PWS Camp Lejeune Chemicals.pdf

PERFORMANCE WORK STATEMENT

1.0 INTRODUCTION: This requirement is for chemicals to treat water at Marine Corps Base (MCB) Camp

Lejeune, North Carolina base to ensure safe clean potable water for base operations.

2.0 BACKGROUND: The chemicals are for use at various Government owned water and wastewater treatment plants, steam plants, and swimming pools.

3.0 TYPE OF CONTRACT: This contract will be a fixed price with economical price adjustment (FAR 52.216-2- Economic Price Adjustments- Standard Supplies, NOV 2021) requirements contract. The quantities listed in the delivery schedules are estimates only and do not represent that the estimated quantities will eb required or ordered. Funds shall be obligated by issuance of Delivery Orders for precise quantities (FAR 52.216-21-“Requirements”, OCT 1995). estimated on this contract.

4.0 GENERAL SCOPE INTENT: The purpose of this contract is for the supply of various chemicals, to be delivered to various locations abroad Marine Corps Base (MCB) Camp Lejeune, North Carolina. The Government will execute a funded delivery order for each chemical requirement. The Contractor shall provide the chemicals required and transport to each delivery site specified by the Water Treatment Plant/Steam Plant Government Technical Representative. Oral orders shall be authorized by the Contracting Officer.

5.0 TASKS:

5.1 The Government customer will provide Quarterly funding at the delivery order level to the Marine Corps Installations East (MCIEast), Regional Contracting Office (RCO) in the amount of the Independent Government Cost Estimate.

5.2 The funding will be quarterly, and the scheduled deliveries will be by month.

5.3 The Government customer will provide a Memorandum with an Independent Government Cost

Estimate for each delivery order.

5.4 The Government customer will provide a completely funded Universal Purchase Request 30 days prior to the planned delivery date

5.5 The MCIEast, RCO may take up to 30 days to complete a new quarterly delivery order.

5.6 The contractor shall receive an awarded chemical delivery order with funding from a Warranted

Contracting Officer/Contract Specialist prior to providing chemicals for the Government Customers at each site location.

5.7 After delivery and acceptance to specified locations by the Government, the contractor shall provide a detailed actuals delivery ticket spreadsheet of the quantity and amount of chemicals delivered and accepted by the Government Point of Contact to the MCIEast, RCO Contracting Officer, Contract Specialist, and Government POC.

5.8 A requisition for the actual amounts delivered will be forwarded through the proper channels, to the MCIEast, RCO. The MCIEast, RCO at times may prepare a modification to the delivery order reflecting the actual orders placed and delivered for the month. The quarterly delivery order will be invoiced with three monthly invoices for acceptance review and payment.

5.9 The modification to the delivery order will be processed when necessary for the contractor to submit an invoice electronically through WAWF.

5.10 The invoice will be processed for customer review for acceptance and payment as soon as possible or within 30 days.

6.0 DELIVERABLES:

Deliverable PWS

Reference Format Submit to: Due Date Incentives

Name of deliverable

Section in

PWS

(Word/Excel/etc.) Technical Point of Contact

Date Positive/Negative

Chemicals at each Site Verified

9.0-10.0 Word Charles Scozzari and Mike Seely o

After delivery

Past Performance Rating/ Exercise Option

Customer Acceptance

8.0 Word Charles

Scozzari and Mike Seely

After delivery

Past Performance Rating/ Exercise Option

Delivery Tickets

5.0 Excel Charles

Scozzari and Mike Seely or

After delivery

Past Performance Rating/ Exercise Option

7.0 PACKAGING AND MARKINGS:

7.1 ALL ITEMS shall be preserved, package and marked in accordance with the Contractor’s standard commercial practices.

8.0 DELIVERY:

8.1 Delivery tickets shall be in duplicate form and shall include spaces for the following information:

contractor’s name, contract number, delivery order, description of item, exact quantity, delivery location, receipt/acceptance signature, delivery date and time. After signatures, one copy will be retained by the contractor and one copy will be retained by the point of contact that inspected and accepted the items.

8.2 Inspection and Acceptance points will be at final destination by authorized Public Works Division personnel. Point of contact will be provided for each delivery order.

8.3 Delivery is F.O.B. Destination and will be made to the site specified at the time the oral order is placed. The Ship to address on the delivery order is for invoicing purposes only. The Government reserves the right to have chemicals delivered to other sites onboard MCB Camp Lejeune, North Carolina. A base map is available upon request.

9.0 CAMP LEJEUNE LOCATIONS:

9.1 SWIMMING POOLS: Chemicals to be delivered to the swimming pools are Sulfuric acid, 33-

39%, Sodium Hypochlorite, and Rock Salt. Chemicals shall be delivered to storage tanks at each pool site. Deliveries shall be made Monday through Friday between the hours of 8:00 AM and 1:00 p.m. through the Front Gate. Delivery shall be coordinated with Holcomb Blvd. Water Treatment Plant (Bldg. HB670).

9.1.1 Camp Lejeune, Area 5, Bldg. HP-540

9.1.2 Camp Lejeune, Area 2, Bldg. HP-236

9.1.3 Camp Lejeune, Area 2, Bldg. HP-234

9.1.4 Camp Johnson, Bldg. M-139

9.1.5 Stone Bay, Bldg. RR-460

9.1.6 Wallace Creek Fitness Center

9.1.7 Wounded Warrior Pool

9.1.8 Camp Lejeune, Paradise Point Officers Club, Bldg. PP2632

9.1.9 Tarawa Terrace, Bldg. TT-20

9.1.10 MCAS New River Officers Pool, Bldg. AS-709

9.1.11 Camp Lejeune, Court House Bay, BB-330

9.2 WATER, STEAM, AND WASTEWATER TREATMENT PLANTS: Deliveries shall be made

Monday through Friday between the hours of 8:00 AM and 4:00 PM. Bulk deliveries are to be weighed at Base scales (located at Lot 201) between 8:00 AM and 2:00 PM. Deliveries for Water and Wastewater Treatment Plants shall be coordinated with the Water Plant Shift supervisor.

Deliveries for Steam Plants shall be coordinated with the Steam Plant Maintenance or Operations Superintendent. Only Utility Department personnel are designated to receipt for deliveries.

9.2.1 Water Treatment Plants: Chemicals to be delivered are Sulfuric Acid 33%-39%, Liquid

Sodium Hypochlorite, Sodium Chloride (Rock Salt) Truck Load, Sodium Fluoride (Coarse Crystal), Caciques 50/50 or equal, Rock Salt 50-lb bag aka Sodium Chloride, Sodium Hydroxide 25%,Muriatic Acid aka Hydrochloric Acid, Carus 4200 or equal aka Orthophosphate and Sodium Hypochlorite (Bleach).

9.2.1.1 Bldg. BA-138

9.2.1.2 Bldg. HP-20

9.2.1.3 Bldg. AS-85

9.2.1.4 Bldg. HB-670

9.2.1.5 BB 350

9.2.1.6 AS 4400

9.2.2 Steam Plants: Chemical to be delivered is Rock Salt aka Sodium Chloride.

9.2.2.1 M-455

9.2.2.2 FC-65

9.2.2.3 1308/Main side MCB

9.2.2.4 G-640

9.2.3 Wastewater Treatment Plant: Chemicals to be delivered are Calcium Hypochlorite

Granular (HTH), Calciquest 50/50 or Equal, Methanol, Liquid Aluminum Sulfate (Alum), Sulfuric Acid 50%, Sodium Hydroxide 25%, Muriatic Acid aka Hydrochloric Acid (case), Muriatic Acid (drums), and Polymer, Sugar Water.

9.2.3.1 FC 440

10.0 PERIOD OF PERFORMANCE:

Period of Performance Length Date of Commencement Date of Completion Base Period One (1) Year June 2025 June 2026 Option One One (1) Year June 2026 June 2027 Option Two One (1) Year June 2027 June 2028

11.0 SAFETY AND ENVIRONMENTAL COMPLIANCE: The contractor shall meet or exceed all state and federal regulations pertaining to the transportation, handling, and storage of chemicals, to include Occupational Safety and Health Administration (OSHA) standards. The contractor shall provide Material Safety Data Sheets (MSDS) for each chemical delivered. Within 15 calendar days of contract award and prior to beginning work under this contract, the contractor shall submit a comprehensive spill prevention plan to the Contracting Officer. In case of an accidental spill the contractor SHALL CALL 911 IMMEDIATELY, giving the location, type, and amount of material spill. The contractor shall contain, if possible, using a spill kit (Contractor provided) and standby until the arrival of the Fire Department.

Cleanup of spills will be performed at no cost to the Government.

12.0 CONTRACTOR'S UNAUTHORIZED WORK PERFORMANCE: The contractor shall not perform work that deviates from contract requirements and specifications. If the contractor deviates from contract requirements and specifications without approval of the CONTRACT ADMINISTRATOR/OFFICER, such deviation shall be at the risk of the contractor and any cost related thereto shall be borne by the contractor.

14.0 BASE ACCESS: BASE ACCESS INSTRUCTIONS FOR MARINE CORPS BASE CAMP

LEJEUNE

-Contractors and/or Delivery drivers must have in their possession: their contract number, delivery address, and sponsor’s contact information in order to gain initial access to the base. For services the Technical Point of Contact (TPOC) is the sponsor, for supply deliveries the customer/delivery point of contact is the sponsor.

Technical POC MCB: Charles Scozzari and Mike Seely Representative Invoice/Payment MCB: Teresa Covington Phone Number: 451-3994 Delivery Address: 1101 Door 4 Birch St.

Camp Lejeune NC 28542

-Contractors must be registered in the Defense Biometrics Identification System (DBIDS). It is the Contractor’s responsibility to ensure all their employees and or subcontractors are properly registered within DBIDS.

-DBIDS credentials will be valid for the duration of your contract, not to exceed three years; however, re-vetting of individuals' information will occur each year.

-Contractors requiring access for over 60 days will receive a credential valid for up to one year.

-Contractors requiring access for less than 60 days will receive a temporary paper pass.

-Contractor Common Access Card (CAC) Eligibility: Contractor personnel authorized CAC's are exempt from DBIDS enrollment.

-If you have questions regarding base access, Contractor CAC or DBIDS requirements contact the Contractor Vetting Office at 910-451-0283/0284/0285.

**The Government will not be responsible for any contractor access delays. Delays that may result from inadequate planning are strictly the responsibility of the contractor.

15.0 QUALITY ASSURANCE SURVEILLANCE PLAN:

1. Purpose: This Quality Assurance Surveillance Plan (QASP) has been developed to provide the standard of surveillance for monitoring the contract and to provide a systematic approach for conducting the surveillance by the technical points of contact.

2. Performance Standards. The QASP provides a systematic method to evaluate and assess the service the Contractor is required to furnish. The performance standards for this Performance Work Statement (PWS) are stated in the Performance Requirements Summary (PRS) included in this QASP. The standards for this procurement are subjective since specific metric-driven standards are not appropriate.

3. Management and Oversight. The QASP is based on the premise that the Contractor and not the Government, it is responsible for the management and Quality Control action required to meet the terms of the contract. Good management and use of an adequate Quality Control Plan will allow the Contractor to operate within specific performance requirements. QASPs are designed to be objective, fair and consistent in evaluation Contractor performance against the provided standards.

4. Acceptable Quality Levels (AQLs). AQLs have been established in the PRS and provide performance standards that the Contractor will meet in performing the contract.

5. Primary Method of Surveillance/Evaluation. The Government will perform evaluation based on using one of the various methods outlined in the Performance Requirement Summary (PRS) table included in this QASP. The following methods may be incorporated into the PRS to monitor contract performance.

6. Random Inspection. Sampling method in which each unit of the population has an equal chance of being selected.

9. Customer Surveys and Feedback. A review method where customers and end users are surveyed to provide input on specific service levels.

10. Negative Incentives. If any of the performance requirement does not meet the AQL set in the PRS table, thE Government shall document the discrepancy(s) and shall notify the Contractor promptly, and the Contracting Officer, after the installation is completed and monthly for support elements of appropriate action. When the performance is below the AQL standard, the Government may implement a negative incentive that includes increased surveillance and/or Contractor reporting,

11. Notification. The Government will notify the Contracting Officer, in writing, of unacceptable quality levels.

The Contracting Officer will promptly provide written notification of discrepancies monthly, or immediately if the situation significantly affects the well-being of the project. The Contractor will be given the opportunity to respond, in writing, to each discrepancy.

12. Response. The Contractor shall provide a written response to the cause and the corrective actions to prevent recurrence within 10 working days after receipt of Contracting Officer’s notification. The Contractor should cite specific quality assurance program procedures or new procedures instituted to prevent recurrence.

13. Records. The Government will maintain contract surveillance files as directed by the Contracting Officer Surveillance files.Based on the severity of the discrepancy and the success of the solution, the Government will notify the Contracting Officer. The Contractor shall complete a response to the unacceptable evaluation if requested by the Contracting Specialist or by its own choice.

Course of Action. For positive ratings in quality, the contractor will have positive feedback in the CPARS system and, if necessary, become the vendor if an extension to the contract is necessary.

If the Contractor is unable to meet any of the Acceptable Quality Levels (AQLs) outlined in the QASP, the following corrective actions will be utilized in descending order of severity.

1. Warning Counseling via email

2. Contracting Officer Warning Counseling via letter

3. Program Review Contractor submission of corrective action plan

4. Cure Notice Contractor Corrective Action

Performance Requirement Summary (PRS). The Performance standards for this PWS are stated in the PRS below:

Performance Standard Performance Measurement

Inspection Method (At designated time set)

Acceptable Quality Levels (AQL)

a. Chemical Delivery at Site Locations

a. See the Performance Work Statement

a. Random a. 95%

b. Submitting Delivery Tickets Timely

b. See the Performance Work Statement

b. Random b. 95%

c. Submitting Invoices for Payment Timely

c. See the Performance Work Statement

c. Random c. 95%