Solicitation_M67399-14-T-0006_May_8_2014.pdf

REGIONAL CONTRACTING OFFICE

BOX 788153 BLDG 1102 MAGTFTC MCAGCC

TWENTYNINE PALMS CA 92278-8153

760.830.6042

760.830.6353

UNDER DPAS (15 CFR 700)

11. DELIVERY FOR FOB

RFQ

SEE SCHEDULE

14. METHOD OF SOLICITATION

IFB RFP

CODE

SEE ADDENDUM

BLOCK IS MARKED

DESTINATION UNLESS

12. DISCOUNT TERMS

(No Collect Calls)

$7.0MIL

13b. RATING

13a. THIS CONTRACT IS A RATED ORDER

X

CODE

M67399-14-T-0006 06-May-2014

b. TELEPHONE NUMBER

760.830.3414

8. OFFER DUE DATE/LOCAL TIME

10:00 AM 09 Jun 2020

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV 3/2005)

Prescribed by GSA

FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER) 31c. DATE SIGNED

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

22. UNIT 23. UNIT PRICE 24. AMOUNT21. QUANTITY

CODE 10. THIS ACQUISITION IS

UNRESTRICTED

FAX: NAICS:

TEL:

CODE 18a. PAYMENT WILL BE MADE BYOFFEROR

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TEL.

M67399

SIZE STD:

9. ISSUED BY

FACILITY

CODE

17a.CONTRACTOR/

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

15. DELIVER TO CODE M35304 16. ADMINISTERED BY

EXERCISE SUPPORT DIVISION

JULIA HERRERA

MCAGCC/MAGTFTC

SEE CLIN(S) FOR DELIVERY SCHEDULE

TWENTYNINE PALMS CA 92278

TEL: 760-830-3981 FAX:

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

WILLIAM D BATTLES

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

19. ITEM NO. 20. SCHEDULE OF SUPPLIES/ SERVICES

SEE SCHEDULE

811118

TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS

SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS

SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED HEREIN.

SB

HUBZONE SB

SET ASIDE: % FOR

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

M3530414SUD9016

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

TEL: EMAIL:

0 COPIES

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

.OFFER DATED YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN 29. AWARD OF CONTRACT: REFERENCE

8(A)

SVC-DISABLED VET-OWNED SB

EMERGING SB

X

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

SEE SCHEDULE

19. ITEM NO. 20. SCHEDULE OF SUPPLIES/ SERVICES 21. QUANTITY 22. UNIT 24. AMOUNT

PAGE 2 OF

23. UNIT PRICE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV 3/2005) BACK

Prescribed by GSA

FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

M67399-14-T-0006

Section SF 1449 - CONTINUATION SHEET

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 12 Months Base Year FSS & AC Service

FFP

Base Year - Maintenance and Repair of Fire Suppression System (FSS) and Air

Conditioner (AC) of approx. 1600 armored tactical wheeled and tracked vehicles for the Pre-Deployment Training Equipment (PDTE) tactical vehicle training fleet.

Services to be provided in accordance with the "Performance Work Statement"

(PWS).

FOB: Destination

MILSTRIP: M3530414SUD9016

PURCHASE REQUEST NUMBER: M3530414SUD9016

NET AMT

1001 12 Months Option Year 1 FSS & AC Service

FFP

Option Year 1 - Maintenance and Repair of Fire Suppression System (FSS) and Air

Conditioner (AC) of approx. 1600 armored tactical wheeled and tracked vehicles for the Pre-Deployment Training Equipment (PDTE) tactical vehicle training fleet.

Services to be provided in accordance with the "Performance Work Statement"

(PWS).

FOB: Destination

2001 12 Months Option Year 2 FSS & AC Service

FFP

Option Year 2 - Maintenance and Repair of Fire Suppression System (FSS) and Air

Conditioner (AC) of approx. 1600 armored tactical wheeled and tracked vehicles for the Pre-Deployment Training Equipment (PDTE) tactical vehicle training fleet.

Services to be provided in accordance with the "Performance Work Statement"

(PWS).

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government

1001 Destination Government Destination Government

2001 Destination Government Destination Government

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS UIC

0001 POP 01-SEP-2014 TO

31-AUG-2015

N/A EXERCISE SUPPORT DIVISION

JULIA HERRERA

MCAGCC/MAGTFTC

SEE CLIN(S) FOR DELIVERY SCHEDULE

TWENTYNINE PALMS CA 92278

760-830-3981

M35304

1001 POP 01-SEP-2015 TO

31-AUG-2016

N/A (SAME AS PREVIOUS LOCATION)

2001 POP 01-SEP-2016 TO

31-AUG-2017

N/A (SAME AS PREVIOUS LOCATION)

NMCARS 5237.102(A)(I)(90)

NMCARS Part 5237.102(90) Enterprise-wide Contractor Manpower Reporting

Application (ECMRA)

5237.102(90) DoD contracting activities awarding or administering contracts shall incorporate the following Enterprise-wide Contractor Manpower Reporting Application (ECMRA) standard language into all contracts which include services, provided the organization that is receiving or benefiting from the contracted service is a Department of Defense organization, including reimbursable appropriated funding sources from non-DoD executive agencies where the Defense

Component requiring activity is the executive agent for the function performed. The reporting requirement does not apply to situations where a Defense Component is merely a contracting agent for another executive agency. The only contracted services excluded from reporting are construction and utilities. The standard language to be inserted is: "The contractor shall report

ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the [NAMED COMPONENT] via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address https://doncmra.nmci.navy.mil . Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs

October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk, linked at https://doncmra.nmci.navy.mil."

(End of Text)

INSTRUCTIONS TO OFFERORS

FAIR OPPORTUNITY: This RFQ is Unrestricted.

QUESTIONS: To the extent prospective offerors have questions or comments regarding this solicitation, they are to be submitted in writing via email to the Contract Specialist at William.Battles@usmc.mil by 1:00PM PST on

May 14, 2014. At the Marine Corps discretion, the Marine Corps may provide written responses to the questions or comments as appropriate. Responses will be posted as an Amendment to the Solicitation. Telephone inquiries will not be accepted.

SUBMISSION OF QUOTES: Offeror may be hand carried, submitted by commercial courier service (FedEx, UPS, DHL, etc.) or by electronic mail (email). Offerors bear the burden of ensuring that all portions of the offer reach the designated Contract Specialist before the deadline specified in the solicitation. No faxed offers will be considered.

Hand Carried/Courier Service

United States Marine Corps

Regional Contracting Office

Attn: William Battles

Building 1102, Door 21

Twentynine Palms, CA 92278

Email: William.Battles@usmc.mil

Phone (760) 830-3414

Alt: Email: Layton.Matthews@usmc.mil

Phone (760) 830-1104

Attention is directed to FAR 52.212-1(f), concerning late submission. Offerors are responsible for allowing adequate time for transmission to be completed. The offeror bears the risk of non-receipt of transmissions, and should ensure that all pages of the quote (and any authorized amendments) have been received by the designated office before the deadline indicated. Pages of a transmission that arrive after the deadline will not be considered.

The Government reserves the right to make award based solely on the information contained in the offers received.

RFQ’s are due on the date and time as stated on the first page of the Standard Form 1449; see Block 8 – Offer Due

Date/local Time.

RFQ’s transmitted via email are subject to the same rules as paper quotes. The government reserves the right to make award solely on the quotation received.

FORMAT OF QUOTES:

(a) The Government does not require elaborate quotes, or volumes in separate binders. No additional copies, other than the original, are required; and there is no page limitation. At a minimum, offeror shall provide the following:

1.) Technical: All technical offerors must be submitted electronically to be considered. In addition to submitting offer electronically, an offeror may also submit a hard copy technical offer only. Technical offers will not contain any pricing information. Pricing information must be submitted electronically in a file separate from the technical proposal. The offeror shall provide a statement that they have reviewed the solicitation in its entirety. The statement is to include an acknowledgement of a comprehensive understand of the Performance Work Statement (PWS) and explain how the offeror shall meet the requirements.

mailto:William.Battles@usmc.mil mailto:William.Battles@usmc.mil mailto:Layton.Matthews@usmc.mil

2.) Experience:

Minimum Qualifications:

Heavy Equipment Supervisor – High School diploma or 6 years general experience with maintenance functions + 3 years of relevant experience with Heavy Wheeled Tactical Vehicles/Heavy equipment; 4 years’ experience with FSS maintenance to include bottle refill and repair, 1 year experience with tactical vehicles.

Heavy Equipment Mechanic – High School diploma or 4 years general experience with logistics and machinery + 2 years’ experience with refrigeration theory, diagnosis, and repair; 4 years’ experience with FSS maintenance to include bottle refill and repair; ASE Refrigerant Recovery & Recycling

Certification.

3.) Past Performance: The offeror shall provide a listing of relevant contracts performed for similar items as those being required in this solicitation. Additionally, offerors shall provide contact information for a minimum of two and maximum of four past performance references for contracts performed that are similar to those required in this solicitation. References may be from commercial, Federal, State, or Local Government sources for contracts of similar complexity, scope, and magnitude.

Contact information shall include contract number, dollar value, contract name, contact position description, phone number, and email address.

4.) Price: Offerors are to submit pricing on each CLIN identified in the solicitation. Deviations from the pricing structure may result in the quote being considered non-responsive to the solicitation. Any proposed deviations shall be addressed to the Contract Specialist prior to the close of the question and answer period listed in the paragraph entitled questions. FAR 52.217-8 Option to Extend Services has been included. Offerors are instructed to price an additional 6 months.

5.) Representations and Certifications: Offerors shall be registered in the System for Award

Management (SAM) database at https://www.sam.gov and must state that this has been accomplished when submitting the technical proposals. Failure to do so may result in no further consideration of the quote.

(b) The Offerors agrees to hold the quote firm for 30 calendar days from the date specified for receipt of quotes.

(c) Offerer must be determined to be responsible, IAW FAR Part 9.1 to be awarded the contract.

(d) Offerer must include CAGE CODE, DUNS NUMBER, and TIN on quotes.

EVALUATION:

(a) The Government will award a contract resulting from the Solicitation to the responsible offeror whose offer conforms to the solicitation and will be most advantageous to the government, price and other factors considered. The trade-off process shall be used. The following shall be used to evaluate quotations:

1.) Technical

2.) Experience

3.) Past Performance

4.) Price

(b) Options. The government will evaluate quotes for award purposes by adding the total price for all options to the total price for the basic requirement. The price for the 2 nd option period will be divided in half and added to the total of the other CLINS to allow for the option at FAR Part 52.217-8. This will represent the https://www.sam.gov/ total evaluated price. The government may determine that a quote is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the government to exercise the option(s).

PERFORMANCE WORK STATEMENT

Performance Work Statement (PWS)

Fire Suppression System (FSS) Repair and Air Conditioner (AC) Service Capability for Armored

Tactical Vehicles

PART 1

GENERAL INFORMATION

1. General: This is a service contract to provide Fire Suppression System (FSS) and Air Conditioner (AC) maintenance and repair services on armored tactical wheeled and tracked vehicles with a FSS and AC System at

Marine Air Ground Task Force Training Command (MAGTFTC), Twentynine Palms, California. The Government shall not exercise supervision or control over the Contractor Employees and the Contractor shall be accountable for the maintenance, repair, refilling of FSS/AC systems to the Government.

1.1 Introduction: The contractor as an independent contractor and not as an agent of the Government shall provide qualified personnel, transportation, tools, and supervision, and other items and non-personal services necessary to perform FSS/AC repair as defined in this PWS except for those items specified as Government furnished property and services. The contractor shall perform to the standards in this PWS.

1.2 Background: The original FSS/AC mission was established to meet a critical FSS/AC need at MAGTFTC, Twentynine Palms, CA. The readiness of the tactical vehicles platforms were below goal due to the inability to properly service FSS/AC systems. The Joint Project Office (JPO) established static repair facilities and provided qualified personnel to operate Government-Furnished Equipment (GFE), apply repair parts, special tools and test equipment, fire suppression agents and gases, and refrigerant gases, staffing static repair and refill stations for tactical vehicles FSS/AC Systems at MAGTFTC. When the original contract provided by JPO ended, a one year sole source interim contract was awarded, and the contact ends on August 31, 2014. The existing tactical vehicles infrastructure and there remains a critical enduring requirement for current missions at

MAGTFTC, Exercise Support Division (ESD), Twentynine Palms, California. ESD is the point at which vehicles are checked-out for exercises, and then returned. Upon return of these vehicles, these systems require maintenance and repair services.

1.3 Objectives: To maintain and repair FSS/AC systems for tactical vehicles. Services to be provided include recovery, refill, recharge, and repair of FSS bottles and system. The overall systematic check and services for the FSS/AC systems.

1.4 Scope: Services include FSS system repair, FSS component repair, FSS component refill, FSS new component exchange, FSS inspection, AC system repair, AC system refill, and AC system inspection. The contractor shall perform these services to provide a fully mission capable tactical vehicle prior to any mission requirements that require FSS/AC maintenance or repair prior to troop training.

1.5 Period of Performance (POP):

Base Year: 1 September 2014 thru 31 August 2015

Option Year 1: 1 September 2015 thru 31 August 2016

Option Year 2: 1 September 2016 thru 31 August 2017

1.6 General Information:

1.6.1 Quality Control (QC): The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS and Performance Standards. The contractor shall develop and implement procedures to identify and prevent non-recurrence of defective services. The contractor shall at a minimum provide the Contracting Officers Representative (COR) and Contracting

Officer (KO) with a written plan outlining the method of inspection at the Start of Work Meeting (SOWM), including methods for identifying and preventing defects in the quality of services performed. The contractor shall develop and include procedure covering key control, if applicable, which shall be included in the Quality Control Plan (QCP). The approved plan shall become incorporated as part of the contract.

Rework of work performed under this contract and as a result of the Government acceptance inspection, will be completed at no cost to the Government.

The contractor QC Program shall explain the manner in which the contractor will ensure all contract requirements are being accomplished in accordance with the specifications of this contract. A sustaining focus throughout the QC Program shall be the attainment of continuous quality improvement. The contractors QC Program shall emphasize deficiency prevention over deficiency detection.

The QC Program shall address, at a minimum the following: inspection program, deficiency identification

(verbal corrective action log or a written corrective action log), deficiency correction, surveillance methods and a customer complaint program.

The contractor shall develop and maintain a QCP describing the QC Program. The narrative shall be provided to indicate any changes or deviations that will be made for the site. The Contractor shall submit the final QC Plan within 14 days after award for review and approval. The contractor’s QCP shall be subject to review and approval by the Government throughout the contract period of performance (POP).

An updated copy of the contractor’s QCP shall be provided to the COR and KO at least five work days prior to implementation of any changes. The QCP shall be the basis of the contractor’s QC program and shall address all quality requirements.

1.6.2 Government Quality Assurance: The Government will conduct Quality Assurance in accordance with a

Quality Assurance surveillance Plan (QASP), which does describe how government personnel will evaluate and assess contractor performance. The QASP will be revised or modified as circumstances warrant. An informational copy of the QASP will be furnished to the Contractor after award.

1.6.3 Hours of Operation: The contractor is responsible for conducting business except federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closing. The contractor will not be reimbursed when the Government facility is closed for the above reasons. The contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed. The stability and continuity of the workforce are essential.

The Contractor is expected to provide services to the Government Monday through Friday, eight (8) hours a day. Contract does not include a CLIN for overtime and no overtime will be paid to the Contractor.

The Government will not be billed for lunch breaks of the contactor work force. The Government will occasionally require the Contractor to provide service on a flexible work schedule (Monday thru Saturday) that would not exceed a 40 hour work week.

1.6.4 Place of Performance: The work to be performed under this contract shall be performed at ESD, MAGTFTC, Twentynine Palms, California.

1.6.5 Type of Contract: The Government intends to award a Firm Fixed Priced Contract.

1.6.6 Security Requirements: All contractor employees with access to a Government information system (IS) must be registered in the __DEERS SYSTEM__ at commencement of services, and must successfully complete the DoD Information Assurance Awareness Training prior to access to the IS and then annually thereafter

All contractor employees must complete the DoD information Assurance (IA) awareness training before issuance of network access and annually thereafter. All contractor employees working IA/Information

Technology (IT) functions must comply with DOD and Marine Corps training requirements in DoD

Directive 8570.01, DoD 8570.01-M within six months of employment.

1.6.6.1 Physical Security: The contractor shall be responsible for safeguarding all Government facilities, equipment, materials, information and property provided for contractor use. At the close of each work period, Government facilities, equipment, and materials shall be secured. In addition, the contractor shall secure the Government facilities, equipment, materials, information and property at the close of each business day and work period.

1.6.6.2 Badge/Key Control: The contractor shall establish and implement methods of making sure all keys, and badges issued to the contractor by the Government are not lost or misplaced and are not used by unauthorized persons. No keys issued to the contractor by the Government shall be duplicated. The contractor shall develop procedures covering key control that shall be included in the QCP. Such procedures shall include turn-in of any issued key by the personnel who no longer require access to locked areas. The contractor shall immediately report any occurrences of lost or duplicate keys, or badges to the

KO.

1.6.6.3 In the event keys, other than master keys, are lost or duplicated, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the contractor.

1.6.6.4 The contractor shall prohibit the use of Government issued keys, or badges by any persons other than its employees. The contractor shall prohibit the opening of locked areas by contractor employees to permit entrance of person other than contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the KO.

1.6.6.5 Lock Combinations: The contractor shall establish and implement methods of ensuring that all lock combinations, if used, are not revealed to unauthorized persons. The contractor shall ensure that lock combinations are changed when personnel having access to the combination no longer have a need to know such combinations. These procedures shall be included in the contractor QCP.

1.6.6.6 Contractor Personnel: The personnel specified in this contract are considered to be essential to work performance. At least 30 days prior to diverting any personnel or loss of personnel to other programs, or contracts, the contractor shall submit a comprehensive plan to the COR and KO outlining how the personnel will be replaced to prevent a degrade in level of service. The contractor shall only use replacement personnel with equal or better qualifications than the individual(s) being replaced.

1.6.6.7 Post-Award Conference/Periodic Progress Meetings: The contractor shall attend any post-award conference convened by the Marine Corps in accordance with Federal Acquisitions Regulations (FAR) subpart 42.5 Post-Award Orientation. The KO, COR, and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor’s performance. At these meetings, which may be impromptu, the contracting officer will apprise the contractor of how the Government views the contractor’s performance and the contractor will apprise the Government of problems on parts or repair procedures, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues.

These meetings shall be at no additional cost to the Government.

1.6.6.8 Contracting Officer Representative (COR): The COR will monitor all technical aspects of the contract and monitor contractor performance. The COR is authorized to perform the following functions:

-Assure the contractor performs the technical requirement of the contract;

-Perform inspections necessary in connection with contractor performance; and

-Maintain written and oral communications with the contractor concerning technical aspects

1.6.7 Identification of Contractor Employees: All contractor personnel attending meetings, answering

Government telephones, and working in other situations where its contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government Officials. All contractor personnel must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed. When on Government sites, contractor personnel shall be required to obtain and wear badges in the performance of this service.

1.6.8 Organizational Conflict of Interest (OCI): Once the contractor becomes aware of a possible OCI, the contractor agrees to:

(i) Immediately notify the contracting officer, in writing, of the relevant details, explaining how the potential OCI arises, specifying the nature of the potential OCI, and detailing how the contractor proposes to negate or mitigate the potential OCI with respect to its remaining work on this contract; and

(ii) Enter into discussions with the contracting officer to arrange for an effective strategy to negate or mitigate the OCI. Such strategy shall be incorporated into this contract by subsequent modification.

1.6.9 Phase Out Period: To minimize any decreases in productivity and to prevent possible negative impacts on additional services, the contractor shall be on board for a phase out period as follows:

Phase-out Requirements: Sixty calendar days prior to the completion of this contract; an observation period shall occur, at which time management personnel of the incoming workforce may observe operations and performance methods of the incumbent contractor. This will allow for orderly turnover of facilities, equipment, and records and will help to ensure continuity of service. The contractor shall not defer any requirements for the purpose of avoiding responsibility or of transferring such responsibility to the succeeding personnel. The contractor shall fully cooperate with the succeeding personnel so as not to interfere with their work or duties.

Phase-Out Plan: The contractor shall establish and implement plans for an orderly phase-out evaluation.

The contractor’s phase-out procedures shall not disrupt or adversely impact the day-to-day conduct of

Government business. The contractor shall provide the COR with copies of changes and revisions for review and approval prior to implementation.

The plan shall fully describe how the contractor shall, at a minimum, approach the following issues:

a. Employee notification; turn-over of work-in-progress, inventories, and Government property; removal of contractor property; data and information transfer; and any other actions require ensuring continuity of operations.

b. Inventory by the incumbent and the Government before conduct of a joint inventory between the incumbent and the successor.

c. Reconciliation of all property accounts, requisitions, and work-in-progress; turn-in of excess property.

d. Clean-up of contractor work areas; provision for training of the successor’s personnel on Government-furnished automated information systems (AIS) used in performance of this contract, specialized equipment, utilities systems, and ongoing work that the successor would be required to complete.

Phase-out – Transfer of Property Accountability

a. COR Inventory Meeting: The contractor shall attend a phase-out Government

Furnished Property (GFP) transfer and inventory meeting with the COR. The

Government will schedule the meeting approximately 45 calendar days prior to contractor completion or termination date.

b. Final Inventory: One month prior to expiration or termination of the contract, an inventory of all GFP shall be conducted by the contractor and observed by the

Government. The contractor shall prepare, certify, and submit a detailed final inventory report (jointly approved by the Government and the successor). The inventory shall include the same data as required for the initial inventory. During the final inventory, all GFP shall be jointly inspected. All valid discrepancies shall be noted and shall be corrected as determined by a Government representative. At the completion of the contract, the contractor shall return the Government property inclusive of all addition and minus transfers or dispositions. Government property shall be in the same condition as when originally furnished less fair wear and tear.

After Action Report: The contractor shall submit an After Action Report 14 days prior to the conclusion of the contract. This report should list all open items that are anticipated to not be concluded or resolved at the end of contract performance to include open work orders (service orders and individual job orders).

Start of Work Meeting: The start of work meeting shall be coordinated with the COR and contracting officer on a mutually agreed upon date to occur within five days after award. The meeting may be held as a teleconference, and last no more than one, eight hour day.

The contractor shall supply an agenda to the COR and contracting officer three days prior to the scheduled start of work meeting for Government review and comment. A final agenda shall be submitted to the COR and contracting officer no later than 1 day prior to the start of work meeting. The contractor shall prepare and submit to the COR and contracting officer summary/minutes of the start of work meeting within seven days after the start of work meeting.

1.6.10 In-Process Review (IPR): The contractor shall conduct an In-Process review (IPR) via teleconference, to begin no later than 60 days after award and monthly thereafter. This meeting shall be coordinated with the

COR and Contracting Officer for mutually agreed upon date(s) and time (s). The contractor shall prepare and submit to the COR and contracting officer a summary/minutes of the IPR within seven (7) days after the review.

1.6.11 Government Incentives/Remedies:

Incentives: The COR performing surveillance will document performance and level of quality of that performance (e.g. timely delivery of data, accuracy and quality content of reports and services) and ensure this record of performance becomes a part of the contractors past performance record for this contract.

Remedies: Timely submission of all deliverables addressing all required content in a quality manner is paramount; therefore, contractor failure in this task may result in (1) withholding of payments until the

Government can determine the ramifications of the below standard performance; (2) contractor correction at no additional cost to the Government; and (3) documentation of negative past performance. If the contractor believes that there are excusable circumstances, the contractor shall inform the KO. Excusable circumstances may result in adjustment of the consequences mentioned in this paragraph.

1.6.12 Requirements to be Met by Contractor Personnel: The Contractor’s assigned personnel must be able to read, write, and speak English, must be US Citizens, and must have a favorably Adjudicated National

Agency Check with Inquiries (ANACI) to meet the suitability requirement. The Contractor’s assigned personnel who will be accessing US Government databases or networks must obtain a CAC card, and must treat that card as the valuable ID. The Contractor’s personnel must obtain all necessary ID badge and vehicle stickers and comply with base security and safety regulations.

1.6.13 Inherently Governmental Functions: The contractor shall certify, at the Start of Work Meeting, that all employees (to include all subcontractors) working under this contract has read and will comply with the requirements of FAR 7.5. This can be accomplished by any manner of the contractors choosing.

1.6.14 Safety: The following procedures and policies will apply providing they meet or exceed installation minimum guidance:

-No Smoking in Maintenance Areas. Smoking is allowed in designated smoking areas only.

-No equipment will be left unattended while power is on.

-Fire lanes will be kept clear of equipment.

-Used waste, rags and other combustible material shall be deposited in covered metal containers and not on equipment.

-Oil, grease and fuel spills will be immediately cleaned or covered with absorbent material.

-Do not use fuel as a solvent.

-Riders are not permitted on equipment.

-Exercise extreme caution while working on operating equipment. Stay clear of fans, tailpipes, etc.

-All parts and tools will be accounted for upon completion of work. Any parts or tools used on equipment must be accounted for and removed before work is completed and signed off.

-Be familiar with basic firefighting use of C02 soda acid foam or dry chemicals, etc.

-Only qualified and licensed drivers shall be permitted to operate equipment.

-The contractor shall be familiar with and comply with all local post safety and fire prevention regulation. The contractor will be subject to the same inspection/evaluation process as any other maintenance operation on the installation.

-Smoking, naked lights, cigarette lighters, matches or igniters of any kind will not be permitted within

50 feet of a painting operation.

-Fumes from paint shall be avoided. If adequate ventilation is not present, approved respirators shall be used.

- Containers of solvent or flammable material shall be properly covered and promptly returned to an approved storage cabinet after use.

1.6.15 Accident Reporting and Responsibilities:

1.6.15.1 Accident investigation and reporting will remain with the Marine Corps at the host installation.

The contractor shall be required to comply with all local safety requirements and will be subject to review and evaluation by the installation safety officer.

1.6.15.2 The contractor shall report promptly (within one hour) to the COR all available facts relating to each instance of damage to Government property/material or injury to contract personnel.

1.6.15.3 The contractor shall immediately secure the accident area and wreckage until released by the accident investigation authority (host installation). Notification of release of equipment by the investigating authority will be furnished through the COR.

1.6.15.4 If the Government conducts an investigation of the accident, the contractor shall cooperate fully and assist the Government personnel until the investigation is completed.

1.6.16 Hazardous Materials:

1.6.16.1 The contractor will comply with all federal, state and local laws and regulations pertaining to the handling and disposal of hazardous materials.

1.6.16.2 Any person who imports foreign generated material that has not been classified as hazardous waste prior to entry into any of the states, but subsequently is determined to be hazardous waste must immediately notify the installation environmental office.

1.6.16.3 Any person who imports foreign generated material that has not been classified as hazardous waste prior to entry into any of the states, but subsequently is determined to be hazardous must, within seven business days:

1.6.16.3.1 File in writing an un-manifested waste report with the installation environmental office that shall include:

The facility name and location

The port of entry of the hazardous waste

The date of entry of the hazardous waste

Clarification of existence or non-existence of an Importation of Hazardous Waste Notification

Form (HW-2)

The name of the transporter from port of entry to the destination facility

The vehicle number of the transporters

The date of transport

Prepare a manifest and file a copy of the completed manifest for the unmanifested waste with the installation environmental office. Note: This information promulgated by the Department of

Environmental Quality, Office of Solid and Hazardous Waste, Hazardous Waste Division.

1.6.17 Monthly Contractor Progress, Status and Management Reports: The report shall be a synopsis of contractor personnel activity for the previous month, including monthly accomplishments and discussion of anticipated activities for the following month. The contractor shall deliver the monthly status report by the 15 th of each month to the COR and contracting officer.

PART 2

SPECIFIC TASKS

2. Specific Tasks:

2.1 Basic Service: At each static FSS/AC Station the contractor shall provide maintenance and repair services, to include refilling, in support of ESD. The contractor shall provide qualified personnel, and shall make use of GFE, spare and repair parts, special tools, and chemicals to provide FSS/AC services for all tactical vehicle platforms.

Labor Category and Required Qualifications:

Heavy Equipment Supervisor – Performs complex troubleshooting, diagnosis and repair on complex tactical and combat weapons platforms. Utilizes technical materials to determine operational parameters configuration requirements and characteristics. Researches technical issues in support of field operations personnel. Maintains configuration databases. Identifies and classifies weapon systems components. Acts in the capacity of quality control and performs team leader functions such as assigning work load, production reports.

Heavy Equipment Mechanic – Performs complex troubleshooting, diagnosis and repair on tactical and combat weapons platforms. Utilizes hand tools, test equipment and technical materials to determine operational parameters configuration requirements and characteristics. Install, service and repair environmental-control systems using knowledge of refrigeration theory. Tests, maintains and construct mechanical equipment, machinery and components. Identify parts/components that need to be repaired/replaced. The contractor shall enter the required parts into the Global Combat Service Support –

Marine Corps (GCSS-MC) to request parts, then the material requirements will be routed to one of ESD’s approvers to validate the requested parts and place the actual parts order. The obligation occurs when the

ESD’s approver approves the requested parts in the system. The contractor will not have the ability to obligate the Government.

Minimum Qualifications:

Heavy Equipment Supervisor – High School diploma or 6 years general experience with maintenance functions + 3 years of relevant experience with Heavy Wheeled Tactical Vehicles/Heavy equipment; 4 years’ experience with FSS maintenance to include bottle refill and repair, 1 year experience with tactical vehicles.

Heavy Equipment Mechanic – High School diploma or 4 years general experience with logistics and machinery + 2 years’ experience with refrigeration theory, diagnosis, and repair; 4 years’ experience with

FSS maintenance to include bottle refill and repair; ASE Refrigerant Recovery & Recycling Certification.

2.1.1 The contractor shall provide services for fire suppression maintenance and repair as follows:

2.1.1.1 The contractor shall use the most current version original equipment manufacturer (OEM) manuals

(see part 6 of the PWS) and Technical Bulletins for the tactical vehicle FSSs being serviced. These most recent OEM manuals versions and Technical Bulletins can be provided by the COR.

2.1.1.2 The contractor shall identify materials and supplies requisite to make each FSS Repair and Refill station fully capable of servicing all tactical vehicles variant FSS systems.

2.1.1.3 Repairs and maintenance shall be performed to the Field-Level Maintenance level, the appropriate

OEM Manuals, and Technical Bulletins, The Field-Level Maintenance level consists of troubleshooting, diagnosis, and repair or maintenance of the entire FSS system and subsystems, down to the Line

Replaceable Unit (LRU) level.

2.1.1.4 The contractor shall retrograde unserviceable LRUs encountered during performance to Theater

Sustainment Maintenance level organizations supporting units at the location of the FSS Repair and Refill

Station (if applicable).

2.1.1.5 In addition to maintaining and servicing tactical vehicle platform fire suppression systems, the contractor shall identify and apply chemicals and gases required to refill tactical vehicle FSS extinguisher bottles for engine, tire, fuel tank, and crew compartments of all tactical vehicle platforms.

2.1.1.5.1 These chemicals and gases include: sodium bicarbonate, dry nitrogen, FM200, HFC227, Black

Widow dry powder (or Government approved generic equivalent), and potassium acetate (Purple-K).

2.1.1.5.2 Black Widow dry powder usage in FSS refilling requires the utilization of a clean room. In these cases, the contractor shall make use of the existing clean rooms at MAGTFTC, Twentynine Palms, CA.

2.1.1.6 The FSS Repair and Refill Stations staffed and operated by the contractor shall be capable of repairing and refilling all tactical vehicle FSS configurations, to include BAE RG33 (all models), BAE

Caiman (all models), Force Protection (all models and variants), General Dynamics RG31 (all models), Navistar (all models and variants), and MATV (all models and variants). Upon arrival of each tactical vehicle, or tactical FSS bottle, at the FSS station, the contractor shall inspect, analyze, troubleshoot, and where necessary repair or replace tactical vehicle FSS cables, fire extinguisher bottles, wiring harness assemblies, sensor assemblies, and FSS associated connectors and fittings, based on a determination of the required maintenance or corrective actions (s) per the technical documentation.

2.1.1.7 The contractor shall repair or replace all defective FSS parts and refill discharged or partially discharged fire extinguisher bottle.

2.1.1.8 The contractor shall perform system level tests and quality assurance in accordance with the OEM

Manuals, following all repairs to verify FSS system operational capability on all vehicles and FSS equipment serviced.

2.1.1.9 Upon completion and final system level check, the contractor shall record and report metrics information for reporting. This report shall be delivered to the COR.

2.1.1.10 At each fixed FSS station, the contractor shall maintain 60 Day of Supply (DOS) with respect to

FSS repair parts and chemicals/materials to enable each station to timely address the known and anticipated volume of FSS work. The DOS shall include all materials and common bench stock hardware (expendable and consumable) required to perform FSS refill and repair services. The contractor shall use the Marine

Corps Supply System to replenish parts, supplies of all FSS hardware, materials and chemicals, including:

Dry Nitrogen, HFC127, FM200, Purple K, Black Widow (or Government approved generic equivalent), Sodium bicarbonate, Rupture Discs, Diaphragms, Piping Kits and Fitting, Allen Screws, and common bench stock hardware.

2.1.1.11 Based on Unit requests, contractor shall provide training event support for FSS/AC operation.

This shall include demonstrating and providing training to Units/Marines on maintenance and repair of

FSS/AC units.

2.2 Basic Service: At each static FSS/AC station the contractor shall provide maintenance and repair services, to include refilling, in support of ESD. The contractor shall provide qualified personnel, and shall make use of Government-furnished equipment, spare and repair parts, special tools, and chemicals to provide FSS/AC services for all tactical vehicle platforms.

2.2.1 The contractor shall provide services for air conditioner maintenance and repair as follows:

2.2.1.1 The AC Repair and Refill Stations operated hereunder shall be capable of repairing and refilling all tactical vehicle AC configurations, to include BAE RG33 (all models), BAE Caiman (all models), Force

Protection (All models and variants), General Dynamics RG31 (all models), Navistar (all models and variants), and MATV (all models and variants). Upon arrival of each tactical vehicle, FSS bottle, at the AC station, the contractor shall inspect, analyze, troubleshoot, and repair or replace tactical vehicle AC cables, fire extinguisher bottles, wiring harness assemblies, sensor assemblies, and AC associated connectors and fittings, based on a determination of the required maintenance or corrective action(s) in accordance with the

OEM manuals.

2.2.1.2 The contractor shall use the most current version of the OEM manuals (see Part 6), and Technical

Bulletins for the tactical vehicles A/C systems being serviced. These most recent OEM Manuals versions and Technical Bulletins can be provided by the COR.

2.2.1.3 The contractor shall identify materials and supplies requisite to make each AC Repair and Refill station fully capable of servicing all tactical vehicle platform AC systems, as identified in paragraph 5.1.2.1 above.

2.2.1.4 The contractor shall retrograde unserviceable LRUs encountered during performance to the designated Theater Sustainment Maintenance level organizations supporting units at the location of the FSS

Repair and Refill Station (if required).

2.2.1.5 In addition to maintaining and servicing of the tactical vehicle AC systems, the contractor shall identify and install chemicals and gases in accordance with the OEM Manuals to refill or recharge AC systems for all tactical vehicle platforms.

2.2.1.6 Upon arrival of each vehicle at the AC Repair and Refill station, the contractor shall inspect, analyze, and troubleshoot all AC components to determine the required corrective or maintenance action, if any.

2.2.1.7 The contractor shall repair or replace all defective parts and recover, refill, and recharge each depleted or partially depleted AC system.

2.2.1.8 The contractor shall perform system level tests and quality assurance in accordance with the OEM

Manuals to verify all AC systems are fully operationally capable on all vehicles serviced.

2.2.1.9 Upon completion and final system level check, the contractor shall record and report metrics information for reporting. This report shall be delivered to the COR on a weekly basis.

2.2.1.10 At each fixed FSS/AC station, the contractor shall maintain 60 DOS with respect to AC repair parts and refill chemicals to enable each station to timely address the known and anticipated volume of AC work. The DOS shall include all materials and common bench stock hardware (expendable and consumable) required performing A/C repair, maintenance, and refill. Common hardware includes nuts, bolts, washers, fasteners, O-rings, and valve seals.

2.2.1.11 The contractor shall use the Marine Corps Supply System to replenish supplies of all AC hardware, refrigerant gases and materials required to service and/or recharge all variants of the tactical vehicles air conditioning systems.

2.2.1.12 Based on Unit requests, contractor shall provide training event support for FSS/AC systems.

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, INFORMATION SERVICES

3. Government-Furnished Items and Services:

3.1 Services: The Government will provide the contractor the following services: Access to Government subject matter experts to resolve maintenance and repair technical issues required to complete performance of this PWS.

3.2 Facilities: The Government will provide the contractor access to the following places of performance:

MCAGCC, Twentynine Palms, California. The Government will furnish the following property: One-20

Foot Expandable Container, Two-20 Foot ISO Containers, One-Safe, and One-Hazmat Locker.

3.3 Utilities: The Government will provide utilities in the Government facilities for the contractors use in performance of duties outlined in this PWS. The contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment and turning off lights when possible.

3.4 Equipment: The Government will provide the contractor the following equipment: The contractor will be performing at existing static repair facilities and a full inventory of the site will be provided at the start of work meeting. Once the inventory is validated by both the contractor and the Government, the inventory will be incorporated as an update.

3.5 Materials/Information: The contractor shall utilize existing OEM manuals listed in Part 6 for all the tactical vehicle platforms. The contractor shall requisition all parts and materials in accordance with these manuals through the Marine Corps Supply System. The contractor shall enter the required parts into the

GCSS-MC to request parts, then the material requirements will be routed to one of ESD’s approvers to validate the requested parts and place the actual parts order. The obligation occurs when the ESD’s approver approves the requested parts in the system.