16-R-0002_Draft_SOW.pdf

BACKGROUND

The purpose of this no cost contract is for the contract is for the publication of a weekly Civilian Enterprise (CE) Newspaper, to be known as The Jet Stream for Marine Corps Air Station (MCAS) Beaufort, South Carolina and its website.

CE publications are DoD publications that support the command information mission of the DoD Components and their subordinate commands and are produced by a commercial publisher.

The commander or PAO provides oversight and final approval authority for the news and editorial content of the publication.

CE publishers sell advertising to cover costs and secure earnings, print the publications, and may make all or part of the distribution.

The underlying premise of the CE concept is that the DoD Components and their subordinate commands will save money by transferring certain production and distribution functions to a commercial publisher selected through a competitive process.

Neither appropriated nor non-appropriated funds will be used to pay for any part of a CE publisher’s costs incurred in publishing a CE publication.

SECTION C. DESCRIPTION/SPECIFICATIONS

C-1.0 GENERAL

C-1.1 SCOPE OF WORK: The Publisher, herein referred to as the Contractor, shall provide all personnel, management, tools, materials, training, supervision, transportation and other supplies and equipment necessary to publish and distribute a weekly Civilian

Enterprise (CE) Newspaper, to be known as The Jet Stream for Marine Corps Air Station (MCAS) Beaufort, South Carolina (referred to as the "installation" in this contract) and its website, barring national catastrophe or non-adherence to editorial and pictorial deadlines by the Government. This publication will comply with all applicable provisions of the Department of Defense (DoD) Instruction

5120.04 (17MAR15), DoD Direction 5122.05 (5SEPT08), Department of Navy (DoN) rules and regulations, Marine Corps Publication and Printing regulations (MCO 5600.31A); and SecNavInst 5720.44C. Upon request, copies of the above references will be made available to the Contractor by MCAS Beaufort Public Affairs Office (PAO)

C-1.2 CONCEPT

C-1.2.1 Provide news and information of particular interest to military and civilian personnel of the Marine Corps and Navy in the Tri-

Command area and adjacent vicinity.

C-l.2.2 Enhance the quality of life for military and civilian personnel of the Marine Corps and Navy, and to promote the general welfare and interest of installations activities and events.

C-l.2.3 Provide a forum for individuals to express opinions concerning relevant matters, thought provoking ideas, tasteful and colorful humor and submit advertisements free of charge as delineated elsewhere in this solicitation.

C-.2.4 Enhance and preserve the customs and traditions of the United States Marine Corps and the United States

Navy.

C-l.2.5 To have a responsible firm publish a newspaper using a copy produced by the Public Affairs Officers (PAOs) of the installations and using photographs and graphics produced by either the Public Affairs Officers or the publisher as directed by the

PAOs, in consonance with regulations and policies of the Department of the Navy and the United States Marine Corps.

C-l.2.6 Contract may be terminated for cause whenever the products and services to be provided become unsatisfactory or contract provisions herein are not met by the publisher. The installations shall not be obligated to renew this contract or exercise any option years.

C-2.0 ADVERTISING:

C-2.1 Neither the contractor nor any of his representatives shall solicit advertising in the name of the installations, the United States

Marine Corps or the United States Navy. The publisher and his representatives shall conduct all business operations on an ethical and business like basis, dealing honestly and fairly with all advertisers or others coming in contact with the publisher.

C-2.2 The contractor shall provide the installations' editors measurements for advertisement space for the following week by 6:00 P.M.

Friday of the previous week. The final business advertisement's deadline for The Jet Stream is 12:00 p.m. Eastern Standard Time, Tuesdays of the production week.

C-2.3 The paper will consist of one 8-12 page newspaper. The first three pages will be free of advertising. Pages 4-10 ad-to-editorial copy ratio shall not exceed 60% advertising to 40% editorial per single issue. The remaining pages, 11 and 12, are to be made available for classifieds. On weeks that MCRD Parris Island has a graduation, the second to last page will be reserved for the graduates’ names.

C-2.4 The contractor shall accept for publication only those advertisements that, after approval by the Government, are in conformance with the references of this solicitation.

C-2.5 The contractor shall not accept nor publish advertising that, in the Government's opinion, is objectionable or obscene in nature, or that reflects adversely upon the Government of the United States or any of its components, or that the Government determines is not pertinent to its internal audience at the installations.

C-2.6 Under no conditions shall a business establishment listed by the installation commanders as "off limits," be permitted to advertise in The Jet Stream. The Government will provide the Contractor an initial list of "off limits" establishments and updates each time the list changes.

C-2.7 The contractor shall provide all final layout contents, to include advertisements, to the Public Affairs Officers or their representatives no later than 2:00 p.m. on Wednesday before publication. The PAOs will have their review completed and returned to the contractor by close of business on Wednesday before publication. Failure to do so will constitute a violation of contract.

C-2.8 Should ads of a questionable nature be proposed, the contractor shall furnish a photocopy or digital image of the complete ad to the PAOs or their representatives at least 24 hours before publication for approval or disapproval.

C-2.9 The contractor shall assume full responsibility for the accuracy of any advertisement appearing in the Tri- Command Newspaper.

Advertisers shall be notified that their advertisements will not conflict with maintaining the morale, welfare and discipline of the U.S.

Marine Corps or the U.S. Navy.

C-2.10 Solicitation of advertisement: All advertising shall be solicited by the contractor with the exception of the "Free Classified advertisements" outlined in paragraph C-3.14.12 of this section. Neither the contractor nor its representative shall solicit advertising in the name of U.S. Marine Corps, the U.S. Navy nor official Marine Corps organization units/activities, nor any other component of the

Department of Defense. The contractor shall conduct all business operations concerning the newspaper on an ethical basis and in a manner that deals honestly and fairly with all advertisers and persons inquiring about The Jet Stream.

C-3.0 CONTENT:

C-3.1 Standards of Decency: The Jet Stream will include only material that reflects the standards of decency characterizing the U.S.

Marine Corps, the U.S. Navy and the installations as determined by the Government. The installations' commanders reserve the right to prohibit distribution of the Jet Stream when, as determined by the installations, The Jet Stream includes advertising that undermines the commands' successful mission performance and preservation of morale and discipline or that is otherwise contrary to the best interest of the commands.

C-3.2 Page 3 sidebar, bottom right half of page: The masthead of each issue shall contain the following paragraphs printed in type no smaller than 6 points:

"This (DOD newspaper, guide, magazine or installation map) is an authorized publication for members of the Department of Defense.

Contents of (name of the DOD newspaper, magazine, guide, and/or installation map) are not necessarily the official views of, or endorsed by, the U.S. Government, the Department of Defense, or (the name of the publishing DOD Component).

“Published by (publishing company’s name), a private firm in no way connected with the (DoD, U.S. Army, U.S. Navy, U.S. Air

Force, U.S. Marine Corps) under exclusive written contract with (name of DoD Component or subordinate level). The editorial content of this publication is the responsibility of the (name of command or installation) Public Affairs Office.”

“Everything advertised in this publication will be made available for purchase, use, or patronage without regard to race, color, religion, sex, national origin, age, marital status, physical handicap, political affiliation or any non-merit factor of the purchaser, user, or patron.”

"The appearance of advertising in this publication, including inserts and supplements, does not constitute endorsement by the DOD, the

Marine Corps, the Navy, Marine Corps Recruit Depot Parris Island, S.C., Marine Corps Air Station Beaufort, S.C., Naval Hospital

Beaufort, S.C., or publisher (name of commercial) of the products or services advertised."

C-3.3 The page three sidebar of CE newspapers and magazines must list the names of the commanding officer, PAO, and primary staff of the publication (with their editorial titles) as well as the mailing address and telephone number of the editorial staff. The names of the publisher and employees of the publisher may be listed separately.

C-3.4 The newspaper will contain the office and telephone numbers of the Public Affairs Officers as the Government's liaison with the contractor, the name of the contractor, frequency of publication, method of reproduction and total number of circulation.

C-3.5 Editorial content shall be based on the following categories prepared by DOD, its newsgathering agencies and the Tri-Command editorial staff:

News releases: (current events, information describing Marine Corps, Navy and related information and events);

Features: (personal profile and stories concerning Marine Corps or Navy topics, more in-depth and focused than news stories). ;

Editorials: (information received from individuals and organizations concerning Marine Corps or Navy news); Reports: (information provided by specific organizations/activities at the commands that will be developed into news or feature stories).

The editorial content will include letters to the editor and guest columns. The editorial staffs of the installations' Public Affairs Offices are responsible for proofreading all editorial material of The Jet Stream and for screening security, accuracy, propriety, and compliance with applicable policy of content. Only those headlines, photographs, news stories, editorials, captions, cut-lines, and any other editorial material approved by the Public Affairs Officers will be used in any edition of The Jet Stream.

C-3.5.1 NEWS AND EDITORIAL MATERIALS. The commander or the PAO will provide oversight and final approval authority for news, information, photographs, editorial, and other materials to be used in a CE publication in the space allotted for that purpose by written contract with the commercial publisher.

a. Authorized news and information sources include the Office of the ATSD(PA), DMA, the Military Departments and their subordinate levels of command, and other U.S. Government agencies.

b. CE contractor personnel may provide material for use in the publication if approved by the commander or PAO.

c. Commercial news and opinion sources, such as AP, UPI, and the New York Times are not authorized for use in DoD publications except as stated in paragraph 1f of Enclosure 3.

d. Newspapers may publish community service news and announcements of the civilian community for the benefit of command or installation personnel and their families. VI used will be in compliance with paragraph 1n of Enclosure 3.

C-3.6 Nameplate: The nameplate (flag) of each issue will include the volume number and date.

C-3 .7 In the newspaper, all pages will have four-process color photos each week. Pages l through 3 will be clear of advertisement.

Page 4 through 10, or back page, will not exceed 60% advertisement to 40% editorial content ratio established by DOD printing regulations. Subsequent sections will follow these same established guidelines. The final two pages of each section will be available for advertisements or classifieds, unless there is a graduation at MCRD Parris Island, in which case the second to last page will be ad-free.

C-3.8 The insert or advertising supplement shall not count in the total ad-to-copy ratio as advertising. The Public Affairs Officers shall be notified before insertion of such supplements and must grant approval. The Public Affairs Officers, working in concert, may limit the number of advertising inserts should they determine that such inserts are excessive.

C-3.9 Polls, Surveys, and Straw Votes: No opinion poll, survey, nor straw vote on political campaigns, endorsements, candidates or issues will be conducted for publication in The Jet Stream. The Tri- Command Newspaper will not contain political campaign news, editorials, cartoons, or other items partisan in nature and not within the mission of the installations and their command information objectives as determined by the Government (Exceptions are listed in Attachment II A, II SECNA VINST 5720.44A, paragraph 0205.e

(11)). The installations' commanders reserve the right to prohibit distribution of The Jet Stream, when the Tri- Command Newspaper includes prohibited political advertising.

C-3.10 Lotteries: Except as authorized by 18 US Code 1307 with regard to state lotteries and the Indian Gaming Regulatory Act, The

Jet Stream, is prohibited from publishing advertisements or editorial material about II games of chance." Paid advertisements for the lotteries administered by any state may be included in the Tri- Command Newspaper only if in accordance with 18 United States Code

1307.

C-3.11 Ad Layouts: Unless otherwise authorized by the Public Affairs Officers' editorial staff, advertising on all pages shall be blocked across the top of the ad block, if horizontal format, or along a vertical line the length of the page, if vertical format, to facilitate contemporary modular design of editorial material. Ads within ad space shall fill the entire ad space. An alley of one (1) pica between ads will be the standard. All published ads shall be in rectangular or square form.

Purchased ad space shall be filled by either enlarging ads or by bordering ads around the perimeter of purchased space. The weight of perimeter borders will be consistent to within one (1) point of other borders on the page.

C-3.12 The Jet Stream editors may specify advertising layout that prevents awkward ad structures impeding effective layout of editorial material.

C-3.13 Ads shall not run sideways nor upside down to attract attention. Ads shall be sold only in 1-, 2-, 3-, 4-, 5-, and

6-column widths. Ads shall not be horizontally combined to form widths other than those specified above.

C-3.14. Supplements are additional sections inserted in the CE publication for distribution on an infrequent basis.

a. Supplements shall be clearly labeled, “Supplement to the (name of the CE publication).”

b. Supplements shall include the contact information of who produced its content.

c. All content shall be approved by the commander or PAO prior to publication.

C- 3.15 RESTRICTIONS:

C-3.15.1 The contractor shall not solicit or accept advertising that contains any materials that imply that the Department of Defense components or their subordinate echelons endorse or favor a specific commercial product, commodity or service unless such authorization is provided by the Secretary of Defense or higher authority.

C-3.15.2 The contractor shall not solicit or accept advertising from an individual or business which restricts purchase, use, or patronage based on race, color, religion, gender, national origin, age, marital status, physical handicap, political affiliation, or any other non-merit factor of the purchaser, user, or patron. If a violation or rejection of this equal opportunity policy by an advertiser is confirmed, the contractor shall refuse to print advertising from that source until the violation is corrected.

C-3.15.3 The use of the U.S. Marine Corps emblem/official seal or the emblem/official seal of any other component of the Department of Defense is restricted only to editorial use, Advertisements that are submitted and contain the emblem/official seal of any Department of Defense component, shall be refused because others may infer that component's endorsement, absent a disclaimer to the contrary printed therein.

C-3.15.4 Businesses or other establishments listed by the military as "off limits" shall not be permitted to advertise in The Jet Stream.

The installations will provide the contractor current listings of all establishments listed "off limits" and any changes to that list as they occur.

C-3.15.5 The contractor shall accept for publication in The Jet Stream only those advertisements that conform to generally accepted standards of propriety and good taste, and are not of a nature that may reflect adversely on the Department of Defense or any component thereof. The installations reserve the right to review all proposed advertisements deemed objectionable or inimical to the interests of the installations. Ads of a questionable nature shall be submitted by the contractor to the installation's Public Affairs

Officers or their representatives, for review by the close of business the Friday before publication.

C-3.15.6 Newspaper editors will have the option of adding the word "ADVERTISEMENT" to any ad they determine to be similar in appearance to editorial content. If purchase space does not allow room for the word "ADVERTISEMENT", the editors will have the option of adding editorial space to the ad to fit the word "ADVERTISEMENT."

C-3.15.7 The contractor shall not state or imply, either in copies of the newspaper or on his stationery, forms, billheads, signs, or in any other manner, that the newspaper is an official Armed Services Publication. The name, insignia, seal, emblem, or any other identifying symbol or device of any military component or department shall not be used in any manner to imply or invite the inference that the publication is an official Department of Defense Publication.

C-3.15.8 The contractor shall ensure that advertisements offering credit terms must carry a clear statement of the total cash price of products/services and the credit terms offered. These shall be shown clearly in the advertisement, including advertising inserts and supplements.

C-3.15.9 Military/civilian personnel may not accept employment by or gratuities from a commercial contractor under CE contract with a command. Other than investigation of the business capability of prospective publishing companies during the bidding process and general monitoring of ongoing business capability to fulfill the contract, personnel of the command or installation may not be connected with the business affairs of the CE publication or other business affairs of commercial publishers under CE Contract.

C-3.15.10 The contractor shall not enter into any exclusive advertising agreement with any firm, broker or individual.

C-3.15.11 No commercial enterprise comic or feature supplements shall be distributed with this newspaper without the approval of the installations.

C-3.15.12 Free Classified Advertisement: On a weekly basis, the installation shall be granted space for the classified advertisement page to publish classified advertisements at no charge to members of the U.S. Armed Forces and their immediate family members, DOD employees and their immediate family members, and U.S. Armed Forces retirees and their immediate family members.

C-3.15.13 Community service advertisements/inserts placed by MCCS with the contractor shall be placed at no cost to MCCS.

Merchandising event advertisements placed by MCCS with the contractor will be paid for by MCCS. The definition of " merchandising event" is any retail sales advertisement.

C-3.15.14 The contractor shall not represent in any manner, expressly or by implication items or services purchased or sold under this contract are approved or endorsed by any element of the U.S. Government. Any advertisement, including cents-off coupons, by the contractor that refers to a military resale activity shall contain a statement that the advertisement was neither paid for nor sponsored, in whole nor in part, by the particular government organization assigned to the installations.

C-3.15.15 News coverage and advertisements of installations club activities are permissible. However, the glamorization in the newspaper of alcohol or tobacco use is prohibited.

C-4.0 GOVERNMENT FURNISHED ITEMS AND SERVICES:

C-4.1 Facilities: The government shall furnish space and furnishings for military personnel and DOD civilian employees working in conjunction with the production of the newspaper. Furnishing space is to be determined by the installation's Public Affairs Officers. All writers, service members and civilians, will be provided a desk, chair, computer, and ample workspace to conduct their public affairs mission. The civilian layout designer will always have a designated workspace for the hours they are present.

C-4.2 Equipment: The Government shall remain accountable for all space and furnishings provided to its personnel.

C-4.3 The government shall be responsible for providing installations and maintenance of all telecommunication lines required on installations premises for the publication of a CE newspaper. These lines are to connect equipment located at the installations Public Affairs Offices to equipment at the contractor's location.

C-5.0 CONTRACTOR FURNISHED ITEMS AND SERVICES:

C-5.1 The contractor shall furnish all necessary supplies, repair parts, materials, tools, support equipment and training required to perform all services.

C-5.2 Desktop Publishing System: The contractor shall provide:

a. Desktop Publishing Systems (hardware and software) for the Public Affairs Offices at MCAS Beaufort for the layout and design of a Jet Stream to be transmitted electronically to the contractor. The following equipment shall be provided to MCAS Beaufort by the contractor in support of the below requirements:

1. Four computer workstations, 2 years old or newer, with at least 8 gigabyte of RAM, CD/DVD Burner, and 4 21-inch monitors. Includes 2 Design Level(i7) Desktop Computers, 4 Standard Reporter Workstations (i3)

2. A network attached storage device, 1 TB or greater, connected to all workstations.

3. Four licensed copies of Adobe InDesign CS5 or newer.

4. Adobe Acrobat Software X or better (full version) with provisions for receiving updates within two months of release.

5. Four licensed copies of Adobe Photoshop CS5 or newer.

6. Four licensed copies of MS Word 2010 or newer.

7. PMCIA Flash Card readers for each computer provided by the contractor

8. Printer for each Public Affairs office capable of printing 11 x 17 sheets. Technical support for these printers: on-call and a next-day response time.

9. All hardware and software must mirror the equipment used by the contractor and remain compatible.

10. Design books with available typefaces and design options along with the latest Associated Press Style books will be made available at no cost.

11. Virus Detection software for the computer workstations

b. Desktop publishing systems capable of electronic file transfer of camera-ready pages or portions of pages to and from the above-mentioned Public Affairs Office, as well as to and from each of the above-mentioned Public Affairs Office to the contractor.

c. Desktop publishing systems capable of printing camera-ready pages or portions of pages for hard-copy proofing on the premises of the two above-mentioned Public Affairs Office. This capability would also serve as a backup to the electronic file transfer of camera-ready pages to the contractor.

d. Desktop publishing systems capable of scanning photos and text. The systems must be capable of scanning both color and black and white.

e. The contractor shall ensure supplementary hardware/software is available to ensure complete compatibility of all systems used.

C-5.3 The contractor shall provide a layout and design book(s) for daily reference and assistance to the editors. The books shall include layout and design options, photograph cropping guidelines, and a glossary of terms.

C-5.5 Website:

The contractor shall provide weekly publication content on the World Wide Web for public access. This content will be designed, posted and maintained by the contractor. The Site address will be a name agreed upon by the Public Affairs Officers.

C-5.6 Color: The contractor shall provide four-color process on all pages weekly.

C-5.7 Paper Stock: The contractor shall provide sufficient paper stock for selection by the Government before the time of initial printing. As a minimum, paper stock will be 27-lb recycled newsprint, off-white.

C-5.8 SPECIFIC TASKS:

C-5.8.1 Copies and Issues: The contractor shall print 10,200 copies for distribution by 4:30 p.m. each Thursday. The newspaper will be a broadsheet style newspaper. Newspapers delivered to MCAS will present "The Jet Stream" as the title page with Marine Corps Air

Station articles following. A minimum of 50 issues shall be published per year. The Public Affairs Offices have the authority to have a minimum of four PDF newspaper inserts, also known astabs, not to exceed 8 tabs annually. All the tabs shall be a four-color process on page 1. The Public Affairs Offices will select two (2) weeks during the year when The Jet Stream will not be published and will inform the contractor of these dates no later than two (2) weeks prior. (Generally the two weeks are the last week of Dec and the first week of

January.)

C-5.8.2 The number of newspapers to be delivered each week is subject to change by the Government when necessitated by significant increases or decreases of personnel at the installations. The Public Affairs Office shall provide at least one month’s-notice to the publisher of their request to increase number of copies. Such increases or decreases will- not exceed 10%, unless previously agreed to by both parties of this contract. A list of locations and newsstand requirements for delivery; will be provided by the Public Affairs Offices. This will be modified by the PAOs, as required.

C-5.8.3 The contractor shall provide each Public Affairs Office bound copies of The Jet Stream. These will begin with the first issue in

January of the calendar year and end with the last issue in December of that calendar year. This is not to be interpreted that all bound issues from the calendar year must be in the same binding. Binding will be both attractive and durable.

C-5.8.4 Legal Public Holidays: On Thanksgiving holiday and when the publication date falls on a holiday, the newspaper will be published on the preceding workday. A list of recognized holidays is furnished in Section F-4 of this solicitation.

C-5.8.5 At a minimum two special editions or TABS will be printed for inclusion in the newspaper. The size and content of such special TABS will be identified to the contractor 15 days before each run. It is understood that all terms and conditions of this contract shall apply to each special edition.

C-5.8.6 The contractor may, at its discretion, publish an insert weekly to the Jet Stream and sell advertising for the insert. The insert shall be clearly marked as advertising material and shall be bound by the same conditions set forth by this contract. Permission for this insert may be withdrawn at any time and for any reason by the Public Affairs Officers. Subject matter for the insert is subject to the approval of the Public Affairs Offices. The insert shall not affect the total ad-to-copy ratio.

C-5.8.7 Supplement or Insert: The Jet Stream shall not be distributed, either as a supplement, or insert to any privately produced civilian newspaper or periodical. Privately produced newspapers or publications may not be distributed as inserts to the Jet Stream.

C-5.8.8 The contractor will upload color proofs to the FTP site on Wednesday with a PDF of each page for approval.

C-5.8.9 The contractor shall provide all connectivity of hardware and verify that all systems are in a production status within 15 days after contract award.

C-5.8.10 The contractor shall provide training to the Public Affairs Officer’s staff on all provided hardware and software immediately after installation. Training will occur on site at the Public Affairs Office and shall be completed within a reasonable timeframe that will allow the Jet Stream editorial staff adequate time to become proficient. Training is to be provided by a qualified instructor.

C-5.8.11 The contractor shall provide 24-hour around-the-clock preventive and emergency maintenance on all provided equipment.

C-5.8.12 The Government will be responsible for the replacement of any equipment stolen while in the possession and control of U.S.

Marine Corps personnel. Replacement of equipment will be identical to the lost equipment; or if mutually agreed upon; may be of lesser cost to the Government while keeping with the provisions of the contract.

C-5.8.13 The Government will repair any contractor owned equipment that has be neglected or abused by the U.S. Marine Corps.

Normal wear and tear repairs shall be the responsibility of the contractor.

C-5.8.14 Equipment lost or stolen while in Government's possession will be reported by the Public Affairs Officer(s) to the contractor immediately. The contractor must submit a claim in writing to the Contracting Officer within five

(5) working days of any incident that resulted in loss or damage to, equipment. A copy of the claim shall be provided to the Contracting

Officer's Representative (COR) at the same time it is provided to the Contracting Officer.

C-5.9.15 Inventory of equipment furnished by the contractor will be conducted by the contractor and COR. An inventory report will be prepared to include serial numbers and will be signed by the contractor and COR. Copies of the inventory report will be retained by the contractor and COR. A copy of the inventory will be provided to the Contracting Officer. The contractor and COR shall ensure the inventory report is updated as changes occur. Copies of the changes shall be retained and distributed in the same manner as the original inventory. The inventory shall be conducted no later than one day after equipment has been delivered, installed and turned over to the

COR.

C-6 CONTRACTOR PROVIDED PERSONNEL:

C-6.1 Contract Manager: The contractor shall provide a contract manager who shall be responsible for the performance of the work.

The name of this person and alternate(s), who shall act for the contractor when the manager is absent, shall be designated in writing to the Contracting Officer and/or Contracting Officer's Representative (COR) within fifteen (15) days after contract award.

C-6.1.1 The contract manager or alternate(s) shall have full authority to act for the contractor on all matters relating to daily operation of this contract.

C-6.1.2 The contract manager or alternate(s) shall be available during normal duty hours within two (2) hours to meet at the installations with Government personnel designated by the Contracting Officer to discuss problems. After normal duty hours, the contract manager or designated alternate(s) shall be available by telephone within one (1) hour to address any problems with the editorial staff

C-6.1.3 The contract manager and alternate(s) must be able to fluently read, write, speak and understand English.

C-6.1.4 Graphic Artist/Layout Design Artist: The Contractor shall furnish a Graphic Artist/Layout Design Artist for two (2) eight-hour shifts per week for a total of 16 hours. The Public Affairs Office will provide the Publisher the schedule for this staff position.

The graphic artists will be provided "dummies" of the page sections by PAO personnel to be paginated. The graphic artists shall liaison with the Publisher for the specified pages for the publishing cycle, coordinate layout/advertising pages and ratios and provide final product to Contractor via digital industry standard. Working as a liaison with the Contractor for the publishing cycle, the graphic artists/layout design artists will be responsible for identifying and gathering artwork and editorial content for use in the publication.

The graphic artists/layout design artists shall be trained in the latest versions of Adobe InDesign, Adobe Photoshop and Adobe

Illustrator or equivalent software. The graphic artists/layout design artists shall be located in the Public Affairs Office. This person shall be experienced and fully competent in advanced design and layout techniques and editorial planning for a modern newspaper.

C-6.2 Within 15 days after award date, the contractor shall provide personnel to serve in conjunction with the production of the Jet Stream. The personnel provided shall be fully competent and qualified to support all areas previously described in

Section C and the following areas on an as needed basis:

C-6.2.1 Advance planning and production requirements for future issues of the newspaper.

C-6.2.2 Technical assistance in advanced design and layout of the newspaper to facilitate communication of information objectives as provided by the Public Affairs Offices.

C-6.2.3 The Public Affairs Officers set communication objectives. The Public Affairs Offices' editors have the responsibility to determine final layout and design to communicate to the audience for which the publication is intended.

C-6.3 Type setting support: Copy will be set at specifications provided by the editors.

C-6.4 Photographic support will be provided as needed.

C- 6.5 Graphics artist will produce timely illustrations, as needed.

C-7.0 DELIVERY AND DISTRIBUTION:

C-7.1 The contractor will deliver copies of each week's Jet Stream to approximately ten (10) designated locations on MCRD Parris

Island and 10 designated locations on MCAS Beaufort, those locations provided by the Public Affairs Officers. See Section F

Deliveries Additionally, delivery will be provided to each of the family housing units in the Laurel Bay military housing area, and to each of the military family housing units on MCAS Beaufort, MCRD Parris Island and Naval Hospital Beaufort, on the day of publication. The contractor must remain consistent with deliveries and must make delivery no later than 9:00 am on Friday. The contractor shall ensure that the copies are secured by a plastic bag and placed in a neat manner at each residence. The contractor is responsible for ensuring delivery personnel are aware of the requirement for neat and proper delivery. In case of inclement weather, the newspaper shall be covered with protective wrap.

C-7.2 More than two consecutive editions of the Jet Stream delivered to a residence that is apparently empty, the contractor shall be responsible for picking up the editions and disposing of them.

C-7.3 The contractor shall immediately telephone the Public Affairs Offices when hazardous weather, such as hurricanes or other significant events would prevent delivery of the newspapers.

C-7.4 Installation commanders, acting in concert, may, for any reason, prohibit distribution of copies to all housing units. Furthermore, an installation commander, acting on his or her own authority at his or her installation, may, for any reason, prohibit distribution of copies at his or her specific installation.

C-7.5 The Contractor shall mail a designated number of copies of the Jet Stream to addresses provided by the Public Affairs Officer.

The Public Affairs Officer will periodically add or delete addresses from the list by written notice to the contractor. A responsible individual must be identified by the Contractor to receive the updated mailing list. The contractor shall make the requested change within one week of notification. The contractor shall incur the mail and distribution cost consistent with timeliness and applicable postal regulations.

C-7.6 The Contractor shall print an additional 10,000 copies every other year when an air show is scheduled at MCAS Beaufort. These copies will be used to hand out to visitors during the weekend. Typically the air show averages nearly 100,000 visitors to the base during the air show weekend.

C- 8.0 COST/PROFIT/EXPENSES:

C- 8.1 Proceeds received from the sale of advertising for The Jet Stream shall be enjoyed solely by the contractor. The contractor shall not be required to share profits nor pay money to the U.S. Marine Corps, or to provide goods, services or considerations not directly related to the Jet Stream, which the contractor has contracted to provide. The contractor agrees to look exclusively thereto for all costs, expenses, and profits.

C-8.2 Costs and expenses incurred in preparing, producing, publishing and distributing the Jet Stream according to the provisions and requirements as contained herein shall be financed entirely by the contractor. These costs include taxes and fees arising from publication thereof. It is expressly agreed that neither the installation commanders, their representatives and successors, nor the installations; shall be liable for any expenses or obligations incurred in publishing or distribution of the Jet Stream, even if a gentlemen's agreement is made. The contractor shall not charge for the paper; it shall be distributed free.

C- 8.3 The contractor agrees to accept all charges for all telephone calls and costs generated in the assimilation and publication of the

Jet Stream.

C-8.4 U.S. Government appropriated funds shall not become due or be paid to the contractor by reason of this contract. U.S.

Government stationery or other materials shall not be used either to print or distribute the Tri- Command Newspaper.

C-8.5 Use of mail: The contractor shall not use Department of Defense postage and fees paid indicia labels for distribution of copies of the Jet Stream.

SECTION D -P ACKAGING AND MARKING

D-l PACKAGING: Each individual delivered newspaper shall be secured by a plastic bag.

SECTION E -INSPECTION AND ACCEPTANCE

E-l FINAL INSPECTION AND ACCEPTANCE:

E-1.1 Final inspection and acceptance of all services provided under this contract shall be at the MCAS Beaufort, S.C.

E-1.2 The Contractor's work performance under this contract shall be monitored by the Contracting Officer's Representative (COR).

The name of this person will be provided to the contractor before start of contract performance.

E-l.3 The requirement for Government inspection, the contractor shall perform or have performed the inspections/tests required to substantiate that the services provided under this contract conform to the specifications and contract requirements listed herein.

E-l.4 The inspection and acceptance point of contact will be the Public Affairs Officer at

MCAS Beaufort, S.C.

E-l.5 The Contracting Officer or any person designated by the Contracting Officer, may conduct inspections as may be considered necessary to ensure compliance by the contractor with all provisions of this contract.

PRS

Performance Objective Performance Standard SOW

Para

Performance

Threshold

Printing, Publication and

Distribution.

Publisher will maintain strict adherence to weekly printing/publishing deadlines. All articles and associated photographs will conform to the principles of Security, Accuracy, Propriety, and Policy, the quality control standards of the command, and be AP style compliant, free of grammar and spelling errors. Newspaper deliveries will be made within the designated time period and distribution boxes will be free of debris and older editions.

1.2 95% of the time, papers are delivered on time, with minimal errors and in compliance with outlined regulations

Marketing

Publisher engages in a robust marketing effort that contributes to the local population’s awareness of the Globe as a vital communications tool for the base, demonstrates positive partnership with the base community and reflects the high professional standards of the Marine Corps. All advertising adheres to regulations prohibiting advertisements that feature alcohol, tobacco and firearms, predatory lending, gambling, and other items contained in the Inspector General’s list of prohibited businesses, establishments, items, and locations. All advertising adheres to Department of Defense trademarks and licensing regulations and does not contain any implied federal endorsement of the products or services offered.

1.3 95% of the advertising reflects the required marketing performance standards.

The Jet Stream Website

Publisher’s website features only those articles and photographs that have been released by Marine Corps public affairs offices and be positive reflection of the

Marine Corps and the installation. All advertising adheres to regulations prohibiting advertisements that feature alcohol, tobacco and firearms, predatory lending, gambling, and other items contained in the Inspector General’s list of prohibited businesses, establishments, items, and locations.

All advertising adheres to Department of Defense trademarks and licensing regulations and not contain any direct or implied federal endorsement of the products or services offered.

1.4 95% of the website is in compliance with the performance standards outlined.

The Jet Stream Social Media

Sites

Publisher maintains strict adherence to the regulations outlined in ALNAV 056-10 “Internet-based Capabilities

Guidance – Official Internet Posts and Sites.” Site manager strictly enforces DoD community guidelines advising

1.5 95% of The Jet

Stream Social

Media Sites are in compliance with participants that comments that are hateful, defamatory or abusive in nature are removed. Links and advertisements adheres to regulations prohibiting advertisements that feature alcohol, tobacco and firearms, predatory lending, gambling, and other items contained in the Inspector

General’s list of prohibited businesses, establishments, items, and locations. All advertising adheres to Department of Defense trademarks and licensing regulations and does not contain any direct or implied federal endorsement of the products or services offered.

the outlined performance standards.

Advertising All advertising adheres to regulations prohibiting advertisements that feature alcohol, tobacco and firearms, predatory lending, gambling, and other items contained in the Inspector General’s list of prohibited businesses, establishments, items, and locations. All advertising adheres to Department of Defense trademarks and licensing regulations and does not contain any direct or implied federal endorsement of the products or services offered.

1.6 95% of the advertising is in compliance with the outlined performance standards

SECTION F DELIVERIES

DELIVERIES:

Copies of The Jet Stream shall be delivered to the following locations in the estimated numbers:

DESCRIPTION LOCATION EST COPIES

Public Affairs Office MCAS Beaufort 3,000

Public Affairs Office MCRD Parris Island 2,500

Public Affairs Office Naval Hospital Beaufort 1,000

Mail Outs

MCRD, PARRIS ISLAND, SC 500

MCAS, BEAUFORT, SC 300

Housing Facilities:

Laurel Bay Housing Laurel Bay, SC 1,200

Laurel Bay Schools I & II Laurel Bay, SC 200

Pine Grove Housing MCAS Beaufort 176

Laurel Bay Seven Day Store Laurel Bay, SC 182

Officers Housing Parris Island, SC 53

Ribaut Village (Enlisted) Parris Island, SC Parris Island, SC 38

SNCO 800 Area Housing Parris Island, SC Parris Island, SC 30

Wake Village Parris Island, SC Parris Island, SC 77

Weapons Housing Parris Island, SC Parris Island, SC 16

Naval Hospital Housing Beaufort, SC 53

Community Delivery:

Lowe’s Hardware 25

Wal-Mart 200

Golden Corral 200

Beef O’Bradys 50

Common Ground 50

Government Center 150

Beaufort Chamber of Commerce 50

The Corps Store 50

Best Buy 50

Game Stop 50

ESTIMATED COPIES PER EDITION 10,200

Special Event TABS identified in paragraph 5.8

Public Affairs Office MCRD Parris Island 5,000

The above locations and quantities are estimates and subject to change

F- 2 PERFORMANCE:

F-2.1 Performance shall commence on 1 January 2016. The estimated quantities required are 10,200 copies. The period of performance shall be as follows:

CLIN 0001 Base Year 01 January 2016 through 31 Dec 2018

CLIN 1001 Option Period I 01 January 2018 through 31 Dec 2019

CLIN 2001 Option Period II 01 January 2019 through 31 Dec 2020

CLIN 3001 Option Period III 01 January 2020 through 31 Dec 2021

CLIN 4001 Option Period IV 01 January 2021 through 31 Dec 2022

F-2 .2 PLACE OF PERFORMANCE -Services under this contract are required to be performed at the contractor's facility and at the installations.

F-2.3 PHASE IN/ PHASE OUT PERIOD -During the 30 day period immediately prior to the end of this contract (if the incumbent is not awarded the follow-on contract), the contractor shall permit the successor contractor and the successor contractor's employees to observe and become familiar with any and all operations under this contract. There shall be no separately stated costs, or payments by the Government for any costs that may be incurred by the contractor as direct or indirect as a result of the phase-in/phase-out stipulations.

F-3 FEDERAL HOLIDAYS -The following are considered legal holidays:

(1) New Year's Day January 1

(2) Martin Luther King Jr. Birthday Third Monday in January

(3) President's Day Third Monday in February

(4) Memorial Day Last Monday in May

(5) Independence Day July 4

(6) Labor Day First Monday in September

(7) Columbus Day Second Monday in October

(8) Veteran's Day November 11

(9) Thanksgiving Day Fourth Thursday in November

(10) Christmas Day December 25

When a legal holiday falls on a Sunday, the following Monday will be observed as a legal holiday. When a holiday falls on a Saturday, the preceding Friday is observed as a legal holiday by the U.S. Government Agencies. The above listed Government holidays are subject to changes that may be enacted by Congress.