M67001-16-T-0006_RFI_draft_PWS.doc

Request for Information

Performance Work Statement

M67001-16-T-0006

SECTION 1 INTRODUCTION

1.0 DESCRIPTION OF SERVICES. The purpose of this non-personal services contract is to provide all management, tools, supplies, equipment and labor necessary to furnish, install and maintain new leased contractor owned washers and dryers and maintain and repair Government owned washers and dryers at buildings located on Marine Corps Air Station (MCAS) Beaufort, South Carolina as indicated below. A periodic maintenance schedule shall be developed before the start of the contract. The Contractor shall provide, at Contractor expense, all necessary utility connections for installation and operations of washers and dryers, leased and Government owned. The installation of washer and dryers will be in accordance with all local, state, and federal plumbing and electrical codes.

1.1 Scope of Requirement. This will be a contract for:

a) Lease, installation and maintenance to include comprehensive vent and duct cleaning of all dryers’ duct work of approximately 124 automatic, heavy duty type top load washers; 73 single dryers; and 50 double stacked dryer pairs (100 machines) for approximately 10 barracks located aboard MCAS Beaufort, SC.

All Contractor provided washers and dryers shall be new machines at the start of the contract.

b) Preventive maintenance and repair of Government owned washers and dryers; approximately one (1) Speed Queen heavy duty/HE washer, one (1) Speed Queen heavy duty extractor, one (1) Speed Queen heavy duty/HE dryer, and one (1) Speed Queen Heavy Duty/ Stand up unit dryer located in Fire station Bldg. # 2085 located aboard MCAS Beaufort, SC.

1.2. Washer/ Dryer Services. Except those items or services specifically stated to be Government furnished, the Contractor shall furnish everything required to perform contract services as defined in this contract.

1.2.1 Contract Transition. All washer and dryers shall be fully installed and operational within 30 calendar days of the award date of the contract.

1.2.2 End of Contract Performance Period. At the end of the contract performance period, all washers and dryers removal shall be coordinated with the new Contract Awardee's installation, with a completed removal within

30 calendar days after the expiration date of the final option period of the contract. As machines are removed, new machines shall be installed in their place to ensure continuity of service. The contractor shall contact the Contracting Officer's representative no less than fifteen calendar days prior to said expiration of the contract to coordinate a phase-out schedule for the removal of all washers and dryers under this contract.

1.3 HOURS OF OPERATION. All contract deliveries and performance shall be accomplished during regular work hours (7:30 a.m. to 4:30 p.m., Monday through Friday) except federal holidays observed by this base. Regular work hours may be changed by mutual agreement between the CONTRACTING OFFICER’S REPRESENTATIVE (COR), the CONTRACT ADMINISTRATOR and the Contractor.

1.4 WORK SCHEDULE ADJUSTMENTS DUE TO EMERGENCY BASE CLOSURES. Upon Government notification (TV, radio, telephone, verbal, etc.) that base is not on a regular work schedule, the Contractor shall contact the COR and find out the replacement time for performing the missed services.

1.5 RECOGNIZED HOLIDAYS. Federal holidays observed by this base are New Year's Day, Martin Luther King, Jr.'s Birthday, President’s Birthday, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, Christmas Day, and other specifically designated days that are mutually agreed upon between the CONTRACT ADMINISTRATOR and the Contractor. When a holiday falls on a Sunday, the following Monday will be observed as a legal holiday. When a holiday falls on a Saturday, the preceding Friday is observed as a holiday by U. S. Government agencies.

1.6 GEOGRAPHICAL AREA OF RESPONSIBILITY. Contract services require travel throughout MCAS Beaufort.

Most washers/dryers will be located in two or three deck buildings which have laundry rooms in designated areas on each deck. Some washers/dryers will be located in single deck buildings and other Quarters areas, and have designated areas for machines.

No elevator

No elevator – interior stairs

No elevator

No elevator both interior and exterior stairs

When renovation on Bldg. 933 complete, this building will begin renovation. Machines will need to be removed. Washers may be moved and utilized in Bldg. 933. Dryers can be used if can be made stackable.

No elevator both interior and exterior stairs

This barracks is under renovation. Estimated completion March 2017. Estimated 24 washers and 12 stackable dryer pairs (24 dryers) in single 2nd floor laundry room when completed.

No elevator both interior and exterior stairs

Bldg. 1122

Elevator and stairs

No elevator

No elevator

TOTAL LEASED

Bldg. 2085

No elevator

2.1

GENERAL INFORMATION.

2.1.1 Contractor shall provide all labor, transportation, supplies, materials (except as specified in Section C3 as Government Furnished), tools and any other items or services required to provide rental and maintenance service on Contractor-owned washers and dryers.

2.1.2 Most washers/dryers will be located in two or three deck buildings, for Bachelor Enlisted Quarters (BEQs) and Bachelor Officer Quarters (BOQs), which have laundry rooms in designated areas on each deck. Some washers/dryers will be located in single deck buildings and other Quarters areas, and have designated areas for machines.

2.1.3 VENT AND DUCT CLEANING. On a semi-annual basis, the Contractor shall clean all lint, buildup and debris from the entire dryer vent duct work that runs from the machine to the outside of the buildings.

2.1.4 WASHER/DRYER KNOBS. The Contractor shall be responsible for replacing control knobs and tubs, regardless of the reason for replacement, at no cost to the Government throughout the contract period, including the basic year period and any option years exercised. Washers/dryers furnished on this contract must withstand the most severe use and will be subjected to what may be considered in the commercial trade as abusive use.

2.2. NEW MACHINE SPECIFICATIONS. At the start of the contract, vendor shall furnish new electric commercial, heavy duty washers with specifications that are considered the best overall valued commercial item available in the commercial marketplace for washing clothes. Replacement machines shall meet the same specifications and shall be no older than machines initially installed under this contract. Specifications, at a minimum, shall include the following:

2.2.1 COMMERCIAL HEAVY DUTY TOP LOAD WASHERS

2.2.1.1 Drawings, Brochures, Pamphlets, etc. Contractor shall furnish drawings, brochures, pamphlets, etc. that confirms the required specifications in paragraphs 2.2.1.2 through 2.2.1.16. Place the applicable corresponding paragraph number making it readily identifiable on the literature that confirms specification information.

2.2.1.2 Manufacturer's Name and Model Number. Contractor shall indicate the manufacturer's name and model number in Section B for electric washers to be furnished on this contract.

2.2.1.3 Capacity. Washers shall have a minimum capacity of 3.0 cu. ft.

2.2.1.4 Wash Drum. Washers shall be equipped with a stainless steel or porcelain wash drum.

2.2.1.5 Automatic Cycles. Washers shall have a minimum of wash-rinse-spin automatic cycles. ). The washer shall be equipped with a lid switch and a brake to stop the spin action when the lid is opened.

2.2.1.6 Control Type. Washers shall have a control type of either touch pad, electronic, or rotary dial.

2.2.1.7 Lid. Washers shall have a lid with a safety switch to preclude operation when the lid is open.

2.2.1.8 Dispensers. Washers shall have a bleach dispenser. Washer may have in addition a fabric softener dispenser.

2.2.1.9 Number of Water Levels. Washers shall have a minimum of two water level settings.

2.2.1.10 Wash/Rinse Water Temperature Combinations. Washers shall have a minimum of three water temperature settings for wash/rinse cycle.

2.2.1.11 Axis. Washer shall be a freestanding, vertical axis (top loading) washer that washes with a back and forth motion.

2.2.1.12 Color, Energy, electrical, and U. L Requirements. Washers shall be white washers that are ENERGY STAR rated; have a minimum of 110 volt, 60 hertz, single phase, and have U. L. approved electrical characteristics.

2.2.1.13 Water Inlet Hoses. Washers shall have water inlet hoses with connections to fit standard 3/4 inch hose fitting threads.

2.2.1.14 Water Hoses, Electrical Equipment and Filters. Washers shall be equipped with hot and cold water hoses, lint filters, drain hose, rubber washers, electrical cords, and all components required to operate according to manufacturer’s recommendations.

2.2.1.15 Installation. Washers shall have leveling capability for proper installation. The contractor shall follow all manufacturer installation and maintenance instructions.

2.2.1.16 Drive. Washer shall be either belt or beltless drive.

2.3 NEW COMMERCIAL HEAVY DUTY SINGLE ELECTRIC DRYER SPECIFICATIONS At the start of the contract, vendor shall furnish new electric commercial, heavy duty dryers with specifications that are considered the best overall valued commercial item available in the commercial marketplace for drying clothes. Replacement machines meet the same specifications and shall be no older than machines initially installed under this contract. Specifications, at a minimum, shall include the following:

2.3.1 Drawings, Brochures, Pamphlets, etc. Furnish drawings, brochures, pamphlets, etc. that confirms the specifications in paragraphs 2.3.2 through 2.3.14. Place the applicable corresponding paragraph number making it readily identifiable on the literature that confirms specification information.

2.3.2 Manufacturer’s Name and Model Number. Contractor shall indicate the manufacturer's name and model number in Section B for electric dryers to be furnished on this contract.

2.3.3 Capacity. Dryers shall be commercial heavy duty front load dryer with an a minimum 20 pounds and maximum 30 pounds dry weight capacity with a ¼ horsepower or greater motor.

2.3.4 Dryers shall be a minimum of 6.5 cubic feet capacity.

2.3.5 Drying Cycles. Dryers shall have a minimum of three drying cycles.

2.3.6 Lint. Dryers shall have a provision for collecting lint accumulated during the drying cycle.

2.3.7 Control Type. Dryers shall have a control type of either touch pad, electronic, or rotary. Control shall include a timing device to preset drying times with an automatic shut-off feature.

2.3.8 Temperature Options. Dryers shall have a minimum of three temperature options.

2.3.9 Color, Energy, Electrical, and U. L. Requirements. Dryers shall be white dryers that are energy efficient, 240 volt; 60 hertz, single phase, and have U. L. approved electrical characteristics and are shockproof.

2.3.10 Dryers shall have leveling capability for proper installation

2.3.11 Door. Dryers shall have an all metal side-swing door with a wide door opening with a safety switch to preclude operation when the door is open.

2.3.12 Power Cords. The Contractor shall furnish either a three (3) or four (4) prong dryer cord for electric dryers that will match the government outlet.

2.3.13 Vent Hoses, Clamps, and Electrical Cords. Contractor shall furnish rigid or flexible metal pipe vent hoses five (5) feet or longer (or as required to reach vent with minimum excess), hose clamps, and electrical cords that will connect each dryer to existing vent and electrical outlets for each dryer.

2.3.14 Venting. Contractor shall vent from machine to existing vent, which vents to outside of building.

As part of maintenance the Contractor shall clean the entire length of the dryer vent lines, from the inside wall to the outside wall, on a semi-annual basis. Vent lines that cannot be cleaned or unclogged shall be reported to the Contracting Officer’s Representative (COR).

2.4 NEW COMMERCIAL HEAVY DUTY STACKABLE ELECTRIC DRYER SPECIFICATIONS. At the start of the contract, vendor shall furnish new electric commercial, heavy duty stackable dryers with specifications that are considered the best overall valued commercial item available in the commercial marketplace for drying clothes. Replacement machines shall meet the same specifications and shall be no older than machines initially installed under this contract. Specifications, at a minimum, shall include the following:

2.4.1 Drawings, Brochures, Pamphlets, etc. Furnish drawings, brochures, pamphlets, etc. that confirms the specifications in paragraphs 2.4.3 through 2.4.13. Place the applicable corresponding paragraph number making it readily identifiable on the literature that confirms specification information.

2.4.2 Manufacturer's Name and Model Number. Contractor shall indicate the manufacturer's name and model number in Section B for electric dryers to be furnished on this contract.

2.4.3 Capacity. Dryers shall be industrial front load dryer with a minimum 20 pounds and maximum 30 pounds, dry weight capacity with a 0.25 horsepower or greater motor.

2.4.4 Dryers shall be a minimum of 6.5 cubic feet capacity.

2.4.5 Drying Cycles. Dryers shall have a minimum of three drying cycles.

2.4 .6 Lint. Dryers shall have a provision for collecting lint accumulated during the drying cycle.

2.4.7 Control Type. Dryers shall have a control type of either touch pad, electronic, or rotary. Control shall include a timing device to preset drying times with an automatic shut-off feature. Control shall be in the front to allow access when stacked.

2.4.8 Temperature Options. Dryers shall have a minimum of three temperature options.

2.4.9 Color, Energy, Electrical, and U. L. Requirements. Dryers shall be white dryers that are energy efficient, 220 volt; 60 hertz, single phase, and have U. L. approved electrical characteristics.

2.4.10 Dryers shall have leveling capability for proper installation

2.4.11 Door. Dryers shall have an all metal side-swing door with a wide door opening with a safety switch to preclude operation when the door is open.

2.4.12 Power Cords. The Contractor shall furnish either a three (3) or four (4) prong dryer cord for electric dryers that will match the government outlet.

2.4.13 Vent Hoses, Clamps, and Electrical Cords. Contractor shall furnish rigid or flexible metal pipe vent hoses five (5) feet or longer (or as required to reach vent with minimum excess), hose clamps, and electrical cords (may be either 3 or 4 prong) that will connect each dryer to existing vent and electrical outlets for each dryer.

2.4.14 Venting. Contractor shall vent from machine to existing vent, which vents to outside of building. Contractor shall clean the entire length of the existing vent line prior to installing new dryers. Vent lines that cannot be cleaned or unclogged shall be reported to the Contracting Officer’s Representative (COR) who will notify Public Works Operations for corrective action. As a part of maintenance the Contractor shall clean the entire length of the dryer vent lines, from the inside wall to the outside wall, on a semi-annual basis. Vent lines that cannot be cleaned or unclogged shall be reported to the COR.

2.4.15 Stacking. Dryers shall have the capability of being stacked with another dryer.

2.5 INSTALLATION REQUIREMENTS. The Contractor shall be responsible for installing all machines furnished under this contract per the manufacturer's specification and as specified in this contract. The Contractor shall supply all materials required for installation and shall remove all packing materials from the machines prior to installation. The Contractor shall fill out, complete, and obtain necessary signatures from authorized Government representatives for the form entitled Report of Installation/Relocation/Removal (See Technical Exhibit 1) for each building

2.6 REPAIR SERVICE IDENTIFICATION LABEL OR PLATE. Each machine shall have a repair service identification label or plate attached on the top left hand corner of the control panel that cannot be easily torn off or destroyed by water, detergents, and bleaches. The Contractor is responsible for maintaining legible machine repair identification labels or plates at all times. The letters and numbers on identification labels or plates shall be a minimum of 1/8 inch in height, except the machine I.D. number shall be a minimum of 3/8 inch in height, and contain the following data:

FOR SERVICE ON THIS MACHINE

Call: phone number of service technician

Machine I. D. Number

The contractor shall ensure that all washers and dryers are labeled no later than 30 days after placement of washers and dryers. The contractor shall prepare and submit to the Contracting Officer representative a complete listing of all washers and dryers that shall include the machine's serial numbers, building locations, and date of installation. The listing shall be submitted in electronic format no later than 45 days after the start date of the contract.

2.6.1 MACHINE I. D. NUMBER. The machine I. D. number (third line on the label) shall be as follows:

2.6.1.1 CONTRACTOR’S SINGLE WASHERS. The letter "W", followed by the serial number 2.6.1.2 CONTRACTOR’S SINGLE DRYERS. The letter "D", followed by the serial number

2.6.1.3 CONTRACTOR’S STACKABLE DRYERS. The letters "DS", followed by the serial number

2.6.1.4 GOVERNMENT OWNED WASHERS. The letter "WG", followed by the serial number

2.6.1.5 GOVERNMENT OWNED DRYERS. The letter "DG", followed by the serial number

2.7 MAINTENANCE AND REPAIR SERVICE. The Contractor is responsible for maintenance and repair of both the Contractor owned machines and the Government Owned machines listed in this contract. Maintenance and repair service shall consist of inspecting, cleaning, lubricating, adjusting, calibrating (if required) and repairing the equipment to a first-class operating condition. Contractor shall furnish all repair parts, labor, and transportation necessary to accomplish requirement of keeping machines in good operating condition. All equipment in this contract shall be maintained at levels necessary to provide the specified functions in order to be in compliance with the manufacturer's current equipment specifications and applicable Government regulations and directives. Government will not guarantee or be liable for, at any time, the condition the machines may be in during the contract period which may require extensive servicing or replacement.

All supplies, components, and parts provided by the contractor shall be new or of the same quality, type, style, grade, gauge, finish, class, or size as that used originally, as required to obtain specific operating characteristics or to match other items already in place. Rebuilt parts may be used, if they are equal or exceed the quality of the original parts. Used parts that have been replaced shall become the property of the contractor. Contractor will be required to supply dryer duct and cleaning as needed, weekly inspections.

2.7.1. Technical Support. Contractor shall have technicians in sufficient numbers dedicated to service washers and dryers under this contract within the specified response times. Technicians shall be technically trained to perform repair service on all makes and models provided under this contract.

2.7.2 Maintenance services shall be rendered during normal business hours, 7:30 a.m. until 4:30 p.m., Monday through Friday, excluding Saturdays, Sundays, and federal holidays. The contractor shall report daily to the Contracting Officer's representatives, Marine Corps Air Station, to receive written repair work sheets on machines in need of maintenance and/or repair.

All maintenance and repairs shall be completed within two (2) business days after receipt of the daily work sheets provided by the Contracting Officer's representative blank sheets provided by the BEQ office. Any washer or dryer

That cannot be repaired within two (2} business days shall be replaced within the same two-day time frame. The contractor shall provide a written report to the COR, John Farrell, Military Housing Director, no later than the next workday on any replacement machines. This report shall include the serial number of the removed machine, and any building location of the unserviceable washer or dryer, and the serial number of the replacement washer/dryer. The contractor shall return all completed work tickets to the COR on a DAILY (by 4:00 pm) basis. In addition to required repairs identified by the Government, the Contractor shall conduct continuous preventive maintenance on all contractors owned machines to ensure all of these machines are in an optimal state of operation. This preventive maintenance is in addition to the preventive maintenance of Government-owned machines (see below). The Contractor is not responsible for replacement of Government-owned units under this contract.

2.7.4 ELECTRIC WASHERS. The Contractor is responsible for connecting and maintaining the connection of washers to the existing electrical outlets, water lines and drains. This includes replacing hot and cold water hoses and rubber washers, when required, to prevent water leakage.

2.7.5 ELECTRIC DRYERS. The Contractor is responsible for connecting and maintaining the connection of electric dryers to the existing electrical outlets and vent outlets. This includes replacing vent hoses, when required, to meet manufacturers venting specifications.

The Contractor shall remove built-up lint from with-in the dryer and the dryer exhaust vents at start of contract and a minimum of one (1) time annually with at least a six (6) month interval between each cleaning or as directed by the Contracting Officer. Contractor shall be responsible for cleaning and removal of lint and other debris from behind all washers and dryers. Cleaning behind washer and dryers shall be done anytime the machine is moved away from the wall for maintenance or repairs.

The entire length of the exhaust vent shall be cleaned on the inside, starting at the dryer connection and continuing to the inside wall air vent, including both horizontal and vertical ducting. Inside of dryer shall be checked for lint buildup and all lint shall be removed as per manufacturer specifications.

2.8 Government Owned Equipment Specifications

Location: Fire Station Building #2085

2.9 OPERATING INSTRUCTIONS. The Contractor shall provide and prominently display on or adjacent to each machine, complete operating instructions for the equipment installed.

2.10 SALVAGED MATERIALS. All parts removed from the equipment and debris resulting from work under this Performance Work Statement shall be removed from the site by the Contractor at his own expense.

2.12 CONTRACTOR UNAUTHORIZED WORK PERFORMANCE. The Contractor shall not perform work that deviates from contract requirements and specifications. If the Contractor deviates from contract requirements and specifications without approval of the CONTRACT ADMINISTRATOR, such deviation shall be at the risk of the Contractor and any cost related thereto shall be borne by the Contractor.

2.13 DAMAGED MACHINES. The Contractor shall notify the Government within three (3) working days of discovery of any Contractor or Government -owned machines that are thought to have been damaged as a result of Government-caused vandalism. The Government will review all “claims” and, if Government fault is determined, shall reimburse the Contractor at the current value of the appliance (including depreciation).

2.14 Government Furnished Work/Storage Space

2.15.1 Marine Corps Air Station, Beaufort, South Carolina has work space and limited storage space. These buildings shall be provided to the contractor for working and storage space. Utilities, including heat, lights, electricity, and any electrical outlets shall be furnished by the Government at no cost to the contractor. The contractor shall inform the contracting officer of any maintenance required on the building during the term of this contract. The telephone installation shall be at the contractor's expense.

2.15.2. The contractor shall not construct; make fixed improvements, or alter structurally buildings owned by the Government without prior written approval of the Contracting Officer’s Representative (COR).

2.15.3. The Government shall not be responsible for contractor's supplies equipment or personal belongings brought into the Government furnished buildings to include loss by fire, theft, hurricanes, accidents, or any other disaster.

2.15.4. Locations

2.15.4.1. Building 612 (warehouse) - 12 foot X 30 foot bay area

2.15.4.2 Barracks 1121 - closet storage with shelves for parts storage, 6 foot X 8 foot.