M6700124Q1183 0001 Questions and Answers.pdf

M202314598362

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

Amendment is issued to answ er questions and update the Delivery Instructions.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 8

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 29-Aug-2024

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X M6700124Q1183

X 9B. DATED (SEE ITEM 11)

21-Aug-2024

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

29-Aug-2024

CODE

M67001MARINE CORPS FIELD CONTRACTING SYS

ATTN: VIVIAN PORTER

PO BOX 8368

CAMP LEJEUNE NC 28546

M67001 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

M6700124Q1183

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

QUESTIONS AND ANSWERS

for

Tent Lease for Bold Quest

Q1. Will workers be allowed to work over the weekend and/or outside the 7:30-4:30 timeframe to have plenty of time to get everything done, especially when it’s spread across 2 different sites. Is there flexibility with the days and times? Are there any restrictions to vendors working on Veterans Day for removal?

A1. Yes. Work can be performed outside the designated days and hours as needed.

Q2. Is there absolutely no weekend work or will there be an exception since build doesn’t begin until a

Wednesday?

A2. Work can be performed outside the designated days and hours as needed.

Q3. Will the crews have access to restrooms on site or do we need to provide portable restrooms for install and removal?

A3. Portable restrooms will be provided at the work site.

Q4. Is there a need to provide any standby technician?

A4. Yes. A technician is required for maintenance of generators and HVAC as needed. See solicitation paragraph 3.2.

Q5. Will there be a staging area for us to store crates and pallets/forklift after install so it will be on site for removal or do we have to take it away?

A5. Yes. The staging area will be in the field across from the building.

Q6. The delivery setup and teardown dates are listed for Camp LeJeune tents, when are the dates for the tent setup and teardown for Cherry Point?

A6. Tents shall be setup and torn down at MCB Camp Lejeune and MCAS Cherry Point during the times listed in the Solicitation paragraphs 2.0, 3.0, 3.1 and 4.0.

Q7. For the large tents – would it be okay to do a 12m x 20m for each of these so 6’ longer?

A7. Yes

Q8. In the diagram, it looks like the CISR and Air Ops ASOC COFx tents are side by side – instead of having 2 separate tents could we do a 12m x 40m tent and have an interior gable to completely divide them up so it still looks and feels like 2 tents or do they have to be separated by a certain distance for other reasons?

A8. No. We require all three large tents to remain separate.

Q9. On each of your tents it lists 10ft/3M legs. Is that height necessary for this event? Shorter legs will likely be less expensive.

A9. Tent height shall meet the requirement as detailed in Item Nos. 0001 and 0002.

Q10. On the large tents, is the solicitation for 3 - 40x60 tents where only one tent has the sidewalls, flooring, doors, HVAC, etc.; or do all three (3) 40x60 tents have the flooring, sidewalls, doors, etc.?

A10. All three tents require sidewalls, flooring, doors, HVAC, and other equipment. See Item No. 0001.

Q11. Can you upload or send a layout for door placement so I know exactly which bays need doors and which bays need sidewall?

A11. Each tent at the BSC needs to have a set of double doors on the longer portion (60’) facing the building and a single door on each side of the shorter portion of the tent.

Q12. Can you confirm that the large tents require 6 sets of double doors per tent?

A12. Each tent requires only one set of double doors.

Q13. Could you clarify what is meant by the "Double Doors - (3M Legs)"? Would it be possible to replace these with sidewalls if needed? I also need clarity if the double doors have to be metal/aluminum.

A13. Double doors are required to move oversized equipment in and out of the tents.

Q14. Could you explain what a "Door Infill, White (3M X 3M)" is? Any additional details would be helpful.

A14. Door Infills are used in door frames.

Q15. For the room dividers described as movable, foldable, 6-10 ft tall, and 20-24 ft long, could these potentially be substituted with pipe and drape systems?

A15. No substitutions. The requested room dividers are required.

Q16. How tall does the tent door entrance have to be? Is there any reason a standard height door would not suffice?

A16. Standard height door is acceptable.

Q17. Is the surface for the large tents on asphalt – is there any concrete underneath?

A17. Asphalt surface.

Q18. Will we need to fill the stake holes following the removal?

A18. No.

Q19. It states stakes how are you doing stakes if on pad?

A19. Request the tents be secured to the ground.

Q20. Are there any sustainability requirements for the site?

A20. No sustainability requirments are necessary. Standard diesel generators are acceptable.

Q21. The RFQ mentions the use of Black Astro Turf in addition to the Dura-Trac flooring. Could you please confirm if both are required, or if one can be substituted for the other? We can do either one.

A21. Both types of flooring are required.

Q22. Does each large tent need to have its own generator or would a larger generator with distribution suffice since they are all next to each other? Which of the three (3) 40x60 tents is getting the generator and

HVAC unit?

A22. Each large tent requires an HVAC unit and power distribution.

Q23. What will the run time be, approximately, for generator and HVAC? How many hours per day are generators running.

A23. Tents will run 8-24 hours per day as necessary.

Q24. Will you be responsible for refueling the generators with fuel and def fluid when needed or do we need to account for refueling in our quote? Will you require bidder to secure an outside contractor for a diesel storage tank and service during the rental?

A24. We will be responsible for refueling and adding Diesel Exhaust Fluid (DEF).

Q25. Will you need the quote for the power to include spider boxes/distribution? If so, how many boxes will you need per tent?

A25. Yes. Need to distribute power to the outlets as shown on diagrams.

Q26. Is this 300 amp total or three phase?

A26. Total is 300 amp.

Q.27. Do you need 24 hour power for distribution but maybe not the HVAC? This would be a good place to use a Battery Energy Storage so the generator would not have to run overnight.

A27. Battery energy storage is not necessary.

Q28. Is voltage correct for the distribution (vs the HVAC Power) part of the package or should this actually be 208 volts?

A28. Require sufficient power to run HVAC system and power distribution for our equipment for all tents.

Q29. For HVAC – do you need both options to be able to heat or cool or do you need one or the other?

A29. Yes. Both options for heat and cool are required.

Q30. Do we need to provide the distribution for each tent or just a camlock feed? How many drops from generator required per tent?

A30. Require distribution for each tent to power outlets as per diagrams.

Q31. What information do you need for base access? Do they require FAR E-Verify for each employee? Do our employees have to be fingerprinted to gain access? Do we have to wear company- issued badges while on-site

A31. See the Solicitation paragraph 8.0 for Base Access Instructions for MCB Camp Lejeune and MCAS

Cherry Point, NC.

Q32. Does payroll need to be certified for this bid?

A32. This is a Firm Fixed Price Supply contract. The Department of Labor Wage Determination is not applicable.

Q33. Is there a prevailing wage requirement for general laborers? If so, what is it?

A33. This is a Firm Fixed Price Supply contract. The Department of Labor Wage Determination is not

Q34. Is there a paid leave requirement (i.e., sick and holiday)

A34. This is a Firm Fixed Price Supply contract. The Department of Labor Wage Determination is not

SECTION SF 1449 - CONTINUATION SHEET

The following have been modified:

DELIVERY INSTRUCTIONS

1.0 Place of Performance: Delivery, set-up, and teardown shall occur at the following locations:

1.1 Large Tents (Qty 3): Tents will be set-up on a paved parking lot 45 feet by 340 feet. All funiture will be installed in the tents and set up in accordance with the attached drawings.

Marine Corps Base Camp Lejeune

Legacy Battle Simulation Center (BSC)

Bldg 125, Julian C. Smith Road

Camp Lejeune, NC 28542

1.2 Small Tent (Qty 1): Tent will be set-up on the edge of a tarmac approximately 25 meters by 250 meters.

All funiture will be installed in the tents and set up in accordance with the attached drawings.

Marine Corps Air Station Cherry Point

Combat Aircraft Landing Area (CALA)

MCAS Cherry Point, NC 28533

2.0 Working Hours: Set up and take down shall occur Monday – Friday during normal working hours of

7:30AM – 4:30PM local time Marine Corps Base Camp Lejeune, NC. Extended hours and weekend work will be considered on an as needed basis

3.0 Occupation Date: The Contractor shall deliver, set-up/install tents and equipment, and have ready for occupation by 2 October 2024.

3.1 Set-Up: Set-up shall begin 25 September 2024 and shall be completed by 4:30PM local time Camp

Lejeune, NC on 30 September 2024.

3.2 On-Site Technician: A technician shall be on standby during hours of operation to provide maintenance of generators and HVAC units as needed from 2 October 2024 through 7 November 2024.

4.0 Take Down/Removal: Take down shall begin 8 November 2024, the day after the event end date. Take-down, removal/haul-away shall be completed by 4:30PM local time Marine Corps Base Camp Lejeune, NC on 13

November 2024.

5.0 Applicable Regulations (Use latest version):

5.1 National Electrical Code (NEC): NEC Article 590 “Temporary Installations”

5.2 National Fire Protection Association (NFPA): NFPA 1 “Fire Code” and NFPA 101 “Life Safety Code”

6.0 Unauthorized Work Performance: The Contractor must not perform work that deviates from contract requirements and specifications. If the Contractor deviates from contract requirements and specifications without approval of the Contracting Officer, such deviation must be at the risk of the Contractor and any cost related thereto must be borne by the Contractor.

7.0 Government Points of Contact. The Government points of contact are not warranted Contracting

Officers and do not have the authority to take any action, either directly or indirectly, that would change the pricing, quantity, place of performance, delivery schedule, or any other terms and conditions of the contract.

7.1 Contract Administrator: Provided at time of award.

7.2 MCB Camp Lejeune Site Government Technical Representative: Provided at time of award.

7.3 MCAS Cherry Point Site Government Technical Representative: Provided at time of award.

8.0 Base Access Instructions.

8.1 Base Access Instructions MCB Camp Lejeune:

-To gain initial access to the base, Contractors and/or Delivery Drivers must have in their possession: their contract number, delivery address, and sponsor’s contact information.

Contract Number: Provided at time of award.

Sponsor/COR: Provided at time of award.

Phone Number:

-Contractors must be registered in the Defense Biometrics Identification System (DBIDS). It is the Contractor’s responsibility to ensure all their employees and/or subcontractors are properly registered within DBIDS.

-DBIDS credentials will be valid for the duration of your contract, not to exceed three years; however, re-vetting of individuals' information will occur each year.

-Contractors requiring access for over 60 days will receive a credential valid for up to one year.

-Contractors requiring access for less than 60 days will receive a temporary paper pass.

-Contractor Common Access Card (CAC) Eligibility: Contractor personnel authorized CACs are exempt from

DBIDS enrollment.

-If you have questions regarding base access, Contractor CACs, or DBIDS requirements, contact the Contractor

Vetting Office (CVO). The CVO is located in Bldg. 818 adjacent to the Camp Lejeune Main Gate on Holcomb Blvd, just off NC Highway 24. The CVO is open Monday through Friday from 6 a.m. to 2 p.m. and closed on weekends and holidays.

Contractor Vetting Office - Appointments: 910-451-5977

Contractor Vetting Office - Questions: 910-451-0284/0289 Taxi Vetting: 910-449-4208

Vetting Office Email: lejeunecontractorvetting@usmc.mil

DBIDS email: https://dbids-global-enroll.dmdc.mil/preenrollui/#!/

-Contractors will report to the Contractor Vetting Office (CVO) to confirm their access requirements, undergo a background check and receive their credential/pass.

PLEASE NOTE: Individuals with active warrants may be subject to arrest on the spot

**The Government will not be responsible for any contractor access delays. Delays that may result from inadequate planning are strictly the responsibility of the contractor.

8.2 Base Access Instructions MCAS Cherry Point:

- Performance of this requirement requires access to Marine Corp Air Station (MCAS) Cherry Point. Contractor personnel shall follow all procedures for access to the Air Station in accordance with Air Station Order (ASO)

5560.6A, available at:

http://www.cherrypoint.marines.mil/Portals/86/Docs/Cherrypointorders/5560.6A.pdf?ver=2016-03-29-110019-410

Please note, due to the Real ID Act, some state driver’s licenses will not be accepted without a second form of identification, like a passport.

- Marine Corps Installations transition to new access control system

Marine Corps Installations across the region are transitioning to a new government-owned access control system called Defense Biometric Identification System (DBIDS). This new and enhanced system will replace RAPIDGate and MCESS for contractors and other non-DoD-affiliated personnel requiring installation access. DBIDS is already installed at more than 320 sites with over 5 million registered personnel and unlike previous systems, this one is a free service.

http://www.cherrypoint.marines.mil/Portals/86/Docs/Cherrypointorders/5560.6A.pdf?ver=2016-03-29-110019-410

Current RAPIDGate or MCESS credentials can easily be switched out for a DBIDS credential and new contractors can apply for a DBIDS credential using the same vetting requirements as previously required. RAPIDGate/MCESS credentials will be honored until December 31, 2018. After this date, all contractors will be required to have a

DBIDS credential in order to access MCAS Cherry Point. In order to reduce wait time when exchanging your

RAPIDGate/MCESS credential, it is highly recommended each applicant pre-register at https://dbids-global.dmdc.mil/enroll#!/.

Here’s what you need to know:

CURRENT DOD ID CARD HOLDERS

• If you currently hold a valid Common Access Card (CAC), dependent ID card, reserve ID card, or retiree ID card, issued by the Defense Enrollment Eligibility Reporting System (DEERS), no further action is required.

• You will be automatically enrolled in DBIDS when your ID card is initially scanned at the gate.

Expect a one-time delay of 3-6 seconds as the DBIDS system initially registers your information.

CURRENT CONTRACTORS

• DBIDS credentials will be issued beginning September 24, 2018

• DBIDS credentials will be valid for the duration of your contract, not to exceed five years;

however, re-vetting of individuals’ information will occur each year.

• Contractors can exchange their current RAPIDGate/MCESS credential for a DBIDS credential without re-vetting, however they will be required to bring the following items:

- Current RAPIDGate/MCESS credential

- Second form of government-issued identification (driver license, passport, etc.)

- Company Contract/Letter of Authorization

• New DBIDS credentials will be valid for the remainder of the contract (not to exceed 5 years), but individuals will be re-vetted each year.

• All contractors (MCAS Cherry Point) will be able to exchange their current RAPIDGate/MCESS credential at the MCAS Cherry Point Contractor Vetting Office, Building 251 (Pass and ID).

NOTE: Flight line access will still be granted at Physical Security using the procedures already in place.

NEW CONTRACTORS

• DBIDS credentials will be issued beginning September 24, 2018

• New contractors requiring access for over 60 days will receive a credential valid for up to one year.

• New contractors requiring access for less than 60 days will receive a temporary paper pass.

REMINDER: Beginning October 1, 2018, all personnel in possession of a RAPIDGate/MCESS credential will also be required to provide a second valid U.S. government form of identification. Beginning September 24, 2018, DBIDS credentials will be issued or exchanged in place of a RAPIDGate/MCESS credential. The last day

RAPIDGate/MCESS credentials will be authorized for entry onto the installation is December 31, 2018.

More information on DBIDS can be accessed by current CAC holders at https://dbids.dmdc.mil/#!/resources.

If you have questions regarding the exchange of a current RAPIDGate/MCESS credential for DBIDS or you are a new contractor seeking enrollment into DBIDS, please contact the Contractor Vetting Office at (252) 466-

4685/5921/3066/3461.

Additional information regarding access to the Air Station is available by phone at 252-466-5921.

The MCAS Cherry Point main gate is located off NC State Highway 101, Havelock, NC. Visitors without proper vehicle identification are required to check-in at the visitor’s center adjacent to the main gate.

1.6 Contractors are required to wear personal protective equipment (PPE) consisting of hearing protection, eye https://dbids-global.dmdc.mil/enroll#!/ https://dbids-global.dmdc.mil/enroll#!/ https://dbids.dmdc.mil/#!/resources protection, and safety shoes. PPE will not be provided by the facility. Contractor representatives without the appropriate PPE will not be allowed access to the facility.

IDENTIFICATION OF CONTRACTOR PERSONNEL

Contractor personnel shall identify themselves as contractor personnel by introducing themselves or when being introduced. Contractor personnel shall display distinguishing badges or other visible identification for meeting with

Government personnel. Contractor personnel shall appropriately identify themselves as contractor employees in telephone conversations and in formal and informal written correspondence.

(End of Summary of Changes)