M62613FY24RFI06_PWS.pdf

Performance Work Statement for Firefighter I & Firefighter II and

Hazardous Materials (Awareness & Operations Levels) Training & Certification for MCAS Iwakuni Fire & Emergency Services

Marine Corps Air Station Iwakuni, Japan

1.0 General

1.1 Introduction & Background. Training and certification are the cornerstones of any fire department.

Training presents a primary opportunity to expand the knowledge base of all our employees, refining performance, improving morale, strengthening weaknesses, while supporting their career progression – ultimately improving upon emergency and non-emergency service deliveries for our community.

1.1.1 MCAS Iwakuni Fire & Emergency Services (F&ES) requires Firefighter I, Firefighter II and Hazardous

Materials (Awareness and Operations Levels) training courses for certification to accomplish these objectives. Furthermore, MCAS Iwakuni F&ES is required to provide these services per the Standards of

Cover-Community Risk Assessment and Marine Corps Order 11000.11A. Sixteen (16) personnel will be trained and certified (ProBoard and/or IFSAC) as Firefighter I and II and Hazardous Materials (Awareness and Operations Level) with required Mission Specific Disciplines (MSD) in accordance with (IAW) the applicable NFPA Standards.

1.2 Scope of Work & Objective: The Contractor shall provide services as specified in this Performance Work

Statement (PWS). The contractor shall provide all materials and qualified instructors with the appropriate certifications, knowledge, skills, and abilities to complete the tasks associated with this

PWS.

1.2.1 MCAS Iwakuni F&ES requires training and certification for:

1.2.1.1 Firefighter I and Firefighter II in accordance with (IAW) NFPA 1001, Standard for Fire Fighter Professional

Qualifications.

1.2.1.2 Hazardous Materials (Awareness and Operations Level) IAW NFPA 470 (472) Hazardous

Materials/Weapons of Mass Destruction (WMD) Standard for Responders or NFPA 1072 Standard for

Hazardous Material Weapons of Mass Destruction Emergency Response Personnel Professional

Qualifications.

1.2.1.3 Hazardous Materials (Operations Level) to include at a minimum the MSD’s of Product Control and

Personal Protective Equipment (PPE).

1.2.2 This requirement is to deliver the training and education of Firefighter I & II and Hazardous Materials

(Awareness and Operations Levels) to include at a minimum the MSD’s of Product Control and PPE for the purpose of certification.

1.2.3 Course being administered will have a maximum of 16 participants.

1.2.4 Performance of training and instruction is to provide certifications for Firefighter I and Firefighter II in accordance with (IAW) NFPA 1001, Standard for Fire Fighter Professional Qualifications and Hazardous

Materials (Awareness and Operations Levels with at a minimum the MSD’s of Product Control and PPE)

IAW NFPA 470 (472) Hazardous Materials/Weapons of Mass Destruction (WMD) Standard for

Responders or NFPA 1072 Standard for Hazardous Material Weapons of Mass Destruction Emergency

Response Personnel Professional Qualifications.

1.2.5 Course shall meet reciprocity provisions under MCO 11320.11A and DoDI 6055.06; in that the DoD recognizes and accepts certifications accredited by any International Fire Services Accreditation

Congress (IFSAC) or Professional Board National Professional Qualification System (Pro-Board) entity as being equivalent to the DoD certification for comparable titled levels.

1.3 Period of Performance.

1.3.1 The contractor shall have no more than one (1) year (365 days) from the date of award to execute the provisions within this PWS unless additional periods of performance are awarded by the Contracting

Officer (KO).

1.3.2 The total period of performance shall be on dates that are mutually agreed upon by both parties and shall allow for flexibility due to unforeseen restrictions and limited workforce conditions.

1.3.3 The actual period of performance for instruction, training, testing, evaluation, retesting, and reevaluation will meet the requirements for certifications. All instruction, training, testing, evaluation, retesting, and reevaluation for certification shall be delivered within allotted time.

1.3.3.1 Estimated period of performance: 34 days or 270 hours.

1.3.4 Each day will consist of eight (8) hours of instruction with a one-hour lunch break, total nine (9)-hour day. Class will be Monday through Friday. Saturday may be utilized as an additional training day if necessary. Any additional day may be utilized for retesting or reevaluation if required.

1.3.5 Instruction, training, testing, and evaluation shall be delivered Monday through Friday.

1.3.6 An additional day (Saturday) may be utilized for additional training, retesting, and/or reevaluation if necessary.

1.3.7 Instruction, training, testing, evaluation, retesting, and reevaluation shall be delivered starting with

Hazardous Materials (Awareness and Operations Levels) progressing to Firefighter I and Firefighter II.

1.3.8 The dates of performance/instruction shall be coordinated with the Government POC, and any changes to the dates shall be agreed upon between the Contractor and the Contracting Officer at no additional cost to the government.

1.3.9 Primary requested dates for execution: start September 2, 2024.

1.3.10 Secondary requested dates for execution: start September 16, 2024.

1.3.11 The performance for this contract will require one (1) visit to MCAS Iwakuni.

1.3.12 Daily hours required to execute contract are at the discretion of the contractor but shall be performed between the hours of 0800 and 1800.

1.3.13 Any changes to the dates shall be agreed upon between the Contractor and the Contracting Officer.

1.3.14 Instructors shall make themselves available at least 8 hours per day.

1.3.15 The contractor shall contact the FES Designated Representative within seven (7) days of award to schedule dates and times of performance.

1.3.16 Any changes to the dates shall be agreed upon between the Contractor and the Contracting Officer at no additional cost to the government.

1.3.17 In the event the Contractor anticipates or encounters difficulty in complying with the contract performance schedule, time limitations and requirements, or in meeting any other requirements set forth in this contract, the Contractor shall immediately notify the Contracting Officer in writing giving full detailed rationale for delinquent performance. Receipt of the Contractor’s notification shall in no way be construed as either acceptance by the Government or as a waiver of the Government’s right under this contract or a law.

1.3.18 Federal Holidays. The contractor shall not be required to provide services on federal holidays unless the holiday is particularly specified otherwise in this PWS.

Federal Holiday Occurrence

New Year’s Day 1 January*

Martin Luther King Jr.’s Birthday 3rd Monday of January

President’s Day 3rd Monday of February

Memorial Day last Monday of May

Independence Day 4 July*

Labor Day 1st Monday of September

Columbus Day 2nd Monday of October

Veterans Day 11 November*

Thanksgiving Day 4th Thursday of November

Christmas Day 25 December*

* When a federal holiday falls on Sunday, the following Monday will be observed as a holiday by the U.S.

government. When a federal holiday falls on a Saturday, the preceding Friday will be observed as a holiday.

In addition to these federal holidays, if the President of the United States issues an executive order closing the federal government, that date shall also be considered a recognized federal holiday (Reference Executive Order

11582 of February 11, 1971, and 5 U.S.C. 5546 and 6103(b) and other similar statues insofar as they relate to the pay and leave of employees of the United States).

1.3.19 Typhoon Conditions. Japan-based military installations close when Tropical Cyclone Condition of

Readiness 1C (TCCOR 1C or TC-1C) is declared by Military Weather Station authorities. The Contractor will be required to depart military bases, remain indoors, and monitor radio/television to determine when the TCCOR changes to TCCOR SW (Storm Watch) or TCCOR AC (All Clear). When TCCOR SW is declared by Military Weather Station authorities, the Contractor shall restart the service within 2 hours.

If that occurs after normal business hours, services shall begin the next normal workday at 8:00am.

2.0 Place of Performance.

2.1 MCAS Iwakuni, Japan, Station Operations, Fire & Emergency Services, PSC 561 Box 1876, FPO AP 96310-

0019, Phone 011-81-827-94-1130:

2.1.1 Fire Station 1 (Bldg. 6119) Training Room and Fire Department Training Grounds (Bldg. TT119)

3.0 Marine Corps Designated Representatives:

3.1 Contract COR: Assistant Chief Ron Grajeda. Email: ronald.l.grajeda.civ@usmc.mil. Telephone: DSN (315)

255-1122, Comm 011-81-827-94-1122. MCAS Iwakuni, Fire & Emergency Services, MCAS Iwakuni Japan, Building 6119.

3.2 Assistant Chief of Training: Heath Bichel. Email: heath.bichel@usmc.mil. Telephone: DSN (315) 255-

1126. MCAS Iwakuni, Fire & Emergency Services, MCAS Iwakuni Japan, Building 6119, Room 105.

4.0 Technical Requirements (Description of Work/Tasks) for:

4.1 Qualifications. Contractor personnel employed in this effort will have the appropriate certifications, knowledge, skills and abilities to complete the tasks associated with this PWS. Must be able to provide proof upon request and must show up with all technical references and manuals required to perform.

4.1.1 Certification provided shall be ProBoard or IFSAC accredited to meet Department of Defense (DoD) accreditation requirements. Certification levels shall be in accordance with the most appropriate editions of NFPA.

mailto:ronald.l.grajeda.civ@usmc.mil mailto:heath.bichel@usmc.mil Nortia Building # & rm # should be redacted as well.

4.1.2 Course materials shall be provided in Japanese by the contractor for students attending this training. It is the responsibility of the contractor to ensure all training materials and course exams (excluding IFSTA manuals) are translated to the Japanese language. It is the responsibility of the contractor to ensure the translated material and exams are adequate to deliver the course and test students in an accurate manner. (The class should be taught in both English and Japanese.)

4.1.3 Translated course materials shall be provided to the Fire Department no less than 30 days prior to the course start date. Materials shall be reviewed by Fire Department translator for accuracy and familiarization.

4.1.4 A Japanese language translator shall be provided by the contractor for didactic instructions, evaluations, and practical (hands-on) portions of the course. It is the responsibility of the contractor to ensure the translator selected has the language skills to convey the material in a comprehensible and accurate manner.

4.1.5 Training and instruction must provide the student qualifications to meet the job performance requirements of a Firefighter I and Firefighter II per NFPA 1001, and Hazardous Materials (Awareness and Operations Levels) per NFPA 470 (472) or 1072.

4.2 Clean up: The Contractor shall always keep the work and storage areas free from accumulations of waste materials. Once the work is complete the Contractor shall remove any rubbish, tools, equipment, and materials that are not the property of the Government. Upon completing the work, the Contractor shall leave the work area in a clean, neat, and orderly condition.

5.0 Delivery or Deliverables: All materials needed to conduct any phase of this PWS are the contractor’s responsibility and shall be delivered through MCAS Iwakuni Distribution Management Office (DMO):

Attn: Fire & Emergency Services, REF: Contract #, Bldg. 1710 M/F: M02209, MCAS Iwakuni, Iwakuni JP

740-0025, Japan.

5.1 Meetings and Status Reports: Contractor to provide written student performance reports and certification/qualification certificates to Designated Representatives for each course provided upon completion of performance/instruction.

6.0 References: In addition, requirements of regulations and policies applicable to this contract/order by virtue of clauses contained herein, the contractor shall, in the performance of this contract/order, also comply with all references applicable to the specific tasks of this PWS, as listed below, including any amendments or subsequent issuance.

Reference Location

NFPA 1001, Standard for Fire Fighter Professional Qualifications Online or upon request.

NFPA 470 (472) Hazardous Materials/Weapons of Mass Destruction (WMD) Standard for Responders

Online or upon request.

NFPA 1072 Standard for Hazardous Material Weapons of Mass Destruction Emergency Response Personnel Professional Qualifications

Online or upon request.

Marine Corps Order 11000.11A Online or upon request.

Department of Defense Instruction 6055.6 Online or upon request.

6.0 Government Furnished Facilities, Equipment, Services and/or Information.

6.0.1 Fire & Fire & Emergency Services may provide audio visual equipment required to deliver lecture portions of training.

6.0.2 Fire & Emergency Services may provide training areas, vehicles, and equipment required to complete performance of training activities.

6.0.3 Other than the above statements in paragraphs 8.0.1 and 8.0.2; there are no other government owned facilities, equipment, or services to be furnished to the contractor for use under this contract.

7.0 Special Instructions and Administrative Information.

7.1 Non-Personal Services. This is a non-personal service, performance-based contract. The contractor bears responsibility to manage its employees and guard against any actions that could be characterized as personal services as defined in FAR 37.104, or which convey the perception that personal services are being delivered. No provisions are implied nor provided in this contract for any benefits such as medical care, retirement, or worker’s compensation, other than those incorporated through enumerated clauses.

7.2 Identification of Contractor Personnel and Equipment. In accordance with DFARS 211.106, contractor personnel performing non-personal services on DoD installations or other government facilities shall ensure that they are readily identifiable as contractor employees (including subcontractors and consultants). All contractor employees shall always comply with the following:

7.3 Designated Third Country Nationals (DTCN). Persons from certain countries are considered DTCN and are generally restricted from entering MCAS Iwakuni. A listing of DTCN countries and other related information regarding this policy can be found in USFJ Instruction 31-204 (Designated Third Country

Nationals), which can be made available upon request.

7.4 Exemption from Japanese Taxes. Pursuant to the U.S. – Japan Status of Forces Agreement and the Joint

Committee, the governments of the United States and Japan have agreed that the procurement in Japan of materials, supplies, equipment, and services for official purposes may be except from certain

Japanese taxes. When incorporated, paragraph c. of the clause FAR 52.229-6, “TAXES – FOREIGN FIXED

PRICE CONTRACTS” and/or DFARS 252.229-7001 ‘TAX RELIEF’ stipulate that contract/order pricing shall not include the Consumption Tax. Submission of, and/or incorporation into the contract of, your offer, certifies that pricing does not contain any cost related to the Consumption Tax. Questions concerning this matter should be directed to your local Japanese Tax Office.

7.5 Subcontract Management. The contractor shall be responsible for any subcontract management necessary to integrate work performed on this requirement and shall be responsible and accountable for subcontractor performance on this requirement. The prime contractor will manage work distribution to ensure there are no Organizational Conflict of Interest (OCI) considerations. Contractors may add subcontractors to their team after notification to the Procuring Contracting Officer (PCO) or Contracting

Officer Representative (COR). Cross teaming may or may not be permitted.

7.6 Hazardous Materials and Safety. The Contractor and its subcontractors shall comply with all applicable laws, including Public Law 91-596 (Occupational Safety and Health Administration (OSHA)) and DOD

Directive 4715.1E, Environmental, Safety, and Occupational Health (ESOH)). Contractor personnel performing services on a DOD installation shall participate in local Voluntary Protection Programs (VPP).

Information on the VPP is available at http://www.osha.gov/dcsp/vpp/index.html.

7.7 Installation Access and Personnel Credentialing

7.7.1 Personnel Access/Credentialing. Access to local installations is inherently required to accomplish specified tasks under this contract/order. The contractor shall therefore ensure all necessary actions are taken to obtain such access by its personnel in time to affect access in accordance with the requirements of the PWS and POP. Failure to complete such actions in a timely manner, some of which may occur prior to the POP or individual mobilization/relocation to the place of performance, shall not constitute excusable delay. Upon request, the Contracting Officer will provide a ‘check-in’ sheet that summarizes required actions.

7.7.2 Common Access Cards (CAC). Provided the clause 52.204-9 is incorporated, personnel performing on this contract/order may require a CAC. Pursuant to FAR 52.204-9, the CAC is DoD’s Personal Identity

Verification (PIV) system; DoD procedures for CAC issuance are applicable and incorporated herein, as governed by DODI/M series 1000.13, DODI 5200.46, and other regulations. All personnel to be issued

CAC must meet eligibility and suitability criteria as specified in the references; accordingly, the vetting procedures and required personnel actions may often begin well before the contract/order POP. The http://www.osha.gov/dcsp/vpp/index.html contractor and its employees and/or subcontractors are responsible for ensuring timely action and suitability to obtain CACs, and any resultant access issues from non-compliance shall not constitute excusable delay.

7.7.3 Base Passes and/or Defense Biometrics Identification System (DBIDS) cards. Personnel that do not qualify for CAC require an alternate credential for installation access, as governed by Marine Corps

Installations Pacific Order 5512.2, which can be provided upon request. The process to request access requires approval from the Contracting Officer in an access request letter.

7.7.4 Return and/or Disposal of Access Credentials. The contractor’s employees shall return to the applicable issuing office all base passes, DBIDS cards, and/or CAC, immediately upon termination of employment or completion of this contract and certification of receipt shall be obtained and submitted to the

Contracting Officer. The Contractor shall submit a listing of employees terminated under this contract to the Contracting Officer within seven (7) days of the effective date of termination.

7.7.5 Status of Forces Agreement. Possession of a CAC or other credential does not, alone, determine the legal status of personnel performing under this contract. Additionally, unless specifically identified on the CAC, the credential does not necessarily authorize logistical support privileges such as commissary/exchange access. The individual status of personnel performing under this contract, and the privileges authorized, are governed in accordance with United States Force Japan Instructions

(predominantly USFJI 64-100), applicable credentialing regulations, and the information prescribed via

DFARS clauses regarding Contractor Personnel in Japan, as contained herein.

7.8 Privacy Act. Pursuant to FAR clause 52.224-3, as incorporated, DoD requires agency-specific Privacy Act training as prescribed in DODM 5400.11-R. DODM 5400.11-R also prescribes required actions regarding information and privacy, which are applicable to the contractor and its personnel performing under this contract/order. The regulation may subject the contractor and/or contractor's personnel to criminal liability under Title 18, Section 793 and 7908 of the United States Code.

7.9 Classified Information. Any classified work products shall be handled in accordance with DoD

Instruction 5220.22-M. The contractor’s procedures for protecting against unauthorized disclosure of information will not require DoD employees or members of the Armed Forces to relinquish control of their work product, whether classified or not, to the contractor. The contractor may also have access to, and be required to safeguard, For Official Use Only (FOUO), sensitive, confidential, and/or classified information and material.

7.10 Key Control. The Contractor shall establish and implement methods of ensuring that all keys issued to the Contractor by the government are not lost or misplaced and are not used by unauthorized persons.

The Contractor shall report lost keys to the COR. The Contractor shall not duplicate any keys. It is also the responsibility of the Contractor to prohibit the opening of locked areas by the Contractor’s employees to permit entrance of persons other than Contractor’s employees engaged in the performance of assigned work in those areas. In the event keys are lost or unauthorized duplication occurs through the fault of a Contractor employee, The Government may, at its option, require the

Contractor to replace keys, reimburse the government for replacement of locks, or re-key as a result of

Contractor losing keys. In the event a master key is lost or duplicated, the Contractor shall replace all locks and keys for that system and the total cost will be deducted from the monthly payment.

7.11 Travel. Travel costs are NOT reimbursable unless specifically provided for in this contract through an enumerated cost reimbursable Contract Line-Item Number (CLIN) entitled Travel.

7.12 Travel Pre-Authorization. All travel shall be pre-approved, in writing, by the Contract Officer or COR.

The request shall include total cost, and itemized airfare, rental vehicle, per diem, mileage, parking, fuel, and toll charges. Travel requests will include the purpose of the trip and why Video Tele-Conference

(VTC) or phone conversations would not meet the business requirement. Costs for travel shall be billed in accordance with the regulatory implementation of Public Law 99-234 and FAR 31.205-46 Travel Costs.

7.13 Authorized Travel. Authorized travel costs will only be reimbursed for:

7.13.1 Contractor employees who otherwise perform direct day-to-day services at the designated place of performance under the requirements of this order/contract,

7.13.2 Who have a need to travel to fulfill the performance of those duties, and

7.13.3 Upon the direct request and written pre-approval of the Contracting Officer (KO) or appointed

Contracting Officer Representative (COR)

7.14 Unauthorized Travel. Travel costs are explicitly not reimbursable for the following:

7.14.1 Relocation or initial mobilization costs, or any other travel not pre-approved by the KO or COR,

7.14.2 Contractor personnel who indirectly support this order/contract (such as visiting management or supervisory personnel not otherwise providing on-site day-to-day support)

7.15 Foreign Travel

7.15.1 Compliance with DoD Foreign Clearance Guide (FCG). Personnel performing under this contract who may be required to travel to other countries during performance, shall comply with all FCG prescriptions for each country to be visited. Access to the FCG can be found here:

https://www.fcg.pentagon.mil/fcg.cfm. Contractors unable to access the site, or otherwise requiring assistance, shall contact the contracting officer, or appointed Contracting Officer Representative (COR) for assistance.

7.15.2 Compliance with U.S. Indo-Pacific Command (INDOPACOM) and other directives. Contractor personnel traveling within the INDOPACOM Area of Responsibility (AOR) are subject to, and shall comply with, INDOPACOM directives related to such travel. Additionally, contractor personnel traveling in support of exercises, or other specified events and activities, shall comply with applicable travel instructions published for the designated area or event, as issued by General Order, Planning Conference

Memorandum, Exercise Directive, Initiating Directive, or other similar correspondence.

7.15.3 Personnel with security clearance are subject to additional requirements and shall consult with the supported command G-2 when contemplating and/or completing foreign travel.

7.16 Allowable Costs

7.16.1 All travel shall be conducted in accordance with Federal Travel Regulations (FTR) and/or U.S.

Department of State Standardized Regulations (DSSR).

7.16.2 Reimbursement is strictly limited to only those direct costs authorized in FAR 31.205-46. Overhead and/or G&A expenses are not allowable.

7.16.3 As indicated in FAR 31.205-46(a)(3)(iv), 31.205-46(a)(7), and 31.205-46(b), all costs must be supported by appropriate documentation and receipts provided to the KO/COR.

7.17 Quality Control and Quality Assurance. In accordance with FAR part 46, and the respective enumerated clauses incorporated in this contract/order, the contactor is reminded that the government may conduct Quality Assurance actions, inspect the Contractor’s Quality Control Plan and records, and take remedial actions as necessary, at any time through the duration of this contract/order.

7.18 Services Contract Reporting (SCR). The contractor shall report required SCR data fields using the SCR section of the System for Award Management (SAM) at following web address: https://sam.gov/SAM.

Reporting inputs will be for the labor executed during the period of performance during each

Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk, linked at https://sam.gov/SAM.

8.0 Other Provisions:

8.1 It is the responsibility of the contractor to provide necessary protective equipment to ensure the safety of their employees and those subcontracted, to include but not limited to, firefighter turnouts, hearing protection, eye protection, helmets, and gloves.

8.2 It is the responsibility of the contractor and those subcontracted to complete the necessary base access requests prior to the agreed upon start date. Therefore, within three (3) days after notification of award;

the contractor shall submit a roster and request gate access packages (if needed). Contracting will https://sam.gov/SAM provide access packages with most recent processes. All completed paperwork shall be returned to the proper authority within three (3) days for submittal to PMO Pass & ID for access passes.

8.3 Performance Requirements Summary (PRS)

Performance Objective

PWS

Section Performance Standard Acceptable Quality

Level Surveillance

Method Incentive

Issuing of certifications to personnel that have successfully complete courses.

4.1.1 MCAS-I FES Assistant Fire

Chief of Training receives printed copies of certifications with ProBoard and/or IFSAC certification seal.

< 5% rejection rate of all formal deliverables submitted under the performance provisions of the contract: <10% rejection rate of draft submissions.

100 % Inspection

Payment for service

Course materials shall be provided in Japanese

4.1.2 & 4.1.3

Course materials shall be provided in Japanese by the contractor for students attending this training. It is the responsibility of the contractor to ensure all training materials and course exams (excluding IFSTA manuals) are translated to the Japanese language. It is the responsibility of the contractor to ensure the translated material and exams are adequate to deliver the course and test students in an accurate manner

< 5% rejection rate of all formal deliverables submitted under the performance provisions of the contract: <10% rejection rate of draft submissions.

100 % Inspection

Payment for service

Translation of course materials must be provided to the FES interpreter no less than 30 days prior to start of class.

4.1.4 Translated course

materials shall be provided to the Fire Department no less than 30 days prior to the course start date.

Materials shall be reviewed by Fire Department translator for accuracy and familiarization.

< 5% rejection rate of all formal deliverables submitted under the performance provisions of the contract: <10% rejection rate of draft submissions.

100 % Inspection

Payment for service

Providing an onsite Japanese/English Translator

4.1.4 A Japanese language

translator shall be provided by the contractor for didactic instructions, evaluations, and practical (hands-on) portions of the

< 5% rejection rate of all formal deliverables submitted under the performance provisions of the contract: <10%

100 % Inspection

Payment for service course. It is the responsibility of the contractor to ensure the translator selected has the language skills to convey the material in an accurate manner rejection rate of draft submissions.

End Performance Work Statement