M6700117Q1073_RFQ.pdf

SEE ADDENDUM

(No Collect Calls)

M6700117Q1073 05-Apr-2017

b. TELEPHONE NUMBER

910-451-1256

8. OFFER DUE DATE/LOCAL TIME

11:00 AM 21 Apr 2017

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA X ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

M670019. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

TRACY E. FULKS

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.X

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

M9305517SULJ007

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED ORX

SMALL BUSINESS

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

M67001

CONTRACTING DEPARTMENT

PO BOX 8368 (BLDG 1116)

CAMP LEJEUNE NC 28547-8368

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE M93055 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

X SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

M93055

ANDREW UNSWORTH

BLDG G644

FLOOR 2

ROOM 223

CAMP LEJEUNE NC 28542

TEL: 910-449-0263 FAX:

910-451-2332FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$15,000,000

NAICS:

811412

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF56

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

M6700117Q1073

Section SF 1449 - CONTINUATION SHEET

ITEM NO SUPPLIES/SERVICES ESTIMATED

QUANTITY

UNIT UNIT PRICE ESTIMATED AMOUNT

Base Period

FFP

Contractor to provide all management, tools, supplies, equipment and labor necessary to maintain and repair as required the government owned washers and dryers in accordance with the Performance Work Statement

PURCHASE REQUEST NUMBER: M9305517SULJ007

ESTIMATED

NET AMT

UNIT UNIT PRICE ESTIMATED AMOUNT

0001AA 75 Each Minor Repairs

FFP

In accordance with PWS paragraph 3.2.3.1

Any repair that can be done from the front of the machine, such as replacing knobs, dials, lint screens etc. All repairs that fall under this this category and that are done to the same machine on a sngle call will only count as a single minor repair.

Example – replacement of door lock solenoid, filter fan replacement and glass door replacement done on the same machine at the same time , count as a single minor repair. Items that are considered minor repair are listed below:

Door Lock Solenoid

Glass Door Replacement/Installation

Front Panel & Display Board

Decal Control Module

Filter Fan replacement

Guard Retainer filter

FOB: Destination

UNIT UNIT PRICE ESTIMATED AMOUNT

0001AB 50 Each Major Repairs

FFP

In accordance with PWS paragraph 3.2.3.2

Any repair, not including minor repairs, that requires unbolting and moving washers or dryers, such as bearings, drums , cabinets, pumps, motors, switches, circuit boards, temperature sensors, control panels, timers, agitators and all other common components. All repairs that fall under this this category and that are done to the same machine on a sngle call will only count as a single major repair.

Example – repair/replace both the control board and the tumbler on the same machine at the same time counts as a single major repair. To include the following;

Control Board

Control Assembly

Tumbler

UNIT UNIT PRICE ESTIMATED AMOUNT

0001AC 56 Each Quarterly Preventative Maintenance

FFP

In accordance with PWS paragraph 3.2.3.3

To be performed in accordance with the manufacturer’s maintenance schedule. To include at a minimum the following:

Door Latch Adjustment

Door seal replacement

Clean lint from duct work

Clean drain valves and lines

Actual service performed to be noted on the service ticket.

UNIT UNIT PRICE ESTIMATED AMOUNT

OPTION Option Period 1

FFP

Contractor to provide all management, tools, supplies, equipment and labor necessary to maintain and repair as required the government owned washers and

UNIT UNIT PRICE ESTIMATED AMOUNT

1001AA 75 Each OPTION Minor Repairs

FFP

In accordance with PWS paragraph 3.2.3.1

Any repair that can be done from the front of the machine, such as replacing knobs, dials, lint screens etc. All repairs that fall under this this category and that are done to the same machine on a sngle call will only count as a single minor repair.

Example – replacement of door lock solenoid, filter fan replacement and glass door

Front Panel & Display Board

Decal Control Module

UNIT UNIT PRICE ESTIMATED AMOUNT

1001AB 50 Each OPTION Major Repairs

FFP

In accordance with PWS paragraph 3.2.3.2

Any repair, not including minor repairs, that requires unbolting and moving washers or dryers, such as bearings, drums , cabinets, pumps, motors, switches, circuit boards, temperature sensors, control panels, timers, agitators and all other common components. All repairs that fall under this this category and that are done to the same machine on a sngle call will only count as a single major repair.

UNIT UNIT PRICE ESTIMATED AMOUNT

1001AC 56 Each OPTION Quarterly Preventative Maintenance

FFP

In accordance with PWS paragraph 3.2.3.3

UNIT UNIT PRICE ESTIMATED AMOUNT

OPTION Option Period 2

FFP

Contractor to provide all management, tools, supplies, equipment and labor necessary to maintain and repair as required the government owned washers and

UNIT UNIT PRICE ESTIMATED AMOUNT

2001AA 75 Each OPTION Minor Repairs

FFP

In accordance with PWS paragraph 3.2.3.1

Any repair that can be done from the front of the machine, such as replacing knobs, dials, lint screens etc. All repairs that fall under this this category and that are done to the same machine on a sngle call will only count as a single minor repair.

Example – replacement of door lock solenoid, filter fan replacement and glass door

Front Panel & Display Board

Decal Control Module

UNIT UNIT PRICE ESTIMATED AMOUNT

2001AB 50 Each OPTION Major Repairs

FFP

In accordance with PWS paragraph 3.2.3.2

Any repair, not including minor repairs, that requires unbolting and moving washers or dryers, such as bearings, drums , cabinets, pumps, motors, switches, circuit boards, temperature sensors, control panels, timers, agitators and all other common components. All repairs that fall under this this category and that are done to the same machine on a sngle call will only count as a single major repair.

UNIT UNIT PRICE ESTIMATED AMOUNT

2001AC 56 Each OPTION Quarterly Preventative Maintenance

FFP

In accordance with PWS paragraph 3.2.3.3

PERFORMANCE WORK STATEMENT

SECTION 1 INTRODUCTION

1.0 DESCRIPTION OF SERVICES. The purpose of this non-personal services contract is to provide all management, tools, supplies, equipment and labor necessary to maintain and repair as required of government owned washer- extractors (UniMac model UWN100T3VQU3001) and gas drying tumblers (UniMac model

UT120LRUF6AWO2) located at Building DD47, Camp Devil Dog, Verona Training Area, Verona, NC; and, Building G483- Room 1033, Camp Geiger, Jacksonville, NC

A periodic maintenance schedule shall be developed before the start of the contract.

1.1 SCOPE OF REQUIREMENT. This will be a firm fixed price requirements contract for:

Corrective maintenance/ repair and quarterly preventative maintenance of Government owned washers and dryers:

one (1) washer- extractor (UniMac model UWN100T3VQU3001) and one (1) gas drying tumbler (UniMac model

UT120LRUF6AWO2), located at MCB Camp Lejeune - Camp Geiger, Bldg. 483 – Room 1033 (one each W/D);

and four (4) washer- extractors (UniMac model UWN100T3VQU3001) and eight (8) gas drying tumblers (UniMac model UT120LRUF6AWO2) located at Camp Devil Dog, Verona Training Area.

1.2. WASHER/ DRYER SERVICES. Except those items or services specifically stated to be Government furnished, the Contractor shall furnish everything required to perform contract services as defined in this contract. All work shall be performed shall be performed in accordance with best commercial practices. The contractor shall provide all necessary personnel, equipment, tools, materials, equipment maintenance, and replacement/ repair parts to install and maintain all washers and dryers in good operating condition as set forth in the terms and conditions of this contract. Washers and dryers shall be maintained in accordance with manufacturer's recommendations and standard commercial practices.

1.3 HOURS OF OPERATION. All performance shall be accomplished during regular work hours (8:00 a.m. to 3:30 p.m., Monday through Friday, or as otherwise established between the provider and the site Point of Contact) except federal holidays observed by this base. Regular work hours may be changed by mutual agreement between the

Contracting Officer and the Contractor. Work may be performed after normal government hours of operation, as described above, and on the holidays if requested by the Contracting Officer Representative (COR) on a case-by-case basis; normally by exception. Site Points of Contact are identified in Attachment 1.

1.4 WORK SCHEDULE ADJUSTMENTS DUE TO EMERGENCY BASE CLOSURES. Upon Government notification (TV, radio, telephone, verbal, etc.) that base is not on a regular work schedule, the Contractor shall contact the COR and find out the replacement time for performing the missed services.

1.5 RECOGNIZED HOLIDAYS. Federal holidays observed by this base are New Year's Day, Martin Luther King, Jr.'s Birthday, President’s Birthday, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, Christmas Day, and other specifically designated days that are mutually agreed upon between the CONTRACT ADMINISTRATOR and the Contractor. When a holiday falls on a Sunday, the following Monday will be observed as a legal holiday. When a holiday falls on a Saturday, the preceding Friday is observed as a holiday by U. S. Government agencies.

1.6 GEOGRAPHICAL AREA OF RESPONSIBILITY. Contract services require travel throughout Camp Lejeune and Marine Corps Air Station, New River, NC and their satellite activities located within 50 miles of the Camp

Lejeune main gate.

1.7 CONSERVATION OF UTILITIES. The Contractor shall use procedures which prevent the waste of utilities pursuant to installation instructions.

1.8 GOVERNMENT OBSERVATIONS. Government personnel such as the Department of Defense Inspection

Teams, Navy Auditors, Environmental Inspectors, Contracting, etc., are authorized to observe Contractor operation.

However, personnel will not interfere with Contractor performance.

1.9 SAFETY REGULATIONS. The Contractor shall obey and conform to all OSHA and Base Safety Regulations.

Base Safety Regulations may be obtained from the Base Safety Officer at Building 1208. The Contractor shall maintain accurate records and report to the CONTRACT ADMINISTRATOR within sixteen (16) working hours after occurrence, exposure data and all accidents resulting in death, traumatic injury, occupational disease, or damage of property, materials, supplies, and/or equipment incidental to contract performance. The CONTRACT

ADMINISTRATOR will notify the Contractor of any noncompliance with the foregoing provisions and the action to be taken. The Contractor shall, after receipt of such notice, immediately correct the condition. If the Contractor fails or refuses to comply with safety requirements, the Contracting Officer may issue an order stopping all or part of the work until satisfactory corrective action has been taken. No part of the time lost due to any such stop order shall be made the subject of claims for extension of time or for excess costs or damages to the Contractor. The

Contractor shall confer with the Base Safety Officer to coordinate and implement applicable safety rules and regulations prior to commencement of contract work. The Government shall maintain the right to inspect for safety conditions and safe working practices, periodically or as considered necessary by the Contracting Officer or safety personnel.

1.12 ITEM BREAKAGE AND DAMAGE. The Contractor shall be responsible for all breakage and damage (real and personal) that may occur inside and/or outside the immediate building due to the fault or negligence of his personnel during the performance of contract services. The Government will replace broken items and repair damaged items, if possible. The cost for broken and damaged items, including overhead and administrative expenses, will be deducted from the monthly payment due the Contractor.

SECTION 2 CONTRACTOR FURNISHED ITEMS AND SERVICES

2.0 GENERAL

2.1 SERVICE REQUIREMENTS. The Contractor shall provide personnel, transportation, supplies, materials, equipment and all other items required to perform contract services. All of these items shall be available on contract start date.

2.2 CONTRACTOR PERSONNEL

All repairs shall be performed by an authorized/certified Alliance Laundry Systems service/repair technician(s), as required, in order to maintain the warranty of the appliances, as applicable. Contractor employees shall be proficient in their assigned tasks, present a neat appearance, and be easily recognized as contractor employees; by wearing distinctive clothing bearing the name of the company or by wearing appropriate badges. No item of military clothing or clothing resembling military clothing may be worn. All employees of the contractor must be able to read, write, and understand English. It is the responsibility of the contractor to comply with all applicable laws regarding the hiring of individuals that are not U.S. citizens. The contractor shall not employ any person who is an employee of the United States Government if the employment of that person would create a conflict of interest nor shall the contractor employ any person who is an employee of the United States Marine Corps, either military or civilian, unless such person seeks and receives approval in accordance with Joint Ethics Regulations.

2.2.1 CONTRACT MANAGER

The contractor shall provide a Contract Manager who shall be designated as the primary point of contact (POC) and who shall be responsible for the performance of the contract. The Contract Manager and alternate(s), who shall act for the contractor when the Contract Manager is absent, shall be designated in writing within seven (7) days after award of the contract. The contract manager or alternate shall be available during normal work hours to meet on the installation or via a phone with Government personnel to discuss problem areas.

2.3 MATERIAL/PARTS. The Contractor shall provide all materials and parts (to include control knobs and tubs) necessary to perform contract services. The contractor shall procure all components and parts via their authorized/certified Alliance Laundry Systems repair technician(s) to an approved/certified Alliance

Laundry Systems parts vendor for machines that have a current warranty in order to maintain the warranty of the appliances, as applicable. The contractor shall coordinate machine identification numbers with Alliance

Laundry Systems/Speed Queen to ensure adherence to the limited warranty agreement. Otherwise, all components and parts provided by the Contractor shall be new or rebuilt and of the same or better quality, type, style, grade, gauge, finish, class, or size as that used by original equipment manufacturer, or as required to obtain specific operating characteristics, or to match other items already in place. If the estimated price for parts, as identified for individual service work tickets, is expected to exceed the following thresholds for any machine that is out of warranty the Contractor shall request and receive approval from the Contracting Officer’s Representative

(COR) before conducting the repair service

2.5 RESPONSIBILITY. The Government will not be responsible in any way for the Contractor's personal supplies, equipment, materials, or belongings brought into the buildings or on the grounds to perform services. This includes, but is not limited to loss or damage caused by fire, theft, hurricane, accident or other disaster.

2.6 EMPLOYEES. The Government reserves the right to restrict the employment of any Contractor employee who violates federal regulations or is identified as a potential threat to the security, safety, health or the operational mission of this base and its population. Contractor employees shall not loiter on or around the base during off duty hours. The removal of such a person shall not relieve the Contractor from providing all deliveries and performance requirements described herein.

2.6.1 The Contractor shall furnish a sufficient number of qualified supervisory, administrative, journeyman and other personnel to accomplish all contract requirements. All repairs shall be performed by an authorized/certified

Alliance Laundry Systems servicer/repair technician(s), as required, in order to maintain the warranty of the appliances, as applicable. Contractor employees shall wear neat and clean clothing when performing contract requirements. Contractor employees must be identified by the company name and employee name on their uniform, or a tag/badge attached to chest area of the uniform.

2.6.2. SECURITY CHECKS. Contractor personnel and vehicles shall only be present in locations relevant to contract performance. All Contractor personnel entering the base shall conform to all Government regulations and are subject to such checks as may be deemed necessary to ensure that violations do not occur. Employees shall not be permitted on base when such a check reveals that their presence would be detrimental to the security of the base.

Subject to security regulations, the Government will allow access to an area for servicing equipment and/or performing required services. Upon request, the Contractor shall submit to the Contracting Officer questionnaires and other forms as may be required for security purposes.

SECTION 3 SPECIFIC TASKS

3.1 GENERAL INFORMATION.

3.1.1 Contractor shall provide all labor, transportation, supplies, materials (except as specified in Section 2 as

Government Furnished), tools and any other items or services required to provide maintenance service on washers and dryers. All repairs shall be performed by an authorized/certified Alliance Laundry Systems servicer/repair technician(s) in order to maintain the warranty of the appliances, as applicable. Repair parts shall be compatible with the respective models.

3.1.2 All laundry equipment is located on the first deck, in designated spaces.

3.1.3 EQUIPMENT INFORMATION

Building DD47, Camp Devil Dog

4 washers

Data Plate Info: CDD Washers:

Model# UWN100T3VQU3001

Serial# 1302011837

Serial# 1302015755

Serial# 1302013795

Serial# 1302013799

Building DD47, Camp Devil Dog

8 dryers

Data Plate Info: CDD Dryers (water extractors):

Make/Manufacturer/Date

Model# UT120LRUF6AWO2

Serial# 1302017471

Serial# 1302017472

Serial# 1302017475

Serial# 1302017472

Serial# 1302021298

Serial# 1302019332

Serial# 1302021299

Serial# 1302019331

Serial# 1302017476

Building G483 - Room 1033

One washer

Model # UWN160T4VQU4001

Serial # 1406019529

Building G483 - Room 1033

One dryer

Model # UT170NRQUFG2W03

Serial # 1411002348

3.2 MAINTENANCE AND REPAIR SERVICE. The Contractor is responsible for maintenance and repair of all

Government owned machines listed in this contract. Maintenance and repair service shall consist of inspecting, cleaning, lubricating, adjusting, calibrating (if required) and repairing the equipment to a first-class operating condition. Contractor shall furnish all repair parts, labor, and transportation necessary to accomplish requirement of keeping machines in good operating condition. All equipment in this contract shall be maintained at levels necessary to provide the specified functions in order to be in compliance with the manufacturer's current equipment specifications and applicable Government regulations and directives. Government will not guarantee or be liable for, at any time, the condition the machines may be in during the contract period which may require extensive servicing or replacement.

3.2.1 ELECTRIC WASHERS. The Contractor is responsible for connecting and maintaining the connection of washers to the existing electrical outlets, water lines and drains. This includes replacing hot and cold water hoses and rubber washers, when required, to prevent water leakage.

3.2.2 ELECTRIC & LP GAS DRYERS. The Contractor is responsible for connecting and maintaining the connection of all dryers to the existing electrical outlets and vent outlets. This includes replacing vent hoses, when required, to meet manufacturers venting specifications. The dryers located in DD47 are gas heated.

3.2.3 REPAIRS. All services provided under this contract shall be of high standard, in conformance with standard trade practices, and be rendered promptly and efficiently upon receipt of written task orders or service work tickets.

The Contractor shall have three (3) working days after receipt of a service work ticket to have machines repaired.

All materials or parts supplied by the Contractor and used in the repair of Government owned appliances, shall be new and conform to the original manufacturer’s specifications, unless otherwise approved by the COR or her/his representative. Rebuilt assemblies or sub-assemblies may be used in the repair of appliances with prior approval of the Government when such use is standard commercial practice, and rebuilt assemblies or subassemblies carry the same warranty as a new assembly or sub-assembly. The appliance shall be suitable for immediate use after repairs completed.

Cleaning behind washer and dryers shall be done anytime the machine is moved away from the wall for maintenance or repairs. Contractor shall be responsible for cleaning and removal of lint and other debris from behind all washers and dryers.

3.2.3.1 MINOR REPAIRS. Any repair that can be done from the front of the machine, such as replacing knobs, dials, lint screens etc. All repairs that fall under this this category and that done to the same machine on a single call will only count as a single minor repair. Example – replacement of door lock solenoid, filter fan replacement and glass door replacement done on the same machine at the same time, count as a single minor repair. Items that are considered minor repair are listed below:

Front Panel & Display Board

Decal Control Module

3.2.3.2 MAJOR REPAIRS. Any repair, not including minor repairs, that requires unbolting and moving washers or dryers, such as bearings, drums , cabinets, pumps, motors, switches, circuit boards, temperature sensors, control panels, timers, agitators and all other common components. All repairs that fall under this this category and that are done to the same machine on a single call will only count as a single major repair. Example – repair/replace both the control board and the tumbler on the same machine at the same time counts as a single major repair. To include the following;

3.2.3.3 PREVENTATIVE QUARTERLY MAINTENANCE:

To be performed in accordance with the manufacturer’s maintenance schedule. To include at a minimum the following:

3.3 SERVICE WORK TICKET DISTRIBUTION, PICK UP AND COMPLETION.

3.3.1 The Contractor shall have four (4) working days after email or phone notification to have machines repaired. The COR shall be notified if repairs cannot be completed in that time frame. The four (4) working days shall start on the day following notification by the COR of the need for a repair. The start date will be noted on the repair ticket.

3.3.2 SERVICE WORK TICKET. A sample of the required service work ticket is shown in Technical Exhibit 1.

The work ticket shall have a minimum of four parts and shall have clearly marked spaces for the required information. The Contractor shall submit a copy of the required service work ticket to the Contract Administrator for approval 10 days after award. Prior to the contract start date the Contractor shall furnish to the Contracting

Officer's Representative an initial supply of 20 work tickets. Thereafter, the Contractor shall maintain a minimum of 15 work tickets on hand with the Contracting Officer’s Representative.

3.3.3 A work ticket register to account for issuance of all work tickets by work ticket number will be maintained by the COR. This register will indicate the date the work ticket was received and the date the repair was completed.

Work tickets will be logged in the same day they are received.

3.3.4 SERVICE WORK TICKET DISTRIBUTION. The Government will fill out and complete the sections of the service work ticket entitled "TO BE FILLED IN BY GOVERNMENT PERSONNEL". During the initial service work ticket pickup period, the Contacting Officer's Representative (COR) will retain the second copy of the service work ticket and give the original and first copy to the Contractor. The first copy is for the Contractor's use. The original shall be turned in to the COR after completion of repairs. The Contractor shall have three (3) working days after notification to have machines repaired. The COR shall be notified if repairs cannot be completed in that time frame. The three (3) working days shall start during the first Service Work Ticket Pick up period after the COR is notified of the need for repair. The start date will be note on the repair ticket.

3.3.6 SERVICE WORK TICKETS/ AUTHORIZATION TO ENTER BUILDINGS. The Contractor's service technician will report to the Site POC who will be available to authorize entry into building(s) for the purpose of repairing inoperative machines. The Contractor shall pick up the repair ticket from the designated Government

Representative prior to starting the repair.

The completed service work ticket shall show the type of repair completed and be signed and dated by the above personnel after maintenance/repair work has been accomplished.

3.4 UNAUTHORIZED WORK PERFORMANCE. The Contractor shall not perform work that deviates from contract requirements and specifications. If the Contractor deviates from contract requirements and specifications without approval of the CONTRACT ADMINISTRATOR, such deviation shall be at the risk of the Contractor and any cost related thereto shall be borne by the Contractor

SECTION 4 - INSPECTION AND ACCEPTANCE

4.0 COR

4. 1 Role of Contracting Officer’s Representative (COR) for Inspection, Acceptance, and Other Duties.

4.1.1. RESPONSIBILITIES. Performs surveillance and inspection of repair services and/or services required under this contract; determines the adequacy of Contractor performance per contract specifications; acts as the COR at the work site; ensures compliance with contract performance requirements; and advises the CONTRACT

ADMINISTRATOR of any factors that may cause work performance delays. The COR cannot authorize deviations from contract requirements and specifications.

The following individual will be appointed as the Contracting Officer’s Representative:

To be provided at time of contract award

The Contracting Officer is the only person authorized to approve changes in any of the requirements of this order.

The Contractor shall not consider any order, statement or conduct by Government personnel who visit the

Contractor’s facilities or in any other manner communicate with Contractor personnel during performance of this requirement as a change to the terms and conditions of the contract. The Contractor shall not comply with any order

(verbal or written), direction or request of any Government personnel unless it is issued, in writing, by the

Contracting Officer. In the event the Contractor or contractor personnel effect any change to this requirement by direction of any individual other than the Contracting Officer will have done so without authority and shall bear all costs associated with such change.

4.2 DOCUMENTS AND REPORTS REQUIRED FROM COR.

4.2.1. UNACCEPTABLE PERFORMANCE. When performance does not meet specifications and requirements of this contract, written (letter, fax, or Email) documentation will be furnished explaining how performance is considered to be unacceptable. This documentation should state what specification(s) Contractor is not performing

(reference contract paragraph number(s), date, and time observed) and submit to the CONTRACT

ADMINISTRATOR within two work days of each occurrence.

4.2.2 FINAL RECEIVING REPORT. The COR will submit a final receiving report stating that all services and supplies have been received, inspected and accepted to the CONTRACT ADMINISTRATOR within five work days of the ending of the contract period.

4.3 QUALITY ASSURANCE EVALUATIONS.

4.3.1. The COR is designated by the Contracting Officer to perform technical surveillance and receive any deliverables in compliance with the Performance Work Statement.

4.3.2. The above paragraph is in no way authorizes anyone to make changes in the scope, price, term or conditions of the contract without the written concurrence of the Contracting Officer.

4.3.3. The responsibility for inspection and acceptance of the deliverables furnished under this contract rests with the

COR, or in his absence his authorized representative(s). Inspection and acceptance of all deliverables will be accomplished at the end of each month during the period of performance.

4.3.4. Inspection and acceptance will be performed at location where work has been performed.

4.3.5. The following specific areas of contract administration are assigned to the Contracting Officer’s

Representative:

a. Receipt of all required reports.

4.3.6 Performance Requirements Summary (PRS): The contract service requirements are summarized in performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimally acceptable levels of service required for each requirement. The PRS and the contractor’s Quality

Control Plan provide information on contract requirements, the expected level of contractor performance and the expected method of government surveillance and confirmation of services provided. These thresholds are critical to mission success. Procedures as set forth in the FAR 52.212-4 (a), Contract Terms and Conditions - Commercial

Items, Inspection/Acceptance, will be used to remedy all deficiencies.

During the first initial 30 days of the contract, two additional errors on each task shall be allowed in an effort to identify normal phase-in problems.

Performance Objective PWS Paragraph Performance

Threshold

Remedy Method of

Assessment

Repairs

Minor Repairs

Major repairs

3.2.3

3.2.3.1

3.3.3.2

No more than 2 defects in repair per month

Re-performance

Within 12 hours of notification.

Periodic

Surveillance

Preventative Quarterly

Maintenance

3.2.3.3 Performed within 1 week

of start of quarter

Re-performance

Within 1 day of notification or a mutually acceptable timeframe to the COR and contractor.

Periodic

Surveillance

Completion of repairs in four

(4) working days

3.3.1

95% of all service calls are satisfactorily completed within required time.

Re-performance

Within 12 hours of notification.

Periodic

Surveillance

5. DELIVERIES

5.1. PERFORMANCE SPECIFICATIONS. Contractor shall accomplish repairs on all machines within three (3) working days of receipt of service work ticket(s) from the COR or his designated representative.

The performance date and time will be computed from the day following the date the Contractor is notified by the

COR of a needed repair. The COR or his designated representative will annotate on the service work tickets the performance start date and time. The Contractor shall maintain an inventory of parts necessary to accomplish each repair call within the contracted time frame.

5.2. PERFORMANCE EVALUATION MEETINGS. The Contractor or a Contractor representative, that has been designated in writing by the Contractor with the authority to act on the behalf of the Contractor, shall meet at least weekly with the Contracting Officer or his designated representative during the first month of the contract, if deemed necessary by the Contracting Officer. Meetings will be held as often as necessary thereafter as determined by the Contracting Officer, but no less than one (1) per year. A mutual effort will be made in these meetings to resolve all problems identified.

6. BASE ACCESS

6.1. Marine Corps Installations East - Marine Corps Base Camp Lejeune and Marine Corps Air Station New River have implemented the new RAPIDGate program intended to enhance installation access control. However, RAPIDGate contains significant changes that may affect contractor’s and their employee’s access to these installations. In order to gain access to Marine Corps Base (MCB), Camp Lejeune and/or Marine Corps Air Station

(MCAS), New River, non-Federal Government and non-DoD issued ID cardholders require identity proofing and vetting to determine fitness and eligibility for access. Specifically, a check of records through the National Crime

Information Center (NCIC) Interstate Identification Index (III) is the installation's minimum background check for access to MCB, Camp Lejeune and/or MCAS, New River for non-Common Access Card holders, to include entrance of visitors.

6.2. MCB, Camp Lejeune and MCAS, New River applies the following non-Federal Government cardholder criteria to determine the authorized type of access control credentials:

a. Contractors: RAPIDGate or 30-Day Pass followed by 4-DayPass*

b. Sub-Contractors: RAPIDGate or 30-Day Pass followed by 4-Day Pass*

c. Vendors: RAPIDGate or 30-Day Pass followed by 4-Day Pass*

d. Suppliers: RAPIDGate or 30-Day Pass followed by 4-Day Pass*

e. Service Providers: RAPIDGate or 30-Day Pass followed by 4-Day Pass*

f. Delivery Personnel: RAPIDGate or 30-Day Pass followed by 4-Day Pass*

g. Public-Private Venture (PPV) Housing and Installation Volunteers: Local Population Credential (The following are examples of Installation Volunteers: (Red Cross, Community College Instructors and Students, Commissary Baggers, Naval Hospital Volunteers, Family Readiness Volunteers, Wounded Warrior Volunteers, and any other organization approved by the Commanding General, Marine Corps Installation East-Marine Corps Base

Camp Lejeune and Commanding Officer, MCAS, New River)

6.3. Contractor Common Access Card (CAC) Eligibility: Contractor personnel authorized CAC’s are exempt from

RAPIDGate enrollment.

7.4. Contractor personnel who are ineligible for a CAC will be required to either obtain a 30-Day pass followed by a

4-Day pass* or enroll in the RAPIDGate Program. RAPIDGate is a voluntary program due to associated costs. For further information concerning contractor access, please contact the Contractor Vetting Office at 910-450-5978 or visit Marine Corps Base Camp Lejeune (http://www.lejeune.marines.mil/) or MCAS New River

(http://www.newriver.marines.mil/) websites. For information concerning enrolling in RAPIDGate please visit their website at www.rapidgate.com.

The Government will not be responsible for any access delays. Delays that may result from inadequate planning are contractor responsibility. Any and all costs associated with RAPIDGate are the sole responsibility of the contractor.

* Contractors will be issued a one-time pass for 30 days. Upon expiration of the 30 day pass, they will only be issued a 4 day pass every 4 days thereafter, for the duration of the contract.

7. CONTRACT ADMINISTRATION

7.1 CONTRACT ADMINISTRATION OFFICE.

a. All contract administration functions will be retained by the Contracting Department, MCB, Camp Lejeune.

b. All inquiries and correspondence concerning the administration of the contract shall be addressed to:

Contracting Department

Attn: Tracy Fulks

PO Box 8368, MCB

Camp Lejeune NC 28547-8368

CONTRACT ADMINISTRATOR: TRACY FULKS

Telephone Number: (910) 451-1256

Email: tracy.fulks@usmc.mil

NOTE: COLLECT CALLS WILL NOT BE ACCEPTED.

7.2 INVOICE AND PAYMENT OFFICE INSTRUCTIONS.

7.2.1 BILLING PERIOD. The billing period for this contract shall begin the first day and end the last day of the month for a particular billing cycle. Periods less than a complete billing cycle will be prorated. A month equals 30 calendar days for contract and pay purposes.

7.2.2 WIDE AREA WORK FLOW INVOICE SUBMISSION

Invoices shall be electronically submitted using the Invoicing, Receipt, Acceptance and Property Transfer (formerly

WAWF) (IRAFT) website in accordance with DFARs Clause 252.232-7003.

In compliance with DFARS 252.232-7006, “Wide Area Workflow Payment Instructions (May 2013)”, the United

States Marine Corps (USMC) utilizes IRAFT to electronically process vendor requests for payment. The contractor shall be required to utilize this system when processing invoices and receiving reports under this contract.

7.2.3 ADDITIONAL INVOICE INSTRUCTIONS.

7.3.3.1. Billing will be in arrears. Invoices for each repair will be submitted after the repair has been completed. Invoices for quarterly maintenance will be submitted following the performance of the services.

8.0 Attachments

Technical Exhibit 1 Sample Service Work Ticket

CLAUSES INCORPORATED BY FULL TEXT

52.212-2 EVALUATION--COMMERCIAL ITEMS (OCT 2014)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

The basis for award will be Best Value. Quotes will be evaluated using a price/technical tradeoff. This process is appropriate because it is in the Government’s best interest to consider award to other than the lowest price

The criteria for evaluation are:

1) Technical Capability. Technical capability will be evaluated in accordance with solicitation requirements to meet or exceed brand name or equal repair parts and services for industrial washer and dryer repairs. Quoter must demonstrate ability and capability to provide parts and labor required for repairs. Repair parts shall be compatible with respective models listed in the PWS. The vendor shall show their experience in similar maintenance and repair of washer and dryers services over the past five years. A description shall be provided that shows a clear understanding of the requirement and how the experience and resources of their organization can best provide the necessary management, organizational and business improvement services necessary to carry out this requirement within the time constraints imposed by the PWS; and

2) Delivery. Quoter shall clearly demonstrated ability and capability to provide parts and repairs within 4 working days after notification of the need for a repair by the COR; and

3) Price. The line item price is to be based on the price for an individual repair of that type for per machine.

All pricing quoted shall be firm fixed price, not time-and-materials or labor-hours. Vendor shall provide firm fixed price for each type of services (unit price). Submitted quotes shall reflect unit prices, extended amounts and an overall order total.

The Government intends to evaluate quotes and award a contract without discussions with vendors. Vendors should not expect requests for clarification or additional information from the Government. Therefore, the vendor’s initial quote should contain the vendor’s best terms from a price and technical standpoint. However, the Government reserves the right to conduct clarification and/or discussions with vendors if later determined by the Contracting

Officer to be necessary and in the best interest to the Government. The Government may reject any or all quotes if such action is in the public interest and may waive informalities and minor irregularities in quotes received.

The Government will award a single contract resulting from this request for quotes to the responsible vendor whose quote, conforming to the RFQ; will be most advantageous to the Government, price and other factors considered.

Quotes will be evaluated in an efficient and minimally burdensome fashion. The Contracting Officer reserves the right to evaluate quotes without the use of formal evaluation procedures such as establishing a competitive range, conducting discussions, scoring quotations, and to make an award to other than the lowest quote.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

SUBMISSION REQUIREMENTS. Quotes related to this RFQ shall be received by the Contracting Department by the date and time indicated in block 8 on the front page of the solicitation to be considered for award. The information submitted shall be clear and legible (Note: repetitively copied data loses its clarity and legibility.)

Quotes may be submitted via email to tracy.fulks@usmc.mil . It is solely the Contractor's responsibility to ensure quotes are received within the required timeframe.

Submission of quotation shall include the following

Technical description of the items/services being offered in sufficient detail to evaluate compliance with the requirement in the solicitation, the PWS and with 1) Technical Capability above.

Clearly identify capability to provide brand name or equal repair parts for model numbers listed in the

PWS.

Clearly state quoter can meet repair deadline for completion of repairs of four (4) working days following notification by COR that a repair is needed.

Pricing for all SubCLINs to include total of each option period and a grand total for all periods (SF1449 can be used). Price for all items/services shall be inclusive of parts, labor, and shipping.

Statement that the Quoter is registered and current in System for Award Management if not complete FAR

Provision 52.212-3 annotating changes.

Provide quoter’s Cage Code and DUNS.

All questions shall be submitted to tracy.fulks@usmc.mil via email only no later than 11 April 2017 at 11:30 AM

EDST. Please include RFQ M67001-17-Q-1073 in the subject line

The Government will not accept questions after 11 April 2017 at 11:30 AM EDST.

Questions and Answers will be posted to FBO as an amendment to the solicitation.

If no questions are received then no amendment will be posted.

mailto:tracy.fulks@usmc.mil

(End of provision)

NMCARS 5237.102-90 ECMRA

NMCARS 5237.102-90 ENTERPRISE-WIDE CONTRACTOR MANPOWER REPORTING APPLICATION

(ECMRA)

5237.102(90) The contractor shall report contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for industrial washer and dryer repair and maintenance via a secure data collection site.

Contracted services excluded from reporting are based on Product Service Codes (PSCs). The excluded PSCs are:

(1) W, Lease/Rental of Equipment;

(2) X, Lease/Rental of Facilities;

(3) Y, Construction of Structures and Facilities;

(4) D, Automatic Data Processing and Telecommunications, IT and Telecom-Telecommunications

Transmission (D304) and Internet (D322) ONLY;

(5) S, Utilities ONLY;

(6) V, Freight and Shipping ONLY;

The contractor is required to completely fill in all required data fields using the following web address https://doncmra.nmci.navy.mil.

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year

(FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk, linked at https://doncmra.nmci.navy.mil.

CLAUSES INCORPORATED BY FULL TEXT

52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS--COMMERCIAL ITEMS (JAN 2017)

ALTERNATE I (OCT 2014)

The offeror shall complete only paragraphs (b) of this provision if the Offeror has completed the annual representations and certification electronically via the System for Award Management (SAM) Web site located at https://www.sam.gov/portal . If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (u) of this provision.

(a) Definitions. As used in this provision--

“Administrative merits determination” means certain notices or findings of labor law violations issued by an enforcement agency following an investigation. An administrative merits determination may be final or be subject to appeal or further review. To determine whether a particular notice or finding is covered by this definition, it is necessary to consult section II.B. in the DOL Guidance.

https://doncmra.nmci.navy.mil/ https://doncmra.nmci.navy.mil/ https://www.sam.gov/portal

“Arbitral award or decision” means an arbitrator or arbitral panel determination that a labor law violation occurred, or that enjoined or restrained a violation of labor law. It includes an award or decision that is not final or is subject to being confirmed, modified, or vacated by a court, and includes an award or decision resulting from private or confidential proceedings. To determine whether a particular award or decision is covered by this definition, it is necessary to consult section II.B. in the DOL Guidance.

“Civil judgment” means--

(1) In paragraph (h) of this provision: A judgment or finding of a civil offense by any court of competent jurisdiction.

(2) In paragraph (s) of this provision: Any judgment or order entered by any Federal or State court in which the court determined that a labor law violation occurred, or enjoined or restrained a violation of labor law. It includes a judgment or order that is not final or is subject to appeal. To determine whether a particular judgment or order is covered by this definition, it is necessary to consult section II.B. in the DOL Guidance.

“DOL Guidance” means the Department of Labor (DOL) Guidance entitled: ``Guidance for Executive Order 13673, `Fair Pay and Safe Workplaces' ''. The DOL Guidance, dated August 25, 2016, can be obtained from www.dol.gov/fairpayandsafeworkplaces.

“Economically disadvantaged women-owned small business (EDWOSB) concern” means a small business concern that is at least 51 percent directly and unconditionally owned by, and the management and daily business operations of which are controlled by, one or more women who are citizens of the United States and who are economically disadvantaged in accordance with 13 CFR part 127. It automatically qualifies as a women-owned small business eligible under the WOSB Program.

“Enforcement agency” means any agency granted authority to enforce the Federal labor laws. It includes the enforcement components of DOL (Wage and Hour Division, Office of Federal Contract Compliance Programs, and

Occupational Safety and Health Administration), the Equal Employment Opportunity Commission, the occupational

Safety and Health Review Commission, and the National Labor Relations Board. It also means a State agency designated to administer an OSHA-approved State Plan, but only to the extent that the State agency is acting in its capacity as administrator of such plan. It does not include other Federal agencies which, in their capacity as contracting agencies, conduct investigations of potential labor law violations. The enforcement agencies associated with each labor law under E.O. 13673 are--

(1) Department of Labor Wage and Hour Division (WHD) for--

(i) The Fair Labor Standards Act;

(ii) The Migrant and Seasonal Agricultural Worker Protection Act;

(iii) 40 U.S.C. chapter 31, subchapter IV, formerly known as the Davis-Bacon Act;

(iv) 41 U.S.C. chapter 67, formerly known as the Service Contract Act;

(v) The Family and Medical Leave Act; and

(vi) E.O. 13658 of February 12, 2014 (Establishing a Minimum Wage for Contractors);

(2) Department of Labor Occupational Safety and Health Administration (OSHA) for--

(i) The Occupational Safety and Health Act of 1970; and

(ii) OSHA-approved State Plans;

http://www.dol.gov/fairpayandsafeworkpla…