractor or by third party at origin and record such items in the remarks section of the inventory.

6. APPLIANCE SERVICING AND UNSERVICING. The contractor will service and unservice appliances IAW manufacturer’s specifications. If third party servicing or unservicing is required and approved by the Ordering Officer, the contractor will bill the services as prescribed in Paragraph A.4.b.(1).

7. CONTAINERS AND VEHICLES

a. Government-Owned Containers (GOCs). GOCs are containers constructed IAW Commercial Standard ASTM-D4169-01, Standard Practice for Performance Testing of Shipping Containers and Systems. GOCs also include those containers listed in SDDC Pamphlet 55-12, those meeting ASTM-D6251, and wooden overflow and oversize containers purchased by the government or received by the contractor awarded the Schedule II, Inbound Services contract. GOCs will be used to the extent as they are available for Schedule I, Items 0001 through 0005, before using contractor-furnished containers.

(1) All GOCs and contractor-furnished containers will be free of defects (holes, loose or broken framing, missing skids, caulking repairs, or separated plywood).