Solicitation___M67001-17-Q-0022__COPARS.pdf

SEE ADDENDUM

(No Collect Calls)

M67001-17-Q-0022 02-Mar-2017

b. TELEPHONE NUMBER

910-451-4066

8. OFFER DUE DATE/LOCAL TIME

10:00 AM 20 Mar 2017

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

M670019. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

CRYSTAL TURNER

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

MMP10017SSLM021

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

M67001

CONTRACTING DEPARTMENT

PO BOX 8368 (BLDG 1116)

CAMP LEJEUNE NC 28547-8368

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE MMP100 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

MMP100

CHARLES SWEET JR

1502 EAST RD BLDG 1502

CAMP LEJEUNE NC 28542

TEL: 910-451-1710 FAX:

910-451-2332FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

NAICS:

336310

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF231

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

M67001-17-Q-0022

Section SF 1449 - CONTINUATION SHEET

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 12 Months

COMMON PARTS

FFP

COMMON PARTS AT LIST PRICE

Estimated annual retail value is: $83,916.00

Please read entire document for complete parts listing

FOB: Destination

MILSTRIP: MMP100-17-SS-LM021

PURCHASE REQUEST NUMBER: MMP10017SSLM021

NET AMT

0002 12 Months

ORIGINAL EQUIPMENT MANUFACTURER PARTS

FFP

ORIGINAL EQUIPMENT MANUFACTURER (OEM) PARTS

Estimated annual retail value is: $71,064.00

Discount offered from list price: _______%

0003 12 Months

REBUILT PARTS

FFP

REBUILT PARTS AT LIST PRICE

Estimated annual retail value is: $6,048.00

Discount offered from list price: ______%

0004 12 Months

BATTERIES

FFP

BATTERIES AT LIST PRICE

Estimated annual retail value is: $20,412.00

Discount offered from list price: _____%

0005 12 Months

TIRES

FFP

TIRES AT LIST PRICE

Estimated annual retail value is: $177,660.00

0006 12 Months

NON PRICE LISTED PARTS AND SERV CHARGE

FFP

NON-PRICE LISTED PARTS (NPL)

Estimated annual retail value is: $360,612.00

Prices offered at Contractor's invoice cost

The monthly amount to be paid to the Contractor for supplying non-price listed

(NPL) parts shall be determined by the schedule set forth below. Contractor shall be reimbursed at the Contractor's cost for NPL parts, plus the monthly handling fee/service charge (there will be no transportation charges paid).

Monthly Dollar Amount

Of NPL Items Invoiced Handling Fee/Service Charge

$ 0 - $500.00 $____________

$ 500.01 - $1,000.00 $____________

$ 1,000.01 - $2,500.00 $____________

$ 2,500.01 - $4,000.00 $____________

$ 4,000.01 - $6,000.00 $____________

$ 6,000.01 - $9,000.00 $____________

$ 9,000.01 - $12,000.00 $____________

$ 12,000.01 - $15,000.00 $____________

$ 15,000.01 - $20,000.00 $____________

$ 20,000.01 - $25,000.00 $____________

$ 25,000.01 – AND ABOVE $____________

ITEM NO SUPPLIES/SERVICES ESTIMATED

QUANTITY

UNIT UNIT PRICE ESTIMATED AMOUNT

0007 2,000 Hours

STORE OPERATION

FFP

OPERATION OF STORE

Estimated annual hours of store operation: 2,000

Quoter's charge per hour of store operation: $_____

ESTIMATED

1001 12 Months

OPTION COMMON PARTS

FFP

1002 12 Months

OPTION ORIGINAL EQUIPMENT MANUFACTURER PARTS

FFP

1003 12 Months

OPTION REBUILT PARTS

FFP

1004 12 Months

OPTION BATTERIES

FFP

1005 12 Months

OPTION TIRES

FFP

1006 12 Months

OPTION NON PRICE LISTED PARTS AND SERV CHARGE

FFP

$ 1,000.01 - $2,500.00 $____________

$ 2,500.01 - $4,000.00 $____________

$ 4,000.01 - $6,000.00 $____________

$ 6,000.01 - $9,000.00 $____________

$ 9,000.01 - $12,000.00 $____________

$ 12,000.01 - $15,000.00 $____________

$ 15,000.01 - $20,000.00 $____________

UNIT UNIT PRICE ESTIMATED AMOUNT

1007 2,000 Hours

OPTION STORE OPERATION

FFP

2001 12 Months

OPTION COMMON PARTS

FFP

2002 12 Months

OPTION ORIGINAL EQUIPMENT MANUFACTURER PARTS

FFP

2003 12 Months

OPTION REBUILT PARTS

FFP

2004 12 Months

OPTION BATTERIES

FFP

2005 12 Months

OPTION TIRES

FFP

2006 12 Months

OPTION NON PRICE LISTED PARTS AND SERV CHARGE

FFP

$ 1,000.01 - $2,500.00 $____________

$ 2,500.01 - $4,000.00 $____________

$ 4,000.01 - $6,000.00 $____________

$ 6,000.01 - $9,000.00 $____________

$ 9,000.01 - $12,000.00 $____________

$ 12,000.01 - $15,000.00 $____________

$ 15,000.01 - $20,000.00 $____________

UNIT UNIT PRICE ESTIMATED AMOUNT

2007 2,000 Hours

OPTION STORE OPERATION

FFP

3001 12 Months

OPTION COMMON PARTS

FFP

3002 12 Months

OPTION ORIGINAL EQUIPMENT MANUFACTURER PARTS

FFP

3003 12 Months

OPTION REBUILT PARTS

FFP

3004 12 Months

OPTION BATTERIES

FFP

3005 12 Months

OPTION TIRES

FFP

3006 12 Months

OPTION NON PRICE LISTED PARTS AND SERV CHARGE

FFP

$ 1,000.01 - $2,500.00 $____________

$ 2,500.01 - $4,000.00 $____________

$ 4,000.01 - $6,000.00 $____________

$ 6,000.01 - $9,000.00 $____________

$ 9,000.01 - $12,000.00 $____________

$ 12,000.01 - $15,000.00 $____________

$ 15,000.01 - $20,000.00 $____________

UNIT UNIT PRICE ESTIMATED AMOUNT

3007 2,000 Hours

OPTION STORE OPERATION

FFP

4001 12 Months

OPTION COMMON PARTS

FFP

4002 12 Months

OPTION ORIGINAL EQUIPMENT MANUFACTURER PARTS

FFP

4003 12 Months

OPTION REBUILT PARTS

FFP

4004 12 Months

OPTION BATTERIES

FFP

4005 12 Months

OPTION TIRES

FFP

4006 12 Months

OPTION NON PRICE LISTED PARTS AND SERV CHARGE

FFP

$ 1,000.01 - $2,500.00 $____________

$ 2,500.01 - $4,000.00 $____________

$ 4,000.01 - $6,000.00 $____________

$ 6,000.01 - $9,000.00 $____________

$ 9,000.01 - $12,000.00 $____________

$ 12,000.01 - $15,000.00 $____________

$ 15,000.01 - $20,000.00 $____________

UNIT UNIT PRICE ESTIMATED AMOUNT

4007 2,000 Hours

OPTION STORE OPERATION

FFP

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government

0002 Destination Government Destination Government

0003 Destination Government Destination Government

0004 Destination Government Destination Government

0005 Destination Government Destination Government

0006 Destination Government Destination Government

0007 Destination Government Destination Government

1001 Destination Government Destination Government

1002 Destination Government Destination Government

1003 Destination Government Destination Government

1004 Destination Government Destination Government

1005 Destination Government Destination Government

1006 Destination Government Destination Government

1007 Destination Government Destination Government

2001 Destination Government Destination Government

2002 Destination Government Destination Government

2003 Destination Government Destination Government

2004 Destination Government Destination Government

2005 Destination Government Destination Government

2006 Destination Government Destination Government

2007 Destination Government Destination Government

3001 Destination Government Destination Government

3002 Destination Government Destination Government

3003 Destination Government Destination Government

3004 Destination Government Destination Government

3005 Destination Government Destination Government

3006 Destination Government Destination Government

3007 Destination Government Destination Government

4001 Destination Government Destination Government

4002 Destination Government Destination Government

4003 Destination Government Destination Government

4004 Destination Government Destination Government

4005 Destination Government Destination Government

4006 Destination Government Destination Government

4007 Destination Government Destination Government

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

0001 POP 01-APR-2017 TO

31-MAR-2018

N/A MMP100

CHARLES SWEET JR

1502 EAST RD BLDG 1502

CAMP LEJEUNE NC 28542

910-451-1710

MMP100

0002 POP 01-APR-2017 TO

N/A (SAME AS PREVIOUS LOCATION)

0003 POP 01-APR-2017 TO

N/A (SAME AS PREVIOUS LOCATION)

0004 POP 01-APR-2017 TO

N/A (SAME AS PREVIOUS LOCATION)

0005 POP 01-APR-2017 TO

N/A (SAME AS PREVIOUS LOCATION)

0006 POP 01-APR-2017 TO

N/A (SAME AS PREVIOUS LOCATION)

0007 POP 01-APR-2017 TO

N/A (SAME AS PREVIOUS LOCATION)

1001 POP 01-APR-2018 TO

31-MAR-2019

N/A (SAME AS PREVIOUS LOCATION)

1002 POP 01-APR-2018 TO

N/A (SAME AS PREVIOUS LOCATION)

1003 POP 01-APR-2018 TO

N/A (SAME AS PREVIOUS LOCATION)

1004 POP 01-APR-2018 TO

N/A (SAME AS PREVIOUS LOCATION)

1005 POP 01-APR-2018 TO

N/A (SAME AS PREVIOUS LOCATION)

1006 POP 01-APR-2018 TO

N/A (SAME AS PREVIOUS LOCATION)

1007 POP 01-APR-2018 TO

N/A (SAME AS PREVIOUS LOCATION)

2001 POP 01-APR-2019 TO

31-MAR-2020

N/A (SAME AS PREVIOUS LOCATION)

2002 POP 01-APR-2019 TO

N/A (SAME AS PREVIOUS LOCATION)

2003 POP 01-APR-2019 TO

N/A (SAME AS PREVIOUS LOCATION)

2004 POP 01-APR-2019 TO

N/A (SAME AS PREVIOUS LOCATION)

2005 POP 01-APR-2019 TO

N/A (SAME AS PREVIOUS LOCATION)

2006 POP 01-APR-2019 TO

N/A (SAME AS PREVIOUS LOCATION)

2007 POP 01-APR-2019 TO

N/A (SAME AS PREVIOUS LOCATION)

3001 POP 01-APR-2020 TO

31-MAR-2021

N/A (SAME AS PREVIOUS LOCATION)

3002 POP 01-APR-2020 TO

N/A (SAME AS PREVIOUS LOCATION)

3003 POP 01-APR-2020 TO

N/A (SAME AS PREVIOUS LOCATION)

3004 POP 01-APR-2020 TO

N/A (SAME AS PREVIOUS LOCATION)

3005 POP 01-APR-2020 TO

N/A (SAME AS PREVIOUS LOCATION)

3006 POP 01-APR-2020 TO

N/A (SAME AS PREVIOUS LOCATION)

3007 POP 01-APR-2020 TO

N/A (SAME AS PREVIOUS LOCATION)

4001 POP 01-APR-2021 TO

31-MAR-2022

N/A (SAME AS PREVIOUS LOCATION)

4002 POP 01-APR-2021 TO

N/A (SAME AS PREVIOUS LOCATION)

4003 POP 01-APR-2021 TO

N/A (SAME AS PREVIOUS LOCATION)

4004 POP 01-APR-2021 TO

N/A (SAME AS PREVIOUS LOCATION)

4005 POP 01-APR-2021 TO

N/A (SAME AS PREVIOUS LOCATION)

4006 POP 01-APR-2021 TO

N/A (SAME AS PREVIOUS LOCATION)

4007 POP 01-APR-2021 TO

N/A (SAME AS PREVIOUS LOCATION)

UNAUTHORIZED WORK PERFORMANCE

CONTRACTOR’S UNAUTHORIZED WORK PERFORMANCE. The Contractor shall not perform work that deviates from contract requirements and specifications. If the Contractor deviates from contract requirements and specifications without approval of the CONTRACT ADMINISTRATOR/OFFICER, such deviation shall be at the risk of the Contractor and any cost related thereto shall be borne by the Contractor.

PERFORMANCE WORK STATEMENT

FOR

MOTOR TRANSPORT DIVISION CONTRACTOR OPERATED PARTS STORE

(COPARS)

TABLE OF CONTENTS

Section Title

1.0 General

2.0 Applicable Documents and References

3.0 Tasks

4.0 Parts Excluded from Contract

5.0 Management and Staffing

6.0 Contractor Standard Operating Procedures (SOP)

7.0 Government Furnished Information Technology Systems

8.0 Government Furnished Facilities and Equipment

9.0 Contractor Furnished Items and Services

10.0 Quality Assurance Surveillance Plan (QASP)

11.0 Deliverables

12.0 Inspection and Acceptance

APPENDICES

Appendix 1 Definitions and Acronyms

Appendix 2 Reference Publications

TECHNICAL ATTACHMENTS

TA-1 Government Vehicle Listing

TA-2 Shop Repair Order (SRO)

TA-3 Parts Order Form

TA-4 Special Operating Stock (P-19)

TA-5 Shop Consumables

FOR

MOTOR TRANSPORT DIVISION CONTRACTOR OPERATED PARTS STORE

(COPARS)

1.0 Background. The Motor Transport Division (MTD), G-4, is responsible for providing certain administrative functions that support the overall mission of the Marine Corps Base

(MCB), Camp Lejeune/Marine Corps Air Station (MCAS), New River Complex. These functions are crucial to maintaining efficient operations by providing vehicle support services.

1.1 General Intention. This requirement is for non-tactical vehicle (NTV) repair parts, replacement components, supplies, materials, and services for automotive and material handling equipment by the most efficient means for operation of a Contractor-Operated Automotive Parts

Store (COPARS) at MCB Camp Lejeune, NC. These duties include, but are not limited to, furnishing commercially available consumable materials, lubricants, equipment, and accessories required by the Government for maintenance activities engaged in the servicing, repair, testing, overhaul, modification, calibration, modernization, or inspection of various makes and models of

NTVs maintained by MTD.

1.1.1 As fleet changes are out of the Government’s control, the Government does not represent that the same vehicles listed on TA-1 Government Vehicle Listing will be the current inventory, and same specific types and quantity on hand at time of award or throughout the life of this contract. The Government reserves the right to change the types, makes, models, and quantities of vehicles during the life of this contract to include any option years.

1.1.2 This Contract establishes the Contractor as the first line of supply for all parts except those excluded as stated in Section 4 of this Performance Work Statement (PWS). The

Government reserves the right to purchase from another source of supply any part which is on order for more than 30 calendar days or when the Contracting Officer’s Representative (COR) requires an expedited delivery time less than specified in 3.1.2 and 3.1.3 and pursuant to the

Contractor not economically meeting the expedited delivery time.

1.2 Geographical Area of Responsibility. Contract services may require travel throughout MCB Camp Lejeune, and MCAS New River, NC and their satellite activities located within 35 miles of their outer perimeter.

1.3 Period of Performance. The period of performance is for a basic period of twelve months with provisions of (four) one year option periods, to be exercised at the discretion of the

Government, in accordance with FAR Clause 52.217-9, Option to Extend the Term of the

Contract.

Base Period: 1 April 2017 – 31 March 2018

First Option: 1 April 2018 – 31 March 2019

Second Option: 1 April 2019 – 31 March 2020

Third Option: 1 April 2020 – 31 March 2021

Fourth Option: 1 April 2021 – 31 March 2022

1.4 Transition/Phase-In Period. The phase-in applicable to this contract is for 30 calendar days after the start of the base period. The phase-in will begin at the time of contract award and not exceed 30 calendar days, at which time full performance will commence.

1.5 Hours of Operation. The Contractor will staff with the requisite number of employees to perform the tasks included in this PWS during the hours of 0730-1600, Eastern Standard

Time, Monday through Friday (except holidays or emergencies observed by the Marine Corps).

1.6 Work Schedule Adjustments Due to Emergency Base Closures

1.6.1 The Contractor will not be expected to provide service in the event of a base closure due to national emergencies, inclement weather conditions such as snow and ice storms, hurricanes, tornadoes, earthquakes, etc., and other emergency situations; applicable notifications will be provided by television announcements, radio announcements, telephone, verbal means, MCB information systems, etc. MCB Camp Lejeune Information Systems telephone number for reporting instructions is 910-451-1717.

Upon receiving notification by one of the above mediums that the installation has returned to normal operations, the Contractor will resume normal work hours.

1.7 Observed Holidays. The following Federal holidays are observed by the Marine

Corps as indicated:

New Year’s Day 1st January

Dr. Martin Luther King’s Birthday 3rd Monday in January

President’s Day 3rd Monday in February

Memorial Day 4th Monday in May

Independence Day 4th July

Labor Day 1st Monday in September

Columbus Day 2nd Monday in October

Veterans Day 11th November

Thanksgiving Day 4th Thursday in November

Christmas Day 25th December

NOTE: When a federal holiday falls on a Sunday, the following Monday will be observed as a legal holiday. When a holiday falls on a Saturday, the preceding Friday is observed as a holiday by Government agencies.

2.0 Applicable Documents and References. Documents (regulations, manuals, supplements, etc.) applicable to this contract are provided as required for the execution of this contract. Supplements or amendments to documents may be issued during the life of the contract and will be supplied to the Contractor by the Government. Supplements and amendments to documents will be considered to be in full force and effective immediately upon receipt by the

Contractor. It is the Contractor’s responsibility to ensure that all mandatory documents are on file and up-to-date once received from the Government. Upon termination of the contract, the

Contractor will return to the Government all documents issued.

3.0 Tasks

3.1 General. The Contractor will procure, store, and issue new, remanufactured, and rebuilt parts as stipulated in this PWS to authorized Government representatives only. The

Contractor will supply Government representative personnel an estimate for parts if requested, prior to purchase. All parts will be delivered with proper sales slips.

3.1.1 Parts may be ordered through the date of expiration of the contract. Parts will be delivered in accordance with contract terms even though deliveries are made after the expiration date of the contract. After all past contract period deliveries are made, a consolidated invoice will be submitted and final payment will be made via the Invoice, Receipt, Acceptance, and

Property Transfer (I-RAPT) secure, web-based, electronic invoicing process.

3.1.2 The Contractor will not sell or transfer parts between a parent company and/or subsidiaries or affiliates in which the Contractor (or principals of the company) has a financial interest, if such action increases the price to the Government beyond the price the Contractor would pay if the item were purchased at the best price obtainable elsewhere in the marketplace.

3.2 Parts Furnished by the Contractor. All parts exceeding $750 will be approved in writing by the COR, or designated COR representative, prior to ordering.

3.2.1 Common and Rebuilt Parts. Parts that (1) are produced by more than one manufacturer and are generally available through the general, non-specialized auto parts trade,

(2) are available from more than one source of supply in the general commercial replacement parts system, or (3) have application on more than one make of vehicle or major sub-assembly;

for example, if a particular part for a Freightliner vehicle can only be obtained from Freightliner or their dealers, the part is Original Equipment Manufacturer (OEM). However, if the part or a substitute part can be obtained also from other manufacturers or dealers, the part is common regardless of where it is obtained; e.g., seal for a Ford vehicle which can be obtained from a source other than the Ford parts distribution system is “common” even though the box it comes in may be marked “For Ford Model T 1918 Year.” This definition includes new and rebuilt parts such as ignition components, electrical system components, seals, bearings, exhaust system hoses, etc., that are available in the normal across-the counter trade. It does not include parts with specialized application such as parts peculiar to fire engines, emergency equipment, refuse handling equipment, or similar equipment.

3.2.1.1 Brand Name Parts. The Contractor will not accept orders for common parts by brand name unless written authorization from the COR accompanies the order.

3.2.1.2 Rebuilt Parts and Assemblies. The Contractor will order commercially rebuilt parts and assemblies on an exchange basis vice new parts and assemblies, unless it is determined to be in the best interest of the Government as agreed to by the COR.

3.2.2 Original Equipment Manufacturer (OEM) Parts. Parts which may only be obtained from an original equipment manufacturer.

3.2.3 Batteries. The Contractor will meet quality requirements for Automotive, Truck, Bus batteries that are wet, charged, sealed, maintenance free unless the type and size are not manufactured. All batteries will be major brand name or equivalent, such as Delco, Excide, Interstate, Gould, etc., and able to provide a 36, 48, or 60 month warranty. All batteries sold to the Government will be on an exchange basis unless the Government has no core. For warranty purposes, the Contractor will validate or mark all batteries indicating the sales date.

3.2.3.1 Battery Storage. The Contractor will use Government provided battery storage area appropriate for the minimal storage of new and used batteries. The Contractor will minimize the storage of used batteries by conducting battery purchases on an exchange basis. The Contractor will accept an old battery when a new battery is purchased. The Contractor will return this used battery to his supplier for disposition. Used batteries will not be kept in the battery storage area for more than five work days. Appropriate storage procedures and safety precautions will be followed for the storage of all batteries.

3.2.4 Tires. The Contractor will provide tires to fit all Government vehicles listed in current

TA-1, or as vehicle inventory listing is updated.

3.2.5 Non-Price Listed (NPL) Parts. The Contractor will provide vehicle and equipment parts for which price lists are not available. The procurement of non-price listed parts will be from supply sources that offer quality products at the lowest price. Monthly aggregate amount of

NPL parts will not exceed $15,000 without prior written approval from the COR prior to ordering. A Service Charge will be paid to the Contractor for supplying NPL parts as determined per the provisions set forth in the contract.

Contractor will obtain quotes for NPL parts from at least three separate suppliers and will submit these quotes monthly along with the corresponding monthly invoice. Contractor will be reimbursed at his supplier’s invoiced price. No transportation charges will be paid.

If the Government requires delivery of NPL parts immediately upon their arrival, but prior to the receipt of the dealer’s invoice from the Contractor’s supplier, the Contractor will provide the part and bill at an estimated rate to be followed up, upon receipt of the supplier’s invoice, with an appropriate adjustment document.

3.2.6 Fast Moving Parts. Price listed or non-price listed parts for which the inventory turnover rate is sufficient to warrant continuous “on the shelf” availability. Parts averaging three or more demands during a one month period will be considered fast moving parts for the next six month period. The unit of issue for determining the fast moving part stock levels will be the same as the smallest quantity listed in the approved price list.

3.2.6.1 The Contractor must stock all Fast Moving Parts in sufficient quantities for immediate issue. A maximum 5% out of stock condition is acceptable. Fast Moving Parts not in stock will be made available within eight working hours from the time ordered (demand on stock).

3.2.7 Slow Moving Parts. Price listed parts for which the inventory turnover is insufficient to warrant continuous “on the shelf” availability.

3.2.7.1 The Contractor must provide all Slow Moving Parts within 16 work hours after being requested, if available within the local trade area. Slow Moving Parts that are not available within the local trade area are to be furnished within 24 work hours; non-routine availability delays will be considered on a case by case basis.

3.2.8 Exchange Parts. Serviceable parts having a credit value which can be applied against new or rebuilt parts and which are acceptable for exchange as a normal commercial practice.

3.2.9 Salvaged Parts. If determined by the Government that salvaged parts should be used, the COR may require the Contractor to obtain specific parts from vehicle salvage yards.

Salvaged parts will be categorized as non-price listed parts.

3.2.10 Seat Repair. The Contractor will provide seat repair for Government vehicles as required.

3.3 Urgent Requirements. Whenever the COR determines that, due to an unusually urgent or emergency requirement, a part not in stock is needed in less time than established under the paragraphs entitled Fast Moving Parts and Slow Moving Parts above, the part may be obtained by one of the following methods:

a) Purchase, pickup, and delivery by the Contractor’s store personnel. Part will be charged as a non-price listed item.

b) Purchase by the Contractor’s store personnel, pickup by Government personnel. Part will be charged as a non-price listed item.

c) Purchase by the Contractor’s store personnel, delivery by the most expeditious manner.

Prior written authority will be granted by the designated COR for use of premium communications and/or premium transportation for the part (price listed or non-price listed) at Government expense. Parts will be charged as a non-price listed item plus premium communication and transportation at actual cost.

d) Purchase and pickup by Government personnel. If this method is used, Government personnel will purchase and deliver the part directly to the end user and at no penalty to the Contractor.

3.4 Expedient Communication/Transportation. The Contractor will be reimbursed for expedient, premium communication and/or transportation costs (Overnight, 2 nd

Day Air, etc.)

required to obtain priority items when authorized by the COR. Such charges will be itemized on the Contactor’s invoice and the Contractor will provide documents to support these charges.

Such evidence will consist of copies of communication or transportation company statements, invoices, or other evidence as required by the KO. Premium Service charges will not be paid for delivery of parts from within the Eastern North Carolina region (150 miles). This however, does not preclude premium charge payment resulting from delivery from sources outside Eastern

North Carolina area to vendors in the local area.

3.5 Parts Research and Identification. To properly identify required parts, except for parts for which the only parts catalog is a military technical order, Government representative personnel will only be required to furnish the Contractor with the year, make, model, and manufacturer’s identification/serial number, if requested. Contractor personnel will accomplish all other research required for part identification. Government personnel will furnish part numbers when the military technical order is the only parts catalog. Further assistance will be at the discretion of the Government. When the Government furnishes OEM part numbers, the

Contractor will convert to Aftermarket Part Numbers, if available.

3.6 Vehicle Deadlined for Parts (VDP). The Contractor must furnish parts required to remove vehicles from VDP status within 10 calendar days. The 10 calendar day window begins the day after the order is presented and ends at the close of business 10 days later. Contractor actions to expedite delivery will include search of alternate sources of supply, consideration of interchangeable items and insuring that VDP status is transmitted to the Continental United

States (CONUS) suppliers, and through his distribution system as applicable.

When authorized by the KO or COR, non-price listed VDP items may be purchased from sources other than the sources required by this paragraph. The Contractor will advise the Government of price differential. When VDP price listed parts are not available from the price listed sources, the KO or COR, may authorize these parts to be purchased as non-price listed parts.

3.7 Backordered Parts. Parts which cannot be delivered by the Contractor in accordance with the provisions of the maximum delivery time, identified in this PWS, will be considered backordered parts. An automated listing of backordered parts will be generated daily by the

Contractor including the following information:

a) SRO order number

b) Serial number of the NTV

c) Part number (if known)

d) Nomenclature

e) Quantity

f) Date & time ordered

g) Estimated cost

h) Type (stocked/non-stocked)

i) Estimated delivery date (EDD).

The Government will have the option to cancel any backordered items. Any restocking cost charged to the Contractor due to a backorder cancellation by the Government may be charged to the Government, if the charge is substantiated.

3.7.1 The Contractor will notify the COR in writing within two days and furnish an availability date and price when back ordered items cannot be furnished with the contract delivery schedule. The COR will determine if the proposed delivery date and cost are acceptable. If acceptable, the proposed delivery date becomes the firm delivery date. If not acceptable, or if the Contractor fails to deliver the part by the firm delivery date, the Government reserves the right to procure the part(s) from another source. The reservation is not exclusive and is in addition to any other rights and remedies afforded the Government by law or under this contract including FAR 52.212.4.

3.7.2 At the time of backorder, 3 copies of the Backorder Slip will be made with distribution as follows: (1) to the requesting personnel to be kept with the SRO, (1) to the MTD Quality

Assurance Evaluator, and (1) to be retained by the Contractor.

3.7.3 The Contractor will maintain a current, automated register of all backordered items as described in paragraph 3.7. This backorder register will be made available to the Government upon request. A monthly copy will be provided by the Contractor to the COR on the last working day of the month in printed and electronic Microsoft Excel format.

3.8 Stockage and Availability of Parts

3.8.1 Stockage. The Contractor will establish a stock level based on the vehicles, equipment, and operational parts requirements of the Marine Corps that is adequate to assure immediate issue or next day delivery. Such stock levels will be established within 30 days from the date of contract award. Until the Contractor has established such adequate stock levels within the time specified herein, the Government will not charge the Contractor under the provisions of the clause of this contract entitled Nonperformance, for fast moving parts which the Government elects to purchase and which the Contractor is unable to furnish because the store stock level has not been established.

Once established, the Contractor will add or delete items in stock depending on consumption data, which must be maintained by the Contractor.

3.8.2 Availability. Contractor will ensure parts are available pursuant to the following criteria:

a) Parts not available for immediate issue will be ordered by the Contractor or placed on backorder to meet the time frames set forth in this PWS.

b) When backordered parts are received by the Contractor, ordering personnel will be notified of their availability. At its option, the Government may accept partially completed back orders. However, if the order is complete, the Government will accept and take delivery of the supplies permitting the Contractor to invoice for these parts. The

Contractor will not be obligated to hold completed orders.

c) Partial deliveries of incomplete orders, which are not accepted, pursuant to subparagraph

(b) above, will be held, un-invoiced, by the Contractor.

3.9 Nonperformance. Each demand for parts or supplies by Government representative personnel constitutes a delivery requirement and is subject to the terms and conditions set forth under FAR 52.212-4. Therefore, the Government, at its option may procure parts or supplies from sources other than the Contractor whenever any of the following conditions exist:

a) The Contractor fails to make delivery within the stated delivery timeframe.

b) The parts or supplies do not conform to that which was ordered in kind or quality.

c) Defective parts are not covered or replaced under the warranty provision.

d) The COR does not agree to a proposed delivery time pursuant to the Slow Moving Parts paragraph.

In the event the Government elects to procure parts or supplies from other sources under this paragraph, in addition to excess costs, if any, an administrative cost of $100.00 per incident will be charged to the Contractor. Such excess costs will be deducted from monies due the

Contractor on his invoice. The decision to charge excess costs is within the exclusive discretion of the KO.

3.10 Automation of Store Inventory. The Contractor will furnish computer hardware and software to insure that store is completely automated. The Contractor will have automated capability to track, maintain, and provide reports of historical data regarding material issues, backorders, warranty information, exchanges, credits, core charge/credit, and cancellations. The automated system will have the capability of compiling and producing reports and records as specified herein.

3.11 Issuance of Vehicle Parts. The COR will provide the Contractor a listing of MTD personnel authorized to request and receipt for parts upon contract date and as changes occur.

Business under this contract will only be conducted with listed individuals. The sale of parts under this contract to other than listed persons is prohibited.

3.12 Service Availability. In the event that Contractor services are not available during normal operating hours (or any part thereof), the Contractor will be charged at the hourly rate for non-service for each hour or fractional part of an hour that service is not available. Such charges will be made by deduction from any monies due the Contractor. The KO or COR may consider matters beyond the control of the Contractor in determining whether to charge for failure to provide the contracted services.

3.13 Electronic Invoicing. The Contractor will utilize the I-Rapt secure, web-based, system for electronic invoicing, receipt, and acceptance.

3.14 Records

3.14.1 Parts Issued. The Contractor will maintain an automated record of parts issued. A consumption data report will be provided to the COR within 15 days after the end of each contract period. The report will cover the previous contract period and will, at a minimum, contain the following data:

a) Stock or part number

b) Brief nomenclature

c) Date ordered

d) Date issued

e) Unit of issue

f) Quantity issued

g) Unit price during the reporting period

h) SRO number.

This data will be provided to the Government in either, or both, printed and electronic form. The printed data will be consolidated by item. The electronic data will be compatible and readable by software currently in use by the Government (Microsoft Excel).

In addition to supplying parts, the Contractor will enter data into the Government fleet management system (currently Fleet Anywhere) for all parts, supplies, and materials sold under this contract. Data entry is normally expected to be completed on the date of sale, but no more than two work days following the sale. (The Computer, Software, and Secure Network access for this requirement will furnished by the Government for the exclusive use of entering data in the

Fleet Management System.) The government estimates the data entry time at 0.5 minutes per part line item. The Government will provide tech support, hardware, software, and training to

Contractor employees. Training time per employee is estimated at 1.5 hours annually. Data to be entered into the Fleet Management System is as follows:

a) Task ID (Obtained from SRO)

b) Work Accomplished Code (Obtained from SRO)

c) Issuing Location

d) Part ID

e) Quantity Issued

f) Unit Price

g) Description

h) Date of sale

The Contractor may use the Government Fleet Management System to retrieve historical data on all parts requisitioned/used for each SRO provided, facilitate management of stock levels, and manage stock inventory.

3.14.2 Store Historical Data. The Contractor will have an orderly, automated records system that is compatible with the Government’s program (currently Microsoft Office) and must capture and be able to provide as requested, the following:

Record of all individual parts/service requests

Record of all individual sales/credit transactions

Special Operating Stocks Inventory Levels and Consumption Data

Shop Consumables Inventory Levels and Consumption Data

3.15 Parts/Material Order Form. The Contractor will order requested parts upon receipt of a Parts Order Form (TA-3) from an authorized Government representative. The Contractor will annotate that the parts have been immediately issued or requisitioned by a signature at the bottom and prepare a Sales Slip per instructions below. Cash purchases will not be made at the

Parts Store during any contract period.

3.16 Automated Sales Slip. The Contractor will document issue of parts, materials, and supplies by preparing consecutive pre-numbered Sales Slips. The Government representative placing the request will present an order form to the Contractor, who will record part numbers and price on the form. The order form will contain pertinent information consisting of make, model, vehicle ID, etc., to assist the Contractor in parts/material research and preparation of

Sales Slips. The requesting individual will legibly sign the Sales Slip indicating the parts/materials drawn. Automated Sales Slips will contain, at a minimum, the following information:

a) Date

b) Work Order Number

c) Equipment ID Number

d) Part Number

e) Description of Part/Material

f) Quantity

g) List Price

h) Sale Price

i) Extended Price

j) Net Total Price

k) Serial Number of Item (if applicable)

l) For NPL and OEM items the Sales Slip will reflect the supplier’s identity, invoice number, and sales date.

3.16.1 Authorized Government representative(s) will be responsible for picking up all parts within two working hours after verbal notification by the Contractor that parts are available.

3.16.2 Upon receipt of parts, authorized Government representative personnel will verify that parts requested and shown on the Sales Slip correspond. Each sales slip for NPL and OEM items will reflect the supplier’s identity, invoice number, and sales date.

3.17 Receipt/Pricing Procedures for Non-Price Listed Items. Payment for non-price listed parts furnished under the contract will be computed at net invoice parts cost to the

Contractor, plus service charge. The Contractor will make available their supplier’s invoices, upon demand by the COR, as documentary proof of the Contractor’s costs when invoicing for

OEM and non-price listed parts. When there is a delay in the receipt of the supplier’s or carrier’s invoice and non-price listed parts are needed immediately, the Contractor will sell the part(s) by entering an estimate, supported by a current quotation of the price, and annotating the sales slip that the price(s) is/are estimated and will be adjusted on a later sales slip cross-referenced to the original when the invoice(s) is/are received. Estimated prices will be verified/adjusted not later than the end of the month after the month in which the part was delivered.

3.18 Corrections and Adjustments. Prices, extensions and additions will be corrected and adjusted prior to submission of the original Sales Slip to the Government. Both the Contractor and an authorized Government representative will initial corrections. A COR designated

Government representative will review Sales Slips for price, discounts, and completeness after receipt of the daily Sales Slips from the Contractor.

3.19 Exchange Parts Billing. Exchange parts furnished by the Contractor will be billed at the List Price, less the exchange value, less the contract discount, except in instances where the applicable rebuilt parts price list already takes into consideration the value of the exchanged part, in which case the discount will be computed on the List Price.

Exchange Parts Listing:

a) Automotive Batteries

b) Starters

c) Alternators and generators

d) Brake shoes

e) Rebuilt or remanufactured engines

f) Cylinder heads

g) Air compressors

h) Air conditioning compressors

i) Any other part that would require a core change or exchange.

3.20 Partial Deliveries. When it is determined to be in the best interest of the Government, the Government reserves the right to accept partial deliveries of parts shown on the original Sales

Slip. When a partial delivery is accepted, the authorized Government representative will put the number of the partial delivery and his/her initials in the column titled “PAR #” on the Sales Slip.

(Example: First partial delivery accepted, the authorized Government representative will enter the number 1 and his/her initials (1/abc) in the “PAR #” column; the second partial delivery will be annotated with accepted, the number 2 and his/her initials (2/abc) in the “PAR #” column, etc.)

3.21 Additional Parts. When it is necessary for a Government representative to “add on” items to an original Sales Slip, these items will be treated as partial deliveries.

3.22 Cancelled Parts. Parts cancelled from either the order form or Sales Slip will have the following information shown beside the part description: (1) Clearly marked “CANCELLED”,

(2) Signature of authorized Government representative, and (3) Date/time cancelled.

3.23 Warranty of Parts/Supplies. Notwithstanding inspection and acceptance by the

Government of parts/supplies furnished under the contract or any provisions of this contract concerning the conclusiveness thereof, the Contractor warrants that, “for 30 days or the period of the warranty given by the manufacturer or re-builder, whichever is greater, after delivery”, demands for warranty service rest solely on the Contractor, not the Contractor’s supplier.

Immediate steps will be taken to replace defective parts/supplies that are covered under any warranty. All parts/supplies furnished under this contract will be free from defects in design or workmanship and will conform to the specifications and all other requirements of this contract.

3.23.1 The KO will give written notice to the Contractor of any breach of the warranty prior to the expiration of the warranty period. Within a reasonable timeframe after such notice, the KO may either: (1) By written notice, require the prompt correction or replacement of any parts or supplies thereof (including preservation, packaging, and marking) that do not conform with the requirements of this contract, or (2) Retain such parts/supplies, whereupon the contract price thereof will be reduced by an equitable amount.

3.24 Automated Credit Slips. In the event new or unused parts, defective parts, or parts under warranty are returned for credit, the Contractor will prepare a Credit Slip referring back to the Sales Slip number on which the parts were originally ordered. All copies of the slip will be clearly and distinctly marked “CREDIT.”

3.25 Distribution of Sales and Credit Slips. The Contractor will complete all Sales and

Credit Slips, recheck them for accuracy, and make distribution of copies (including all voided

Sales Slips) as indicated below:

Original: Attachment to monthly invoice.

Second Copy: Provided to COR daily for the previous day sales.

Third Copy: Provided to authorized Government representative personnel when parts are issued, credit is issued, or a sale is voided.

Fourth Copy: Contractor’s permanent file.

3.26 Recap Statement. The Contractor will submit an original, monthly recap statement no later than the 5 th working day of the following month to:

MOTOR TRANSPORT DIVISION

ATTN: OPERATIONS OFFICER

PSC BOX 20004

MCIEAST-MCB CAMLEJ, NC 28542-0004

The recap statement will contain the following minimum information:

a) Contract Number

b) Delivery Order Number

c) Service Period

d) Sales slip number range

e) Total cost by CLIN for the period

f) Total cost of NPL Service Charge for the period

g) Total invoice amount for the period

h) Attachment of all Sales Slips for the period, in numerical sequence, showing authorized premium charges, if any, for which reimbursement is claimed

An electronic version of the monthly recap statement will also be submitted to the COR.

3.27 Progress Meetings. The KO or COR, and other Government personnel, as appropriate, will meet periodically with the Contractor to review contract performance. These meetings will be held as frequently as needed during the first month of the contract period, and on an as needed basis thereafter. At these meetings, the KO will inform the Contractor of their performance. The Contractor will inform the Government of contractual challenges, if any, being experienced. Appropriate action will be discussed and executed.

3.28 Reconciliation of Backorders. The Contractor will provide a current, automated listing of all items, including bench stock, on backorder at the Contractor Progress meetings.

The listing will be in vehicle registration number sequence and contain document number, purchase order number, nomenclature, price, and firm delivery date.

3.29 Disposition of Contractor’s Stocks. Upon termination or expiration of the contract, or at any time prior to termination or expiration, the Government may, at its option, purchase all or any part of the Contractor’s parts store stock by giving the Contractor written notice of its intent.

One or more Sales Slips covering the parts purchased will be prepared in accordance with instructions set forth elsewhere in the contract or as modified by mutual agreement of the KO and the Contractor. Payment will be made in accordance with the paragraph “Automated

Invoices”.

3.29.1 The Government will not be liable for any cost incurred by the Contractor in removing stock upon termination or expiration of this contract.

4.0 Parts Excluded From This Contract

4.1 Centrally Managed Items. The Government may purchase centrally managed items when the unit cost is $100.00 or less or as determined beneficial to the Government.

Additionally, the Government may purchase from the Contractor, system items with a higher unit cost when the required delivery time for urgent and emergency requirements cannot be met through normal supply channels.

4.2 Parts Covered by Vehicle Manufacturer’s Warranty. Parts for vehicles under warranty will not be ordered by the Government or furnished by the Contractor.

4.3 Government-Owned Motor Vehicle Parts. The Government reserves the right to exchange repair parts/components from another vehicle.

4.4 Operator’s Care and Preservation Supplies. The Contractor will not furnish operator’s care or preservation supplies such as cleaning and polishing compounds, waxes, and other like products to the Government, except when specifically approved by the COR.

4.5 Packaged Oil and Lubricants (POL). The Contractor will not furnish POL or bulk oil or lubricants such as engine oils, transmission fluids, gear oil, grease, antifreeze, etc.

5.0 Management and Staffing

5.1 The Contractor will manage the total work effort associated with the Contracted Parts

Store, and all other functions required for satisfactory and timely completion of these services, including but not limited to: furnishing all labor, supplies, equipment, vehicles, supervision, management, and reports necessary to accomplish all of the tasks and requirements herein.

Exceptions are those provided by the Government as identified in Section 4.

The Contractor will insure that sufficient personnel are available at all times during store hours to provide uninterrupted, across the counter sales regardless of other normal daily work requirements, and able to provide adequate service to ensure Government vehicles that are out of service for parts do not exceed 5% of the vehicle fleet.

5.1.1 Employment of Aliens. The Contractor will not employ any alien who is not lawfully employable in the United States under the Immigration Reform and Control Act.

5.1.2 Language Requirements. The Contractor will employ only persons able to fluently speak, comprehend, read, and write the English language.

5.1.3 Contract Manager/Key Personnel. The Contractor will provide a contract manager who will be responsible for satisfactory performance of all services required by this contract and will be considered key personnel. The manager or alternate personnel on duty during regular

MCB Camp Lejeune/MCAS New River complex duty hours must have the skill sets to conduct normal business and authority to make management decisions in order…