A3_JA Sole Source_Part 12 Acquisitions under the SAT.KO signed.pdf

Controlled by: DON, USMC, I&L HCA Controlled by: MARCORLOGCOM CUI Category(ies): PROCURE Limited Dissemination Control: DL ONLY POC: Lori Fischer

CUI//SP-PROCURE//DL ONLY

Determination that Only One Source is Reasonably Available (Including Brand Name) – FAR Part 12 Acquisitions under the SAT

V 1.6 (20 December 2023)

MEMORANDUM TO THE FILE

Subj: DETERMINATION THAT ONLY ONE SOURCE IS REASONABLY

AVAILABLE FOR A FAR PART 12 ACQUISITION COMMERICAL PRODUCTS AND

COMMERCIAL SERVICES

I. BACKGROUND:

1. As required by FAR 12.102(a) this memorandum documents the determination that, for this acquisition valued at or below the Simplified Acquisition Threshold (SAT), only one source is reasonably available. This memorandum further outlines the basis supporting that determination.

II. DESCRIPTION OF ITEM OR SERVICE:

Blount Island Command requires an Audio Visual (AV) upgrade in building 450 Acquisition Conference Room.

BUILDING 450 - ACQUISITION CONFERENCE ROOM

Quantity Part # Description of Item or Service

2 85-4K-MON 85” 4K/ULTRA HD LED MONITOR - INCLUDES

MOUNTING

BRACKET

1 CR-CP4-CS CRESTRON CP4 4 SERIES CONTROL SYSTEM

1 CR-HD-

MD8X8-4KZE

CRESTRON 8 X 8 4K60 4:4:4 HDR AV SWITCHER

1 CR-TST-1080 CRESTRON TST-1080 10.1” WIRELESS TOUCH SCREEN

1 WRLS-RTR WIRELESS ROUTER FOR TST-1080

4 SH-LED-MICS SHURE MX/395O-LED IN-CEILING MICROPHONES

1 BA-TSRFTE-

DSP

BIAMP TESIRAFORTE VT DIGITAL SIGNAL PROCESSOR

FOR COMPUTER/TEAMS AUDIO AND LED

MICROPHONES

1 JBL-CSA-

1120Z

JBL 1120Z 120W 70V SINGLE CHANNEL AMPLIFIER

INCL-SPKRS 70V IN-CEILING SPEAKERS

1 HDMI-WP HDMI WALL PLATES FOR COMPUTER CONNECTIVITY

1 TEAMS-

INTGR

TEAMS INTEGRATION - INCLUDES HD/PTZ CAMERA

AND AUDIO

TO/FROM DESIGNATED GOVT PROVIDED TEAMS

COMPUTER, BIAMP CONFIG, AND TEAMS CAMERA

PROGRAMMING

1 BR-DVD-

PLYR

BLU-RAY/DVD PLAYER

1 MISC-CBLS-

CONN

MISC CABLES (HDMI, etc), CONVERTERS, &

CONNECTORS

CUI Category(ies): PROCURE

Determination that Only One Source is Reasonably Available (Including Brand Name) – FAR Part 12 Acquisitions under the SAT

1 LCTRN-AV-

RACK

LECTERN/AV EQUIPMENT RACK & APC 1500V UPS

1 SERVICES INTEGRATION OF AV SYSTEM WITH 85” MONITORS,

COMPUTERS,

CRESTRON CONTROL SYSTEM, BIAMP AUDIO

SYSTEM, TEAMS AND TELECONFERENCING

CAPABILITIES

1 1YR-WS ONE YEAR EQUIPMENT WARRANTY AND IMPL& PROG

SERVICES

III. THE DETERMINATION FOR USE OF OTHER THAN FULL AND OPEN

COMPETITION IS BASED ON THE FOLLOWING (select all that apply):

A. _X__ ONLY ONE RESPONSIBLE SOURCE (select all that apply):

1. _X__ RESTRICTIVE RIGHTS. The source has established proprietary rights, limited rights in data, patent rights, copyrights or secret processes in the item or service required.

This sole source justification is required due to the complex integration, proprietary programming, and specialized configuration aspects of the new and existing Audio Visual/Video Teleconferencing (AV/VTC) equipment and associated support equipment.

Neu Technologies Group holds proprietary rights to the BIC programming aspects of the new and existing AV/VTC equipment and associated support equipment. The audio-visual systems and components have been highly customized by licensed programmers with Neu Technologies Group utilizing the Crestron software and programming platform(s).

Using the Crestron platform, Neu Technologies Group has customized the BIC AV/VTC touch screens located throughout the multiple conference rooms and training rooms to meet end-user requirements. These customized interfaces provide a standardized, user-friendly experience across BIC facilities and assist S-6 (Communications) personnel with basic troubleshooting and operation of the AV/VTC systems.

Any failure or significant disruption to the AV/VTC systems could result in the loss of critical communications with commands, potentially impacting operational readiness.

Blount Island Command (BIC) has standardized its AV/VTC setup and configurations across more than 28 conference rooms, classrooms, and other locations throughout Blount Island. Neu Technologies Group currently provides continuous support for these systems under the existing AV maintenance contract and possesses the institutional knowledge and technical expertise necessary to maintain the established configurations.

CUI Category(ies): PROCURE

Determination that Only One Source is Reasonably Available (Including Brand Name) – FAR Part 12 Acquisitions under the SAT

The constant evolution of AV/VTC technology and the sophisticated interoperability between hardware, software, and networked systems have significantly increased the complexity associated with configuring, maintaining, and troubleshooting these systems.

Neu Technologies Group has established an outstanding record of providing state-of-the-art AV systems, impeccable maintenance support, proper system configuration, and compatibility while maintaining the integrity and availability of systems that directly impact the USMC Blount Island mission.

To avoid unnecessary costs, delays, and potential configuration or programming errors, it is practical and in the best interest of the Marine Corps to continue utilizing Neu Technologies Group as the sole source rather than introducing another vendor that does not possess the same familiarity with the existing BIC AV/VTC systems and proprietary programming. Transitioning to an unfamiliar vendor could result in increased troubleshooting and configuration time, improper programming, compatibility issues, and disruptions to the Marine Corps Prepositioning Program and other mission requirements.

Additionally, S-6 has invested significant time and effort in standardizing the procedures used to operate the current AV/VTC equipment for all personnel utilizing the conference rooms and classrooms. Maintaining the existing programming, standardized touch-screen interfaces, system configurations, and support structure with Neu Technologies Group preserves this investment and ensures continuity for end users and S-6 support personnel.

For these reasons, Neu Technologies Group's proprietary knowledge, programming rights, familiarity with the existing systems, and established support relationship make them uniquely qualified to provide continued AV/VTC integration, programming, maintenance, and support for Blount Island Command.

2. ___ EXCLUSIVE LICENSING AGREEMENTS. The item or service is only available from the Original Equipment Manufacturer (OEM), or there is only one authorized distributor or technical representative for the OEM.

3. ___ OTHER REASONS.

B. ___ BRAND NAME

Item required must be a brand name, product, or feature of a product, particular to one manufacturer.

C. ___URGENT AND COMPELLING. The supplies or services are of such unusual and compelling urgency that the Government would be seriously injured unless the agency is permitted to limit the number of sources from which it solicits bids or proposals. Urgent requirements are supplies or services that will result in a work stoppage, or are mission critical and the routine processing time would result in injury to the Government. The

CUI Category(ies): PROCURE

Determination that Only One Source is Reasonably Available (Including Brand Name) – FAR Part 12 Acquisitions under the SAT determination that the procurement for the above item/service is an urgent and compelling requirement is based on the following:

1. Date on which the requirement was first identified:

2. Required delivery date/period of performance:

3. Explanation of why delivery/commencement of services by the date mentioned above is required:

V. CERTIFICATIONS:

A. Technical / Requirements Certification: I certify that the facts and representation under my cognizance which are included in this justification are complete and accurate to the best of my knowledge and belief.

____________________ Charles Stichberry _________ Signature Name (Printed) / Phone # Date

B. Contracting Officer Certification: I certify that this justification is accurate and complete to the best of my knowledge and belief.

Signature Name (Printed) / Phone # Date

CUI Category(ies): PROCURE

Determination that Only One Source is Reasonably Available (Including Brand Name) – FAR Part 12 Acquisitions under the SAT

Distribution List for DL ONLY Limited Dissemination Control

• MCFCS Personnel

• LB Personnel

• Procurement Team Personnel (to include but not limited to: Legal, Customers/Requirements Owners, Source Selection Personnel, Small Business Representatives)

• Any other individual designated by the KO

Text9: Lori Fischer/6474