ICE_SOW.docx

Recurring Ice Delivery

STATEMENT OF WORK

Non-Personal Services

1. DESCRIPTION OF SERVICES.

1.1 SUMMARY OF DUTIES. The Contractor shall provide all necessary general and specialized equipment and clothing required to perform all services required by this contract to deliver and store ice nuggets at various training sites. The contractor shall provide and deliver merchandisers and (20 lb) bags of ice in accordance with the attached delivery schedule. Quantities are estimates, not guaranteed, and will depend on weather, consumption, troop influxes, etc. The contractor shall not exceed the total without prior written authorization from the Contracting Office, and in the event of changes to the delivery schedule, the Government will provide as much advance notice as possible.

1.2 SPECIFIC TASKS.

1.2.1. The deliveries performed under this contract will occur three times weekly to the locations identified herein for the period of 10 March 2014 through 23 May 2014. These deliveries will be performed every Monday, Wednesday and Friday between the hours of 0900 and 1600 pm.

1.2.2. QUANTITY. The contractor shall deliver merchandisers and ice in accordance with the attached Delivery Schedule.

1.2.3. CONTRACTOR RESPONSIBILITIES. The Contractor shall exercise extreme care to avoid damaging Government property such as buildings, equipment, trees, shrubs, or turf. Any damage to Government property by the Contractor shall be repaired by the Contractor to its original condition at no additional cost to the Government. The Contractor shall also be responsible for the delivery, maintenance, cleaning, repair, and any other actions required to keep the merchandisers operational and sanitary.

1.2.4. WORKMANSHIP: All work under this contract shall conform to the standards of these specifications. Work not meeting these specifications shall be corrected by the Contractor at no additional cost to the Government.

1.2.5 CLEANING: The contractor shall be responsible for the cleanliness of equipment, vehicles and safe transportation of ice. The Contractor shall remove all foreign matter from each merchandiser during each ice delivery.

1.2.6. REPAIRS: Contractor shall be responsible for any necessary repairs of merchandisers during the duration of this contract. The contractor shall respond on-site within 24 hours of notice of malfunction.

1.2.7. FACILITY CERTIFICATION: The contractor’s facility shall be approved by the U. S. Army Command as required by VETCOM Circular 40-1, Directory of Sanitarily Approved Food Establishments for the Armed Forces, per AR 40-657 para 2-4. Vendor must be listed on the Approved Food Sources, United States Directory Sources, (https://vets.amedd.army.mil/vetcom).

1.3. DELIVERY LOCATIONS.

Merchandisers and ice deliveries will be required at various training sites in rugged remote locations on training ranges. The government will NOT pay mileage costs. All merchandiser and ice deliveries will occur at the following addresses unless the contractor is previously notified by the Contracting Officer (detailed directions to be provided separately):

Niland, California:

Siphon 8 Niland, CA 92257

Arizona:

-TACTS AF

Wellton, AZ

-Site 50 Wellton, AZ

-Cannon Air Defense Complex Yuma, AZ

-MCAS North Cala Trailers Yuma, AZ

2. GENERAL INFORMATION

Recognized Holidays. The Contractor is not required to provide services on the following days: New Years Day, Martin Luther King's Birthday, Presidents' Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veteran's Day, Thanksgiving Day, and Christmas Day.

3. SPECIAL INSTRUCTIONS.

MINIMUM SANITARY REQUIREMENTS FOR MANUFACTURE, STORAGE, AND TRANSPORT OF ICE AS FOLLOWS AND IN ACCORDANCE WITH THE GOOD MANUFACTURING PRACTICES REGULATIONS FOR FOODS (Codes of Federal Regulation, Title 21, Chapter 1, Part 110). ICE SHALL BE MANUFACTURED FROM WATER THAT IS PURE, SANITARY, AND SUITABLE FOR DRINKING PURPOSES. ICE SHALL BE HARVESTED, HOUSED, HANDLED AND/OR MANUFACTURED UNDER SANITARY CONDITIONS.

3.1. Only potable water shall be used to manufacture ice and for submerging or spraying ice cans for removal of ice cakes. Cross connections between potable and non-potable water systems are prohibited.

3.2. Surface of floors, walls, and ceiling of all rooms used for manufacture, processing, and storage of ice shall be smooth construction and shall be kept clean and in good repair.

3.3. All equipment and utensils used in ice plants shall be of smooth, nontoxic materials, kept clean, in good repair, handled and stored in a sanitary manner.

3.4. Freezing cans shall be disinfected by steam or submerged for one (1) minute in a 50 part per million (ppm) free available chlorine solution at 75-80 degrees F (24-27 degrees C).

3.5. Freezing tank covers shall be designed and maintained so as to protect the ice containers from splash, drip, and other contamination.

3.6. All air filters for water agitation shall be filtered to exclude dust and other foreign material. Intake shall be arranged so as to minimize dust in the air used.

3.7. Persons known to have a communicable disease shall not be employed. No person afflicted with, or a carrier of, a communicable disease shall be permitted in any room or compartment where products are prepared, manufactured, or otherwise handled. No person who has a discharging or infected wound, sore, or lesion on hands, arms, or other exposed portion of the body shall work in any processing rooms or in any capacity resulting in contact with the processing or handling of products, containers, or equipment. Where health authorities require health certificates, said certificates shall be kept on file at the plant office. Plant personnel shall receive appropriate training in proper food handling techniques and food protection principles and shall be cognizant of the danger of poor personal hygiene and unsanitary practices.

3.8. Cleanliness. All employees shall wash their hands before beginning work and upon returning to work after using toilet facilities, eating, smoking, or otherwise soiling their hands. They shall keep their hands clean and follow acceptable hygienic practices while on duty. Eating, expectorating, or use of tobacco in any form shall be prohibited in each room and vehicle where food products or supplies are prepared, stored, or otherwise handled. Personnel shall not wear fingernail polish or unsecured jewelry. All persons engaged in receiving, testing, processing, manufacturing, packing, or handling food products shall wear clean, white, or light – colored washable outer garments. Hair nets, headbands, caps, beard nets, or other effective hair restraints to effectively cover hair shall be worn so as to prevent contamination of food and food contact surfaces. Employees’ personal effects shall not be stored in production areas. No personnel shall enter any room or area where ice contacts a walking surface, unless clean suitable boots or shoe covering are worn. The boots or shoe coverings shall be removed when the individual leaves the room or area. If the boots or shoe coverings are not removed, they shall be thoroughly washed in an approved sanitizing solution before re-entering such rooms or areas. Street shoes or boots with suitable coverings shall not be allowed in these areas or rooms.

3.9. Vehicles and transportation facilities shall be constructed and operated to protect contents from contamination or deterioration. Vehicles used for transporting ice shall be kept clean, in good repair, and conform to the highest standards of commercial transportation. The vehicles used for transporting and delivering unpacked ice shall be operated and maintained so as to prevent contamination of ice and shall be of closed construction with tight fitting covered bodies. All vehicle surfaces coming in contact with packaged and non-packaged ice shall be thoroughly cleaned, washed, and sanitized immediately prior to loading the ice.

3.10. The contractor shall provide clean toilet and hand-washing facilities, and supplies necessary for personal hygiene, to include soap, toilet tissue, paper towels, and waste receptacles, at all times in sufficient quantity to accommodate the number of Contractor personnel using the facility.

3.11. INSPECTION OF CONTRACT FACILITIES: The Government reserves the right to conduct an inspection of contract facilities prior to awarding a contract. The Contracting Officer may be accompanied by a representative from the offices of the Staff Judge Advocate, Inspector General, Preventive Medicine, and Crime Prevention, Safety and Fire Departments and/or other personnel deemed appropriate by the Contracting Officer. Such inspection will be performed to ascertain that the Contractor’s manufacturing facility meet the standards in AR 40–657/NAVSUP 4355.4H/MCO P10110.31H and MIL–STD–3006 . Failure to pass the inspection shall be cause for suspension and/or termination of the contract.

3.12. DELIVERY TICKETS: The Contractor shall furnish the authorized representative with two (2) copies of each delivery ticket for signature at the time of delivery. The contractor shall provide one copy of each delivery ticket to the Contracting Office upon invoice, and leave one copy with the US military member on site after each delivery. Each delivery ticket shall reflect the contract number, item number, description of supplies, location, and the quantity of all items delivered.

3.13. INVOICING. The contractor shall submit monthly invoices, in arrears of delivering ice. Each invoice shall mirror the CLIN structure of the purchase order.