M67001-16-Q-0016-0001_Amend_RFQ.pdf

CONTRACTING DEPARTMENT

ATTN: JENNIFER WHITE

P.O. BOX 8368

CAMP LEJEUNE NC 28547

MMP10016SSLT001

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to provide responses to the questions and answ ers as w ell as amend the follow ing:

1) Extend the deadline for submission from Friday, December 11, 2015 to Tuesday, December 15, 2015.

2) Correct reference in paragraph E1.2.1 Invoice FROM “See Section C, paragraph C5.7” TO “C5.8.1”

3) Correction in paragraph E1.2.1 Invoice FROM “Monthly deliver/task order w ill be issued at the beginning of each month for a quantity of

700 vehicles.” TO “Quarterly delivery/task order w ill be issued for an estimated quantity of vehicles. The Contractor shall bill monthly for exact number of vehicles in accordance w ith terms of contract.”

POC: Jennifer White EMAIL: jennifer.l.w hite@usmc.mil

1. CONTRACT ID CODE PAGE OF PAGES

J 1 5

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 09-Dec-2015

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X M67001-16-Q-0016

X 9B. DATED (SEE ITEM 11)

23-Nov-2015

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

10-Dec-2015

CODE

M67001

CONTRACTING DEPARTMENT

PO BOX 8368 (BLDG 1116)

CAMP LEJEUNE NC 28547-8368

M67001 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE M67001

FACILITY CODECODE

EMAIL:TEL:

M67001-16-Q-0016

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 11-Dec-2015 03:00 PM to 15-Dec-2015 03:00 PM.

The following have been added by full text:

QUESTIONS AND ANSWERS

M67001-16-Q-0016 POV Storage

Questions and Answers

Question: Who is the current contractor or past, and how much was the award amount?

Answer: The incumbent is Semper Fi Storage contract M67001-11-D-0002 and the estimated award amount was $2,316,500.

Question: Is there a contract (location) in place currently for this service? If so, can we view their facility?

Answer: The incumbent is Semper Fi Storage. It would be to their discretion if they will permit you to visit their location. As this is their facility and not Government owned.

Question: Is there a minimum guarantee vehicle count? If only a few vehicles are stored it is not cost effective. Or is there a monthly maintenance line item to cover the base facility cost?

Answer: The Government will not guarantee a monthly minimum of vehicles stored at any given time.

Maintenance should be included in the monthly cost for storage.

Question: Is there a location at Camp Lejeune that may be leased for this use?

Answer: No. There is currently no location aboard MCB Camp Lejeune, nor satellites that may be leased for these services.

Question: Please expand on the options on the 1001-1004, 2001-2004, 3001-3004 & 4001-4004 respectively.

Are these for additional years?

Answer: Yes. The requirement includes four (4) 12-month options. It is to the Government’s discretion to exercise the optional years. Proper notification will be provided on the Government’s intent in accordance with FAR Clause 52.217-9. The CLINs for optional years are to be priced and evaluated in accordance with FAR Clause 52.217-5.

Question: Reference C5.1.3 The Contractor shall provide “secured storage” for each vehicle. “Secured

Storage” is defined in C2.15 as: “Secured Storage. A place where an item(s) is kept from risk of theft, damage or loss. Includes requirement for 8 foot high (as a minimum) security fenced, lighted location with sufficient light to visually detect intrusion, 24 hour surveillance monitoring and recording, with a gravel or asphalt elevated storage area to prevent damage due to minor flooding.” Does the facility have to be enclosed or covered structurally?

Answer: The facility in which vehicles are to be physically stored is to be fenced in accordance with C5.1.3 to include at a minimum 8 foot high security fence. The facility as a whole does not require fencing, only the location for which the vehicles will be stored. The facility which the vehicles are stored does not require coverage.

Question: E1.2.1 INVOICE states: “The preliminary invoice shall be submitted simultaneously with the monthly report and be based on information provided on the report (See Section C, paragraph

C5.7). Should the correct reference be “C5.8.1 Reporting Requirements?”

Answer: Yes that is correct. Amendment will be done to correct this error to reference the correct section, C5.8.1 Reporting Requirements.

Question: DD Form 788/788-1: The solicitation repetitively references and directs use of DD Form 788/788-

1. What is included in the definition of Privately Owned Vehicle? Does it include recreational vehicles, boats, watercraft, camper and motorcycles?

Answer: Privately Owned Vehicle (POV) is a car, sport utility vehicle (SUV) or non-commercial truck.

The Contractor is not permitted, nor required, to store recreational vehicles, boats, watercraft, camper or motorcycles under the terms of this contract.

Question: Volume: How many vehicles are currently stored? What is the maximum and minimum number stored over the last three years?

Answer: The volume of vehicle storage varies significantly. The minimum was 1 with a maximum of

1,200.

Question: What has been the government expenditure against the current contract each of the past three years?

Answer: The estimated volume of stored vehicles over the past three years is 22,000 vehicles.

Question: Can service member retrieve and return their vehicles if they come home on leave (mid-tour/R&R)?

Answer: No. Once the POV is checked in it will not be retrieved until proper notification is provided by

DMO in accordance with C5.5 Release of Stored Vehicles.

Question: How many vehicles can a single service member store?

Answer: One (1).

Question: Reference C5.1.1 (4) reads: “(4) Minimum two (2) guards 24 hours, 7 days a week.” During normal operating hours there will be multiple service and maintenance staff on location; does the requirement remain for 2 additional security guards? Or does the two security guard requirement apply outside of normal operating hours?

Answer: Yes, the two security guard requirement is for outside of normal operating hours. The intent is to have personnel available to monitor the security surveillance of the vehicles.

Question: Service members are supposed to retrieve their vehicles within 48 hours of return to home station.

How long after members return to station are vehicles to be considered as unclaimed? What is the procedure for dealing with unclaimed vehicles?

Answer: Past administration of these services there have been no reports of unclaimed vehicles. DMO maintains the responsibility to ensure the pick-up or transfer of vehicles notified for release. The

Contractor shall not be responsible for unclaimed vehicles.

Question: Will Representations and Certifications be required even if they are current as posted in SAM?

Answer: In accordance with provision FAR 52.212-3 completion of the Representations and Certifications within this solicitation are only required if the current SAM registration is not accurately reflective of the vendor’s current status. If the vendor’s SAM account is current completion of the

Representations and Certifications contained within this solicitation are not required and are incorporated by reference in accordance with provision FAR 52.204-19.

Question: Is there a page limitation on the Technical Proposal and/or Past Performance submissions?

Answer: No. There is no page limit on the submission of the quotation for these services.

Question: In reference to E.1.2.1 INVOICE. Monthly delivery/task order will be issued at the beginning of each month for a quantity of 700 vehicles. Does this statement in the solicitation refer to actual number of cars expected to be stored monthly?

Answer: No. This is an error. An amendment will be done as the Contractor shall bill for the number currently in storage. Reference to “monthly” deliver/task order is not reflective of the issuance of deliver/task orders. Delivery/task orders will be issued quarterly with an estimated quantity. The

Contractor will bill monthly for exact number of vehicles stored.

Question: Is the contractor required to provide transportation of troops for car drop off or car pick up from the Solver facility?

Answer: No. The military member is responsible for transport after dropping off their POV.

The following have been modified:

SECTION E – INSPECTION AND ACCEPTANCE

E.1 ROLE OF CONTRACTING OFFICER'S REPRESENTATIVE (COR) FOR INSPECTION,

ACCEPTANCE, AND OTHER DUTIES.

E.1.1 COR RESPONSIBILITIES. Performs surveillance and inspection of services required under this contract;

determines the adequacy of Contractor performance per contract specifications; acts as the Government's representative at the work site; ensures compliance with contract performance requirements; and advises the

CONTRACT ADMINISTRATOR of any factors that may cause work performance delays. The COR cannot authorize deviations from contract requirements and specifications. The Contracting Officer will appoint a COR by position title or name for the below activity to help him in the discharge of his responsibilities when he is unable to be directly in touch with the contract performance.

Traffic Management Office:

COR Michael Gorman, Operations, (910) 451-2377 x277

Other TMO authorized personnel. Authorized TMO personnel may assist the Contractor regarding resolution of an issue with an individual or unit. They are also authorized to place vehicles into storage or release vehicles from storage.

Traffic Management Officer 451-2377 ext 200

Traffic Manager 451-2377 ext 201

Traffic Chief 451-2377 ext 202

Deployment Storage SNCO 451-2377 ext 218

Deployment Storage NCO 451-2377 ext 218

GS-6 Booking 451-2377 ext 217

E.1.2 DOCUMENTS AND REPORTS REQUIRED FROM COR.

E.1.2.1 INVOICE. Monthly delivery/task orders will be issued at the beginning of each month for a quantity of 700 vehicles. Quarterly delivery/task order will be issued for an estimated quantity of vehicles. Within five (5) calendar days after the end of each month, the Contractor shall submit a preliminary invoice to TMO DMO and the CONTRACT ADMINISTRATOR, that lists the quantity of vehicles stored and the appropriate charges. The preliminary invoice shall be submitted simultaneously with the monthly report and be based on information provided on the report (See Section C, Paragraph C5.7 C5.8.1). Within two

(2) work days of receipt of the preliminary invoice, TMO DMO will notify the Contractor of any discrepancies noted and request correction. If there are no discrepancies, TMO DMO will submit a “purchase request modification” to the Contracting Department within the two (2) day period. In addition, the COR will certify the preliminary invoice and forward it along with a copy of the monthly report to the Contract Administrator. The certified copy of the preliminary invoice will also serve as a DD250 “Report of Product/Services Received”.

Therefore, the COR shall state on the invoice that “all products/services were received and accepted for (state period of performance, i.e., 01 Jun 2006 - 30 Jun 2006), that it is a partial acceptance against the contract, date the invoice and sign it. The purchase request modification will be utilized to modify the delivery/task order to accurately reflect the amount of vehicles stored for that month. A copy of the delivery/task order modification will be sent via email or facsimile to the Contractor. After the Contractor has received the delivery/task order modification, the

WAWF invoice shall be submitted for payment. Once a correct WAWF invoice is received, TMO will have seven (7) work days to certify the invoice and forward it to DFAS for payment. Deviation from this procedure will delay timely payment.

E.1.2.2 UNACCEPTABLE PERFORMANCE. When performance does not meet specifications and requirements of this contract, written (letter, fax, or Email) documentation will be furnished explaining how performance is considered to be unacceptable. This documentation should state what specification(s) the Contractor is not performing (reference contract paragraph number(s), date, and time observed) and submit to the CONTRACT

ADMINISTRATOR (See Section G of the contract/delivery order) within two (2) work days of each occurrence.

The Contracting Officer will promptly provide written notification of discrepancies on a monthly basis, or immediately if the situation significantly affects the well-being of the project. The Contractor will be given the opportunity to respond, in writing, to each discrepancy. The Contractor shall provide a written response to the cause and the corrective action to prevent recurrence within 15 working days after receipt of Contracting Officer’s notification. The Contractor shall cite specific quality assurance program procedures or new procedures instituted to prevent recurrence. The Contracting Officer will then take the appropriate action with the contractor to remedy the substandard performance. When the performance is below the Acceptable Quality Levels (AQL) standard, the

Government may implement increased surveillance and/or Contractor reporting, as well as, documentation in the

Contractor’s Performance Assessment Reporting System (CPARS), or begin termination for default procedures.

E.1.3 GOVERNMENT QUALITY ASSURANCE. The COR or his designated representative will evaluate the

Contractor's performance to assure contract requirements are met by the Contractor.

(End of Summary of Changes)