M6700120Q1187 RFQ.docx

M6700120Q1187

Section SF 1449 - CONTINUATION SHEET

Channel 3 Test Stand Upgrade

FFP

For upgrading the software, orifice meter run, and flow control valves of the TEST STAND CHANNEL 3. In accordance with Purchase Description, Paragraph 3.0. The contractor shall not exceed this amount without written authorization from the contracting officer.

NOTE: The requirements in DFARS 252.211-7003, Item Identification and Valuation, are applicable for this line item. The contractor shall provide DoD unique identification or a DoD recognized unique identification equivalent.

FOB: Destination

MILSTRIP: N6592320SULF0VR

PURCHASE REQUEST NUMBER: N6592320SULF0VR

PSC CD: 4920

NET AMT

PURCHASE DESCRIPTION

FOR

ONE (1) CHANNEL 3 TEST STAND UPGRADE

LOCATED IN BLDG. 137,

FLEET READINESS CENTER EAST (FRC East), MCAS CHERRY POINT NC

1. Scope and Background.

This specification details the Government’s minimum requirements for upgrading the software, orifice meter run, and flow control valves of Test Stand Channel 3. Test Stand Channel 3 is located in Building 137, Fleet Readiness Center East (FRC East), MCAS Cherry Point, NC. Test Stand Channel 3 is used for testing pneumatic butterfly valves at high temperatures and/or pressures. Typical valve size is approximately 2.5 inches. Maximum operating temperature and pressure are 1100°F and 700 psig respectively. Typical airflow rates range from 20-200 lbs. per minute.

1. Applicable Documents.

The documents listed in this section are referenced in Sections 3, 4, and 5 of this specification. This section does not include documents cited in other sections of this specification or recommended for additional information or as examples. While every effort has been made to ensure the completeness of this list, users are cautioned that they must meet all specified requirement documents cited in Sections 3 of this specification, whether or not they are listed.

1. Government Documents.

This paragraph will identify all types of Government documents required on sections 3 if applicable. The first subparagraph under this heading shall identify other types of Government documents drawings, and publications, if applicable. See Tables 1 and 2.

Table 1 - Government Documents

Table 2 – Valve Manuals/Test Procedures

1. Non-Government Documents.

The following documents form a part of this document to the extent specified herein. Unless otherwise specified, the issues of these documents are those cited in the solicitation or contract or the current revision at the time of solicitation. See Table 3.

Table 3 - Nongovernment Documents

1. Order of Precedence.

In the event of conflict between the text of this specification and the references cited herein, the text of this specification shall take precedence. Nothing in this specification, however, shall supersede applicable laws and regulations unless exemption has been obtained.

1. Requirements.

2. General

0. General Information and Coverage:

The upgraded test stand shall be capable of performing its intended function in accordance with the operation and performance requirements specified herein. The meter run shall be constructed of new and unused components, unless specifically allowed in writing by FRC East. The Contractor shall provide a turnkey installation to include hookup to all required utilities, and set-up, so that the test stand can be used by FRC East personnel to perform any function for which it was designed upon completion of acceptance testing.

0. Design Pressure and Temperature.

Unless otherwise stated in this document, the design requirement for pressure/temperature capability for all hardware in the meter run shall be 1100°F at 800 psig.

0. Maintenance:

Maintenance of the meter run and valves shall be consistent with Reliability-Centered Maintenance (RCM) philosophy as described in SAE JA1011 and shall not require development of additional maintenance systems or reporting procedures. The contractor shall ensure capability for maintenance support for at least the minimum expected useful life of the system.

0. Dissimilar Metals.

Direct contact between dissimilar metals, especially brass, copper, or steel in contact with aluminum or magnesium, shall be avoided. When dissimilar materials are used a barrier shall be required.

0. Fastening Devices.

All screws, pins, bolts, and other fasteners shall be installed in such a manner to prevent change of tightness. Fastening devices subject to removal or adjustment shall not be swaged, peened, staked, or otherwise permanently installed.

0. Measurement systems.

The U.S. Customary System of Units (US) shall be used in the design and construction of the modification. In this specification, all measurements, dimensions, sizes and capacities are given in the U.S. System.

0. Nameplates and Product Markings.

All words on instruction, indicating and name plates shall be in the English language. Characters shall be permanently applied, in boldface, on a contrasting background. The plates shall be made of corrosion resistant metal.

0. Human Engineering.

All operating controls shall be located convenient to the operator at their normal workstation. The test stand shall be designed and manufactured to minimize the possibility of human error and injury (i.e. back injury) and to ensure human/machine compatibility.

0. Asbestos Restriction.

Asbestos and materials containing asbestos shall not be used on or in the test stand.

0. PCB Restriction.

Equipment or materials containing polychlorinated biphenyl (PCB) shall not be used in the test stand

0. Environmental Conditions.

The equipment shall be designed and constructed such that, during the manufacture, operation, service, transportation, or storage of the machine and its components, the equipment shall not utilize or emit materials hazardous to the ecological system as prescribed by federal, state or local statutes in effect at the point of installation. FRCEASTINST 5090.1(latest edition) environmental compliance shall be followed.

2. Equipment Upgrade

1. Orifice Meter Run

0. General Installation and Assembly requirements.

The orifice meter run pipe assemblies shall comply with Section 2-5.4 of ASME MFC-3M-2004. The pipe’s straightness must comply with Section 1-6.1 paragraph (c). Refer to purchase description paragraph 3.2.1.3, for pipe size requirement. The orifice meter run must not exceed any “additional uncertainty added” thresholds given in ASME MFC-3M-2004. Paragraph (d) of Section 2-5.4 is one such example.

0. Compliance with ASME MFC-3M-2004.

The purpose of the meter run upgrade is to achieve a calculated Flow measurement uncertainty low enough to fall within a tolerance of +/- 0.5 pounds per minute (PPM) at nominal flows of 10-70 PPM. At a nominal flow of 70 PPM, the required calculation uncertainty is 0.7%. Therefore all applicable requirements given in ASME MFC-3M-2004 shall be strictly complied with. Any deviation requires written government authorization.

0. Pipe Specification: The piping used shall be 4 inch Nominal Pipe Size, Schedule XXS, 316H Stainless Steel. The interior relative roughness shall be less than 0.001 in/in. Relative roughness is defined as average absolute roughness divided by pipe diameter. If necessary, the pipe shall be machined to comply with roughness and any other dimensionality requirements given in this document.

0. Flow Conditioner.

The contractor shall provide a Zanker Flow Conditioner plate as defined by section 2-5.3.3 of ASME MFC-3M-2004. The material shall be suitable for the conditions given in paragraph 3.1.2. The flow conditioner flange shall be sized appropriately for the flanges specified in paragraph 3.2.1.7.2. The plate shall be positioned and installed per Section 2-5.3.3.1 of ASME MFC-3M-2004.

0. Pipe Diameter Measurements.

The true diameter of the pipe used in the final installation shall be measured and recorded per Section 2-5.4 (b) of ASME MFC-3M-2004. This diameter shall be used for any applicable calculations as opposed to the pipe’s nominal internal diameter. The existing pipe diameter is 4 inch nominal pipe size (NPS), Schedule XXS, nominal pipe ID is 3.152 inches.

0. Piping Insulation.

The primary piping (i.e. 4” NPS pipe) shall be insulated. If practical, pipe insulation materials can be reused. Otherwise new insulation material shall be used. The insulation shall conform to the following requirements

5. Base Insulation Material.

The base insulation material shall be ceramic fiber blanket. The insulation shall be rated for continuous temperatures up to 1800 °F. Thermal conductivity shall be no greater than 0.8 BTU-in/(hr-ft2-°F) at a mean temperature of 1000 °F per ASTM C201. The Flame Spread Index and Smoke Developed Index shall be zero IAW ASTM E84 and UL 723.

5. Outer Insulation Material.

The outermost layer of insulation shall be 1.5 inch thick pre-molded calcium silicate. The calcium silicate insulation shall conform to ASTM C533. The maximum service temperature shall be 1200 °F or higher. Thermal conductivity shall be no greater than 0.67 BTU-in/ (hr-ft2-°F) at a mean temperature of 700 °F per ASTM C335. The Flame Spread Index and Smoke Developed Index shall be zero IAW ASTM E84 and UL 723.

5. Insulation Installation.

1. The insulation shall extend over the bleed air pipe and thermocouple tap in a similar manner to the stand’s current configuration. The insulation assembly specified in the following paragraphs (b through e) may be reasonably adjusted to incorporate these two items passing through. Pipe flanges and Grayloc® hubs shall not be covered with insulation.

1. The base layer of insulations shall be ceramic fiber blanket. For 4 inch NPS pipe, the final installed insulation thickness shall be 4 inches. Wrap pipe with enough layers until required thickness is obtained.

1. The second layer of insulation shall be a single layer of calcium silicate insulation installed on top of the ceramic fiber blanket.

1. Secure calcium silicate using stainless steel bands distanced no more than 12 inches apart.

1. A metal jacket shall be installed over top the calcium silicate insulation. Metal jackets hall have side and end lap at least 2 inches wide with the cut edge of the side tap turned inside one inch to provide a smooth edge. Overlap the jacket not less than 2 inches at longitudinal and circumferential joints and secure with metal bands at no more than 9 inch centers. Overlap longitudinal joints and down to shed water.

0. Pipe Interconnects.

6. Grayloc® Clamp Connections.

Excluding the flow conditioner install location, all nonpermanent process flow connections shall be made using Grayloc® clamp connectors. Grayloc hub material shall match its connecting pipe material. Grayloc® connectors shall be rated to 925 psig at 1200°F.

6. ASME Flange Connections The ASME flanges used at the flow conditioner install location (paragraph 3.2.1.4) shall be Class 1500, raised face type (RF), and comply with ASME B16.5-2013. Flange material shall match its connecting pipe material.

0. Orifice Plate Fitting.

A single chamber style orifice fitting, per API 14.3, shall be used. The fitting shall be sized appropriately for 4 inch NPS, SCH XXS pipe (see paragraph 3.2.1.3). The body material shall be 316H stainless steel. The ASME class shall be 1500.

0. Orifice Plates.

Two different sized, unidirectional orifice plates shall be provide. The orifice plates must be compatible with the provided single chamber orifice plate fitting (described in paragraph 3.2.1.8). The nominal orifice sizes are 1.500 and 2.031 inches. The plates shall be compliant with Section 2-4 of ASME MFC-3M-2004. The orifice plate material shall be Inconel 625. A suitable storage container shall be provided to help ensure the plates maintain a condition compliant with Section 2-4 of ASME MFC-3M-2004.

0. Thermocouple.

The thermocouple tap location shall be positioned downstream of the orifice fitting at a distance IAW with Section 1-4.4.4 of ASME MFC-3M-2004. Temperatures up and downstream of the orifice fitting may be assumed equal. The thermocouple probe tip shall be centered within the pipe. The contractor shall inspect the existing thermocouple probe and wire. The existing thermocouple may be reused if its condition permits. If replaced, an equivalent J-Type thermocouple and heat-resistant wire sheathing shall be used. The thermocouple shall have a rated operational range of 0-1300°F minimum.

0. Pressure Transducers.

10. Tap Configuration.

The flange taps built into the single chamber fitting shall be used to take differential and gauge pressure measurements. Two flanges taps, spaced 180° apart, shall be use for the upstream differential sense line. The two taps shall be teed together prior to being split off again for the two differential pressure transducers. Refer to Section 1-4.4.3 of ASME MFC-3M-2004. The downstream differential pressure sense line shall have the same configuration as the upstream one. The static pressure sense line shall be tied to the upstream differential pressure line.

10. Gauge Pressure Transducer.

The existing 0-750 psig pressure sensor shall be replaced with a functionally equivalent sensor that is accurate to +/- 0.5 psi or better. It must have a 4-20 mA output to maintain compatibility of existing data acquisition. It must use a standard NPT connection.

10. 0-500 inH2O Differential Pressure Transducer.

The existing 0-300 inH2O pressure transmitter shall be replaced with a 0-500 inH20 sensor that is accurate to +/- 0.25 inH2O or better. It must have a 4-20 mA output to maintain compatibility of existing data acquisition. It must use a standard NPT connection.

1. Software and Data Acquisition.

1. General.

Unless otherwise specified, all computer and data acquisition hardware will remain in place. Only the relevant software may be modified. The test stand currently uses an Allen-Bradley CompactLogix PLC, Model 1769-L33ER. The DAQ portion consists of 8 thermocouple modules, 1 analog input module, 1 relay module, and 1 analog output module. A Windows 7 computer handles data display and user controls.

1. Console Computer Software Platform.

If practical, the test stand’s current GUI platform, Factory Talk View, shall be maintained. Alternatively, LabVIEW may be used for the user interface and computations. The existing Allen-Bradley data acquisition system and PLC hardware shall be utilized regardless.

1. Sensor Poll Rate.

User adjustable controls for sensor poll rate and GUI display rate shall be added. The minimum adjustment range for the sensor poll rate shall be 1-20 Hz. The minimum adjustment range for display frequency shall range from 0.5-5 Hz. The flow computation frequency shall match the sensor poll frequency. These controls shall be accessible via a maintenance menu.

1. Data Logging Function.

A function shall be added that records all sensors readings and calculations periodically and outputs to a text file in tabulated format. The record frequency shall be user adjustable and have a minimum adjustment range of 1-20 Hz.

1. Reported Flow Smoothing Function.

An option for averaging the calculated flow over a set interval shall be added. The function must have the ability of being switched on and off. The time interval shall be user adjustable.

1. Graphic User Interface.

The Test Console graphic user interface (GUI) shall remain, from an operator perspective, unaltered unless otherwise required by this contract.

5. Sensor Readings Displayed.

A readout for differential pressure across the orifice plate shall be added to the summary screen. This shall include both the high range and low range differential pressure sensors.

5. Orifice Plate Size Adjustment.

The ability to change programmed orifice size shall be implemented. On the general operation page, a drop-down list shall be added. A maintenance function must be provided to change the available orifice size presets.

1. Flow Computations.

The Channel 3 test program must be changed to conform to the following requirements.

6. Air Mass Flow.

Air flowrate (given in lbm/minute) shall be calculated using Eq. 2-1 of ASME MFC-3M-2004.

6. Discharge Coefficient.

Orifice Plate Discharge Coefficient shall be calculated using Eq. 2-4 of ASME MFC-3M-2004.

6. Expansibility Factor.

Expansibility Factor Shall be shall be calculated using Eq. 2-6 of ASME MFC-3M-2004.

6. Air Density.

Air density shall be calculated using the real gas equation of state. Refer to Eq. 8-5.10 of ASME PTC 19.5-2004 for example. A lookup function is required to obtain the compressibility factors for a given temperature and pressure. Tabulated compressibility factor data will be provided by the government. It is not necessary to factor in humidity during calculations.

6. Air Viscosity.

For calculation purposes, air viscosity shall be assumed to be dependent on temperature only. A lookup function is required to retrieve viscosity at a given temperature. Tabulated viscosity data will be provided by government.

6. Reynolds Number (pipe) Pipe Reynolds number shall be calculated using Eq. 1-4 of ASME MFC-3M-2004.

6. Effects of Thermal Expansion.

The effect of thermal expansion on inner pipe diameter and orifice diameter must be accounted for in all applicable calculations. Temperature shall be sourced from the nearest thermocouple downstream of the orifice plate. Refer to section 2-4 of ASME PTC 19.5-2004.

6. Calculation Constants.

The isentropic exponent of air, and atmospheric pressure shall be programmed as constants. These programmed constants must be user adjustable.

6. Calibration Changes.

The calibration menu shall be adjusted so that pressure calibration constants are stored using two decimal places. The numbers are currently stored using a single decimal place.

1. Flow Control and Shutoff Valves.

2. Flow Control Valve.

The Posi-Seal valve immediately downstream of the test stand shall be replaced by the contractor. Piping shall be modified as needed to install the new valve. The new valve shall be suitable for flow control (e.g. V-groove ball valve) and be manually controlled via wheel and gearbox. The valve shall be size 3 inch or larger, Class 1500, and have a full-open CV (flow coefficient) of 120 to 180. The valve shall be compliant with ASME B16.34. Valve connections shall be Grayloc® hubs; see paragraph 3.2.1.7.1.

2. Safety Shutoff Valve.

The Posi-Seal valve immediately upstream of the test stand shall be replaced by the contractor. This new valve will function as a safety shutoff. Piping shall be modified as needed to install the new valve. The valve shall be size 3 inch or larger, rated Class 1500, and have a maximum Cv of 600 or greater. The valve shall be compliant with ASME B16.34. Valve connections shall be Grayloc® hubs; see paragraph 3.2.1.7.1.

2. Period of Performance The period of performance for all work contained herein in 180 calendar days from contract award to completion of final acceptance testing and submission of all required documentation.

2. Installation Installation and Final Acceptance Testing (FAT) of the orifice meter run and associated hardware shall be completed within 21 calendar days from delivery of the system hardware (180 days after contract award). Installation shall be conducted during the FRC East’s normal working hours of 7:00 am to 3:30 pm (EST), Monday thru Friday unless authorization to work outside of normal working hours is requested by the contractor and approved in advance by the Government. Downtime as a result of the work to be performed shall be scheduled in advance and approved, in writing, by the Government. Downtime shall be kept to a minimum. The maximum downtime allowed shall be 14 days.

3. Waste Disposal.

Contractor shall be responsible for turnkey removal and proper disposal of all waste. The Government shall have the option to keep any removed test stand component (i.e. valves, orifice holder, etc.) if requested. Contractor shall comply with all applicable Federal, State and local environmental regulations. Contractor shall follow FRC EAST INSTRUCTION 5090.2A and 5090.3A for appropriate spill response procedures and proper handling and disposal of hazardous waste.

3. Contractor Responsibilities The contractor shall be responsible for installation of the orifice meter run and associated hardware. The contractor shall also clean up and dispose of any and all waste generated during the installation of the test stand at the FRC East. The contractor shall also be responsible for the following:

0. Criminal Records Check: Working contractors shall have all their employees obtain and provide a two year Criminal Records Check (CRC). This also includes sub-contractors; the sub-contractor shall be required to provide the CRC on all their employee's that expect to work onboard this facility, or gain access. The contractor (employee) upon arrival at the MCAS front gate will provide their CRC on the spot per existing rules, regulations and policy.

0. Ensuring that all personnel directly or indirectly employed by the contractor and requiring entrance to this facility shall be English speaking. Appropriate documentation shall be submitted to the security pass office prior to entrance to this facility.

0. Obtaining all passes required for entry for manufacturers personnel entering FRC East, Cherry Point. In addition, the contractor shall be responsible for the conduct of all representative personnel while they are on station.

0. Giving advance notification of visits to the Government's facility. At least five (5) days notification is required for visits by US citizens and at least 60 days notification is required for visits by foreign nationals. This rule applies to all visits.

0. The installation shall be accomplished using materials and wiring methods required by NFPA 70 (NEC). All unloading, handling, and moving shall be performed to preclude damage to materials, equipment, and building facilities.

0. Equipment shall not be dragged on facility floors. Metal skid plates or wooden skids are acceptable for unfinished floors; however in areas with finished floors, equipment shall be moved by means of load spreading rollers, dollies, or shall be trucked clear of the floor.

2. Acceptance Testing.

4. Final Acceptance Tests: The test stand shall be tested at FRC East, Cherry Point, NC after completion of installation and calibration by FRCE personnel using the METCAL approved calibration procedure. The contractor shall provide a qualified factory representative during final acceptance testing of the test stand. Final acceptance shall be complete when the test stand performs in accordance with all requirements described in Section 3.0 of this specification. FRC East technical representatives will witness all inspection and performance testing performed at FRC East. The Government’s technical representative shall sign off final acceptance. All testing documentation shall be turned over to the government.

4. Examination of Product: The test stand and all of its components shall be visually examined to determine compliance with each paragraph of this specification. Additionally, all pieces of equipment shall be of good quality and not physically damaged during or subsequent to their manufacture/assembly. Nonconformance of any component shall be cause for rejection of this part.

4. Accuracy of New Sensors.

Accuracy of sensors installed by contractor will be verified and documented by the government. FRCE Calibration technicians shall perform initial calibration and a calibration decal shall be affixed to the test stand prior to acceptance testing.

4. Operational Test: Operation of the test stand shall be demonstrated to show conformance with Section 3.0 of this specification. Proper operation of all test stand functions shall be demonstrated. Testing shall include performing all test procedures listed in Table 2.

4. Performance Test: The test stand shall be functionally tested to verify that it performs in accordance with section 3.0. The performance period for acceptance testing shall be conducted during normal working hours (Monday thru Friday, 6:30 am to 3:00 pm). Should the test stand fail to meet performance test requirements within five (5) consecutive calendar days, all testing shall be terminated until a written request for additional testing is submitted by the contractor and is acknowledged by the contracting officer. Should the test stand fail to meet requirements during subsequent performance tests, the Government shall have the authority to initiate termination procedures against the Contractor.

2. Documentation Deliverables Appropriate technical documentation shall be provided by the contractor to support the test stand. The contractor shall deliver documentation in accordance with the requirements listed below. All documentation shall be delivered with two (2) hard copies and two (2) copies on CD/DVD. Digital copies of documentation shall be delivered as an editable MS Word document and as an editable Portable Document Format (.pdf).

5. Plan of Action & Milestones.

The Contractor shall provide a Plan of Action & Milestones (POA&M) report to identify Contractor performance dates of all major events from contract award to completion of contract requirements. The report will be reviewed by the Government. The milestones shall be prepared using Microsoft Project. The initial report shall be submitted with the contractor’s proposal. A final report shall be submitted within thirty (30) calendar days after date of contract award. The Government and the Contractor shall review the report periodically on an as-needed basis until Final Acceptance has been accomplished. Any changes to the final approved POA&M must be approved in advance by the Government to ensure adherence to contractual milestones. The POA&M shall detail such items as system design concept, software design concept, software development, engineering, procurement of major hardware, assembly, operational debug, shipment, installation, and site acceptance test.

5. Engineering Documentation.

The contractor shall provide complete drawings/schematics of all delivered assemblies. All diagrams shall be cross-referenced to each other, and include component, identity, locations, and I/O channels entry points. If applicable, the document shall further break down the system diagrams into component schematics, I/O channel signals, power distribution, and wiring connections. Wiring tables shall be provided for all plugs, jacks, and terminal boards with their associated signal designation. The document shall provide a list of all switches, relays, indicators, valves, and controls and how it relates to the above diagrams and their locations. The drawings shall provide detailed materials and design specifications used in the manufacture and installation of the orifice meter run. All manufactured components required for testing, shall have a set of complete specifications and must contain all detailed information required to manufacture the components. Within each drawing there shall be the Drawing Number, Part Number, and Bill of Materials (BOM). All views required to manufacture the component, material, current revision of the drawing, and finish requirements (if none required, state “No finish required”). The contractor shall apply ASME Y14.100-2017 “Engineering Drawing Practices” drawing standards. 2D Drawings and schematics shall be provided in .dwg format. Engineering Documentation shall be delivered fourteen (14) calendar days prior to JDR.

5. Version Description Documentation (VDD).

The Contractor shall record, list, describe all software changes made, software defect or symptoms, and the files changed, starting from the day of installation of the system at FRC-E Cherry Point. The version of each software application shall be controlled and clearly identified on the system. Revisions of the software shall be updated for each change in the VDD and on the system. The VDD shall be made available to the government monthly, starting from the installation of the Upgrade. The final delivery will be at the end of Acceptance testing.

5. Site Preparation and Installation Plan.

The contractor shall provide a clear and concise site preparation and installation plan. Facilities preparation instructions shall be provided to the government thirty (30) days prior to acceptance testing and shall be approved by the government prior to acceptance. The plan shall include a detailed description of all installation work, a detailed site layout, general equipment specification (i.e. size, weight, etc.), any required structural modification or additions, utility requirements and location, pertinent electrical details, and any other details required for site preparation and layout. As part of the site preparation and installation plan the contractor shall include facilities preparation instructions. The preliminary draft of the plan shall be delivered to the Government at the Joint Design Review. Contractor format is acceptable upon Government approval. The contractor shall provide, with the Site Preparation and Installation Plan, detailed information concerning any equipment that applies a load to a facility structure, wall or roof. If use of a crane or rigging is part of the contractor's Installation Plan, the contractor shall have the Installation Plan reviewed and certified / stamped by a Professional Engineer (PE). Prior to submission to the government, if the use of crane or rigging is part of the Installation Plan, the contractor shall contact the Fleet Readiness Center - East Weight Handling Certifying Official providing the PE certified Installation Plan to the Weight Handling Certifying Official in order to ensure that the plan is accurate, complete, and approved. The contractor shall submit information for approval to the Government in accordance with the contractor submitted and Government approved POA&M.

5. Acceptance Test Plan.

The contractor shall provide plans for performance and final acceptance testing as described in Section 3.4. The Acceptance Test Plan shall be submitted within thirty (30) calendar days prior to the start of Final Acceptance Testing (FAT). The plan will be reviewed, revised by the contractor as necessary, and approved by the Government prior to acceptance testing.

5. Data Rights.

The Government specific purpose rights shall be provided to technical data, software, and drawings. The Government requires rights to the technical data, software, and drawings that allow it to maintain and upgrade the items throughout the planned lifecycle. In addition, the Government’s license to the technical data rights, license, and drawings will allow future competitive procurement of replacements and upgrades. When an upgrade or re-procurement is contemplated, the Government will have the right to provide drawings, software code and technical data to vendors who have signed a non-disclosure agreement allowing use of the data, code, and drawings only to create a competitive procurement package. The technical data, software, and drawings will not be used to award a sole source contract to a competitor. These data rights shall pertain to all documentation and drawings pertaining to the system to be acquired through this procurement.

2. Design Reviews

6. Post Award Conference.

A Post Award Conference shall take place at FRC East within thirty (30) calendar days after contract award. The purpose of the conference is to ensure the Contractor fully understands the Government requirements. Discussion shall include but is not limited to specification requirements, technical documentation and deliverables, schedules, administrative procedures, space needs for equipment storage, access to the facility, points of contact and a training schedule. In addition to these guidelines, the contractor shall present and submit a Plan of Action and Milestones (POA&M) including appropriate milestone and deliverables data.

6. Preliminary Design Review (PDR).

A Preliminary Design Review (PDR) shall be conducted at the Government facility at the time specified in the Government approved Plan of Action and Milestones (POA&M). This review shall allow the contractor to propose their design and shall be considered a 25 percent completion design review. Long lead time items shall be identified for procurement at this time. Environmental impact issues shall be identified at this time and known impacts will be reviewed by the Government.

6. Joint Design Review:

A Joint Design Review (JDR) shall be conducted at the Government facility at the time specified in the Government approved POA&M. At the JDR the contractor shall present their design at an 80 percent completion level. This design review shall occur prior to system procurement, and include development plans, software coding, and equipment assembly IAW IEEE 12207. The contractor shall have, at this review, a final version of the site preparation and equipment installation plan, engineering documentation, environmental impact and concerns.

2. Warranty The contractor shall warrant all equipment, systems, components, etc. to be provided hereunder for a minimum period of one (1) year to begin upon the government’s final acceptance of the product. The warranty shall cover all parts, labor, and travel expenses related to the warranty repair/support.

4.0 CONTRACTOR'S UNAUTHORIZED WORK PERFORMANCE. The Contractor shall not perform work that deviates from contract requirements and purchase description. If the Contractor deviates from contract requirements and purchase description without approval of the CONTRACT ADMINISTRATOR/CONTRACTING OFFICER, such deviation shall be at the risk of the Contractor and any cost related thereto shall be borne by the Contractor.

ADMINISTRATION NOTES

1.0 CONTRACT ADMINISTRATOR FOR THE GOVERNMENT

a) The following representative of the Contracting Officer shall be contacted for contract administration purposes:

e-mail: larry.davis1@usmc.mil

2.0 COMMUNICATIONS

a) Except as specified in paragraph (b) below, no order, statement, or conduct of Government personnel who visit the contractor’s facilities or in any other manner communicate with contractor personnel during the performance of this contract shall constitute a change under the “Changes” clause of this contract.

b) The contractor shall not comply with any order, direction or request of Government personnel unless it is issued in writing and is signed by the Contracting Officer or is pursuant to specific authority otherwise included as a part of this contract.

c) A Contracting Officer for the Marine Corps Installations East (MCIEast) Contracting Office is the only person authorized to approve changes in any of the requirements of this contract and, notwithstanding, provisions contained elsewhere in this contract, the said authority remains solely the Contracting Officer’s. In the event the contractor effects any change at the direction of any person other than a designated Contracting Officer, the change will be considered to have been made without authority and no adjustment will be made.

d) The contact information for the Contracting Officer is:

ADDENDUM TO FAR 52.212-1

1) SUBMISSION OF QUOTES.

1. The vendor is responsible for ensuring that quotes are received in the Contracting Office no later than 1:00 P.M. (EDT) on 11 June 2020 as indicated on page one (1) of this solicitation. Failure of vendor’s quote to be received prior to the hour and date specified may result in rejection of the quote.

1. Quotes shall be submitted electronically via e-mail to larry.davis1@usmc.mil

1. RFQ Number M67001-20-Q-1187 must be clearly shown in the subject line.

2) INSTRUCTIONS FOR THE PREPARATION OF QUOTES: The vendor shall submit the following as part of their quote:

a) Information that demonstrates the vendor’s ability to provide the product in accordance with the requirements of the Purchase Description by the required delivery date.

b) Quoted firm-fixed price for each line item shown – for completion of all supplies/services in accordance with the requirements of the Purchase Description.

c) Vendor must include unit price and total amount for each line item. Vendor shall quote FOB Destination pricing.

1. Completed SF1449 to include:

i) Signed/completed page 1 (Blocks 17 and 30)

ii) Completed Representations and Certifications: The following representations and certifications must be completed and returned as part of the vendor’s quote

FAR 52.212-3 (Note that vendor is only required to complete paragraph (b) if they have not completed annual representations and certifications via the System for Award Management (SAM) website.)

1. Past Performance Information, to include the following:

i) Vendors may submit at least three (3) relevant past performance references. Relevant past performance is defined as performance of contracts similar in technical complexity to this requirement. Include the following information for each contract listed:

(a) Agency or company name.

(b) Contract number (if applicable).

(c) Point of Contact name, phone number and fax number.

(d) Brief description of contract and relevance to this requirement.

(e) Total contract value.

(f) Period of performance.

ii) If a vendor has no relevant past performance history, a vendor must affirmatively state that it possesses no relevant past performance history.

SPECIAL CONTRACT REQUIREMENT

1.0 CONTRACTOR ACCESS TO MARINE CORPS INSTALLATION AND THE FLEET READINESS CENTER EAST

1.1 Performance of this requirement requires access to Marine Corp Air Station (MCAS) Cherry Point and the Fleet Readiness Center (FRC) East. Contractor personnel shall follow all procedures for access to the Air Station in accordance with Air Station Order (ASO) 5560.6A, (available upon request) and FRC East Instruction 5000.1B, Enclosure 1 (available upon request). Separate access requests are required for Base Access and FRC East access. Please note, due to the Real ID Act, some state driver’s licenses will not be accepted without a second form of identification, like a passport.

1.2 Marine Corps Installations transition to new access control system

Marine Corps Installations across the region are transitioning to a new government-owned access control system called Defense Biometric Identification System (DBIDS). This new and enhanced system will replace RAPIDGate and MCESS for contractors and other non-DoD-affiliated personnel requiring installation access. DBIDS is already installed at more than 320 sites with over 5 million registered personnel and unlike previous systems, this one is a free service.

Current RAPIDGate or MCESS credentials can easily be switched out for a DBIDS credential and new contractors can apply for a DBIDS credential using the same vetting requirements as previously required. RAPIDGate/MCESS credentials will be honored until December 31, 2018. After this date, all contractors will be required to have a DBIDS credential in order to access MCAS Cherry Point. In order to reduce wait time when exchanging your RAPIDGate/MCESS credential, it is highly recommended each applicant pre-register at https://dbids-global.dmdc.mil/enroll#!/.

Here’s what you need to know:

CURRENT DOD ID CARD HOLDERS

· If you currently hold a valid Common Access Card (CAC), dependent ID card, reserve ID card, or retiree ID card, issued by the Defense Enrollment Eligibility Reporting System (DEERS), no further action is required.

· You will be automatically enrolled in DBIDS when your ID card is initially scanned at the gate. Expect a one-time delay of 3-6 seconds as the DBIDS system initially registers your information.

CURRENT CONTRACTORS

· DBIDS credentials will be issued beginning September 24, 2018

· DBIDS credentials will be valid for the duration of your contract, not to exceed five years; however, re-vetting of individuals’ information will occur each year.

· Contractors can exchange their current RAPIDGate/MCESS credential for a DBIDS credential without re-vetting, however they will be required to bring the following items:

- Current RAPIDGate/MCESS credential

- Second form of government-issued identification (driver license, passport, etc.)

- Company Contract/Letter of Authorization

· New DBIDS credentials will be valid for the remainder of the contract (not to exceed 5 years), but individuals will be re-vetted each year.

· All contractors (MCAS Cherry Point) will be able to exchange their current RAPIDGate/MCESS credential at the MCAS Cherry Point Contractor Vetting Office, Building 251 (Pass and ID).

NOTE: Flight line access will still be granted at Physical Security using the procedures already in place.

NEW CONTRACTORS

· DBIDS credentials will be issued beginning September 24, 2018

· New contractors requiring access for over 60 days will receive a credential valid for up to one year.

· New contractors requiring access for less than 60 days will receive a temporary paper pass.

REMINDER: Beginning October 1, 2018, all personnel in possession of a RAPIDGate/MCESS credential will also be required to provide a second valid U.S. government form of identification. Beginning September 24, 2018, DBIDS credentials will be issued or exchanged in place of a RAPIDGate/MCESS credential. The last day RAPIDGate/MCESS credentials will be authorized for entry onto the installation is December 31, 2018.

More information on DBIDS can be accessed by current CAC holders at https://dbids.dmdc.mil/#!/resources.

If you have questions regarding the exchange of a current RAPIDGate/MCESS credential for DBIDS or you are a new contractor seeking enrollment into DBIDS, please contact the Contractor Vetting Office at (252) 466- 4685/5921/3066/3461.

1.3 The FRCE point of contact for this requirement is: (Insert name, phone number, and e-mail of FRCE POC). Note: There is no visit request form. A visit request may be in the form of an email or fax submitted on company letterhead and must contain the following information:

1. Last name, first name, Middle name, Place of birth, last four digits of social security number, and citizenship.

1. Name of the FRC point of contact and their phone number.

1. Purpose of visit, if classified/unclassified visit, dates of visit (one year maximum), company name, POC and phone number.

1. Include a statement affirming that the FRC EAST Information Brochure was read and understood by all visitors/contractors listed on the visit request. If a visitor/contractor has not rea the FRC EAST Information Brochure prior to their arrival, a copy may be obtained by their sponsor on the CP-Web under Security (Physical Security) “FRC EAST ACCESS CONTROL – FRCEASTINST 5000.1B CH-1 Encl: (1)” or at Building 137, Security Guard Post 1.

1.4 Additional information regarding access to the Air Station is available by phone at 252-466-5921. Additional information regarding access to the FRC East is available by phone at 252-464-7397 or by accessing the FRC East web-site at http://www.navair.navy.mil/frce/visinfo.html . Failure to submit the proper visit request information may result in denial of access to the facility.

1.5 The MCAS Cherry Point main gate is located off NC State Highway 101, Havelock, NC. Visitors without proper vehicle identification are required to check-in at the visitor’s center adjacent to the main gate.

1.6 Contractors are required to wear personal protective equipment (PPE) consisting of hearing protection, eye protection, and safety shoes. PPE will not be provided by the facility. Contractor representatives without the appropriate PPE will not be allowed access to the facility.

2.0 IDENTIFICATION OF CONTRACTOR PERSONNEL

Contractor personnel shall identify themselves as contractor personnel by introducing themselves or when being introduced. Contractor personnel shall display distinguishing badges or other visible identification for meeting with Government personnel. Contractor personnel shall appropriately identify themselves as contractor employees in telephone conversations and in formal and informal written correspondence.

3.0 WORK PERFORMED ON MARINE CORP INSTALLATIONS

3.1 The worked described herein shall be performed at the Fleet Readiness Center (FRC) East, Bldg. 133, MCAS Cherry Point, NC and shall be performed during the FRC East’s normal working hours, Monday through Friday 0630 to 1500, unless otherwise requested by the contractor and approved in advance by the Government.

3.2 During the course of contract performance the contractor, as a resident of the installation and facility, shall adhere to all rules and regulations in effect at Marine Corps Air Station Cherry Point and the FRC East. Contractors are required to comply with all Federal and North Carolina State Environmental, Security, and Safety Compliance requirements along with other command policies as stated in the FRC East Information Brochure (FRCE Instruction 5000.1B, Enclosure 1.

3.3 The contractor shall report any accidents or injuries occurring on site to the FRC East Safety Office via telephone:

Safety Office - 252-464-7015

Fire Department - 911

Fire Department Dispatch - 252-466-3616

Plant Engineering - 252-464-7640

Quality Department - 252-464-9397

ISO 14001 Management Rep - 252-464-9814 or 252-464-8412

Security - 252-464-7999

Hazardous Material Program Manager - 252-464-8051

Environmental Office - 252-464-8042

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

DELIVERY INFORMATION

ANTOINETTE JOHNSON

FLEET READINESS CENTER EAST

CLEVELAND DR. BLDG 154, BAY E

CHEERRY POINT NC 28533-0086

252-464-5532 FOB: Destination N65923

DELIVERY OR PERFORMANCE NOTE

1.0 PLACE OF PERFORMANCE: Inspection shall be performed by the Government at Contractor Site. Acceptance shall be performed by the Government at the Fleet Readiness Center East, MCAS Cherry Point, NC.

1. PLACE OF DELIVERY (DESTINATION): All supplies, materials, and documentation to be furnished hereunder shall be delivered, FOB Destination, all transportation charges paid by the contractor, to:

Fleet Readiness Center DLA Attn: Antoinette Johnson (252) 464-5532 Robert Barnhill (252) 464-5238

Beachey Road Building 148 Bay C Cherry Point, NC 28533-5040

1. REQUIRED DELIVERY DATES

1. DELIVERY AND COMPLETION: All CLINs shall be completed no later than 180 Calendar Days after date of award. Packaging shall be done in accordance with ASTM D3951-10

b. DOCUMENTATION: All documentation/deliverables shall be delivered in accordance with the requirements of the drawing package.

CLAUSES INCORPORATED BY REFERENCE