RFQ_M67001-16-T-0010.pdf

SEE ADDENDUM

(No Collect Calls)

M67001-16-T-0010 19-Feb-2016

b. TELEPHONE NUMBER

910-451-1244

8. OFFER DUE DATE/LOCAL TIME

04:00 PM 21 Mar 2016

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA X ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

M670019. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

HAROLD KOSTEM

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.X

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

M67001MARINE CORPS FIELD CONTRACTING SYS

P.O. BOX 8368 BLDG 1116

CAMP LEJEUNE NC 28547-8368

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE V57080 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

2D MAW AVIATION LOGISTICS DEPARTMENT

LCDR TITO A. WARNER

PSC BOX 8050

CHERRY POINT NC 28533

TEL: 252-466-4129 FAX: 252-466-4805

FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$7,500,000

NAICS:

811118

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF41

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

M67001-16-T-0010

Section SF 1449 - CONTINUATION SHEET

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 12 Months Flight Line Vehicle Maintenance

FFP

Intermediate-level (I-level) maintenance on Flight Line Utility Vehicles at Second

Marine Aircraft Wing (2D MAW) locations at MCAS Beaufort SC, MCAS Cherry

Point NC, and MCAS New River NC in accordance with the requirements set forth in the Statement of Work (SOW).

FOB: Destination

NET AMT

1001 12 Months OPTION Flight Line Vehicle Maintenance

FFP

Intermediate-level (I-level) maintenance on Flight Line Utility Vehicles at Second

Marine Aircraft Wing (2D MAW) locations at MCAS Beaufort SC, MCAS Cherry

2001 12 Months OPTION Flight Line Vehicle Maintenance

FFP

Intermediate-level (I-level) maintenance on Flight Line Utility Vehicles at Second

Marine Aircraft Wing (2D MAW) locations at MCAS Beaufort SC, MCAS Cherry

INTRODUCTION

This is a SOLICITATION for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. This acquisition will be conducted in accordance with FAR Subpart 13.5, Test Program for Certain Commercial Items.

The United States Marine Corps MCIEast Contracting Department intends to procure flight line utility vehicle maintenance services. M67001-16-T-0010 is issued as a Request for Quotation (RFQ) to provide the

Government flight line utility vehicle maintenance services. The contractor shall provide I-level maintenance at

MALS-14, MALS-29, and MALS-31 by performing labor and services for scheduled and unscheduled inspections/maintenance on 141 Flight Line Utility Vehicles IAW the manufacturers' service manuals. The contractor shall accomplish the functions outlined in the Statement of Work (SOW). The location of performance is

MALS-14 (MCAS Cherry Point NC), MALS-29 (MCAS New River NC), and MALS-31 (MCAS Beaufort SC). A detailed description of services are located in attachment one (RFQ). The RFQ documents and incorporates provisions and clauses that are in effect through Federal Acquisition Circular 2005-86, Effective 01 Feb 2016 and

DFARS Change Notice DPN 20151230, effective 30 December 2015. This solicitation is 100% Small Business Set a Side. The associated North American Industrial Classification System (NAICS) code for this requirement is

81118, Other Automotive Mechanical and Electrical Repair and Maintenance and the small business size standard is $7,500,000.00. Vendors must be registered in ww.sam.gov and have an active Cage Code at the time of award. The service the contractor provides shall comply with all Federal, State, and Local regulations. The provision at 52.212-1, Instructions to Offerors – Commercial Items applies to this acquisition. The service the contractor provides shall comply with all Federal, State, and Local regulations.

The period of performance is 1 June 2016 thru 31 May 2017 plus two (2) one-year option periods. This acquisition is expected to result in a firm-fixed price level of effort term open market contract that will be awarded to one small business contractor.

Questions concerning this RFQ shall be in writing via email by the issuing office no later than 04 March 2016

4:00pm. Questions should be submitted in writing to the Contracting Department, Attn: Harold Kostem, via email at Harold.Kostem@usmc.mil.

Quotes shall be submitted no later than 4:00pm EST, 21 March 2016, to be considered for award. All quotes shall be submitted to Mr. Harold Kostem via Fax, or email, harold.kostem@usmc.mil. The phone number for submitting quotes via fax is: (910) 451-2331. Vendors are responsible for ensuring their quotes have been received by Mr.

Harold Kostem to ensure the government has received your quote. Late quotes will be rejected.

STATEMENT OF WORK

Flight Line Utility Vehicle Maintenance at

Marine Corps Air Station (MCAS) Beaufort SC;

Marine Corps Air Station (MCAS) Cherry Point NC; and

Marine Corps Air Station (MCAS) New River NC

1.0 Introduction. The Marine Corps has a requirement for full-time, on-site technical support services for

Intermediate-level (I-level) maintenance on Flight Line Utility Vehicles at Second Marine Aircraft Wing (2D

MAW) locations at MCAS Beaufort SC, MCAS Cherry Point NC, and MCAS New River NC. The period of performance is 1 June 2016 thru 31 May 2017 plus two (2) one-year option periods.

2.0 Background. This task supports 33 vehicles at MCAS Beaufort SC, 46 vehicles at MCAS Cherry Point NC, and

62 vehicles at MCAS New River NC. Contractor will perform approximately 9,600 annual man hours of I-Level maintenance. Previous acquisition history has resulted in the full time equivalent support of five (5) Ground Support

Equipment Mechanics, distributed as follows:

Two (2) Mechanics at Marine Aviation Logistics Squadron 14 (MALS-14) Cherry Point NC

Two (2) Mechanics at Marine Aviation Logistics Squadron 29 (MALS-29) New River NC

One (1) Mechanic at Marine Aviation Logistics Squadron 31 (MALS-31) Beaufort SC

Occupation Code: 23380

2.1 This contract augments I-level maintenance at MALS-14, MALS-29, and MALS-31 by performing labor and services for scheduled and unscheduled inspections/maintenance on 141 Flight Line Utility Vehicles IAW the manufacturers' service manuals.

2.2 These Flight Line Utility Vehicles provide the critical lifeline between MALS warehouse(s) and their customer squadrons dispersed throughout the flight line; they are used on a continuous basis to deliver parts to the squadrons and return Not-Ready-For-Issue (NRFI) retrograde assets back to the MALS. Per the COMNAVAIRFOR 4790.2A

CH-2, commonly referred to as the Naval Aviation Maintenance Manual (NAMP), Issue Priority Group (IPG) I requisitions shall be delivered to the squadron within 1 hour of requisition; likewise, IPG II requisitions shall be delivered within 2 hours. Any delivery of a repairable to the squadron must return to the MALS with its associated

NRFI retrograde. Also, any requisition for a repairable that is Not Carried (NC) or Not In Stock (NIS) at the local

MALS cannot be referred off-station until the NRFI retrograde has been delivered from the squadron back to the

MALS. Thus, these Flight Line Utility Vehicles have a significant positive impact on aircraft, squadron, and Marine

Aircraft Group (MAG) readiness. Without a fleet of readily available utility vehicles, we would instead suffer long delays in parts delivery & pickup and witness a degradation in readiness.

2.3 All Flight Line Utility Vehicles are commercial assets for which the Marines do not receive formal training. The vehicle inventory across all 3 sites includes the following makes: Cushman, KIA, Mag International, Mitsubishi, Tiger Truck, and Vantage. If this contract is eliminated, each site would have to devote two Ground Support

Equipment (GSE) Marines for each single contractor (despite not being trained or qualified to work on the utility vehicles) to perform the same level of full-time support. This trade-off would result in an estimated monthly loss of

1,200 man-hours per Marine from performing maintenance on traditional MAG GSE (NC-10s, Hydraulic Test

Stands, MSU-200 Turbine Engine Starters, etc). GSE and Flight Line Utility Vehicle readiness would both suffer as a result.

3.0 Scope. Contractor shall accomplish scheduled and unscheduled I-level maintenance on 2D MAW Flight Line

Utility Vehicles and equipment identified herein. Contractor shall provide direct and indirect maintenance, logistic support, and back-shop support services within the guidelines of this contract. Minor/plant account inventory and control (where specified in performance standards) will be performed by the host MALS. The contractor shall augment MALS-14, MALS-29, and MALS-31 by performing labor and services for scheduled and unscheduled I-level maintenance on 2D MAW Flight Line Utility Vehicles. The contractor will perform this work at MCAS

Cherry Point NC, MCAS New River NC, and MCAS Beaufort SC respectively.

Due to the urgent and continuous nature of this requirement, the government requires the contractor to maintain the proposed workforce at 100% manning. As such, the contractor is expected to develop a manning plan to fill any planned or unplanned vacancies on an expedited basis. Any vacancies that occur in the contractor’s proposed manning should be filled within 14 calendar days. Any manning vacancies that remain unfilled after 14 days will have an invoice offset calculated using the total proposed daily cost (including profit and overhead) for the position left vacant (based on a 30 day month) times the number of vacant days in the billing cycle plus an additional 10% of the cost calculated

4.0 Contractor Knowledge, Skills, and Aptitude. The contractor personnel shall possess the following skills and knowledge:

Current hands-on experience with commercial small utility vehicle maintenance

Working knowledge of Navy-Marine Corps Intranet (NMCI) operating systems

Working knowledge of Navy Information Systems Security Programs

5.0 Key Documents. The following Applicable Documents Standards will be made available to the contractor by the Government during the performance of their tasks:

Applicable Original Equipment Manufacturer (OEM) Manuals

MIL-STD-980 Foreign Object Damage (FOD) Prevention in Aerospace Products

OPNAVINST 3750.6 Naval Aviation Safety Manual

OPNAVINST 4110.2 Navy Hazardous Material Control & Management Program

OPNAVINST 5100.8 Navy Safety and Occupational Health Program

OPNAVINST 5100.23 Navy Occupational Safety and Health (NAVOSH) Program

OPNAVINST 5510.1 DoN Information and Personnel Security Program Regulation

OPNAVINST 5530.14 DoN Physical Security and Loss Prevention

OPNAVINST 10200.1 Policy Governing Tool Control Procedures

NAVAIRINST 3710.1 Contractor’s Flight and Ground Operations

6.0 Requirements.

6.1 MALS-14 / MALS-29 / MALS-31 Tasks

6.1.1 The contractor shall perform quarterly vehicle inspections and conduct scheduled maintenance in accordance with manufacturers' service manuals. Though the makes & models vary, all share at minimum a quarterly inspection with some inspections occurring annually, semi-annually, or every third quarter.

6.1.2 The contractor shall inspect, troubleshoot, and conduct general unscheduled repairs, to include but not limited to tire and battery replacement, in order to ensure an adequate fleet of Flight Line Utility Vehicles.

6.1.3 The contractor shall research replacement parts requirements and route parts requests to MALS Supply

Response Division (SRD) to order.

6.2 Contractor Responsibilities. Contractor personnel are employees of the contractor and under his/her administrative control and supervision. The contractor shall select, supervise, and exercise control and direction over his employees. The contractor or his/her employees shall not supervise, direct, or control the activities of

Marine Corps, Navy, or U.S. government personnel or the employees during performance of this contract. The contractor is accountable to the government for the activities of his/her personnel.

6.3 Access to Government Furnished Equipment (GFE). The contractor will have access to and utilize all facilities, specialized equipment, hand tools, and other support equipment required to perform the tasks.

6.4 Shop Procedures. The contractor shall adhere to all MALS procedures and work place safety rules and regulations. The government will procure all supplies and tools necessary to complete maintenance actions. The contractor will be required to route parts requirements to the MALS SRD to initiate procurement. Shop tool control procedures shall be established and enforced.

7.0 Contracting Officer’s Representative. The government will evaluate the contractor’s performance each time service is performed by appointed personnel, known as Contracting Officer Representatives (COR), to monitor performance to ensure services are received and performed in a satisfactory manner. The COR will evaluate the contractor’s performance in accordance with the Statement of Work (SOW) to ensure acceptable quality levels

(AQL) of the performance standard are met.

8.0 Security Classification/Clearance Requirements. All utility vehicle mechanics shall possess at minimum a favorable Nation Agency Check with Inquiries (NACI) or a DoD-determined equivalent investigation.

9.0 Nonpersonal Services Statement. The Government will not control, direct, or supervise contractor employees during the performance of this contract. Contractor employees performing services under this order will be controlled, directed, and supervised at all times by management personnel of the contractor. Contractor management will ensure that employees properly comply with the performance work standards outlined in the statement of work. Contractor employees will perform their duties independent of, and without the supervision of, any Government official. The tasks, duties, and responsibilities set forth in the contract may not be interpreted or implemented in any manner that results in any contractor employee creating or modifying Federal policy, obligating the appropriated funds of the United States Government, overseeing the work of Federal employees, providing direct personal services to any Federal employee, or otherwise violating the prohibitions set forth in Parts 7.5 and 37.1 of the Federal Acquisition Regulation (FAR). The Government will control access to the facility and will perform the inspection and acceptance of the completed work.

10.0 Organizational Conflicts of Interest. The Contractor acknowledges that it is familiar with FAR Subpart 9.5, Organizational and Consultant Conflicts of Interest, and agrees to avoid, neutralize, or mitigate such conflicts of interest in accordance with the principles set forth in the FAR.

11.0 If performance of any SOW requires the contractor (to include subcontractors) to supply technical support related to systems or projects with which the contractor is already directly concerned, either by prime or subcontract, the contractor shall so immediately inform the Contracting Officer. The SOW may be withdrawn if a conflict is found. The Contractor shall not undertake performance of any SOW that requires it to supply technical support regarding such systems until the notice is given, and written consent to proceed is issued by the Contracting Officer.

12.0 Observed Federal Holidays. The Federal holiday observed by the base during this contract’s period of performance is Labor Day, Columbus Day, Veteran’s Day, Thanksgiving Day, Christmas Day, New Year’s Day, Birthday of Martin Luther King, Jr., President’s Day, Memorial Day, and Independence Day. The contractor shall not be paid for any observed Federal holiday.

Name of Holiday Time of Observance

New Year’s Day 1 January

Martin Luther King Jr. Day Third Monday in January

President’s Day Third Monday in February

Memorial Day Last Monday in May

Independence Day 4 July

Labor Day First Monday in September

Columbus Day Second Monday in October

Veteran’s Day 11 November

Thanksgiving Day Fourth Thursday in November

Christmas Day 25 December

13.0 Time/Work Schedules. The regular schedule is 40 hours a week and will coincide with the operational requirements and shift structure of host MALS. Flight Line Utility Vehicle maintenance will normally be 1 day shift, normally 0700-1600 Monday-Friday.

13.1 Down/Weather Days. This geographic area experiences inclement weather which on occasion necessitates a closure of the base. On such occasions, closures will be announced via local radio, television, and internet. Also, there may be days immediately preceding or following a federal holiday when the flight line is shut down due to a

2D MAW approved 4-day weekend (i.e. a "96"). The work hours lost due to weather days or a 4-day weekend are not expected to be rescheduled.

13.2 Surge/Emergency Operations. The contractor shall as necessary provide response within 4 hours for after-hours, weekends, and holidays for surge/emergency operations. This work shall be continuous 24 hours a day, 7 days a week until completed. All surge/emergency work done outside the predetermined standard work week will be considered Over and Above (O&A), and will be paid at the established O&A rates.

13.3 Overtime. Not Authorized.

QUALITY ASSURANCE SURVEILLANCE PLAN

1. Purpose. This Quality Assurance Surveillance Plan (QASP) has been developed to provide the standard of surveillance for monitoring the Intermediate-level (I-level) maintenance on Flight Line Utility Vehicles at Second

Marine Aircraft Wing (2D MAW) locations at MCAS Beaufort SC, MCAS Cherry Point NC, and MCAS New

River NC. The Contracting Officer (KO) will appoint a Contracting Officer’s Representative (COR); the COR will use this QASP to ensure the standards of the contract are being met. Normally, the COR will be the 2D MAW

Aviation Logistics Division (ALD) Contract Manager.

2. Performance Standards. The QASP provides a systematic method to evaluate the services the Contractor is required to furnish. The COR will assess the Contractor’s performance to ensure the Contractor is performing up to the specified standards.

3. Management and Oversight. The QASP is based on the premise that the Contractor and not the Government, is responsible for the management and any Quality Control action required to meet the terms of the contract. The performance requirements recognize that the Contractor is not a perfect manager and that unforeseen requirements and uncontrollable problems do occur. Good management and use of an adequate Quality Control Plan will allow the Contractor to operate within specific performance requirements. QASPs are designed to be objective, fair, and consistent in evaluating Contractor performance against the provided standards..

4. Acceptable Quality Levels (AQLs). AQLs have been established in the SOW and provide performance standards that the Contractor will meet in performing the contract. In the event the Contractor does not meet the established requirements in the SOW, the KO has the right to exercise the negative incentives stated in this QASP.

5. Primary Method of Surveillance/Evaluation. The COR will perform evaluation based on using one of the various methods outlined in the SOW included in this QASP. The following methods may be incorporated into the SOW to monitor contract performance:

A. 100% inspection: Inspection where specific characteristics of every performance unit are examined and tested to determine conformance with requirements.

B. Random inspection: Sampling method in which each unit of the population has an equal chance of being selection.

C. Customer Feedback: A review method where customers and end users are surveyed to provide input on specific service levels.

6. Negative Incentives. If any of the performance requirements do not meet the requirements set in the SOW, the

COR shall document the discrepancy(s) and shall notify the Contractor promptly, and the KO, on a monthly basis for appropriate action. When the performance is below the SOW standard, the Government may implement a negative incentive that will include one or any combination of the following: increased surveillance and/or

Contractor reporting; documentation in the Contractor’s Performance Assessment Reporting System (CPARS); or not exercising follow-on option years.

7. Notification. The COR will notify the KO, in writing, of unacceptable quality levels. The COR will promptly provide written notification of discrepancies on a monthly basis, or immediately if the situation significantly affects the well-being of the project. The Contractor will be given the opportunity to respond, in writing, to each discrepancy.

8. Response. The Contractor shall provide a written response to the cause and the corrective action to prevent recurrence within 45 working days after receipt of Contracting Officer’s notification. The Contractor should cite specific quality assurance program procedures or new procedures instituted to prevent recurrence.

9. Records. The COR will maintain contract surveillance files as directed by the KO. Surveillance files will include, as a minimum, the following documentation for this contract:

A. COR designation and appointment letters.

B. A copy of the contract and all contract modifications.

C. QASP, Quality Control Plan, and any other monitoring tools, checklists, etc.

D. All correspondence including Contracting Officer notifications and the Contractor’s responses.

E. Contractor activity reports.

F. Evidence of cost/price monitoring: copies of certified invoices tracked against each contract line item.

G. Surveillance reports and summarized surveillance logs prepared by the COR.

H. Copies of deficiency reports that may be submitted in support of unacceptable performance identified during the performance period by the COR, or when there is a significant change in the assessment in one or more evaluation areas.

I. Annual in-progress reviews conducted and entered into CPARS.

10. Ratings. The following criteria will be used for performance evaluations: Exceptional, Satisfactory, Marginal, or Unsatisfactory. Upward or downward arrows may be used to indicate an improving or worsening trend insufficient to change to the assessment status.

A. Exceptional. Indicates performance clearly exceeds contractual requirements. The area of evaluation may contain a few minor problems for which corrective action appears highly effective.

B. Satisfactory. Indicates performance clearly meets contractual requirements. The area of evaluation contains some minor problems for which the corrective actions appear satisfactory.

C. Marginal. Indicates performance meets contractual requirements. The area of evaluation contains one or more serious problems for which corrective actions have not yet been identified, appear only marginally effective, or have not been fully implemented.

D. Unsatisfactory. Indicates the contractor is in danger of not being able to satisfy contractual requirements and recovery is not likely in a timely manner. The area of evaluation contains one or more serious problems for which the corrective actions appear ineffective.

11. Documentation. Documentation used and referenced to perform surveillance will consist of monthly reports, contractor plans and procedures, schedules, customer feedback, and contract data requirements.

A. Recording Observations. Use Surveillance Logs to record information on scheduled observations and deficiencies noted. Each observation is recorded on the log. The documents then become a formal record for reference. The contractor is to be told each time that a deficiency is found during scheduled observations. The COR makes a notation on the Surveillance Log of the date and time the deficiency was discovered, then, the COR asks a contractor task leader to initial the notation, documenting notification of the deficiency only.

B. Potential Unacceptable Performance. The COR must identify the specific service that is unacceptable and the possible causes, and ask a number of questions which if answered, will probably pinpoint the source of the problem.

C. Documenting Unacceptable Performance. The COR must attempt to resolve the problem with the contractor. The original log and the attempted solution (along with an evaluation of results) are forwarded to the

Contracting Officer through the COR.

Based on the severity of the discrepancy and the success of the solution, the COR will notify the KO. The contractor shall complete a response to the unacceptable evaluation if requested by the KO or by its own choice.

12. Taking Action.

A. The COR may evaluate the contractor’s performance and document any non-compliance, but only the

KO may take action against the contractor for an unacceptable rating.

B. When the contractor’s performance is unacceptable and a formal action is indicated, the COR will determine what action is appropriate for the specific circumstances and make a recommendation to the KO.

13. Documentation. The COR retains a copy of all inspection schedules and surveillance activity logs during the course of the contract, and forwards them for inclusion in the contract file at the end of the surveillance period.

However, when a specific service becomes unsatisfactory during a surveillance period, the inspection documentation supporting the contract discrepancy report is forwarded to the KO.

PERFORMANCE REQUIREMENTS SUMMARY

Performance

Objective

PWS

Para.

Performance

Standard

Frequency Acceptable Quality

Level (AQL)

Incentive

Maintaining

Required

Staffing

Levels

2.0

Maintain 100% manning

N/A

Observation

Random Monitoring

Unfilled positions after 14 days will have an invoice offset calculated using the total proposed daily cost (including profit and overhead) for the position left vacant (based on a

30 day month) times the number of vacant days in the billing cycle plus an additional 10% of the cost calculated.

Inspections 6.1.1

Perform and complete the utility vehicle's quarterly inspection in a timely manner.

Monthly 100%

Inspections 6.1.2 Inspection and troubleshoot Daily 100%

SPECIAL INSTRUCTIONS

Common Access Card (CAC).

Pursuant to CMC message MARADMIN 387/02, Paragraph C., "Eligible contractor personnel who work inside the

DOD sphere of influence and who have a validated and recurring requirement for access to DOD facilities, installations, controlled spaces or DOD computers or networks;” Any contractor employee who requires access as stated above shall provide the following data, in writing, to the Contract Specialist issuing this contract. The

Contract Specialist will review and approve/disapprove the request. The data will be forwarded to the assigned

Trusted Agent (TA) for that office. Upon receipt of the data, the TA will set up an electronic account for that employee in the Contractor Verification System (CVS).

Required contractor data fields are:

- Last Name:

- First Name:

- Middle Name:

- Person ID (SSN):

- Date of Birth (MM/DD/YYYY):

- Email:

Once the TA sets up the account, a temporary password and user name will be forwarded to the contractor employee. The contractor employee shall follow the directions provided.

The CAC can be picked up at the following locations:

Cherry Point, NC: Rapids Office, Bldg 298, (252) 466-3330

Camp Lejeune, NC: Bldg 59, Molly Pritcher Rd (910) 451-1005

Beaufort, NC: Provost Marshall Office, Bldg 859, (843) 228-6335

Government E-Mail Access. Access to Government e-mail is required to perform duties. Once the incumbent has received a Common Access Card (CAC), s/he will have to submit a System Authorization Access Request (SAAR) to secure a Government e-mail account.

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government

1001 Destination Government Destination Government

2001 Destination Government Destination Government

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC

0001 POP 01-JUN-2016 TO

31-MAY-2017

N/A 2D MAW AVIATION LOGISTICS

DEPARTMENT

LCDR TITO A. WARNER

PSC BOX 8050

CHERRY POINT NC 28533

252-466-4129

V57080

1001 POP 01-JUN-2017 TO

31-MAY-2018

N/A (SAME AS PREVIOUS LOCATION)

2001 POP 01-JUN-2018 TO

31-MAY-2019

N/A (SAME AS PREVIOUS LOCATION)

CLAUSES INCORPORATED BY REFERENCE

52.202-1 Definitions NOV 2013

52.203-3 Gratuities APR 1984

52.203-11 Certification And Disclosure Regarding Payments To

Influence Certain Federal Transactions

SEP 2007

52.203-12 Limitation On Payments To Influence Certain Federal

Transactions

OCT 2010

52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber

Content Paper

MAY 2011

52.204-7 System for Award Management JUL 2013

52.204-9 Personal Identity Verification of Contractor Personnel JAN 2011

52.204-13 System for Award Management Maintenance JUL 2013

52.204-16 Commercial and Government Entity Code Reporting JUL 2015

52.204-18 Commercial and Government Entity Code Maintenance JUL 2015

52.204-19 Incorporation by Reference of Representations and

Certifications.

DEC 2014

52.212-1 Instructions to Offerors--Commercial Items OCT 2015

52.212-4 Contract Terms and Conditions--Commercial Items MAY 2015

52.222-25 Affirmative Action Compliance APR 1984

52.225-25 Prohibition on Contracting with Entities Engaging in Certain

Activities or Transactions Relating to Iran-- Representation and Certifications.

OCT 2015

52.228-5 Insurance - Work On A Government Installation JAN 1997

52.232-17 Interest MAY 2014

52.232-23 Assignment Of Claims MAY 2014

52.233-1 Alt I Disputes (May 2014) - Alternate I DEC 1991

52.237-2 Protection Of Government Buildings, Equipment, And

Vegetation

APR 1984

52.242-13 Bankruptcy JUL 1995

52.245-1 Alt I Government Property (Apr 2012) Alternate I APR 2012

52.245-9 Use And Charges APR 2012

252.201-7000 Contracting Officer's Representative DEC 1991

252.203-7000 Requirements Relating to Compensation of Former DoD

Officials

SEP 2011

252.203-7002 Requirement to Inform Employees of Whistleblower Rights SEP 2013

252.203-7005 Representation Relating to Compensation of Former DoD

Officials

NOV 2011

252.203-7996 (Dev) Prohibition on Contracting with Entities that Require Certain

Internal Confidentiality Agreements—Representation

(Deviation 2016-O0003)

OCT 2015

252.203-7997 (Dev) Prohibition on Contracting with Entities that Require Certain

Internal Confidentiality Agreements (Deviation 2016-O0003)

OCT 2015

252.204-7003 Control Of Government Personnel Work Product APR 1992

252.204-7004 Alt A System for Award Management Alternate A FEB 2014

252.204-7008 (Dev) Compliance with Safeguarding Covered Defense Information

Controls

OCT 2015

252.204-7012 (Dev) Safeguarding Covered Defense Information and Cyber

Incident Reporting

OCT 2015

252.204-7015 Disclosure of Information to Litigation Support Contractors FEB 2014

252.209-7004 Subcontracting With Firms That Are Owned or Controlled By

The Government of a Country that is a State Sponsor of

Terrorism

OCT 2015

252.211-7007 Reporting of Government-Furnished Property AUG 2012

252.223-7008 Prohibition of Hexavalent Chromium JUN 2013

252.225-7001 Buy American And Balance Of Payments Program-- Basic

(Nov 2014)

NOV 2014

252.225-7002 Qualifying Country Sources As Subcontractors DEC 2012

252.232-7003 Electronic Submission of Payment Requests and Receiving

Reports

JUN 2012

252.232-7010 Levies on Contract Payments DEC 2006

252.237-7010 Prohibition on Interrogation of Detainees by Contractor

Personnel

JUN 2013

252.243-7001 Pricing Of Contract Modifications DEC 1991

252.244-7000 Subcontracts for Commercial Items JUN 2013

252.245-7001 Tagging, Labeling, and Marking of Government-Furnished

Property

APR 2012

252.245-7002 Reporting Loss of Government Property APR 2012

252.245-7003 Contractor Property Management System Administration APR 2012

252.245-7004 Reporting, Reutilization, and Disposal MAR 2015

CLAUSES INCORPORATED BY FULL TEXT

52.204-17 OWNERSHIP OF CONTROL OF OFFEROR (NOV 2014)

(a) Definitions. As used in this provision--

Commercial and Government Entity (CAGE) code means—

(1) An identifier assigned to entities located in the United States or its outlying areas by the Defense Logistics

Agency (DLA) Contractor and Government Entity (CAGE) Branch to identify a commercial or government entity, or

(2) An identifier assigned by a member of the North Atlantic Treaty Organization (NATO) or by the NATO Support

Agency (NSPA) to entities located outside the United States and its outlying areas that the DLA Contractor and

Government Entity (CAGE) Branch records and maintains in the CAGE master file. This type of code is known as an NCAGE code.

Highest-level owner means the entity that owns or controls an immediate owner of the offeror, or that owns or controls one or more entities that control an immediate owner of the offeror. No entity owns or exercises control of the highest level owner.

Immediate owner means an entity, other than the offeror, that has direct control of the offeror. Indicators of control include, but are not limited to, one or more of the following: Ownership or interlocking management, identity of interests among family members, shared facilities and equipment, and the common use of employees.

(b) The Offeror represents that it [ ___ ] has or [ ___ ] does not have an immediate owner. If the Offeror has more than one immediate owner (such as a joint venture), then the Offeror shall respond to paragraph (c) and if applicable, paragraph (d) of this provision for each participant in the joint venture.

(c) If the Offeror indicates ``has'' in paragraph (b) of this provision, enter the following information:

Immediate owner CAGE code: ___

Immediate owner legal name: ___

(Do not use a ``doing business as'' name)

Is the immediate owner owned or controlled by another entity?: [ ___ ] Yes or [ ___ ] No.

(d) If the Offeror indicates ``yes'' in paragraph (c) of this provision, indicating that the immediate owner is owned or controlled by another entity, then enter the following information:

Highest-level owner CAGE code: ___

Highest-level owner legal name: ___

(End of provision)

52.209-2 PROHIBITION ON CONTRACTING WITH INVERTED DOMESTIC CORPORATIONS--

REPRESENTATION (NOV 2015)

(a) Definitions. Inverted domestic corporation and subsidiary have the meaning given in the clause of this contract entitled Prohibition on Contracting with Inverted Domestic Corporations (52.209-10).

(b) Government agencies are not permitted to use appropriated (or otherwise made available) funds for contracts with either an inverted domestic corporation, or a subsidiary of an inverted domestic corporation, unless the exception at 9.108-2(b) applies or the requirement is waived in accordance with the procedures at 9.108-4.

(c) Representation. The Offeror represents that--

(1) It [ ___ ] is, [ ___ ] is not an inverted domestic corporation; and

(2) It [ ___ ] is, [ ___ ] is not a subsidiary of an inverted domestic corporation.

52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (JULY 2013)

(a) Definitions. As used in this provision--

Administrative proceeding means a non-judicial process that is adjudicatory in nature in order to make a determination of fault or liability (e.g., Securities and Exchange Commission Administrative Proceedings, Civilian

Board of Contract Appeals Proceedings, and Armed Services Board of Contract Appeals Proceedings). This includes administrative proceedings at the Federal and State level but only in connection with performance of a

Federal contract or grant. It does not include agency actions such as contract audits, site visits, corrective plans, or inspection of deliverables.

Federal contracts and grants with total value greater than $10,000,000 means--

(1) The total value of all current, active contracts and grants, including all priced options; and

(2) The total value of all current, active orders including all priced options under indefinite-delivery, indefinite-quantity, 8(a), or requirements contracts (including task and delivery and multiple-award Schedules).

Principal means an officer, director, owner, partner, or a person having primary management or supervisory responsibilities within a business entity (e.g., general manager; plant manager; head of a division or business segment; and similar positions).

(b) The offeror ( ) has ( ) does not have current active Federal contracts and grants with total value greater than

$10,000,000.

(c) If the offeror checked “has” in paragraph (b) of this provision, the offeror represents, by submission of this offer, that the information it has entered in the Federal Awardee Performance and Integrity Information System (FAPIIS) is current, accurate, and complete as of the date of submission of this offer with regard to the following information:

(1) Whether the offeror, and/or any of its principals, has or has not, within the last five years, in connection with the award to or performance by the offeror of a Federal contract or grant, been the subject of a proceeding, at the

Federal or State level that resulted in any of the following dispositions:

(i) In a criminal proceeding, a conviction.

(ii) In a civil proceeding, a finding of fault and liability that results in the payment of a monetary fine, penalty, reimbursement, restitution, or damages of $5,000 or more.

(iii) In an administrative proceeding, a finding of fault and liability that results in--

(A) The payment of a monetary fine or penalty of $5,000 or more; or

(B) The payment of a reimbursement, restitution, or damages in excess of $100,000.

(iv) In a criminal, civil, or administrative proceeding, a disposition of the matter by consent or compromise with an acknowledgment of fault by the Contractor if the proceeding could have led to any of the outcomes specified in paragraphs (c)(1)(i), (c)(1)(ii), or (c)(1)(iii) of this provision.

(2) If the offeror has been involved in the last five years in any of the occurrences listed in (c)(1) of this provision, whether the offeror has provided the requested information with regard to each occurrence.

(d) The offeror shall post the information in paragraphs (c)(1)(i) through (c)(1)(iv) of this provision in FAPIIS as required through maintaining an active registration in the System for Award Management database via https://www.acquisition.gov (see 52.204-7).

https://www.acquisition.gov/

52.212-2 EVALUATION--COMMERCIAL ITEMS (OCT 2014)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

A vendor’s quote must be written in a logical, practical, clear, concise and logically assembled manner, containing all pertinent information in sufficient detail to provide the evaluators with a clear understanding of the vendor’s approach and to permit evaluation of the proposed program. It is the responsibility of the vendor to present enough information to allow the various work efforts, support, and management approaches to be meaningfully evaluated without discussions.

The vendor’s initial quote should contain the vendor’s best terms from a price and technical standpoint. However, the Government reserves the right to communicate with vendors if later determined by the Contracting Officer to be necessary. The Government may reject any or all quotations if such action is in the public interest; accept other than the lowest quotation; and waive informalities and minor irregularities in quotations received. A quote must be internally consistent or the quote will be considered unrealistic and may be considered unacceptable.

Evaluation of the technical approach will be based upon the extent to which the vendor thoroughly and accurately describes the overall technical solution and most advantageous to the Government.

The Government will award a single contract resulting from this request for quotes to the responsible vendor whose quote, conforming to the RFQ, will be most advantageous to the Government, price and other factors considered.

Quotes will be evaluated in an efficient and minimally burdensome fashion. The Contracting Officer reserves the right to evaluate quotes without the use of formal evaluation procedures such as establishing a competitive range, conducting discussions, scoring quotations, and to make an award to other than the lowest quote.

Evaluation Factors: In evaluating offers, the technical evaluators will consider the following factors and subfactors:

1) Technical Capability –

(a) Management Plan/Staffing Plan

(b) Corporate Experience

2) Past Performance

3) Price

Factor 1. The subfactors are weighted equally.

Factor 2. If the contractor has no past performance history or relevant past performance, a rating of “neutral” will be assigned.

Factors 1 and 2 are weighted equally and when combined shall be evaluated as significantly more important than

Factor 3 – Price.

1) Technical Capability

(a) Management Plan. The vendor’s Management Plan shall demonstrate that sufficient resources are dedicated to the performance of this requirement and that the firm is organized to efficiently carry out services. The vendor shall outline how they intend to accomplish the overall requirement and discuss organization, personnel, and methodology to accomplish this effort. Vendor is required to have current hands-on experience with commercial small utility vehicle maintenance, working knowledge of Navy-Marine Corps Intranet (NMCI) operating systems and working knowledge of Navy Information Systems Security Programs

The vendor shall clearly explain how they will manage and control all objectives set forth in the SOW, as well as the staffing and scheduling controls to be implemented. The narrative shall show a clear understanding of the requirement and how their management plan will be implemented. Vendor shall also include an explanation as to how they will comply with the Acceptable Quality Level for Maintaining Required Staffing Levels identified in the

SOW.

(b) Corporate Experience. The vendor shall demonstrate their experience in similar maintenance services efforts over the past three years. A narrative shall be provided that shows a clear understanding of the requirement and how the experience and resources of their organization can best provide the necessary management, organizational and business improvement services necessary to carry out this requirement within the time constraints imposed by the

SOW.

2) Past Performance

Relevant past performance is defined as performance of contracts of similar size scope & complexity as this requirement performed within the past three (3) years. For the purpose of this RFQ, similar in scope means the provision, delivery & installation of similar quantity and quality items as those identified in Attachment (1). The

Government reserves the right to obtain & use past performance information from sources other than those listed in the quote, to include prior dealing with the government & personal knowledge of the company.

Vendors shall provide at least two (2) relevant past performance references with their quote. Reference information shall include agency or business name, contract number, dollar amount, point of contact (include phone number and email address), for which your firm has provided the same or similar services or supplies. Firms without a record of relevant past performance must affirmatively state that no relevant past performance is available. Such firms will receive a neutral rating that will be evaluated neither positively nor negatively.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party.

Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS--COMMERCIAL ITEMS (NOV 2015)

The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically via the System for Award Management (SAM) Web site accessed through http://www.acquisition.gov. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (p) of this provision.

(a) Definitions. As used in this provision --

“Economically disadvantaged women-owned small business (EDWOSB) Concern” means a small business concern that is at least 51 percent directly and unconditionally owned by, and the management and daily business operations of which are controlled by, one or more women who are citizens of the United States and who are economically disadvantaged in accordance with 13 CFR part 127. It automatically qualifies as a women-owned small business eligible under the WOSB Program.

"Forced or indentured child labor" means all work or service-http://www.acquisition.gov/

(1) Exacted from any person under the age of 18 under the menace of any penalty for its nonperformance and for which the worker does not offer himself voluntarily; or

(2) Performed by any person under the age of 18 pursuant to a contract the enforcement of which can be accomplished by process or penalties.

Highest-level owner means the entity that owns or controls an immediate owner of the offeror, or that owns or controls one or more entities that control an immediate owner of the offeror. No entity owns or exercises control of the highest level owner.

Immediate owner means an entity, other than the offeror, that has direct control of the offeror. Indicators of control include, but are not limited to, one or more of the following: Ownership or interlocking management, identity of interests among family members, shared facilities and equipment, and the common use of employees.

Inverted domestic corporation means a foreign incorporated entity that meets the definition of an inverted domestic corporation under 6 U.S.C. 395(b), applied in accordance with the rules and definitions of 6 U.S.C. 395(c).

Manufactured end product means any end product in product and service codes (PSCs) 1000-9999, except--

(1) PSC 5510, Lumber and Related Basic Wood Materials;

(2) Product or Service Group (PSG) 87, Agricultural Supplies;

(3) PSG 88, Live Animals;

(4) PSG 89, Subsistence;

(5) PSC 9410, Crude Grades of Plant Materials;

(6) PSC 9430, Miscellaneous Crude Animal Products, Inedible;

(7) PSC 9440, Miscellaneous Crude Agricultural and Forestry Products;

(8) PSC 9610, Ores;

(9) PSC 9620, Minerals, Natural and Synthetic; and

(10) PSC 9630, Additive Metal Materials.

Place of manufacture means the place where an end product is assembled out of components, or otherwise made or processed from raw materials into the finished product that is to be provided to the Government.