M6700124Q1072- Solicitation.pdf

PDF 1 MB Posted May 22, 2024

Attached to: Court Reporter and Transcription Services
Solicitation number: M6700124Q1072
Issued by: United States Marine Corps

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Written by GovTribe AI · May 22, 2024

This document is a solicitation (M6700124Q1072) for Court Reporter and Transcription Services for the United States Marine Corps. The government is seeking a contractor to provide court reporter services, including recording, transcribing, and furnishing typed transcriptions, for the Eastern Area Counsel Office at various Marine Corps installations.

The solicitation is a 100% Woman-Owned Small Business set-aside, with a base period of 12 months and four 12-month option periods. The contractor must have a minimum of 2 years' experience providing similar services. Pricing is firm-fixed-price per hour for court reporter sessions and per page for transcripts. Offers are due by June 10, 2024. The government will evaluate offers based on technical capability, experience, past performance, and price.

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SEE ADDENDUM

(No Collect Calls)

M6700124Q1072 22-May-2024

b. TELEPHONE NUMBER

910-451-1724

8. OFFER DUE DATE/LOCAL TIME

04:30 PM 10 Jun 2024

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA X ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

M670019. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

ARLENE D. WILLIAMS

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.X

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

MMP1004549011

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESS

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

M67001

MARINE CORPS FIELD CONTRACTING SYS

PO BOX 8368 BLDG 316

CAMP LEJEUNE NC 28547-8368

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE MMP100 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

MMP100

FITCH, BRENTON MICHAEL

MCIEAST-MCB G6 KNOWLEDGE MANAGEMENT DIVISION

BUILDING 24 MCHUGH BLVD.

CAMP LEJEUNE NC 28542

TEL: FAX:

FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$19,000,000

NAICS:

561492

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF73

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

M6700124Q1072

Section SF 1449 - CONTINUATION SHEET

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 80 Hours Court Reporter Sessions (4 hr Sessions)

FFP

Court Reporter required for four (4) hour sessions at a time. Each session will be billed in arrears for hours used. Performance required in accordance with the

Performance Work Statement.

FOB: Destination

PURCHASE REQUEST NUMBER: MMP1004549011

PSC CD: R606

NET AMT

0002 3,500 Page Court Reporter Transcripts

FFP

Transcripts: Original plus 2 copies and condensed. Cases of paper will be provided by the Government. Performance required in accordance with the Performance

Work Statement.

FOB: Destination

PURCHASE REQUEST NUMBER: MMP1004549011

1001 80 Hours OPTION Court Reporter Sessions (4 hr Sessions)

FFP

Court Reporter required for four (4) hour sessions at a time. Each session will be billed in arrears for hours used. Performance required in accordance with the

Performance Work Statement.

FOB: Destination

1002 3,500 Page OPTION Court Reporter Transcripts

FFP

Transcripts: Original plus 2 copies and condensed. Cases of paper will be provided by the Government. Performance required in accordance with the Performance

Work Statement.

2001 80 Hours OPTION Court Reporter Sessions (4 hr Sessions)

FFP

Court Reporter required for four (4) hour sessions at a time. Each session will be billed in arrears for hours used. Performance required in accordance with the

Performance Work Statement.

2002 3,500 Page OPTION Court Reporter Transcripts

FFP

Transcripts: Original plus 2 copies and condensed. Cases of paper will be provided by the Government. Performance required in accordance with the Performance

Work Statement.

3001 80 Hours OPTION Court Reporter Sessions (4 hr Sessions)

FFP

Court Reporter required for four (4) hour sessions at a time. Each session will be billed in arrears for hours used. Performance required in accordance with the

Performance Work Statement.

3002 3,500 Page OPTION Court Reporter Transcripts

FFP

Transcripts: Original plus 2 copies and condensed. Cases of paper will be provided by the Government. Performance required in accordance with the Performance

Work Statement.

4001 80 Hours OPTION Court Reporter Sessions (4 hr Sessions)

FFP

Court Reporter required for four (4) hour sessions at a time. Each session will be billed in arrears for hours used. Performance required in accordance with the

Performance Work Statement.

4002 3,500 Page OPTION Court Reporter Transcripts

FFP

Transcripts: Original plus 2 copies and condensed. Cases of paper will be provided by the Government. Performance required in accordance with the Performance

Work Statement.

52.212-1 ADDENDA

(b) SUBMISSION OF QUOTES.

Addendum to paragraph (b):

Quotes shall be submitted electronically via e-mail to arlene.d.williams@usmc.mil.

RFQ Number M67001-24-Q-1072 must be clearly shown in the subject line.

The offeror shall submit with their offer:

Technical Performance:

The vendor shall provide a capability statement/performance plan that demonstrates their ability to perform the services in accordance with the requirements of the Performance Work Statement within the required period of performance in the solicitation. The vendor should address their experience providing this type of service, equipment supplied, and any other relevant information (see the attached Performance Work Statement).

mailto:arlene.d.williams@usmc.mil

Experience:

Offeror shall have a minimum of two (2) years’ experience performing similar type of work.

Period of Performance Information:

Clearly state if the offeror can meet the required service Period of Performance (POP) as stated in each line item. If not, then provide an alternate period of performance for each line item.

Price:

Quoted firm-fixed price for each line item shown – for completion of all services/supplies in accordance with the requirements of the Performance Work Statement. Vendor must include unit price and overall total amount including option years (if listed in the solicitation) in accordance with FAR 52.217-8. for each line item. (Note: All prices must be actual “face-value” pricing having already accounted for any discounts offered and extended to the Government).

Past Performance: The Supplier Performance Risk System (SPRS) will be used to obtain Past Performance on quoters. The Government may consider other past performance data from a wide variety of sources both inside and outside of the Federal Government.

Completed Representations and Certifications. The following representations and certifications must be complete in SAM.gov profile or completed and returned as part of the vendor’s quote:

1. FAR 52.212-3 (Note that vendor is only required to complete paragraph (b) if they have not completed annual representations and certifications via the System for Award Management (SAM) website.)

2. FAR Provision 52.204-24 (Representation Regarding Certain Telecommunications and Video Surveillance

Services or Equipment) OR

3. FAR Provision 52.204-26 (Covered Telecommunications Equipment or Services- Representation)

4. DFARS Provision 252.204-7016 [Covered Defense Telecommunications Equipment or Services—

Representation (Dec 2019)] OR

5. DFARS Provision 252.204-7017 [Prohibition on the Acquisition of Covered Defense Telecommunications

Equipment or Services—Representation (Dec 2019)]

QUESTIONS MUST BE SUBMITTED BY 1 JUNE 2024. QUESTIONS WILL NOT BE ANSWERED

AFTER THE DEADLINE.

(End of Addenda to Provision)

PERFORMANCE WORK STATEMENT

COURT REPORTER SERVICE CONTRACT

1.0 OBJECTIVE

Provide Eastern Area Counsel Office (EACO) at Marine Corps Base (MCB), Camp Lejeune with Court Reporter services. The Contractor shall provide this service capability directly for the Eastern Area Counsel Office at Marine

Corps Base Camp Lejeune. North Carolina; Marine Corps Air Station New River, North Carolina; Marine Corps Air

Station Cherry Point, North Carolina; and Parris Island Marine Corps Recruit Depot, South Carolina; Marine Corps

Air Station Beaufort, South Carolina. The general capability to provide the government with Court Reporter

Services on-site.

2.0 BACKGROUND

As an area office of the Counsel for the Commandant, the Eastern Area Counsel Office and each of its installation command counsel offices enable eastern area Marine Corps commands to fulfill their missions by providing timely and candid legal advice and counsel in the areas of acquisition, business and commercial law, real and personal property law, intellectual property law, fiscal law, civilian personnel and labor law, environmental law, standards of conduct and ethics, intelligence law, and such other legal services as may be required.

2.1 The government to establish a non-personal performance-based service contract for the Eastern Area

Counsel Office.

2.2 Invoices received from the Contractor shall provide the unique Purchase Order Number that will be given for each requirement issued under this contract. Payment of invoices are made in arrears, upon certification of invoice. Invoices shall be submitted in accordance with the invoice clauses. Ensure the obligation # and a company invoice # is included on the invoice.

2.2.1 Prices shall include all recordings, transcribing and furnishing of copies of proceedings delivered to a destination by the Technical Point of Contact.

2.3 A single court reporter session is defined as a 4-hour session. The total number of court reporter sessions is 20 sessions performed per year for 80 hours per year. The court reporter pages will be up to

3,500 pages per year.

3.0 SCOPE

3.1 The Contractor shall provide services performed, to include, recording, transcribing, and furnishing typed transcriptions of conferences, courtroom and/or local legal proceedings, depositions, advisory board and committee meetings, personal grievance and appeal hearings and other administrative hearings.

3.2 The Contractor shall continuously monitor equipment, such as stenotype machine, steno mask, tape recording devices, or any combination of the above, and ensure proper operation.

3.3 The Contractor shall report everything spoken during a session and incorporate into the transcript unless the presiding officer otherwise directs. This shall include a record of appearances, with the names and identification of parties who testify or speak at the proceedings or who request the entering of their appearances, together with such other matters as may be directed by the presiding materials used in performance of work, the presiding officer shall grant such as request and order a recess for a reasonable time. No part of the proceedings shall be omitted from the record unless the presiding officer so directs. A full complete verbatim record shall be made and transcribed.

3.4 The Contractor shall furnish complete transcripts which accurately reflect the full and complete verbatim record of the hearing. If electronic sound recording devices are used, they must be of such a quality as to ensure against error, misinterpretation, or loss of voice. Equipment must be operator monitored and include simultaneous playback, listening, pre-amplification and speaker identification facilities.

3.5 The Contractor shall be responsible for personal supplies, equipment, materials, or belongings, such as repair tools and equipment, diagnostic software, etc., brought into the buildings or on the grounds to perform services. The government will not be responsible for the contractor’s supplies, equipment, materials, or belongings brought into the buildings or on the grounds to perform services. This includes losses and damages caused by fire, theft, tornado, hurricane, accident, or other disaster.

3.6 The Contractor shall provide all personnel, management, internal communications, administration, and transportation for this requirement. Any of these items to include transportation deemed necessary for maintenance and not provided to the Contractor by the Government shall be provided by the

Contractor.

3.7 The Contractor shall hold inviolate and in the strictest confidence all information of an official character which he may gain in the performance of his duties. The contractor, its agents, or employees, shall not, during this contract with the Government, hold any position or official relationship with, own any stocks or bonds of, or have any peculiar interest in any participants of the proceedings. Depositions shall be taken by the duly authorized notary and no separate fee is to be charge for notary service, administering oath or affixing seal.

3.8 The Contractor shall follow the instructions of the Government Technical Representative regarding court reporting services to be provided during any scheduled appearance.

3.9 The Contractor shall report, when required by the Technical Point of Contact, for each case, or each day’s proceedings in a given case, a progress report mailed the same day, postage paid to the office designated by the Technical Point of Contact. If a case has been assigned for a proceeding and is called but not heard at the time and place indicated in the notice of assignment, a record shall nevertheless be written up with a title page, list of appearances, a memorandum of the date, hour, and place at which the proceedings was called and a statement showing what action was taken and why the proceeding was not held.

3.10 The Contractor shall provide only qualified certified Court Reporters to perform these services. Only one Court Reporter shall be assigned to each administrative process from its beginning to end. If an unforeseen emergency should occur that would require absence of the assigned Court Report, the proposed substitute shall have comparable qualifications to those of the person being replaced. The contractor shall provide a detailed explanation of the circumstances necessitating the proposed substitutions, complete resumes for the proposed substitutes, and any additional information requested by the Contracting Officer (KO).

3.11 The contractor shall maintain for a least sixty (60) days from the date that transcript was taken for all notes, transcripts, records, and any other material, that shall be the property of the contractor, which is a part of or related to, any action recorded. After such sixty (60) day period has lapsed, the contractor may dispose of transcripts at the contractor’s own discretion.

4.0 PLACE OF PERFORMANCE, HOURS OF OPERATION, AND PERIOD OF PERFORMANCE

4.1 Place Of Performance

Most services will be provided at Eastern Area Counsel Office in a conference room setting. On occasion, it may be necessary for court reporter services to be held at another location as determined by the government.

Eastern Area Council Office areas of responsibility spans the city of Jacksonville, Cherry Point, New River, Parris Island, Beaufort or other cities in the low country, South Carolina; and by other electronic means (i.e., MS Teams or other VTC platforms as directed). The location for services to be performed will be communicated by the Technical Point of Contact.

4.2 Hours of Operation

Work Schedule: The court reporter shall be prepared to begin performance of duties at 8:00 am on each day of scheduled performance and shall continue to provide court reporting services until the presiding officer closes the proceeding for the day. The normal work week is typically from Monday through Friday. The contractor shall obtain and remunerate a substitute whenever unable to perform the services. The substitute must be qualified to perform the services and must adhere to the terms and conditions of the contract.

Holidays: For purposes of scheduling work the Contractor is advised that access to the Government installation may be restricted on Federal holidays:

The following are observed federal holidays:

(a) New Year’s Day 1 January

(b) Martin Luther King Day Third Monday in January

(d) Memorial Day Last Monday in May

(e) Juneteenth Day 19 June

(f) Independence Day 4 July

(g) Labor Day First Monday in September

(h) Columbus Day Second Monday in October

(i) Veterans Day 11 November

(j) Thanksgiving Day Fourth Thursday in November

(k) Christmas Day 25 December

* Note: If the holiday falls on a Saturday, it will be observed on the preceding Friday. If the holiday falls on a

Sunday, it will be observed on the following Monday.

Unauthorized Work Performance: The Contractor shall not perform work that deviates from contract requirements and specifications. If the Contract deviated from contract requirements and specifications without approval from the

CONTRACTING OFFICER, such deviation shall be at the risk and expense of the Contractor and any cost related thereto shall be borne by the Contractor.

Absences: The Contractor shall obtain and remunerate a substitute whenever he/she is unable to perform the services. The substitute must be qualified to perform the services and must adhere to the terms and conditions of the contract.

Order Cancellation: In cases when a proceeding has to be cancelled, the contractor shall be notified by the

Government at least one day prior to the scheduled appearance. Should the Government fail to provide this notice;

the contractor shall be paid for one four-hour session.

4.3 Period of Performance

The resultant contract will include a Base Period of 12 months and four (4) 12-month option periods to be exercised at the Government's discretion.

Base Period: 1 July 2024 through 30 June 2025

Option Year 1: 1 July 2025 through 30 June 2026

Option Year 2: 1 July 2026 through 30 June 2027

Option Year 3: 1 July 2027 through 30 June 2028

Option Year 4: 1 July 2028 through 30 June 2029

5.0 DELIVERABLES

The Government estimates no more than 1 qualified personnel may be required for court reporter services:

a. One (1) Court Reporter

The Contractor shall analyze the Government’s requirement and determine the actual number of contracted personnel and positions to perform these services.

5.1 Performance Requirements

5.1.1 Personnel shall provide dictation, recorded by stenotype machine, steno mask, 100% shorthand, tape recording devices or any combination of the above. When dictation is recorded by tape recording devices, equipment must be of such quality as to ensure against error, misinterpretation, or loss of voice.

5.1.1.1 Personnel shall provide audio transcripts upon request.

5.1.2 Personnel shall provide original transcript on white paper and be clearly legible.

Additional copies may be made from originals that are clearly legible.

5.1.3 Personnel shall provide an original, two (2) copies, and a condensed version of the transcript; 1. A title page showing the name, docket number (if applicable), place and date of the proceedings; 2. A complete index of speakers and/or witnesses; and 3. A word index. The word index shall include speakers and/or witnesses and identify the exhibits by numbers showing which party introduced them and giving a brief description of the nature of the exhibit.

5.1.4 Personnel shall include an audio transcript upon request.

5.1.5 Personnel shall provide transcriptions using the following standards for each transcript:

1. No fewer than 25 typed lines on standard 9-1/2 x 11 paper,

2. 12 Pitch, Courier Times Roman, or New Roman,

3. Left-hand margin to be set at no more than 1-3/4 inches,

4. Right-hand margin to be set no more than 3/8 inches

5. Each question and answer to begin on a separate line,

6. Each question and answer placement shall not to exceed five spaces from the left-hand margin and five spaces from the Q&A to the text,

7. Carry-over Q&A lines to begin no more than 10 spaces from the left-hand margin,

8. Colloquy material to begin no more than 15 spaces from the left-hand margin, with carry-over lines to begin no more than 10 spaces from the left-hand margin.

9. Quoted material to begin no more than 15 spaces from the left-hand margin, with carry-over lines to begin no more than 10 spaces from the left-hand margin.

10. Parentheticals and exhibit markings to begin no more than 15 spaces from the left-hand margin, with carry-over lines to begin no more than 15 spaces from the left-hand margin.

5.1.6 Personnel shall report everything spoken during a session to be incorporated into the transcript unless the presiding officer otherwise directs. This shall include a record of appearances with the names and identification of parties who testify or speak at the proceedings, or who request the entering of their appearances, together with such other matters as may be directed by the presiding materials used in performance of work. The presiding officer shall grant such a request and order a recess for a reasonable time. No part of the proceedings shall be omitted from the record unless the presiding officer so directs. A full complete verbatim record shall be made and transcribed.

5.1.7 Personnel shall, when error’s attributable to the contractor’s performance, appear in the transcript (i.e., those which change or obscure the meaning of the testimony but not including typographical errors or misspelling if the extended meaning is clearly evident, such as “their” for “there”) in an excess of one (1) error per 100 words of transcripts, the

Technical Point of Contact may demand and the contractor shall correct the errors and furnish corrected transcripts within five (5) calendar days after receipt of notification, and without additional cost to the government for same, regardless of the delivery time the original order specified.

5.1.8 Unless the contractor is otherwise directed by the Technical Point of Contact, all transcripts ordered shall be delivered to the office designated by the Technical Point of

Contact during regular business hours, with postage or other transportation charges fully prepaid by the contractor. Transcripts shall be delivered within 14 calendar days of the final session of any deposition or fact-finding conference, and within 21 calendar days of the final session of any Equal Employment Opportunity Commission hear.

5.2 Recommended Skill and Experience

5.2.1 Court Reporter Service: Recommended Court Reporter Peculiar Skill and Experience

Summary:

a. Skill: The following is recommended for a Court Reporter

1. Possess a well-rounded technical background as evidenced by experience, qualifications, and certifications.

2. Demonstrate fully developed skills and experience related to technical fields under their cognizance.

3. Demonstrate the ability to work independently with little or no supervision.

4. Demonstrate the ability to research, read, and interpret technical manuals, and directives.

5. Demonstrate the ability to write with clarity and technical accuracy.

6. Promote stability and excellence in performance.

7. Have the ability to work with military and Government employees.

8. Have the ability to handle multiple tasks, changing priorities in a timely manner.

9. Demonstrate strong verbal and written communication skills necessary to make presentations to senior personnel.

b. Experience: The following experience is recommended for a Court Reporter

1. Court Reporters shall have a least one-year experience in court reporting and have the necessary training and education required in Court Reporting along with adequate and appropriate court reporting equipment to produce accurate, timely, appropriately bound and indexed transcribed testimony from witnesses in the processes.

2. The Court Reporter shall hold the certification as a National Court Reports

Association (NCRA) Registered Professional Reporter (RPR), or equivalent

(determination of equivalency at the discretion of EACO or KO).

6.0 PERFORMANCE REQUIREMENTS SUMMARY

PERFORMAN

OBJECTIVE

PERFORMANC

REQUIREMEN

ACCEPTABL

E QUALITY

LEVEL

(AQL)

SURVEILLAN

CE METHOD /

FREQUENCY

INSPECTO

INCENTIV

The contractor shall provide court reporter transcription services.

In accordance with PWS

90%

- Timeliness

-Quality

-Accuracy

Random

Sampling after each transcription is received.

Monthly customer survey

Technical

Point of

Contact

Exercise

Option

The contractor must meet the above stated Acceptable Quality Level (AQL). The Contractor must provide corrective actions to each deficiency. If the Contractor does not meet the AQL, the Technical Point of Contact will notify the

Contracting Officer.

7.0 GOVERNMENT OWNED PROPERTY

The Government will provide the facilities, information, equipment, and materials as listed in this section. The

Government will maintain ownership of all property.

7.1 Government-Owned Equipment

7.1.1 Office Equipment: The Government will provide desks and chairs within office space.

Phone lines will be provided for local, long distance and Defense Switching Network

(DSN) calls only. The Contractor is responsible for maintaining all Government-furnished office equipment.

7.1.2 Other Government-Owned Equipment: A list of other Government-owned equipment that will be provided to the Contractor for use while providing services under this contract will be available upon award.

7.2 Facilities OSHA Compliance

Government facilities have been inspected for compliance with the Occupational Safety and Health Act (OSHA). No hazards have been identified. Should a hazard be subsequently identified, the Government corrects OSHA hazards according to base-wide Government developed and approved plans of abatement taking into account safety and health priorities. A higher priority for correction will not be assigned to the facilities provided hereunder merely because of this contracting initiative. The fact that no such conditions have been identified does not warrant or guarantee that no possible hazard exists. The facilities as furnished will be adequate to meet the responsibilities of the Contractor. Compliance with OSHA and other applicable laws and regulations for the protection of employees is exclusively the obligation of the Contractor. Further, the Government will assume no liability or responsibility for the Contractor's compliance or noncompliance with such requirements, with the exception of the aforementioned requirement to make corrections according to approved plans of abatement subject to base-wide priorities.

7.3 Facilities Modifications

Before any modification of the facilities, performed by the Contractor at its own expense, the Contractor must furnish the Contracting Officer documentation describing, in detail, the modification requested. No alterations to the facilities shall be made without the specific written permission from the Contracting Officer. In the case of alterations necessary for compliance with OSHA, such permission shall not be unreasonably withheld. The

Contractor shall return the facilities to the Government in the same condition as received, fair wear and tear and approved modifications excepted.

7.4 Facilities Restrictions

These facilities shall only be used in performance of this contract.

7.5 Facilities Maintenance

The Contractor is responsible for keeping the facilities occupied and surrounding areas in a clean and orderly condition.

7.6 Facilities Vacate

All Contractor's property, equipment, and supplies shall be removed within 48 hours of contract expiration or termination.

8.0 SPECIAL ADMINISTRATIVE INFORMATION AND SERVICES

8.1 Drug Detection Procedures

Pursuant to Marine Corps policy applicable to both Government and Contractor personnel, measures will be taken to prevent the introduction and utilization of illegal drugs and related paraphernalia into Government work areas.

In furtherance of the Marine Corps' drug control program, unannounced periodic inspections of the following nature may be conducted by installation security authorities:

a. Routine inspection of Contractor occupied workspaces.

b. Random inspections of vehicles on entry or exit, with drug detections dog teams as available, to eliminate them as a safe haven for storage of or trafficking in illegal drugs.

c. Random inspection of personnel possessions on entry or exit from the installation.

When there is probable cause to believe that a Contractor employee onboard a Marine Corps installation has been engaged in use, possession, or trafficking of drugs, the installation authorities may detain the employee until the employee can be removed from the installation, or can be released to the local authorities having jurisdiction.

Trafficking illegal drug and drug paraphernalia by Contractor employees while on a military vessel/installation may lead to possible withdrawal or downgrading of security clearance, and/or referral for prosecution by appropriate law enforcement authorities.

The Contractor is responsible for the conduct of employees performing work under this contract and is, therefore, responsible to assure that employees are notified of these provisions prior to assignment.

The removal of Contractor personnel from a Government vessel or installation as a result of the drug offenses shall not be cause for excusable delay, nor shall such action be deemed a basis for an equitable adjustment to price, delivery or other provision of this contract.

8.2 Police and Fire Protection

The following telephone numbers are provided to the Contractor in the event of an emergency:

Emergency and Fire 911

8.3 Security Forms

The Government will provide the sponsorship form to the Contractor to apply for base flight line access. The

Government will assist the Contractor with acquiring any personnel passes, identification cards and vehicle permits needed in the performance of this contract. See Section 13.2 for Documentation Required

8.4 Facility Map

A map of the facility and work area will be provided to the Contractor upon award.

8.5 Privacy Act

Work under the task order may require that personnel and technicians have access to Privacy Act Information when performing tasks requiring maintenance of system records, including the collection, use, and dissemination of records or data. Such performance will be subject to the clause FAR 52.224-1, Privacy Act Notification and FAR

52.224-2, Privacy Act.

8.6 Non-Personal Services Statement

The Government will not control, direct, or supervise contractor employees during the performance of this contract.

Contractor employees performing services under this order will be controlled, directed, and supervised at all times by management personnel of the Contractor. Contractor management will ensure that employees comply with the performance work standards outlined in the Statement of Work. Contractor employees will perform their duties independent of, and without the supervision of, any Government official. The tasks, duties, and responsibilities set forth in the contract may not be interpreted or implemented in any manner that results in any Contractor employee creating or modifying Federal policy, obligating the appropriated funds of the United States Government, overseeing the work of Federal employees, providing direct personal services to any Federal employee, or otherwise violating the prohibitions set forth in the Federal Acquisition Regulation (FAR), under FAR part 7.5 and FAR part 37.1. The

Government will control access to the facility and will perform the inspection and acceptance of the completed work.

9.0 CONTRACTOR PROVIDED INFORMATION

The Contractor shall provide all personal protective equipment (PPE) and uniforms for employees. The Contractor shall provide any transportation necessary for movement between legal offices within Easter Area Council Office area of responsibility. The Contractor shall provide fuel, maintenance, and upkeep of all Contractor vehicle(s) so that

Contractor personnel can transport themselves safely to and from all work locations. The Contractor shall ensure that quality service is maintained to perform these services throughout the life of the contract and that these methods for improving the overall quality are also employed. At a minimum the Contractor shall develop a Quality Control

Plan, work with all monitoring programs established by the Government, and conduct internal reviews of program performance.

10.0 QUALITY CONTROL PLAN

10.1 Internal Review

A description of the internal review process including who shall perform the review; the frequency; the method, and a listing of the service under review. The Contractor shall accomplish all work with adequate internal controls and review procedures, which shall be put in place by the Contractor to eliminate conflicts, errors, and omissions, and ensure technical accuracy.

10.2 Compliance

The Contactor shall comply with all requirements of the statement of work and documents attached or referenced.

10.3 Approach and Procedures

To communicate with the Government, handling corrective action without dependence upon Government direction;

and identifying and implementing potential improvements to the program service and capabilities.

10.4 Inspection

Quality control inspection system covering all contract services. It must specify areas to be inspected on both a scheduled or unscheduled basis and the frequency of the inspections. It must specify how inspections are to be conducted, e.g., random, visual, customer complaint, etc. The Contractor shall perform inspections, maintain quality control, and provide the Technical Point of Contact with paper copies upon completion.

10.5 Personnel Qualification

The name(s) and qualification of the individual(s) tasked to perform quality control inspections and the extent of their authority.

10.6 Deficiencies

A method of identifying and reporting deficiencies in the quality of services performed and taking corrective action before the level of performance becomes unsatisfactory. Corrective Action Report of problem and contractor solution to prevent future deficiencies and re-performance of current deficiencies will be completed by the contractor for the technical Point of Contact.

11.0 QUALITY ASSURANCE MONITORING

11.1 The Government will evaluate the Contractor's performance each time service is performed by appointed personnel, known as Technical Point of Contact, to monitor performance to ensure services are received. The Technical Point of Contact will also evaluate the Contractor's performance through scheduled on-site inspections of the Contractor's quality control program. The Technical Point of

Contact may inspect each task as scheduled or increase the number of quality control inspections if deemed appropriate because of repeated failures discovered during quality control inspections.

Likewise, the Government may decrease the number of quality control inspections if merited by performance. The Government will periodically inspect the environmental condition of selected buildings to ensure compliance with regulatory standards.

11.2 The Contractor shall conduct internal reviews of program performance by using the approach and benchmarks delineated in the QCP. The Contractor shall provide the results of these evaluations to the

Government quarterly. The Government will be responsible to perform periodic Quality Assurance inspections on work accomplished by any technician.

11.3 A file of all quality control inspections, and any corrective actions required shall be maintained by the

Contractor and made available to the Government when requested.

12.0 Technical Point of Contact

Eastern Area Council Office Technical Point of Contact:

Will be provided at time of award.

13.0 BASE ACCESS

Contractors, and/or delivery drivers, must have in their possession: the contract number, delivery/service address, and sponsor’s contact information in order to gain initial access to the base.

(The sponsor for this requirement will be provided at the time of award.)

Sponsor:

Phone Number:

Email:

13.1 Contractors

Contractors must be registered in the Defense Biometrics Identification System (DBIDS). It is the Contractors responsibility to ensure all their employees and/or subcontractors are properly registered within DBIDS.

13.2 DBIDS

13.2.1 DBIDS credentials will be valid for the duration of your contract, not to exceed three years; however, re-vetting of individuals' information will occur each year.

16.2.2 Contractors requiring access for over 60 days will receive a credential valid for up to one year.

16.2.3 Contractors requiring access for less than 60 days will receive a temporary paper pass.

16.2.4 Contractor Common Access Card (CAC) Eligibility: Contractor personnel authorized

CACs are exempt from DBIDS enrollment.

16.2.5 If you have questions regarding base access, Contractor CACs, or DBIDS requirements, contact the

Contractor Vetting Office (CVO). The CVO is located in Bldg. 818 adjacent to the Camp

Lejeune Main

Gate on Holcomb Blvd, just off NC Highway 24. The CVO is open Monday through

Friday from 6 a.m. to 2 p.m. and closed on weekends and holidays.

16.2.6 Contractors will report to the Contractor Vetting Office (CVO) to confirm their access requirements, undergo a background check and receive their credential/pass.

Contractor Vetting Office - Appointments: 910-451-5977

Contractor Vetting Office - Questions: 910-451-0284/0289

Vetting Office Email: lejeunecontractorvetting@usmc.mil

DBIDS email: https://dbids-global-enroll.dmdc.mil/preenrollui/#!/

PLEASE NOTE: Individuals with active warrants may be subject to arrest on the spot.

**The Government will not be responsible for any contractor access delays. Delays that may result from inadequate planning are strictly the responsibility of the Contractor.** mailto:lejeunecontractorvetting@usmc.mil https://dbids-global-enroll.dmdc.mil/preenrollui/#!/

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government

0002 Destination Government Destination Government

1001 Destination Government Destination Government

1002 Destination Government Destination Government

2001 Destination Government Destination Government

2002 Destination Government Destination Government

3001 Destination Government Destination Government

3002 Destination Government Destination Government

4001 Destination Government Destination Government

4002 Destination Government Destination Government

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

0001 POP 01-JUL-2024 TO

30-JUN-2025

N/A MMP100

FITCH, BRENTON MICHAEL

MCIEAST-MCB G6 KNOWLEDGE

MANAGEMENT DIVISION

BUILDING 24 MCHUGH BLVD.

CAMP LEJEUNE NC 28542

MMP100

0002 POP 01-JUL-2024 TO

30-JUN-2025