26Q0083 Approved Amendment 02.pdf

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11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended. is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

16C. DATE SIGNED

Previous edition unusable STANDARD FORM 30 (REV. 11/2016) Prescribed by GSA FAR (48 CFR) 53.243

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE PAGE OF PAGES

2. AMENDMENT/MODIFICATION NUMBER 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQUISITION NUMBER 5. PROJECT NUMBER (If applicable)

6. ISSUED BY CODE 7. ADMINISTERED BY (If other than Item 6) CODE

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, county, State and ZIP Code) (X) 9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NUMBE

10B. DATED (SEE ITEM 13)

CODE FACILITY CODE

SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

Continuation of Description

Miscellaneous text in this section has been modified to:

Performance Work Statement for Personal Effects Storage

1. BACKGROUND

Marine Corps Installations East (MCIEAST), Camp Lejeune, North Carolina (CLNC), G-4, Distribution Management Office (DMO) is responsible to provide traffic management services to all service members and tenant commands in the area. Traffic management services include passenger travel, freight (shipping and receiving), and personal property programs as regulated by United States Transportation Command (USTC) via the Defense Transportation Regulations (DTR) DoD 4500.9R. Camp Lejeune Distribution Management Office (CLNC DMO) has an ongoing requirement to provide storage for personal effects (PE) for deploying service members aboard CLNC and satellite activities deploying for 90 or more days. These satellite activities include the following:

Camp Johnson, North Carolina Camp Geiger, North Carolina Marine Corps Air Station New River, North Carolina Stone Bay, MCB CLNC

2. SCOPE

2.1 The Contracting Officer Representative (COR) will work with the Contractor pursuant to the scope of the tasks defined in the Performance Work Statement (PWS). The COR is not authorized to direct the Contractor or take any actions that would change the contract or commit the government in any way.

2.2 CONTRACTOR'S UNAUTHORIZED WORK PERFORMANCE. The Contractor shall not perform work that deviates from contract requirements and specifications. If the Contractor deviates from contract requirements and specifications without approval of the CONTRACT ADMINISTRATOR and/or the CONTRACTING OFFICER, such deviation shall be at the risk of the Contractor and any cost related thereto shall be borne by the Contractor.

2.3 The Contractor shall furnish all personnel, management, transportation, material, parts, supplies, and equipment for the packing and storage of personal effects for deploying service members. The geographical area includes Marine Corps Air Station (MCAS) New River, North Carolina and Marine Corps Base (MCB) Camp Lejeune, North Carolina. The Contractor shall perform in accordance with this Performance Work Statement.

2.4 The Contractor shall provide English reading, speaking, and writing personnel at all times during packing and unpacking services. During the performance of this contract, Contractor's employees shall wear neat, clean clothing. The Contractor's employees shall be identified by having company and employee name on or attached to their clothing/uniform.

2.5 Conflict of Interest. The Contractor shall not employ the following personnel: off-duty quality assurance personnel, an employee of the U. S.

Government if the employment of that person would create a conflict of interest, an alien who does not have a valid U. S. Immigration Alien Registration card.

2.6 The Contractor shall complete baggage services outlined in this PWS for pickup services Monday through Friday to include packing, tagging, inventory, wrapping, padding, and pickup at designated areas, drayage to Contractor's facility, and weighing. Potential emergency visits to include weekends & holidays. Designated areas will be at Camp Lejeune, Jacksonville, and Marine Corps Air Station New River, Jacksonville, NC. Personal effects shall be containerized and stored in lots by pickup points.

Note: Pickups will be scheduled during regular work hours (8am to 5pm) unless otherwise specified in DD Form 1299 for emergency pickups.

Wrapping and padding shall be for specialized items (i.e., televisions, furniture, etc.).

2.7 The Contractor shall accomplish pickups given the following parameters:

a. Routine: Upon ordering of services notification, the contractor must execute the order within three (3) business days per the DD Form 1299 or date specified on the DD Form 1299.

b. Emergency: Upon notifications of pickups, the contractor must execute the order within 24 hours per the DD Form 1299.

Required Deployment Supplies: The contractor must provide all necessary supplies for both routine and emergency deployments, which include but are not limited to:

-Packing materials, Inventory forms, tape, cartons/boxes, padding/wrapping.

-Minimum quality standards are common to professionals in the storage industry. More so, utilizing competencies, equipment, and practices ensuring sustained condition of stored items.

Deployed service members are allotted weight limitations with each rank. The ranks of possible service members fall within the range of E1 to E5. To assist with quote: usage (moving and storage) over the past six-month period was a total of 70,000 pounds.

3. CONTRACTOR'S PHYSICAL LOCATION

M6700126Q00830002

3.1 The awarded contractor shall be responsible for securing a centralized operations and storage facility within a seventy (70) mile radius of Camp Lejeune. The 70-mile radius shall be measured from the main gate of Camp Lejeune.

Note: The 70-mile radius rule is established to ensure all storage facilities remain within a manageable Area of Responsibility (AOR) for rigorous Quality Assurance (QA). This proximity enables the Distribution Management Office (DMO) to conduct mandatory quarterly and unannounced inspections effectively, ensuring facility compliance with security and safety standards. Furthermore, the rule optimizes operational efficiency by minimizing transit time for both the awarded contractor and DMO representatives, thereby reducing resource expenditure and enhancing oversight capabilities.

3.2 The storage facility shall be a secure commercial warehouse location operated by the contractor, designed for the temporary storage of personal effects. The warehouse shall be able to accommodate all stored personal effects for all total deployments for Camp Lejeune.

3.2.1 For the purposes of this PWS, a commercial facility is defined as a fixed, permanent structure operated by the awarded contractor, whose purpose is the professional warehousing of service member's personal effects, subject to county zoning laws and building codes.

3.2.2 Inspection of intended warehouse facility shall be inspected prior to period of performance. Warehouse facility physical address shall be provided at time of contract award.

3.2.3 The use of any third-party self-storage facility is prohibited.

4. TASKS TO PERFORM

The Contractor will perform the following and provide the associated deliverables.

4.1 The Contractor shall provide all required services to receive, store, and maintain PEs, in a safe, secure location. Prices for storage shall include all maintenance and insurance as required in this section. Real world requirements, i.e., emergency/contingency situations, may require the Contractor to accept or release PEs on an emergency basis.

4.1.1. The volume of services required per deployment is highly variable. The awarded contractor shall possess the logistical capacity, to support fluctuating requirements, scaling from a minimal pickup (e.g., two to three boxes of personal effects for a single Service Member) to large-scale support for deployments involving up to 200 Service Members (or more) per event.

4.2 It is mandatory that weighing light and heavy weights occur on Camp Lejeune, NC base scales. If the scales are closed or any deviation from this requirement, the contractor shall call the COR or ordering officer for authorization to utilize and alternate certified location. The vendor will be responsible for all charges for the use of scales at the alternate certified location.

4.3 Contractor Vehicles. Vehicles used in transporting unpacked and uncrated Personal Effects shall be of the closed type and shall be supplied with sufficient clean pads, covers, and any other equipment to protect personal property adequately during transit and delivery. Vehicles used in transporting containerized personal property may be the open type, provided a weatherproof tarp is used to protect the shipment.

4.4 Contractor is authorized to contact the unit representative or alternate unit representative to coordinate time of scheduled pickup, based on the DD Form 1299. The unit representative or alternate shall be onsite and responsible for deploying members on date of scheduled pickup.

4.5 The Contractor shall maintain records of transactions with the U.S. Government, and, upon request, make such records available to properly designated representative within a reasonable period.

4.6. Pickup Operations

4.6.1 DMO authorized personnel will contact the Contractor, via email or telephone, for requested services. DMO will prepare the necessary paperwork (below) and forward, via email, to the Contractor. The Contractor shall acknowledge receipt of requested services via email. When accepted, DMO ordering official(s) will send over the following paperwork to the Contractor:

a. DMO Letter of Authorization (DD Form 1299) (Signed by authorized DMO personnel)

b. Roster of deploying service members

c. Unit representatives contact information

4.7 DMO Ordering Officer will assign a deployment number for each scheduled service. This deployment number will be assigned a D-2X-XX (fiscal year) (sequential order). An example is D-26-01.

4.8 The Contractor shall containerize personal effects/property at the designated pick-up areas on the date specified by the Ordering Officer. If a longer pickup period is necessary or if the event of inclement weather (and is authorized by the Ordering Officer), the personal effects/property, after inspection by the onsite contractor representative, may be picked up loose and containerized at the Contractor's facility. The containerization time allowed at the Contractor's facility shall be one working day following the specified pick-up date. If a loose load is utilized, the Contractor shall notify DMO at time of scheduled pickup. Notification can be made via email or telephone.

4.9 Contractor may deliver supplies to the unit representative or alternate one business day prior to the scheduled pickup. Supplies include, but not limited to, boxes, inventory sheets, packaging paper, and tape. The contractor shall provide instructions to the representative (s) on how to prepare the packaging and step-by-step instructions on completing the inventory sheet(s), supplied by the Contractor.

4.10 The service member or Government representative, appointed by service member, will pack their items into the provided box(es) and fill out an inventory sheet (provided by the Contractor). At pick up location the Contractor shall conduct a joint inspection of the PE items with the service member or Government Representative. The on-site contractor representative is then responsible for verifying the box's contents against the inventory sheet and ensuring it is ready for storage. Any damages shall be annotated on the inventory sheet with both parties signing the inventory form. After inspection, the contractor shall ensure the box is packed accurately, this includes adding packing paper if necessary and secure the box(es) with packing tape and making appropriate markings on the box and inventory sheet. The same markings will be applied to property that is wrapped or padded.

Written on box, wrapped or padded inventory, and inventory sheet:

1) Service member's rank, and

2) Name, and

3) Deployment number, and

4) Roster number.

One copy will be given to the member; one copy to the Distribution Management Office (DMO), and one copy will be maintained by the Contractor for a period of two (2) years. For items that require wrapping or padding, the Contractor shall make appropriate notation on the inventory sheet.

Note: In the context of packing of PE, "loose load" (or loose cargo) refers to items that are loaded directly into a transport vehicle, rather than being containerized.

4.11 If the contractor deems any personal effects to be ineligible for storage, they must notify the COR or Ordering Official immediately.

Note: A DMO representative will be on site for scheduled services of 25 or more service members.

4.12 If the unit fails to be present for an attempted pick up the Contractor must wait for one hour, after scheduled pickup time, before departing the pickup site location. The Contractor shall contact the Ordering Official or COR before departing the pickup location. If there is a failed pickup, a date will be rescheduled within one to two business days. DMO Ordering Official will contact the Contractor to advise of situation and reschedule the delivery, via a new DD Form 1299.

4.13. Storage Operations

4.13.1 PERSONAL EFFECTS STORAGE RATES. Storage rate for routine and emergency personal effects shall be a flat rate notating actual CWT net weight (per 100 pounds) stored. This rate will be based on a daily storage rate.

Note: CWT stands for hundredweight.

On a monthly basis, the Contractor shall send a matrix of active stored personal effect service member names to DMO, via email. The matrix will include service member names with assigned deployment number. The matrix is to be sent to USMC-DMO-STORAGE@USMC.MIL. The subject line of the email shall read (MONTH) (YEAR) PERSONAL EFFECTS STORAGE.

4.14 If the contractor is contacted directly by a deployed service member, identified on the issued DD Form 1299, requesting items from a container, the Contractor shall inform the service member to contact DMO. The Ordering Officer will work with the unit representative and may authorize a one-time break-out of requested item. The individual's property shall be issued in its entirety with no partial issues. Distribution Management Office (DMO) is responsible for providing the Contractor with the DD 1299 and shall provide delivery instructions at that time. The Contractor shall provide weight tickets reflecting total weight removed.

Note: Break-out of an assigned lot may contain one or more service member's property.

4.15 DMO Ordering Official may authorize a Release to Dock on a case-by-case situation. The Contractor will be notified via email or telephone by a DMO Ordering Official to request this type of release. If authorized, the service member will be authorized to go to the warehouse and pick up PE directly. A DD Form 1299 will be prepared and sent to the Contractor, via email, within one (1) business day. If only one (1) service member is to conduct a Release to Dock, no roster will be provided as the name of the service member will be listed on DD 1299 Form.

4.16. Delivery and Claims Operations

4.16.1 DMO authorized personnel will contact the Contractor, via email or telephone, for requested delivery services. DMO will prepare the necessary paperwork (below) and forward, via email, to the Contractor. The Contractor shall acknowledge receipt of requested services via email.

When accepted, DMO ordering official(s) will send over the following paperwork to the Contractor:

a. DMO Letter of Authorization (DD Form 1299) (Signed by authorized DMO personnel)

b. Roster of (returning) deployed service members

c. Unit representatives contact information

4.17 On the scheduled delivery date, the Contractor shall arrive at the designated location and contact the unit representative and/or service member(s) to conduct delivery of PE. The Contractor shall conduct a joint inspection of large PE (i.e., television, small furniture, bicycle, etc.) with the member or Government Representative. After inspection, the contractor shall annotate any damages on DD Form 1840R, Notice of Loss or Damage., with both parties signing the form. One copy will be given to the member, and one copy will be maintained by the Contractor for a period of two (2) years.

Note: On the scheduled delivery date, a DMO representative will be onsite, at the delivery location, if services are for 25 or more service members.

4.18 The Contractor shall deliver all stored PE to designated site and is not required to deliver to service member's barracks. The Contractor may authorize service members to borrow moving equipment to allow the service member to deliver their PE to their own barracks room.

4.19 If the unit is not present for the delivery of PE items the Contractor must wait for one hour, after scheduled delivery time, before departing the site location. The Contractor shall contact the Ordering Official or COR before departing the delivery location. If there is a failed delivery, a date will be rescheduled within one to two business days.

Note: A DMO representative will be on site for scheduled services of 25 or more service members.

4.20. Recording Loss or Damage.

4.20.1 The Contractor is required to notify the COR or DMO Ordering Official on any claims of damage or missing items. The Contractor shall furnish the COR or Ordering Official a completed copy of the DD Form 1840R within 3-5 business days after delivery or notification.

4.20.2 The service member has up to five (5) business days to notify the Contractor of any identified damage or missing items after delivery and unpacking. The Contractor shall work with the service member and provide adequate instructions and forms to be completed for any claim submission. The Contractor shall comply with 4.21 on claim processing and submission.

4.21 CLAIMS. The Contractor shall make prompt settlement directly to the member on any claims for loss or damage to personal property for which there is liability under the provisions of this contract. Contractors receiving a written claim or correspondence for loss or damage shall acknowledge receipt of such claim or correspondence, in writing, to the originator within five (5) business days after its receipt. The Contractor shall, at the time such claim is received, cause the date of receipt to be recorded on the claim. When the Contractor receives a claim for loss or damage, the Contractor shall pay, decline, or make a firm compromise settlement offer in writing to the claimant within 60 days after receipt thereof. If the Contractor fails to settle the claim satisfactorily within 60 days, the claimant may file a concurrent claim with the U.S. Government. The Contractor shall at that time and at the expiration of each succeeding 30-day period, while the claims remain pending, advise the claimant, in writing, of the status of the claim and the reasons for delay in making final disposition thereof. The Contractor shall furnish the Ordering Officer within five (5) business days an information copy of all correspondence. The ordering office shall retain the correspondence in the Contractor's quality assurance file for evaluation and reference purposes until one (1) year after contract expires. When a meritorious claim is not paid promptly as established above, the Government reserves the right to set off the amount of the claim against any amounts that may be owed to the Contractor.

Note: The maximum threshold for an individual claim is $15,000.

4.22 INSURANCE COVERAGE. Upon receipt of contract award, if requested by the Contracting Officer, the contractor shall furnish the contracting officer, evidence of the required insurance, covering work to be performed. The contractor shall maintain at least the minimum insurance coverage required as specified in the FAR 28.307-2 Liability. Each policy shall contain an endorsement that cancellation or material change in the policy shall not be effective until after a 30-day written notice is furnished to the contracting officer.

4.23 CARGO INSURANCE. Upon receipt of contract award, if requested by the Contracting Officer, the contractor shall provide a certification (within 5 calendar days ARO CDRL 0011) of cargo insurance reflecting coverage on a continuous basis in at least six (6) times the weight of the PE (for the service member).

4.24 LICENSES, PERMITS AND APPROVALS. The Contractor performing this contract shall possess all environmental, construction, and any other licenses, permits and approvals required for operation of the storage facility and to make improvements so the facility will meet the minimum security and storage requirements as outlined in this PWS.

5. ADMINISTRATION

5.1 Services performed under this contract will be 0800 - 1700, Monday through Friday, excluding weekends and observed federal holidays. For Emergency Pick-up/Drop offs see paragraph 8.1.1.

5.1.1 The Contractor shall not perform any services outside of standard business hours, including emergency, weekend, or holiday work, without prior authorization from the Contracting Officer, Contracting Officer's Representative (COR), or other authorized DMO personnel. The Contractor is required to designate a Point of Contact (POC) and provide a telephone number for the express purpose of managing emergency service requests. In specific circumstances, such as a Bluebark event, the Government retains the right to remove effects from the Contractor's storage facility.

5.2 In the event of a base closure due to national emergencies, inclement weather conditions (snow and ice storms, hurricanes, tornadoes, etc.) and other emergency situations, notification will be given by TV and radio announcements, telephone, verbal means, etc. Marine Corps Base (MCB) Camp Lejeune Information Systems telephone number for reporting instructions is (910) 451-1717. Upon receiving notification by one of the above mediums that the base has returned to normal operations, the Contractor shall resume normal work hours.

6. SAFETY REGULATIONS

6.1 The Contractor shall obey and conform to all OSHA and Marine Corps Base Camp Lejeune Safety Regulations. Base Safety Regulations may be obtained from the COR.

7. DEFINITIONS

7.1 BLUEBARK. The term used to designate a personal property shipment of a deceased member.

7.2 CALL NUMBER OR LOT NUMBER. Locally assigned control number provided by the ordering activity when requirement for services is placed with the Contractor by the Distribution Management Office (DMO).

7.3 DISTRIBITION MANAGEMENT OFFICER. The individual designated by appropriate authority to perform assigned distribution management functions at military installations or activities, regardless of whether or not this is the organization title of the individual. For the purpose of this contract, the term includes representatives designated to order the services required and to inspect and evaluate those services performed by the Contractor for acceptance or rejection

7.4 DRAYAGE. The term "drayage" refers to the transport of goods over a short distance in the shipping and logistics industries. Drayage is often part of a longer overall move, such as from a ship to a warehouse. Drayage is a key aspect of the transfer of shipments to and from other means of transportation. Drayage applies in those instances when a shipment requires drayage from a pickup point (barracks) to the Contractor's warehouse and from Contractor's facility to the final delivery point (barracks).

7.5 HUNDREDWEIGHT (CWT). Hundredweight is equal to 100 pounds and is also known as a short hundredweight

7.6 INCIDENT. An occasion where damage or loss of personal effects.

7.7 NEGLIGENCE. The omission or neglect of reasonable precaution, care, or action on the part of the Contractor or his/her personnel.

7.8 PACKED BY OWNER (PBO). Those articles are packed in an interior container by the owner.

7.9 Personal Effects. Service member's personal property includes articles of individual uniform clothing, civilian clothing, individual equipment, motorcycle, scooter, E-bike, and other personal items not defined herein.

The following items will not be packed, shipped, nor stored:

Automobiles, trucks, vans, and similar motor vehicles; airplanes, mobile homes, camper trailers, and farm equipment.

Live animals include birds, fish, and reptiles.

Cordwood and building materials.

Property for resale, disposal, or commercial use rather than for use by members and their dependents.

Privately owned live ammunition Snow mobiles, golf carts, and boats (with or without an associated trailer equal to or more than the following dimensions: Length 14 feet x Width 6 feet 10 inches x Height 6 feet 5 inches) Hazardous/flammables/combustibles/alcohol

7.10 Personal Property Shipping Officer (PPSO). The individual, usually a military or DoD civilian Supervisor, is designated by authority to perform assigned distribution management functions at military installations or activities, regardless of whether that is the organizational title of the individual.

For this Order, the term Personal Property Shipping Officer includes representatives designated to order the services required and to inspect and evaluate those services performed by the Transportation Service Provider/Contactor for acceptance or rejection.

7.11 RELEASE TO DOCK. Authorization for property to be made available at the contractor's dock or facility for service member pickup.

8. PERIOD AND PLACE OF PERFORMANCE

8.1 Period of Performance: The contract will have one twelve-month base period of performance, followed by four 12-month option periods.

Period of Performance: Dates:

Base Period 1 August 2026- 31 July 2027

Option Period 1 1 August 2027- 31 July 2028

Option Period 2 1 August 2028- 31 July 2029

Option Period 3 1 August 2029- 31 July 2030

Option Period 4 1 August 2030- 31 July 2031

8.1.1 Services under this contract will be performed between Monday through Friday 8-5pm EST. The following federal holidays will be observed.

This contract does provide up to 10 Emergency Pick-up/Drop-off visits outside regular work hours. If invoked, Emergency Pick-Up/Drop Off will take precedence over the observed federal holidays.

8.2 The following are recognized federal holidays:

(a) New Year's Day (g) Labor Day

(b) Martin Luther King Day (h) Columbus Day

(c) Presidents Day (i) Veterans Days

(d) Memorial Day (j) Thanksgiving Day

(e) Juneteenth Day (k) Christmas Day

(f) Independence Day

Note: When a holiday falls on a Sunday, the following Monday will be observed as a legal holiday by U.S. Government agencies. When a holiday falls on a Saturday, the preceding Friday is observed as a holiday by U.S. Government agencies.

8.3 In the event of base closure see section 5.2.

8. GOVERNMENT POINTS OF CONTACT

a) DMO COR: To be provided at time of award.

b) Contract Administrator: Mrs. Tammie Cassell, Tammila.cassell@usmc.mil, (910) 451-6357.

10. DELIVERIES OR PERFORMANCE

10.1 Services shall be provided according to the specifications and requirements as defined in the contract.

10.2 MEETINGS. When problems, or other issues, arise that may affect contract performance, the Contractor and the Contracting Officer, or his designated representative, shall meet to mutually resolve the issue. Meetings shall be held as often as necessary to ensure requirements of the contract are being met.

10.3 PERFORMANCE REQUIREMENTS SUMMARY. The performance standards are stated in the summary below:

Required Service

(PWS

Reference)

Performance Measurement Inspection Method Acceptable Quality Level (AQL)

Paragraphs 4.6- 4.12

On-Time pick-up of personal effects/property

95% inspection of all shipments per deployment

95%

Paragraphs 4.16-4.20

On-Time delivery of personal effects /property

95% inspection of all shipments per deployment

95%

Paragraphs 4.20-4.21

Claim Filed -Timeliness -Number of claims

95% inspection of all shipments per deployment

-Processed within timeframes in paragraph 4.18

-No more than 2 per month

Paragraph:

13.2.1 Warehouse Inspection Quarterly using DD Form 1812

Evaluated grade of "C" or better

11. INVOICING INSTRUCTIONS

11.1 BILLING PERIOD. The billing period for contract and pay purposes shall begin the first day and end the last day of the month for each item shown in this contract.

11.2 INVOICING INSTRUCTIONS. Contractor must be registered in the Wide Area Workflow (WAWF) system and shall invoice as reflected within this contract. To register for an account, go to https://wawf.eb.mil.

11.2.1 When services are requested for pickup from the designated location to the storage facility or delivered to the designated location from the storage facility, the Contractor shall invoice for total days of the month storage was utilized.

11.2.2 Invoice shall include the items listed below to ensure no delay in certifying the invoice.

a. Day / Month / Year of invoice period

b. Deployment Number

c. Pickup date

d. Contract number

11.2.3 When invoices are submitted, the contractor shall upload or attach a copy of the company invoices. A description of services, from 11.2.2 shall be notated in WAWF.

11.3 The contractor must first register in SAM.GOV. On the website main screen, the user clicks on "GET STARTED" button. From there, the contractor registers their account, where they will receive their Commercial and Government Entity (CAGE) code and Unique Entity Identifier (UEI).

11.3.1 After successfully creating a SAM.GOV account, the user must contact the Procurement Integrated Enterprise Environment (PIEE) help desk to continue registering an account in WAWF. The PIEE help desk will provide guidance with registering a WAWF account.

12. BASE ACCESS

12.1 Contractor must be registered in the Defense Biometrics Identification System (DBIDS). It is the Contractors responsibility to ensure all their employees and or subcontractors are properly registered within DBIDS. To gain access to the installation, the contractor will require their personnel to have a REAL ID as the primary credential and submit a request for DBIDS access.

12.1.1. Contractors, and/or delivery drivers, must have in their possession: the contract number, delivery/service address, and sponsor's contact information in order to gain initial access to the base.

(The sponsor for this requirement will be provided at the time of award.)

Contract Number: To be provided at time of award

Sponsor:

Phone Number:

Email:

12.1.2. For updated information and proper documentation to gain access to the installation, the contractor is required to visit the installation website at: https://www.lejeune.marines.mil/Base-Access/.

12.2. When the contractor is approved for access, they will receive either a DBIDS credential or temporary pass, depending upon the length of time they require access. A DBIDS credential is issued to individuals requiring access for 61 days or more. A temporary pass is issued to individuals requiring access for 60 days or less.

12.3. Contractor personnel will report to the Contractor Vetting Office to confirm their access requirements, undergo a background check, and receive their pass.

12.3.1. Contractor Common Access Card (CAC) Eligibility: Contractor personnel authorized CACs are exempt from DBIDS enrollment.

12.4. If you have additional questions regarding base access, Contractor CACs, or DBIDS requirements, contact the Contractor Vetting Office (CVO).

The CVO is in Bldg. 818 adjacent to the Camp Lejeune Main Gate on Holcomb Blvd, just off NC Highway 24. The CVO is open Monday through Friday from 6 a.m. to 2 p.m. and is closed on weekends and holidays.

Contractor Vetting Office - Appointments: 910-451-8558 Contractor Vetting Office - Questions: 910-451-3220 Vetting Office Email: lejeunecontractorvetting@usmc.mil DBIDS email: https://dbids-global-enroll.dmdc.mil/preenrollui/#!/

PLEASE NOTE: Individuals with active warrants may be subject to arrest on the spot.

**The Government will not be responsible for any contractor access delays. Delays that may result from inadequate planning are strictly the responsibility of the Contractor.**

List of Contract Documents, Exhibits, or Attachments

Miscellaneous text in this section has been modified to:

Questions and Answers:

Q1: Is there any incumbent/recompete or is this a brand-new project?

A1: Storage of PE are being currently provided, however, not under contract.

Q2: The PWS states the warehouse must accommodate all stored personal effects for all total deployments and references 70,000 pounds of usage over the past six months. Is there a target or minimum square footage the government expects the facility to hold, or is sizing left to the contractor based on the weight volumes provided?

A2: No target or minimum square footage required. The government provided 70,000 lbs.in reference to the amount of weight stored in the past six months. This weight can increase or decrease depending on the government's mission.

Q3: Paragraph 4.1.1 references deployments scaling up to 200 or more service members per event. For pricing purposes, what is the typical and peak number of service members whose effects are in storage at any one time, and is there an average weight or container count per service member the government can share?

A3: See Question 2 response.

Q4: The requirement covers deployments of 90 days or more. Is there a typical or maximum storage duration per deployment, and should we plan for overlapping deployments requiring simultaneous storage of multiple groups?

A4: There is no maximum storage timeline. Yes, there can be overlapping.

Q5: Beyond the secure commercial warehouse, county zoning, and DD Form 1812 inspection standards in the PWS, are there specific requirements for climate control, fire suppression, or pest control the facility must meet?

A5: The contractor shall implement and maintain pest control services from a licensed provider, providing adequate pest control to stored items.

Q6: Please confirm the exact method and destination for QUOTE submission. The solicitation states quotes must be "received in the Contracting Office ... as indicated on page one," but provides an email address only for questions. Should the completed quote be emailed to tammila.cassell@usmc.mil, submitted through a PIEE/SAM.gov portal, or sent elsewhere? Are there file-format or size limits?

Basis: Instructions: "received in the Contracting Office ... as indicated on page one"; questions to tammila.cassell@usmc.mil.

A6: All quotes can be sent to Tammila.cassell@usmc.mil. No larger than 2 MB.

Q7: Should price be submitted on the SF-1449 schedule (CLINs 0001-0003 plus option line items), with the offeror entering unit prices per CWT directly on that form?

A7: Yes.

Q8: The PWS states usage (moving and storage) over the prior six-month period totaled 70,000 pounds, provided "to assist with quote." Is this figure total throughput handled, the average weight held in storage, or peak storage? Does it represent the expected ordering volume for the base year?

A8: See Q2 and Q3 responses.

Q9 For CLIN 0001 Storage Services (estimated 2,000 CWT), please confirm the unit price basis. Storage is described as "a flat rate notating actual CWT net weight (per 100 pounds) stored" billed monthly -- is the unit price quoted per CWT per month, or per CWT per year? How was the 2,000 CWT estimate derived and over what period?

A9: Price per CWT stored. Billing is for a full month, based on daily storage rate. 2,000 CWT is the maximum weight per 12-month period. Contractor will invoice monthly.

Q10: Please clarify the order limitations. The schedule lists a $3 minimum, a $150,000 single-item per-order maximum, and a $400,000 "Government Minimum/Maximum to Order." Is the $400,000 a per-order combination limit, an annual ceiling, or the total contract ceiling across the base and four option years?

A10: $400,00 is estimated total contract ceiling across a 12-month period (base year then each follow-on option year).

Q11: What is the guaranteed minimum (quantity or dollars) the Government will order over the life of the IDIQ? FAR 52.216-22 references a $3 minimum -- please confirm there is no larger guaranteed minimum, as this is material to the investment required to establish a dedicated facility.

A11: Usage will be highly variable. See Performance Work Statement section 4.1.1.

Q12: For CLIN 0002 Pack and Inventory (Normal, 1,400 CWT) and 0003 Pack and Inventory (Emergency, 180 CWT), are these priced per CWT handled per event? Is there a minimum charge per pickup/order, and how should the up-to-ten emergency visits outside regular hours be priced?

A12: CLINs 0002 and 0003 (and option years) will be priced per order per CWT picked up and/or delivered.

Q13: PWS (S)3.2.2 states the warehouse physical address "shall be provided at time of contract award," while the Technical Capability instruction asks for the facility address in the quote. Please confirm whether a secured facility address is REQUIRED at quote submission, or whether a binding commitment to secure a compliant, contractor-operated facility prior to the period of performance -- with the address provided at award -- is acceptable.

A13: The facility address will need to be provided at time of quote submission. The apparent awardee will be notified, and a site visit to the intended warehouse will be completed prior to award.

Q14: Attached is a specific checklist of requirements for a typical warehouse under government contracting. Please advise if there are any additions or deletions to this list, as it is not detailed in your bid request?

A14: A site visit will be conducted by the Government. Minimum quality standards are common to professionals in the storage industry. More so, utilizing competencies, equipment, and practices ensuring sustained condition of stored items.

Q15: How will the warehouse be approved under this bid request?

A15: A site visit will be conducted by the Government. Minimum quality standards are common to professionals in the storage industry. More so, utilizing competencies, equipment, and practices ensuring sustained condition of stored items.

Q16: There are no volumes of content to be stored discussed in the bid request. Can you share past experiences when dealing with storage volume?

A16: See Q2 response.

Q17: Will the Government accept a signed lease or letter of intent for a compliant facility at quote, with final facility inspection completed prior to the 01 Aug 2026 start?

A17: Yes.

Q18: What is the expected lead time and process for the pre-performance facility inspection before the 01 Aug 2026 start, and who conducts it?

A18: A site visit will be completed on the apparent awardee intended warehouse prior to award. The Government will conduct the site visit.

Q19: Cargo insurance is required at coverage "at least six times the weight of PE." Please confirm how the required coverage amount is computed (e.

g., 6 stored weight at replacement value) and the certificate timing (within 5 calendar days ARO).

A19: Coverage will be six (6) times the stored weight. For the certificate timing, basic insurance coverage is required at time of award and must be maintained at time of placing PE in storage facility.

Q20: Does DFARS 252.204-7012 apply such that a current NIST SP 800-171 assessment / SPRS score is required at award, given no Controlled Unclassified Information is expressly identified in the PWS? What covered defense information, if any, will the contractor handle?

A20: None.

Q21: Beyond FAR 52.219-14 (Limitations on Subcontracting, 50% self-performance), are there any restrictions on subcontracting the local facility or the claims-processing function under this small-business set-aside?

A21: No.

Q22: Is there an incumbent contractor currently performing this requirement? If so, will incumbent contract number, pricing, or transition information be made available to offerors?

A22: See Q1 response.

MCB CAMP LEJEUNE, BLDG 1212 PSC BOX 20004

CAMP LEJEUNE, NC 28542-0004

UNITED STATES

Tammila Cassell, Email: tammila.cassell@usmc.mil Telephone: 910-451-6357 AdminBy:

SCD: PAS: