MOD_2_TO_14-T-1188_PDRE_SOL.pdf

CONTRACTING DEPARTMENT

ATTN: GLENN MAYBERRY

P.O. BOX 8368 MCB

CAMP LEJEUNE NC 28547

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is provide responses to questions. As a result changes have been made to the RFQ. All changes have been highlighted to indicate change. The closing date and time have been extended to 3:00 PM on 16 July 2014.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 7

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 01-Jul-2014

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X M67001-14-T-1188

X 9B. DATED (SEE ITEM 11)

13-Jun-2014

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

01-Jul-2014

CODE

M67001MARINE CORPS FIELD CONTRACTING SYS

P.O. BOX 8368 BLDG 1116

CAMP LEJEUNE NC 28547-8368

M67001 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE M67001

FACILITY CODECODE

EMAIL:TEL:

M67001-14-T-1188

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 09-Jul-2014 03:00 PM to 16-Jul-2014 03:00 PM.

DELIVERIES AND PERFORMANCE

The following Delivery Schedule item for CLIN 0001 has been changed from:

DELIVERY DATE QUANTITY SHIP TO ADDRESS UIC

POP 01-AUG-2014 TO

31-JUL-2016

N/A M02020

ROBERT FONT

MCAS NEW RIVER

BANCROFT ST, AS 130

JACKSONVILLE NC 28545

910-449-6247

FOB: Destination

M02020

To:

DELIVERY DATE QUANTITY SHIP TO ADDRESS UIC

POP 15-AUG-2014 TO

14-AUG-2016

N/A M02020

ROBERT FONT

MCAS NEW RIVER

BANCROFT ST, AS 130

JACKSONVILLE NC 28545

910-449-6247

FOB: Destination

M02020

The following have been added by full text:

QUESTIONS AND RESPONSES

1. The SOW at 2.1 states that services shall include an estimated twenty-eight weekly hours, based on an annual calendar of activity that may have seasonal variation. The Director of Religious Education is expected to be present on Sunday Morning, at Staff Meetings, and has a weekly flexible schedule.

a. When are staff meetings held, and what is the duration of these meetings?

ANSWER: Once a week at a time set by the Command Chaplain. Meetings will last one hour or less. It is included in the work hours each week and the person performing the work is expected to be there. This is one of the reasons for allowing a flexible work schedule.

b. What are the anticipated work hours on Sundays?

ANSWER: Services are scheduled for 1000-1230 Sunday. The person performing the work will be responsible for ensuring that the requirements of the contract are accomplished and will be expected to work the hours necessary to accomplish the work. This is not an hourly position where the individual must be told on an hourly basis where to be and what to do.

2. Since a FFP contract will be awarded, the work schedule is flexible and there is no requirement to provide 28 work hours every single week, why is there a requirement per the SOW at 5.5.1. to provide a temporary substitute if the DRE is occasionally absent?

ANSWER: There is a requirement to provide an estimated 28 work hours every single week. The term estimated means it could vary by a couple of hours more or less depending on the work needing to be done. The term flexible work schedule means that the person doing the work can schedule his or her work hours flexibly with the exception of Sunday mornings and staff meetings. A temporary substitute is required if the person to provide the work cannot be present on Sunday morning or at staff meetings and the temporary substitute must be able to do all the work the regular contractor/employee would do.

3. The SOW at 5.5.2. requires 90 days advance notice before permanently replacing the Contractor's employee, and also requires that the new person be approved by both the Command Chaplain and the Contracting Officer at least 30 days prior to the end of performance by the original Contractor employee. The advance notice and approval requirements do not account for emergency situations.

Why is there a need for 90/30 days notice and approval?

ANSWER: The advance notice and approval requirements are for permanent changes in the person performing the work. The individual performing the contract will envision, plan, and implement the religious education services, in conjunction with the Command Chaplain. Therefore, continuity is required and it is expected that the contractor will either be the performer or provide the same person each week. Emergency situations where absence/substitution is necessary can be dealt with through the temporary substitution process. There is a need for the 90/30 days notice and approval to ensure that there is continuity and a regularly planned and executed program of religious education/music is provided for each and every week.

4. The SOW at 6 states that the Government will furnish office space and basic office equipment necessary to fulfill this contract and that the contractor shall assume financial liability for all missing equipment.

a. Will the Contractor receiving the award be provided with an inventory of the office equipment that will be provided to the contractor?

ANSWER: Yes, necesssary office equipment will be available. But there is not a dedicated workspace.

The space will be secured and limited to only those individuals who work in the general office space.

b. Will other Contractors and Government personnel have access to the office space and equipment supplied to the Contractor?

ANSWER: Yes, there is no dedicated office space provided for each contracted employee. However, supplies can be secured in a locking wall locker or storage room.

5. The solicitation includes insurance requirements and states that market research documented that is customary commercial practice for contractors to carry insurance to protect themselves from situations in which they or their employees are liable for damages while performing service contracts on Marine Corps installations; market research shows that every contractor contacted carried insurance well above the minimum requirements called for in a contract and maintained these insurances even if the contract did not have an insurance requirement; as well as maintaining these insurances for contracts with private entities.

Please indicate if the market research demonstrated that it is customary practice in the commercial marketplace to include contract terms that require the Contractor to carry auto, general liability and workers compensation insurance when executing a commercial contract for religious services that are similar to the instant procurement.

ANSWER: Yes, in fact, the market research showed that all service contractors contacted carried significantly higher levels of all three insurance types than are required by the contract. None of them ever lower their own coverage even if the amounts required by the contract are less or non-existent.

They all stated that they carry insurance to protect themselves and their employees regardless of whether they are doing work for a private entity or a state/federal government. The auto-liability was lowered to that required by the state of North Carolina to operate a motor vehicle of any type. This is also the same amount as required in order to operate a motor vehicle on the military base where the work will be performed. Since there is no reasonable opportunity for public transportation to get to and from the work site, someone will have to operate a vehicle, either the person performing the contract or another contractor employee. The auto liability insurance will be required of anyone operating a vehicle.

The other insurances were considered reasonable because they were significantly below the customary commercial practices engaged in by all other service contractors, who either have it currently or will engage insurance upon award. All service and even supply contractors seemed to understand the risks of not carrying insurance as that puts employees and the contractor itself at significant personal risk.

Do we have to have the 50 state background check before we apply or provide it within a certain time frame after winning the bid?

ANSWER: The 50 state background check is a requirement for performance. An individual will not be approved to begin work without it. The background check is not required to be completed to quote for the contract. This requirement must be met within two months from award.

The following have been modified:

STATEMENT OF WORK

1. BACKGROUND: MCAS NR Memorial Chapel has a requirement for a Protestant Director of Religious

Education to facilitate their goals and objectives.

2. DESCRIPTION OF SERVICE: The contractor shall provide Protestant Director of Religious Education

(PDRE) services necessary to support the Protestant Religious Education Program and the mission of the Command

Religious Program. The services shall include:

2.1. An estimated twenty-eight weekly hours, based on an annual calendar of activity that may have seasonal variation. The Director of Religious Education is expected to be present on Sunday Morning, at Staff Meetings, and has a weekly flexible schedule. Work hours are flexible.

2.2. Pursuit of new approaches to religious education and keeping informed of the latest developments and curriculum pertaining to Protestant religious education. Determine and analyze needs for a comprehensive program for Protestant religious education. Evaluate present programs as to their effectiveness and develop proposals to be implemented toward meeting defined objectives and select from among materials available curricula to assist in these objectives. The contractor will make recommendations regarding curriculum and programs consistent with the cultural and educational environment of the Marine Corps and Naval community which, once integrated into the

Religious Education Program, will meet or improve the existing program. The final choice of materials will be determined by the MCB Command Chaplain or the Senior Protestant Chaplain.

2.3. Design, preparation and coordination of the curriculum calendar of religious events and classes throughout the calendar year. The contractor shall prepare and maintain a schedule depicting the dates, times, and places for classes, workshops, Vacation Bible School, and teachers meetings.

2.4. Preparation of timely and on-going publicity for Religious Education Programs and events through memoranda, bulletins and other available media.

2.5. Devise a program of teacher training to include theology and biblical studies as well as teaching methods, communication skills, and use of equipment and prescribed materials. Coordinate with the Catholic Director of

Religious Education to provide a compatible training schedule and program. Continuous teacher recruitment, training, and leadership development to insure competent and adequate volunteers.

2.6. Monitoring of religious education programs and studies such as Sunday school, Vacation Bible School, Children's Church, Bible Studies, Youth meetings/programs and other religious education activities to ensure quality of instruction.

2.7. Advising the Command Chaplain of any program materials or supplies needed for a specific study or religious education event. The contractor shall advise the Purchasing Agent of any supplies or materials needed for chapel education/programs. The Purchasing Agent, based on the availability of funds, will be responsible for ordering the suggested supplies and material for chapel education/programs. The contractor will monitor utilization of all religious education materials and supplies to include curriculum materials, audio-visual aids, equipment, supplies for classrooms and office.

2.8. Planning, coordination, and conducting a Vacation Bible School (VBS) program. The contractor shall provide a plan of action and milestones to the Command Chaplain for approval. Upon completion, an after action report is due to the Command Chaplain, 2 weeks after VBS, to evaluate the program’s effectiveness and lessons learned.

2.9 Providing essential organization, guidance, recruitment of volunteers and training for Chapel Youth Program and nursery. The contractor or its employee shall be prepared to provide occasional instruction to children, youth, and adults.

3. QUALIFICATIONS:

3.1. Shall Possess a minimum of 2 years prior experience as a Protestant religious educator. i.e. Protestant Director of Religious Education, Lead Sunday School Teacher, or teacher in a Christian school.

3.2. Shall have the ability to supervise, train, and mentor volunteers.

3.3. Shall have a minimum of 1 year prior experience working with children and young adults.

3.4. Experience working with or at a military chapel in the community is favorable;

3.5. Shall have ability to work in a pluralistic environment. This includes respect for denominational/faith group differences, and tolerance for diversity in a military setting. Successful contractor or contractor’s employee must provide evidence of a basic 50 state background check certifying that they are not a felon or on any state sex offender list. This requirement must be met within 2 months from award.

4. PERFORMANCE REQUIREMENTS SUMMARY (PRS): The contractor shall not perform work that deviates from contract requirements. If the contractor deviates from the contract requirements without approval of the Contract Administrator, such deviation shall be at the risk of the contractor and any cost related thereto shall be borne by the contractor.

4.1. The government will periodically evaluate the contractor’s performance by appointing a technical representative to monitor the quality of service and to ensure services are received. The Marine Corps Base Chaplain or his designated representative will evaluate the contractor’s performance based on periodic inspections and feedback from the Chaplains and program participants. The Chaplain’s office will inspect all billing documents to ensure taxes are not charged and charges do not exceed contract limits.

5. BILLING AND PAYMENT INFORMATION:

5.1. The contractor is required to register and create an account on the Wide Area Work Flow (WAWF) so they can receive electronic payments for their services.

5.2. Payment - Contractor shall submit monthly invoices on the month after completion of services noting on each invoice the total amount of the invoice, period covered and purchase order number.

5.3. Taxes – Social Security, state, local, and federal taxes shall be paid by the contractor who shall have no further claim on the government beyond salary as specified by this contract.

5.4. Fees – The contractor shall not receive any additional fees for services rendered under this contract.

5.5. Absences.

5.5.1 Temporary Substitutions – The contractor shall, after consultation with the Command Chaplain (or his or her designated representative), and with his or her concurrence, provide a qualified substitute to render the services specified in this contract whenever it is necessary for the contractor to be absent. The contractor shall compensate the substitute. Absence without an adequate substitute may be cause for breach of contract termination for cause.

5.5.2 Permanent Substitutions – Should it become necessary for the contractor or the contractor’s employee to leave the position covered by this contract, a permanent substitution must be made. Official notice of pending departure must be given at least 90 days in advance of leaving. The Contractor must find and provide a qualified person to take over the duties required by this contract. The new person to perform the work must meet all the qualifications in the contract and be approved by both the Command Chaplain and the Contracting Officer at least 30 days prior to the end of performance by the original contractor or contractor’s employee. The new contractor or contractor’s employee must also be capable of being qualified to work on a government contract. Failure to adhere to this requirement will result in a default termination and negative performance reporting.

5.6. Termination – This contract can be terminated upon thirty-days written notice by the government if the terms of this contract are not fulfilled in one or more of the following ways:

5.6.1. The Director of Religious Education not providing written notice to the Command Chaplain and concurrence of absence of assigned qualified and approved substitute.

5.6.2. Repeated display of documented behavior contrary to good order and discipline.

5.6.3. Inability to work in a pluralistic environment. This includes respect for denominational/faith group differences, and tolerance for diversity in a military setting.

5.7. Thirty-day written notice is required prior to termination of this contract by the Contractor.

6. GOVERNMENT FURNISHED PROPERTY AND SERVICES: The Government will furnish office space and basic office equipment necessary to fulfill this contract. The government retains full custody of all furnishings and equipment provided to the contractor. The contractor shall assume financial liability for all missing equipment.

7. BUDGETARY AND REPORT REQUIREMENTS:

7.1. The contractor shall by 1 May, make recommendations to the Command Chaplain concerning the preparation of an operating budget for the next fiscal year based upon projected program requirements. All materials purchased will remain the property of the Command Religious Program.

7.2. The contractor shall by 1 July, develop and submit “Plan of Action and Milestones (POA&M)” to the Command

Chaplain of planned events and programs for the next fiscal year.

7.3. The contractor shall provide weekly program status reports to the Command Chaplain and may be required to serve as ex-officio member of the Chapel Advisory Group.

7.4. The contractor shall report attendance data weekly to the Religious Offering Fund (ROF) Custodian for statistical purposes and historical archival.

8. PLACE OF PERFORMANCE: The contractor shall perform his or her duties at MCAS New River Memorial

Chapel and at other locations in the surrounding area, in support of planned events aboard MCAS New River, North

Carolina.

9. The name of the Technical Representative will be provided at the time of contract.

10. Written task orders will be issued by the Contracting Office a minimum of five (5) days prior to the period of performance for that task order.

(End of Summary of Changes)