M67001-16-Q-0151_RFQ.pdf

SEE ADDENDUM

(No Collect Calls)

M67001-16-Q-0151 30-Jun-2016

b. TELEPHONE NUMBER

910-451-1769

8. OFFER DUE DATE/LOCAL TIME

03:00 PM 15 Jul 2016

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

M670019. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

JENNIFER L. WHITE

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

M67001

CONTRACTING DEPARTMENT

PO BOX 8368 (BLDG 1116)

CAMP LEJEUNE NC 28547-8368

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE M93060 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

M93060

NAT G. FAHY

PUBLIC AFFAIRS DIVISION

CAMP LEJEUNE NC 28542

TEL: 910-451-7413 FAX:

910-451-2332FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

NAICS:

511110

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF46

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

M67001-16-Q-0151

Section SF 1449 - CONTINUATION SHEET

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 2 Years The Globe Base Period

FFP

Publication and distribution of "The Globe" newspaper and website.

Period of Performance:

01 August 2016 - 31 July 2018

FOB: Destination

NET AMT

1001 1 Years OPTION The Globe Option Year 1

01 August 2018 - 31 July 2019

2001 1 Years OPTION The Globe Option Year 2

01 August 2019 - 31 July 2020

3001 1 Years OPTION The Globe Option Year 3

01 August 2020 - 31 July 2021

4001 1 Years OPTION The Globe Option Year 4

01 August 2021 - 31 July 2022

SECTION C

SECTION C1 GENERAL

C1.1 SCOPE OF WORK. The Publisher, herein referred to as the Contractor, shall furnish all personnel, management, transportation, material, parts, supplies and equipment, except Government furnished (See Section

C3), necessary to perform contract services, at Camp Lejeune, NC and satellite activities, as defined in this contract.

The below paragraphs will apply to item 0001-4001 of Section B.

C1.1.1 The Contractor shall prepare, produce, publish and distribute at weekly intervals, a Civilian Enterprise (CE) newspaper, to be known as The Globe and its website, barring national catastrophe or non-adherence to editorial and pictorial deadlines by the Government. This publication will comply with all applicable provisions of the

Department of Defense (DoD) Instruction 5120.4 (16JUN97), DoD Direction 5122.10 (21NOV2000), Department of Navy (DoN) rules and regulations, Marine Corps Publication and Printing regulations (MCO 5720.77); and

SecNavInst 5720.44C. Upon request, copies of the above references will be made available to the Contractor by

MCIEAST-MCB Camp Lejeune-MCAS New River Consolidated Public Affairs Office (CPAO).

C1.1.2 PERIOD OF PERFORMANCE. The period of performance for this requirement is:

Base Period: 01 August 2016 to 31 July 2018

Option One: 01 August 2018 to 31 July 2019

Option Two: 01 August 2019 to 31 July 2020

Option Three: 01 August 2020 to 31 July 2021

Option Four: 01 August 2021 to 31 July 2022

C1.1.3 CONTRACTOR UNAUTHORIZED WORK PERFORMANCE. The Contractor shall not Perform work that deviates from contract requirements and specifications. If the Contractor deviates from contract requirements and specifications without approval of the CONTRACT ADMINISTRATOR/OFFICER, such deviation shall be at the risk of the Contractor and any cost related thereto shall be borne by the Contractor.

C1.2 EMPLOYEES.

C1.2.1 The Government reserves the right to restrict the employment of any Contractor employee or prospective

Contractor employee who violates federal regulations or is identified as a potential threat to the security, safety, health or operational mission of this base and its population. Contractor's employees shall not loiter on or around the base during off duty hours. The removal of such persons shall not relieve the Contractor from providing all the services described herein.

C1.2.2 The Contractor shall furnish a sufficient number of qualified supervisory, administrative, journeyman and other personnel to accomplish all required contract services. During the performance of this contract, Contractor’s employees shall wear neat, clean, clothing – attire that is conducive to the CPAO environment, e.g., female attire requires dresses/skirts or dress slacks (decent jeans may be worn while photojournalist is in the field); no halter tops, shorts, bathing suits or revealing attire shall be worn; male attire shall be casual slacks or dress jeans (either shall not be worn below the waist), polo shirts, collar shirts, or nice looking pullover shirts; no bathing suits or shorts, no trousers with holes (decent jeans may be worn while photojournalist is in the field). Employees shall be identified by having company and employee name on or attached to their clothing. To meet this requirement, the Contractor shall furnish tags or badges for the employees at Contractor’s expense .

C1.2.3 (ITEMS 0001-4001) The Contractor shall furnish photography, editorial and writer/ reporter services as necessary to perform duties as military community news writers, "Carolina Living" and “Lejeune Sports & Health” writers, layout and design editors, and cover other such events on, around, and pertaining to Marine Corps Base, Camp Lejeune, NC, Marine Corps Air Station New River, Camp Geiger, Camp Johnson satellite activities and surrounding civilian communities. The photographer(s), editor(s) and writer(s)/reporter(s) shall conduct interviews and cover events for stories; write coherent news stories, feature stories and book and movie reviews as necessary for publication. They shall be responsible for layout and design (familiarity with computer layout and design) of their sections to include writing headlines and captions; edit news/feature stories; edit newspaper layout; print pages, including color separations; perform paste-up work, using photo software, answer phones and take messages. The photographer(s), editor(s) and writer(s)/reporter(s) shall have proper command of the English language that entails being able to write and spell at a minimum of 11th grade level. As photographer(s), editor(s) and writer(s)/reporter(s), they shall take photographs for stories; be familiar with digital camera format; and crop these photographs for publication in the newspaper.

C1.2.4 (ITEMS 0001-4001) The Contractor shall furnish additional photography services to accomplish the specific additional photography needs of the “Carolina Living” “Sports” and “Rotovue” sections of the Globe, as well as any other featured photography, picture pages, pictorials, etc. that he/she may be called upon to accomplish.

The photographer will work with digital camera gear and photo software provided by the Contractor in C4.3.1 (G) and will have the overall responsibility of the Contractor’s camera assets.

C1.2.5 (ITEMS 0001-4001) The Contractor shall furnish photographer(s), editor(s) and writer(s)/reporter(s) as needed to accomplish the layout of all sections of The Globe and maintain and update an industry standard website for The Globe newspaper. The personnel will be provided “dummies” of the page sections by PAO personnel to be paginated. The personnel will also liaison with the Contractor for the specified pages for the publishing cycle, coordinated layout/advertising pages and ratios and also provide final product to Contractor via digital industry standard. The personnel must be trained in the latest versions of Adobe InDesign, Adobe Photoshop.

C1.2.6 (ITEMS 0001-4001) The photographer(s), editor(s) and writer(s)/reporter(s) shall possess the physical mobility necessary to travel on foot and by vehicle throughout the confines of MCB Camp Lejeune, MCAS New

River, Camp Geiger, Camp Johnson and satellite activities and surrounding civilian communities to perform the above duties. The Contractor’s employees shall perform the duties and services set forth in this contract and, at a minimum, maintain a consistent level of performance. The Contractor shall take action to eliminate and/or improve employee deficiencies in performing the duties and services of this contract.

C1.2.7 Minimum Personnel Qualifications. It is the Contractor’s responsibility to ensure all Contractor personnel assigned to this contract have appropriate qualifications (education and/or experience) to perform their assigned duties. Contractor’s employees shall be familiar with military customs and courtesies. .

C1.2.8 The Contractor shall train all personnel in Government policies, procedures, and regulations applicable to performing the required services and shall keep all personnel current and familiar with the aforementioned policies

(C1.1.1).

C1.2.9 Conflict of Interest. The Contractor shall not employ the following personnel:

C1.2.10. Off-duty quality assurance personnel.

C1.2.10.1 An employee of the U.S. Government if the employment of that person would create a conflict of interest.

C1.2.10.2 An alien who does not have a valid U.S. Immigration Alien Registration Card.

C1.3 BUSINESS ACCESS SECURITY REQUIREMENTS.

C1.3.1 In order to gain access to Marine Corps Base (MCB), Camp Lejeune and/or Marine Corps Air Station

(MCAS), New River, non-Federal Government and non-DoD issued ID cardholders require identity proofing and vetting to determine fitness and eligibility for access. Specifically, a check of records through the National Crime

Information Center (NCIC) Interstate Identification Index (III) is the installation’s minimum background check for access to MCB, Camp Lejeune and/or MCAS, New River for non-Common Access Card holders, to include entrance of visitors.

C1.3.2 MCB, Camp Lejeune and MCAS, New River applies the following non-Federal Government cardholder criteria to determine the authorized type of access control credentials:

Contractors: RAPIDGate or 30-Day Pass followed by 4-DayPass*

Sub-Contractors: RAPIDGate or 30-Day Pass followed by 4-Day Pass*

Vendors: RAPIDGate or 30-Day Pass followed by 4-Day Pass*

Suppliers: RAPIDGate or 30-Day Pass followed by 4-Day Pass*

Service Providers: RAPIDGate or 30-Day Pass followed by 4-Day Pass*

Delivery Personnel: RAPIDGate or 30-Day Pass followed by 4-Day Pass*

Public-Private Venture (PPV) Housing and Installation Volunteers: Local Population Credential

(The following are examples of Installation Volunteers: (Red Cross, Community College

Instructors and Students, Commissary Baggers, Naval Hospital Volunteers, Family Readiness

Volunteers, Wounded Warrior Volunteers, and any other organization approved by the

Commanding General, Marine Corps Installation East-Marine Corps Base Camp Lejeune and

Commanding Officer, MCAS, New River)

C1.3.3 Contractor Common Access Card (CAC) Eligibility: Contractor personnel authorized CAC’s are exempt from RAPIDGate enrollment.

C1.3.4 Contractor personnel who are ineligible for a CAC will be required to either obtain a 30-Day pass followed by a 4-Day pass* or enroll in the RAPIDGate Program. RAPIDGate is a voluntary program due to associated costs.

For further information concerning contractor access, please contact the Contractor Vetting Office at 910-450-5978 or visit Marine Corps Base Camp Lejeune (http://www.lejeune.marines.mil/) or MCAS New River

(http://www.newriver.marines.mil/) websites. For information concerning enrolling in RAPIDGate please visit their website at www.rapidgate.com.

The Government will not be responsible for any access delays. Delays that may result from inadequate planning are contractor responsibility. Any and all costs associated with RAPIDGate are the sole responsibility of the contractor.

* Contractors will be issued a one-time pass for 30 days. Upon expiration of the 30 day pass, they will only be issued a 4 day pass every 4 days thereafter, for the duration of the contract.

C1.3.5 Display and Disposition of Badges. Contractor employees shall prominently display their badges on their person at all times. Upon completion or termination of a contract or an individual’s employment, the Contractor shall collect and turn in badges to the Pass and ID Office from which it was issued. If the Contractor is unable to obtain the employee’s badge for whatever reason, the cognizant Pass and ID Office will be notified within 24 hours.

During the contract performance period Contractor will immediately report instances of lost or stolen badges to the issuing Pass and Identification Office.

C1.3.6 Proof of Valid Government Contract. The Contracting Department shall submit a letter (on department http://www.lejeune.marines.mil/ http://www.newriver.marines.mil/ http://www.rapidgate.com/ letterhead) from the Contracting Officer to the Pass and Identification Office indicating the location of contract work, contract period, and name of the prime contractor. For subcontractors, the prime contractor will provide proof of employment on a valid Government contract to include contract number and term.

C1.3.7 Contractor and Subcontractor Vehicle Requirements. Each vehicle to be used in contract performance shall show the Contractor’s or subcontractor’s name so that it is clearly visible and shall always display a valid state license plate. To obtain a vehicle registration which will be valid for one year or contract period, whichever is shorter, Contractor or subcontractor vehcile operators shall provide:

A copy of the Contracting Officer’s authorization letter w/cc to PMO;

A valid form of Federal or state government I.D.; and

If dirving a motor vehicle, a valid driver’s license, vehicle registration and proof of insurance.

Upon completion/termination of this contract or an individual’s employment, the Contractor shall collect and turn in to Vehicle Registration all Government vehicle decals. If any are not collected, the Contractor shall notify the

Vehicle Registration Office within 24 hour.

C1.3.8 Security Checks. Contractor personnel and vehicles shall only be present in locations relevant to contract performance. All Contractor personnel entering the base shall conform to all government regulations and are subject to such checks as may be deemed necessary to ensure that violations do not occur. Employees shall not be permitted on base when such a check reveals that their presence would be detrimental to the security of the base. Subject to security regulations, the Government will allow access to an area for servicing equipment and/or performing required services. Upon request, the Contractor shall submit to the Contracting Officer questionnaires and other forms as may be required for security purposes.

C1.4 HOURS OF OPERATION. Normal working hours for the Public Affairs Office is 8:00 a.m. to 5:00 p.m., Monday through Friday except for federal holidays observed by this installation. The Contractor’s employees shall perform services during the PAO normal working hours unless hours are adjusted to accommodate a deadline or urgent situation, in which case, the Contractor’s employees shall be available to work the flexible hours with PAO personnel. Government and Contractor employees may be required to work more than normal working hours to accomplish deadlines.

C1.5 RECOGNIZED HOLIDAYS. Federal holidays observed by this Base are New Year's Day, Martin Luther

King Jr’s Birthday, Washington’s Birthday, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, and Christmas Day. The Contractor is not required to provide service on federal holidays observed by this base unless specifically stated in the contract or mutually agreed upon by the Contract

Administration Office, (See Section G, Paragraph G.1(b)) and the Contractor.

C1.6 GEOGRAPHICAL AREA OF RESPONSIBILITY. Service under this contract may require extensive travel throughout the Marine Corps Air Station, New River, Jacksonville, NC, the Camp Lejeune, NC, complex and satellite activities located within 25 miles of Camp Lejeune's outer perimeter.

C1.7 SAFETY REGULATIONS. The Contractor shall obey and conform to all Occupational Safety and Health

Act (OSHA) and Base Safety Regulations. Base Safety Regulations may be obtained from the Base Safety Officer at Building 58 at Camp Lejeune.

C1.8 PAYMENT OF FINES/PENALTIES. Citations against the Contractor for noncompliance with environmental standards are a matter for resolution between the Contractor and the issuing office. Payment of fines and/or penalty charges associated with citations issued by Federal, State or County officials shall be the responsibility of the Contractor and shall not be made the subject of claims.

C1.9 CONTRACTOR'S QUALITY CONTROL PROGRAM.

C1.10 QUALITY CONTROL. The Contractor shall establish and maintain a complete quality control program to assure the requirements of the contract are provided as specified. The Contractor's Quality Control Plan shall include:

C1.10.1 An inspection system covering all the services listed in this contract. It must specify the areas to be inspected on both a scheduled or unscheduled basis, how often inspections will be accomplished, and the title of the individual(s) who will perform the inspections. This shall include monitoring Contractor employees’ performance.

C1.10.1.1 The methods for identifying and preventing defects in the quality of service performed before the level of performance becomes unacceptable.

C1.10.1.2 On-site records of all inspections conducted by the Contractor and necessary corrective action taken.

When the Government requests copies of these records, the Contractor shall furnish them within 8 work hours. The

Government shall have access to these records during the term of the contract.

C1.10.1.3 A method of documenting and enforcing quality control operations.

C1.10.1.4 Methods of communication with the Government regarding quality and contract performance.

C1.10.2 QUALITY CONTROL PROGRAM. The Contractor's Quality Control Program shall also:

C1.10.2.1 Be structured so that it is not influenced by any other parts of the Contractor's organization.

C1.10.2.2 Have direct accountability to the Contractor's top management.

C1.10.2.3 Contain methods of direct and indirect communication with the Contracting Officer regarding performance of the contract.

C1.10.2.4 Contain methods of compliance/corrective action for Services Excluded/Prohibited Practices as identified in paragraph C5.3.

C1.10.2.5 Contain processes for corrective action without dependence upon Government direction. Demonstrate method for correcting deficiencies in performance level of employees.

C1.10.2.6 Include a customer comment/complaint program that provides a way for users of the publication to report complaints, suggestions, and or comments/remarks to the COR. The program shall describe and document the manner in which the Contractor shall promptly investigate any customer complaint and respond to the COR, describing and documenting, the corrective action which will take place in correcting valid deficiencies and preventing recurrence of the condition causing the deficiency (e.g., inadequate photo tinting, registration and other deficiencies that take away from the quality of the paper). Further, the Contractor shall provide documentation to the

COR in response to customer comments/remarks or when implementing recommended suggestions from the customers.

C1.10.2.7 A file of all quality control actions shall be retained by the Contractor and made available to the

Government as required. This file shall be subject to Government review at all times during performance of the contract. The file will become the property of the Government and shall be turned over to the Government upon completion or termination of the contract.

C1.10.2.8 The Contractor's Quality Control Plan and any required services performed will be accepted by the

Contracting Officer only when in full compliance with the Inspection/Acceptance clause contained herein.

C1.11 GOVERNMENT OBSERVATIONS. Other Government personnel such as Inspector General or other higher headquarters staff are authorized to observe Contractor operation. However, personnel may not interfere with

Contractor performance. Government observations or inspections will be coordinated through the Contracting

Office.

SECTION C2 DEFINITIONS

C2.1 STANDARD DEFINITIONS. Definitions of specific terms and phrases used in this Contract.

C2.1.1 ADMINISTRATION. All post award functions to ensure adherence to terms and conditions of the contract.

C2.1.2 CIVILIAN ENTERPRISE NEWSPAPER. Newspaper published by commercial publishers under contract with the DoD Components or their subordinate commands. The Commander or Public Affairs Office provides oversight and final approval authority for the news and editorial content of the paper.

C2.1.3 CONTRACTING OFFICER. A person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings. The term includes certain authorized representatives of the contracting officer acting within the limits of their authority as delegated by the Contracting Officer.

C2.1.4 CONTRACTOR. The term "Contractor" as used herein refers to both the prime Contractor and any subcontractors. The Contractor shall be responsible for assuring that his subcontractors comply with the provisions of this contract. (Note: For the purpose of this contract, "Contractor" is the same as "Publisher.")

C2.1.5 DOUBLE-TRUCK. The center two adjoined and facing pages displayed as one section or photo feature. It is, for printing purposes, the geometric center of a newspaper section.

C2.1.6 GOVERNMENT-FURNISHED PROPERTY. This term as used in this contract means any supplies or facilities furnished, by the Government, for use in connection with the performance of this contract.

C2.1.7 MCIEAST-MCB CAMP LEJEUNE G6 (G6). Consists of Government personnel that have received professional training in technical aspects of Information Technology (IT) equipment (equipment software, repairs, support services, etc). All purchases, upgrades and repair problems relevant to IT equipment must be evaluated by these Government technicians.

C2.1.8 INFORMATION TECHNOLOGY (IT). Any equipment or inter-connected system or subsystem of equipment that is used in the automatic acquisition, storage, manipulation, management, movement, control, display, switching, interchange, transmission, or reception, of data or information by the executive agency. The term IT includes computers, ancillary equipment, software, firmware, and similar procedures, services (including support services) and related resources. IT replaces the terms “Federal Information Processing” and Automated Data

Processing Equipment (ADPE) as per the Clinger-Cohen Act of 1996.

C2.1.9 INSERTS. A flier, circular, or freestanding advertisement placed within the folds of the newspaper. No disclaimer or other labeling is required.

C2.1.10 NEWS HOLES. The amount of editorial space available for news.

C2.1.11 OPTION. A unilateral right in a contract by which, for a specified time, the Government may elect to acquire additional supplies or services called for by the contract, or may elect to extend the term of the contract.

C2.1.12 PAGE DUMMIES. Pages, usually legal size, which are used by the Contractor and the Public Affairs

Office to give a rough description of what a completed page will look like. Page dummies are initiated by the

Contractor to plan a forthcoming edition by indicating to his sales representatives which portions of the paper contain advertising. The dummies are forwarded to the Public Affairs Office to let the PAO know which portions of the paper are remaining that must be filled with editorial content.

C2.1.13 PAGE PROOFS. Metered broadsheet pages which follow the prescription of their specific page dummies after all advertising and editorial content have been "pasted-up" on them. These are reviewed for geometric uniformity and editorial accuracy immediately prior to printing.

C2.1.14 PASTE-UPS. Refers to the physical placement of advertisements, photographs or editorial copy on a metered broadsheet page.

C2.1.15 PERFORMANCE WORK STATEMENT (PWS). Document that accurately describes the essential and technical requirements for items, materials, or services, including the standards used to determine whether the contract requirements have been met.

C2.1.16 PUBLISHER. Publisher as used in this contract is the same as the Contractor.

C2.1.17 QUALITY ASSURANCE. Those actions taken by the Government to assure services meet the requirements of the Performance Work Statement (PWS).

C2.1.18 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document used for quality assurance surveillance. The document contains specific methods for performing surveillance of the

Contractor.

C2.1.19 QUALITY CONTROL. Those actions taken by a Contractor to control the production of goods or services so that they will meet the requirements of the Performance Work Statement (PWS).

C2.1.20 SHALL. This word is used in connection with the Contractor and specifies that the provision is binding.

C2.1.21 SUPPLEMENTS. Features, advertising sections, or morale, welfare and recreation sections printed with or inserted into publications for distribution. Supplements shall be labeled "Supplement to THE GLOBE". Editorial content in supplements is subject to approval by the Public Affair’s Officer.

C2.1.22 WILL. This word is used in connection with the Government and specifies that the provision is binding.

C2.2 STANDARD ABBREVIATIONS. Complete spelling of commonly used abbreviations in this Performance

Work Statement (PWS).

C2.2.1 AD/ADS. Advertisement/Advertisements

C2.2.2 CE. Civilian Enterprise

C2.2.3 CLNC. Camp Lejeune, North Carolina

C2.2.4 COR. Contracting Officer's Representative

C2.2.5 CPAO. Consolidated Public Affairs Office

C2.2.6 DoD. Department of Defense

C2.2.7 DoN. Department of the Navy

C2.2.8 G6 MCIEAST-MCB Camp Lejeune G6

C2.2.9 IT Information Technology

C2.2.10 MCAS. Marine Corps Air Station

C2.2.11 MCB. Marine Corps Base

C2.2.12 MCCS Marine Corps Community Service

C2.2.13 MCO. Marine Corps Order

C2.2.14 PAO. Public Affairs Officer

C2.2.15 PWS. Performance Work Statement

C2.2.16 QA. Quality Assurance

C2.2.17 QASP. Quality Assurance Surveillance Plan

C2.2.18 QC. Quality Control

SECTION C3

GOVERNMENT FURNISHED PROPERTY AND SERVICES

C3.1 GENERAL. The Government will provide, without cost, edited narrative news copy, editorials, and photographs in sufficient quantity to permit publication of the CE newspaper and website as described within this contract. All copies furnished will be material authorized for official release in accordance with applicable

Department of Navy and Marine Corps directives and policies. The following tasks apply to item 0001-4001 unless otherwise specified.

C3.1.1 The Government will permit and facilitate the distribution of the CE newspaper, hereinafter called The

Globe, throughout Marine Corps Base, Camp Lejeune, MCAS, New River, Jacksonville, NC, satellite activities, and approved civilian businesses in the local community.

C3.1.2 TITLE OF THE NEWSPAPERS. The Government reserves the name The Globe for the CE newspaper of Marine Corps Base, Camp Lejeune, NC. The Contractor shall not utilize this name with any other existing or future publication for the length of this contract or any extension of the contract without prior consent of the CPAO.

The Government will provide, without cost, the facilities, equipment, materials, and/or services listed below:

C3.2 PROPERTY.

C3.2.1 FACILITIES. Facilities have been inspected for compliance with Occupational Safety and Health

Administration (OSHA). No hazards have been identified for which workarounds have been established. The

Government corrects OSHA hazards in accordance with base wide Government developed and approved plans of abatement taking into account safety and health priorities. A higher priority for correction will not be assigned to the facilities provided hereunder merely because of this contracting initiative. The Government does not guarantee that no hazard exists, or that workaround procedures will not be necessary, or that the facilities as furnished will be adequate to meet the responsibilities of the Contractor. Compliance with OSHA and other applicable laws and regulations for the protection of employees is exclusively the obligation of the Contractor. The Government will assume no liability or responsibility for the Contractor's compliance or noncompliance with such requirements, except the aforementioned responsibility to make corrections in accordance with approved plans of abatement subject to base-wide priorities. Before any modification of the facilities is performed by the Contractor, the

Contractor shall notify the Contracting Officer and provide documentation describing in detail the modification requested. The Contractor shall not make alterations to the facilities without specific written permission from the

Contracting Officer. In the case of alterations necessary for OSHA compliance, such permission will not be unreasonably withheld. The Contractor shall return the facilities to the Government in the same condition as received, fair wear and tear and approved modifications excepted. The Contractor shall use these facilities in the performance of this contract only. The Government will provide office space, as shown below, for performance of the contract only:

Items 0001-4001: Consolidated Public Affairs Office, Bldg. 67, MCB (Space: 300 square feet) Camp Lejeune, North Carolina 28542

C3.2.2 The Government will perform all maintenance and repairs, except for damages caused by the Contractor, to the building furnished for performance of this contract. The Contractor shall be responsible for any damage to the premises resulting from negligent acts or omissions of the Contractor, its employees or agents. When Contractor's personnel detect required maintenance and repairs to the buildings, the Contractor shall notify the COR of the problem and the location.

C3.2.3 FURNITURE. Government-furnished property is listed in Technical Exhibit #1.

C3.2.3.1 FURNITURE INVENTORY. Not later than five days before the start of the basic contract period or option period, the Contractor and COR shall conduct a joint inventory for all Government- furnished furniture listed in Technical Exhibit #1. The Technical Exhibit will be modified to reflect any changes in the inventory. The

Contractor shall receipt for all furniture provided by the Government. The Contractor and COR shall jointly determine and record the working order and condition of all furniture. If the Contractor does not participate in the inventory, the Contractor shall accept as accurate the inventory list provided by the Government.

C3.2.3.2 FURNITURE ACCOUNTABILITY. At completion of the contract, the Contractor and

COR/Government representative shall conduct a joint inventory of furniture. The Contractor is liable for loss or damage to Government-furnished property beyond fair wear and tear according to the clause of this contract

“Government- Furnished Property.” The Contracting Officer will require direct payment by the Contractor. In the case of damaged property not repaired by the Contractor, the amount of compensation due the Government shall be the actual cost of repair or replacement, provided such amount does not exceed the economical repair value. When loss or damage is beyond the economical repair value, the amount of the Contractor's liability shall be the depreciated replacement value of the item. If the Contractor does not agree with the determination of the Contracting

Officer refer to the clause FAR 52.212-4, paragraph entitled “Disputes”.

C3.3 SERVICES.

C3.3.1 UTILITIES. The Government will furnish utilities and related services as required for the proper and effective operation of the facilities provided on base. The utilities include heat, air conditioning, electricity, water and sewage. The Contractor shall contact the COR for emergency maintenance services and the COR will place the service call with the appropriate base activity.

C3.3.2 TELEPHONE. The Government will furnish Class "A" telephone services at no cost to the Contractor. The

Contractor shall contact the COR (See Section E.1.2) when telephone repair services are required. The COR will place the repair call with the appropriate office. The Contractor may request off-base commercial telephone service at its expense, which will be installed and maintained via Base Telephone, the Contractor, the COR, and the

Commercial Telephone Contractor including direct modem line, (See Section C4.3.1.E).

C3.3.3 COMPUTER LINES If the need for an office move arises as set forth by CPAO planning, the Contractor will be responsible for the moving of computer lines if applicable. Contractor shall submit its plan for moving of the lines to CPAO in writing, within 72 hours upon notice that the Contractor employees will be moved. CPAO will expect in writing what the Contractor’s plan is for the moving of the lines.

SECTION C4

CONTRACTOR FURNISHED ITEMS AND SERVICES

C4.1 GENERAL. Except for those items or services specifically stated to be Government furnished in Section C3, the Contractor shall furnish the specific items listed below to perform this contract.

C4.2 SERVICE MATERIALS. The Contractor shall provide personnel, transportation, supplies, material, equipment and services for the manufacture and delivery of The Globe and in sufficient quantities to allow consistency of design each time the newspaper is published. All of these items shall be available on contract start date.

C4.3 (ITEMS 0001-4001) EQUIPMENT. The Contractor shall provide, at the start of the contract, the below listed equipment for the performance of this contract. Government personnel will not load personal or unauthorized software on contractor’s computer equipment. The following equipment is recommended, however; other types of similar equipment of an equivalent nature will be considered:

C4.3.1 (ITEMS 0001-4001) EQUIPMENT. The equipment provided by the Contractor shall be in first class, industry standard operating condition (complete operating order and in compliance with the manufacturer’s operating specifications).

A. 5 each – IBM PC or Apple Macintosh compatible personal computers, as shown below, installed with currently available releases of Microsoft Office or current industry standard. This must include Microsoft

Outlook, or the current compatible E-mailing software the Marine Corps uses. Desktop publishing software must include the current release of Adobe Photoshop and Adobe InDesign.

B. 5 each - Latest Intel-based CPU, minimum 8 GB RAM, USB 3.0 compatible, 500GB or larger hard disk drive, current industry standard CD/DVD writer/rewriter drive, current industry standard NVIDIA / AMD

GPU graphics board with minimum of 1GB of VRAM with at least 21” graphic series monitors, industry standard mouse and driver software. 1 of these PCs shall be a dedicated machine at the Contractor’s facility to be made available for the expressed purpose of any additional assembly required for the paper. 4 shall be installed at the Consolidated Public Affairs Office.

C. 3 each - laser jet printers: 2 shall be located at the CPAO and be networked to support the above 4 computers. These printers must be able to print standard 8” x 11” and 11” x 17” formats; 1 printer will be located at the Contractor’s facility to be utilized for the sole purpose of assembling the paper. The Contractor shall be responsible for maintaining printer toner levels. One additional toner cartridge per printer shall be supplied by the Contractor to be place at CPAO for back-up purpose.

D. 1 each - color laser jet printer to be located at CPAO for proofing print versions of the Globe. Printer must be able to print full-color 11” x 17” proofs and networked to support the above 4 computers. The Contractor shall be responsible for maintaining printer toner levels, 1 each additional toner cartridge per printer shall be supplied by the Contractor to be placed at CPAO for back-up purposes.

E. Digital internet service will be installed on all contractor provided computers at CPAO. Internet service provider will meet a guaranteed up-time of 99%. The Contractor shall accomplish this liaison between the

COR and Base Telephone. (See Section C3.3.2) and facilitate the running of lines on base and incur all associated expenses.

F. All contractor supplied computers at CPAO will have digital flashcard readers (Compact Flash, SD Card, or current digital camera industry standard).

G. 3 each – camera kits to be exclusively used by the Contractor’s photojournalists and photographers.

Kits must include latest industry standard Nikon Digital camera (Nikon D610 for example); each kit must be able to cover the 24mm – 200mm spectrum. Each kit must have the capacity to go from f2.8 to f22; each kit must have compatible external digital flash for camera; each kit must have, at a minimum, two 32 GB flashcards.

H. 1 each – current industry standard flatbed scanner shall be furnished by the Contractor. This scanner will be operated by Contractor employees for Globe purpose only. The Contractor’s photographer will have working knowledge of the scanner and applicable software/drivers.

I. 150 each (estimated) metal newspaper racks and 150 each (estimated) professional quality newspaper style boxes with permanent slide-in placard capabilities at key on-base/ off-base distribution points. As referenced in C5.2.2.10, the Contractor shall be responsible for placing placards in boxes as part of an aggressive and effective marketing plan that markets “The Globe” in accordance with current industry standards. These racks/boxes will be distributed by the Contractor to key points as dictated by CPAO. A list of the distribution points will be provided by CPAO. The racks/boxes will remain the property of the Contractor as well as maintenance responsibilities. A copy of the revised distribution list will be provided to the

Contractor when deemed necessary by CPAO. CPAO reserves the right to revise and /or increase the quantity / quality of these racks and/or boxes.

J. 1 each – high quality copier, capable of reducing the size of the broadsheet- sized page proofs to legal size, shall be made available at the Contractor’s facility. All paper and materials used in the assembly of the newspapers and the reduced copies of the page proofs shall be furnished by the Contractor.

“NOTE: ALL THE ABOVE EQUIPMENT FURNISHED BY THE CONTRACTOR SHALL BE UTILIZED

FOR THE PUBLISHING, PRINTING AND PREPARATION OF THE GLOBE ONLY.”

C4.3.3 Contractor computer equipment shall be analyzed bi-annually by PAO to determine if any upgrades are necessary. The Contractor shall familiarize and train Public Affairs personnel in electronic transmission of data.

Throughout the life of the contract, technological upgrades will be required to remain competitive with current industry standards in compliance with Marine Corps Standards. The equipment shall be upgraded as needed to maintain current acceptable standards throughout the Marine Corps. To determine what kind of upgrades and when the upgrades shall take place, an individual from the designated MCIEAST-MCB Camp Lejeune G6 (G6) will perform annual reviews of the equipment and software, applying the DoD directives and other regulations to determine what, if any, upgrade shall be required. (Note: G6 has no affiliation to PAO except review and approval of computer resources). The G6 will submit their recommendations to the Contracting Officer who will provide the

Contractor written notice of the required changes and the timeframe for implementing the upgrades. The Contractor shall be responsible for, and bear the expense of maintaining and repairing all equipment furnished. The Contractor shall ensure required maintenance and repairs are accomplished within a period not to exceed 48 hours from the time a notice for maintenance has been initiated.

C4.3.4 EQUIPMENT INVENTORY. Not later than 5 days prior to start of the basic contract period, the

Contractor and a Government representative shall conduct a joint inventory of all Contractor-furnished equipment.

A Contractor and COR shall jointly determine the working order and condition of all Contractor furnished equipment; and, shall certify their agreement as to the working order and stated condition of all equipment provided by the Contractor. The Contractor shall bear the expense of maintaining and repairing all equipment furnished under this contract except as noted in Section H.1(b). At completion of the contract, the Contractor and COR shall conduct a joint inventory of equipment. The Contractor shall repair all equipment in need of repairs/maintenance before the joint inventory is made. The Government is not responsible for normal wear and tear of equipment. If the Contractor and COR fail to agree on the working order of Contractor furnished equipment, this failure to agree shall be treated as a dispute. (Refer to FAR 52.212-4, paragraph entitled “Disputes”)

C4.3.5 REMOVAL OF EQUIPMENT. Upon termination of the contract, the Contractor shall, within 24 hours, remove all Contractor-owned supplies and/or property from the premises. (See Section H, Paragraphs H.2.1 &

H.2.2).

C4.4 HOUSEKEEPING. The Contractor shall be responsible for ensuring that their area within the Government-furnished facility is maintained in a clean and orderly manner.

C4.5 RESPONSIBILITY. The Government will not be responsible in any way for the Contractor's personal supplies, materials or belongings brought into the building during performance of this contract. The Government will, however, be responsible for damages caused to contractor’s equipment due to infrastructure default or negligence of Government personnel resulting in damage caused by fire, theft, hurricane, accident or other disaster.

C4.6 DOCUMENTS AND REPORTS REQUIRED.

C4.6.1 ANNUAL HARDBOUND VOLUME. The Contractor shall provide annually, in a hardbound volume, one copy of each issue of The Globe and the Rotovue published during a complete year (i.e., January through

December). The volume is to be provided to each Public Affairs Office no later than the first workday in March of the following year.

C4.6.1.1 MONTHLY DIGITAL ARCHIVE. The Contractor shall provide CPAO a digital archive via CD of the

Globe and Globe website. This includes all layout, photos/graphics and stories that were published. This CD shall be in a case clearly marking the month/year, volume and edition numbers.

C4.6.1.2 CONTRACTOR'S QUALITY CONTROL PLAN. In this document, the Contractor shall demonstrate his management concept for ensuring compliance with all of the contract requirements. One copy of the Contractor’s

Quality Control Plan shall be submitted with the Contractor’s proposal and any revised plan shall be provided to the

CONTRACT ADMINISTRATOR (See Section G, paragraph G.1(b)) at least five (5) work days prior to the contract start date and updated thereafter as changes occur. In addition, the Contractor must establish an inspection plan for the quality of service rendered. The plan that is to be submitted with the Contractor’s proposal shall include a summary that demonstrates the Contractor has maintained “Quality of Printing”, as defined by the Government

Printing Office (GPO), and substantiates that the Contractor’s level of performance under previous contracts to be satisfactory.

C4.6.1.3 CONTRACTOR'S ORGANIZATION AND STAFFING PLAN

This document shall demonstrate the proposed organization, staffing plan and roster of personnel working on or entering the installation to include job title, assignment and work areas. This document shall be submitted with the

Contractor’s proposal and any revised plan shall be provided to the CONTRACT ADMINISTRATOR (See Section

G, Paragraph G.1(b)), five (5) work days prior to contract start date and concurred by the Contracting Officer. After contract start date, all updated changes thereafter shall be submitted on a monthly basis and shall meet the requirements of Sections C1.2.3 and C1.2.4. All proposed decreased manning levels must be concurred by the

Contracting Officer prior to implementation.

C4.6.1.4 RESUMES. Contractor shall submit resumes, for the personnel assigned to this contract (See Section

C1.2.3 through C1.2.8). After contract award, copies of resumes shall be provided to the COR and the CONTRACT

ADMINISTRATOR (See Section G, Paragraph G.1(b)), for all new hires, rehires or replacements. The resumes shall be submitted under a cover letter advising the Contracting Officer the names, date employment is to begin and the individuals they will be replacing. The resume shall be submitted in a sufficient timeframe allowing the

Contracting Officer to review and advise the Contractor, in writing, of the Contracting Officer's determination. The resumes shall demonstrate that the proposed nominee(s) meets the requirements of Section C1.2.3.

C4.6.1.5 CERTIFICATION OF MINIMUM INSURANCE COVERAGE. Prior to commencement of the work, the Contractor shall obtain the insurance coverage as specified in Section I, paragraph I.5. A copy of the certificate of insurance shall be furnished to the CONTRACT ADMINISTRATOR (See Section G, Paragraph G.1(b)) no later than 15 days after contract award, and updated thereafter as changes occur.

C4.6.6 EXAMINATION OF RECORDS.

C4.6.6.1 The Contractor shall keep records and accounts of transactions related to this contract for the duration of the contract and six years after the expiration of the contract, except as provided in C4.6.6.2 and C4.6.6.3 below.

Further, authorized representatives of the Government shall have access to and the right to inspect, audit, or reproduce any directly pertinent books, documents, papers, and records used by the Contractor through the duration of the above mentioned six year timeframe.

C4.6.6.2 If the contract is completely or partially terminated, the records relating to the contract shall be made available for a period of six years from the date of any resulting final settlement.

C4.6.6.3 Records relating to a dispute shall be made available until such dispute has been resolved.

SECTION C5 SPECIFIC TASKS

C5.1 GENERAL. The Contractor shall provide the material and services required to perform the functions listed in

Sections B and C. Services shall be performed in compliance with the provisions contained within this contract.

C5.2 SERVICES. The Contractor shall provide and distribute, at no cost to the Government, Civilian Enterprise

Newspapers known as The Globe throughout Camp Lejeune and MCAS, New River, Jacksonville, NC and satellite activities, to enhance the quality of life for military personnel and their dependents and to promote the general welfare and interests of the base. The Contractor shall publish the newspapers utilizing narrative news copy, editorials and photographs provided by the Government through existing content distribution websites, such as the

Defense Video and Imagery Distribution System (www.dvidshub.net), the Official USMC website

(www.marines.mil) and other DoN or DoD websites, in compliance with regulations and policies of the Department of the Navy and the United States Marine Corps. The Contractor shall provide timely and substantial coverage of general news, noteworthy events and any other matter considered of particular interest to improve overall communication and keep the Camp Lejeune and MCAS…