E Amd 0001.docx

M6700124Q1012

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

LP Gas and Tank Monitoring Services Solicitation M6700124Q1012 Questions Received and the Government’s Response

Q1: Who is the Incumbent for the existing Contract?

A1: The current contract is M6700121D0001 and all information can be found on SAM.gov.

Q2: Can we provide information on what the application of the LP Tanks will be at each location?

A2: Please see attachment titled List with Usage. This attachment contains the building location, number of tanks at each site, the sizes of each tank, and what the Gas will be used for, (i.e. heating, cooking, spa, etc.).

Q3: How many tanks will be required and what capacities/sizes? If not known how will this be determined?

A3: Please see A2.

Q4: Is this a contract that is being extended, if so what is the current award amount?

A4: This is a new contract as the previous contract included multiple Bases and outlaying fields, which included approx. 450 tanks, where this requirement contains approx. 82 tanks and incorporates (1) Air Station and (2) outlaying fields.

Q5: Will onsite visit be permitted? If so, what are the requirements?

A5: A site visit is not being permitted.

Q6: Can the propane deliveries under this awarded contract be completed by a subcontractor to the small business?

A6: Yes, the Prime contractor can hire a subcontractor that is local to the area.

Q7: Due to the large number of delivery sites, it is possible that someone is not at the location in order to get a signature. Since Covid our company has moved towards electronic delivery tickets. Can the signature and leaving a ticket copy requirement language be removed?

A7: The preferred method of delivery tickets is for a signature to be obtained and a delivery ticket to be left with a government representative. However, if a Government representative is not at the site, or if a company has moved away from paper tickets, then electronic copies shall be provided to the Utilities Manager and Michael McGee within 24 hours of the deliveries.

Q8: Due to company policies, a fixed price can normally only be held for one year at a time. Can a line be added to split up pricing for the base year effective 1/1/24 – 12/31/24 and the option year effective 1/1/25 – 12/31/25?

A8: This requirement will remain as a 2-year requirements contract.

SECTION SF 1449 - CONTINUATION SHEET

The following have been modified:

PERFORMANCE WORK STATEMENT

DESCRIPTION OF AGREEMENT. This is a Requirements contract for the procurement of liquified petroleum gas (LPG), if and when requested by the Contracting Officer or his authorized representative, for a period commencing on 1 January 2024 and ending 31 December 2025.

This procurement is in support of the following activities:

1. Public Works Division, Marine Corps Air Station Cherry Point, North Carolina

This procurement is in support of the following description:

1. TANK RENTAL: The Contractor shall be responsible for tank rental and maintenance. The tank sizes shall be the size listed in the attachment titled (Eligible Delivery List) for the respective location.

1. AUTOMATIC REFILL BASIS: All tanks/containers shall be refilled on an automatic refill basis or as requested to prevent the tanks from becoming no less than 20% remaining capacity. When refilling tanks, the contractor shall provide the Government delivery tickets for verification and signature.

1. TANK MONITORING SERVICES. Electronic Monitoring services are needed to ensure the appropriate gas levels are maintained at all times. The contractor shall provide and install electronic tank monitors on each tank, to include those that have been identified as high use, are located behind locked gates or have hard to predict delivery patterns. This service will allow the contractor to determine the adequate time deliveries are required based on the individual usage of each tank. Monitoring services shall be provided for each tank in which deliveries have been authorized.

1. ADDING/MOVING/EXCHANGING TANKS. Only authorized contracting personnel at the Contracting Department, Building 159 are authorized to approve the addition or exchange of tanks. The approved list of authorized delivery locations will be updated as needed. The removal of tanks may be authorized by the following:

MCAS Cherry Point – Utilities Manager at (252) 466-5334 or Michael Mcgee at (252) 466-4889

* In the event the contractor receives requests to add, remove, or exchange tanks, the contractor shall immediately notify the authorized Government representatives identified above in order to verify such changes. In order to make tank changes, the requests shall be approved by the Government representatives.*

ORDERING PROCESS

1. THE ORDERING PROCEDURES. Task orders will be placed on a quarterly basis (every three months) in writing by appropriately warranted contracting officers.

1. INDIVIDUALS AUTHORIZED TO PURCHASE UNDER THIS REQUIREMENTS CONTRACT.

Only warranted contracting officers are authorized to issue task orders under this requirements contract.

1. EXTENT OF OBLIGATION. The government is obligated under this requirements contract only to the extent of authorized calls actually placed against this agreement.

PRICING. The prices to the government, for all purchases made under this contract, shall be at or below the Open Market quoted pricing structure, including any quantity discounts offered. Firm fixed pricing will be provided by the contractor prior to contract award. The firm fixed pricing provided shall be for the duration of two years (24 months), to include all monitoring and maintenance services.

DELIVERY TICKETS. All shipments received under this agreement shall be accompanied with delivery tickets which shall contain the following minimum information:

1. Name of Supplier

1. Task order number

1. Date of task order

1. Itemized list of supplies or services furnished

1. Quantity and extension of each item less applicable discounts

1. Date of delivery or shipment

Upon delivery, the receiving activity will retain one copy of the related delivery ticket and will sign the other copy and return it to the supplier or his agent. The retained copy may subsequently be required to support the invoice. The Government will verify and sign all delivery tickets. If a Government representative is not at the delivery site, or if a company has moved away from paper tickets, then electronic copies shall be provided within 24 hours after the deliveries to the Points of Contact listed below:

MCAS CHERRY POINT- Utilities Manager at (252) 466-5334 or Michael Mcgee at (252) 466-4889

PLACE OF DELIVERY.

MCAS CHERRY POINT

The LP gas shall be furnished to various locations aboard Marine Corps Air Station, Cherry Point, NC. See the attached list for delivery locations.

INVOICING. An itemized invoice shall be submitted at least monthly or upon expiration of this contract, whichever occurs first, for all deliveries made during a billing period and for which payment has not been received.

The contractor shall enter all invoices into the Wide Area Workflow (WAWF) website for payment. Delivery of supplies to any address other than the delivery address specified in the contract is not authorized without a contract modification signed by the Contracting Officer. Failure to deliver to the address in the contract will result in rejection of invoices and will cause delay in payment.

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