M5490015SUPBLIC_RFQ.docx

UNITED STATES MARINE CORPS

MARINE CORPS INSTALLATIONS NATIONAL CAPITAL REGION

MARINE CORPS BASE QUANTICO

3250 CATLIN AVENUE

QUANTICO VIRGINIA 22134 5001

IN REPLY REFER TO:

C21

This is a Request for Quotation (RFQ) for commercial service prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 13, as supplemented with additional information included in this notice.

This RFQ document and all incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-82, published June 8, 2015.

This acquisition is a 100% small business set-aside under NAICS code 512230, size standard of 500.

Request for Quotation on the following items or services:

Total Amount

Delivery date requested: November 25, 2015. Please provide FOB Destination pricing and a delivery schedule (with your offer) for the following address:

US Marine Band 8th and I Streets SE Washington, DC 20390-5000

The closing date and time for quote submission is: July 27, 2015 11:00 AM EST. Offers received after this date and time may be considered non-responsive and will not be given further consideration. Please provide all submissions to Government Point of Contact: Colleen Powers at (703) 784-2523 (phone); (703) 784-5908 (fax) or e-mail colleen.powers@usmc.mil.

All contractors must comply with the requirement listed above for this request. Failure to comply may result in disqualification. This will be a Firm Fixed Price (FFP) contract.

Statement of Work for US Marine Band

M54900-15-SU-PBLIC

1. SCOPE

A mechanical license is required from the copyright holder in order to record any musical work, per the copyright laws of the United States. The collection agent working on behalf of the copyright holders is The Harry Fox Agency, Inc. Therefore, the USMB must obtain licenses from the collection agent in order for the work to be included on the USMB recording project. There must be one license per work/score to be used in the USMB recording project. There are four licenses the USMB must procure for the 2015 recording project.

1.1. BACKGROUND

The USMB produces yearly recordings for educational purposes and to enhance the public affairs and community relations of the United States Marine Corps. The recordings are distributed free of charge to educational institutions, public libraries, and radio stations. Because of the non-profit purpose of the recordings and because of our long-standing relationships with music publishers, the USMB is often able to procure these licenses at significantly reduced rates. In the past, the publishers have typically agreed to reduce the USMB’s fee to 75% of the normal statutory rate for the mechanical licenses. USMB is currently in the process of obtaining these reduced rates.

2. APPLICABLE DOCUMENTS

The US Marine Band will provide documentation from the publishers with the statutory rate discount for the mechanical licenses. Offeror will have to accept said documents and not take action until given instruction by the Technical Representative.

3. TASKS

The deliverable for this contract is four mechanical license agreements for the following works of music. The license agreements must include final timings. The timings provided below are an estimate.

Name of Album: Elements Estimated number of CDs to be reproduced: 20,000

Mechanical Licenses for the following scores are required for the 2015 annual recording:

* $0.091 flat rate for songs 5 min and under. $0.0175 per minute rate for songs over 5 minutes

· Reduced rate assumes the typical discount given by the publishers to the USMB. These reduced rates have not yet been obtained.

· Timings for all works are estimates.

· Final timing information will be sent to the vendor once finalized; estimated date: 15 September 2015

· License numbers are required as part of the invoice and will be added to contract.

· Username and password for Harry Fox eMechanical online account system will be provided to contractor after award is made.

Final licenses must be received by COB 25 November 2015

Period of Performance: 17 September 2015 – 25 November 2015

TECHNICAL EVALUATION STANDARD:

This acquisition will utilize Lowest Price Technically Acceptable (LPTA) procedures in accordance with FAR 15.101-2. Technical tradeoff will not be made and no additional credit will be given for exceeding acceptability. Award will be made to the acceptable offeror with the lowest evaluated price, which is deemed responsible in accordance with the Federal Acquisition Regulation and whose quote conforms to the solicitation requirements. The solicitation requirements include all stated terms, conditions, representation and certifications, and other information required by this solicitation. The Government reserves the right to award without discussions. Therefore, each initial offer should contain the offeror’s best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if determined necessary by the Contracting Officer.

The Government may reject any quote that is evaluated to be unrealistic in terms of requirements, contract terms and conditions, or an unrealistically high or low price when compared to Government estimates, such that the quote is deemed to reflect an inherent lack of competence or failure to comprehend the complexity and risk of the program.

Technical acceptability will be evaluated on all quotes. Only those quotes determined to be technically acceptable, either initially or as a result of discussions, will be considered for award. Then, price will be evaluated and the quotes will be listed from lowest to highest price based on the total evaluated price and technical acceptability. Award will be made to the lowest evaluated priced quote meeting the acceptability standards for the non-priced factors.

The contractor shall address the following two factors:

1. Factor 1 – Technical Capability – Offeror shall clearly demonstrate its approach to technical ability to meet the requirements of CLIN/Line Items based on meeting the requirements of the Request for Quote, quantity, quality and timeliness of delivery.

1. Factor 2 – Price – The offeror shall complete CLIN pricing on page one (1) of this solicitation. In addition to the completed CLIN pricing on page one (1), the offeror shall provide sufficient price information to allow the contracting officer to determine the completeness and reasonableness of the offerors prices.

DISCUSSIONS: If during the evaluation period it is determined to be in the best interest of the Government to hold discussions, Offeror responses to clarifications/discussion notices will be considered in making the source selection decision.

AWARD DECISION: The award decisions will be made as follows:

1. Step One – Determine Technical Acceptability. The technical evaluation, Factor 1, stated above, will assess the offerors capability to satisfy the Government’s requirement. The Government will evaluate all technical capability quotes received by the required date/time. The Technical Capability factor will receive a rating of acceptable and unacceptable. If any factor is rated “unacceptable”, the entire quote is rendered technically unacceptable, and the quote will be removed from the competitive range. Only quotes deemed technically acceptable (either initially or as the result of discussions) will be considered for award. The ratings are defined in the following table.

Table A-1

1. Step Two – Evaluate Price. The offeror’s Price quote will be evaluated, for award purposes, based upon the total price proposed as annotated under Factor 2 – Price.

1. Step Three – Award Decision. Award will be made the lowest priced, technically acceptable offeror, subject to a positive responsibility determination in accordance with FAR Part 9 and conformance of the offeror’s quote to the terms and conditions of the solicitation.

DISCLAIMER:

This is a request for the submission of a quote and does not constitute a contract or authorization to begin work. Nor does an offeror’s submission of a quote constitute a contract or authorize the individual or company to being work.

Please Provide the Following:

1. Tax Identification Number: _____________________

2. Company Registered in WAWF-RA (Wide Area Workflow):_______________

If Not, Will Your Company Register? ________________

3. Company Registered In System for Award Management (SAM):_______________

If Yes, What Is Your DUNS# and/or Cage Code: _______________

If No, Will You Register: ________________

4. Company Considered Small or a Large Business under the NAICS Code of 512230: _____________

5. Delivery Time of Requested Items: ____________ Please show earliest delivery date possible.

6. FOB Cost If Applicable:_______________

A. NOTE: Is Freight (Fob) Included In Price? If Not, Please Indicate Price and Where It’s Being Originated From: _______________

Discount Terms: ___________

Company Name and Address: ___________________________________________________________

Company Point of Contact: _____________________________________________________

Company Telephone: __________________

Company Facsimile: ___________________

Are you quoting from a GSA schedule? __________

GSA Contract Number: _________________________________

Expiration Date: ____________________________

Please identify if any items are not on your GSA schedule and are Open Market. Quoted price(s) submitted that are open market shall be marked "commercial pricing".

The following FAR clauses and provisions apply to this acquisition and can be viewed at http://www.acquisition.gov/far:

(Complete and return with offer unless registered electronically in SAM at http://www.sam.gov/.)

252.203-7000 Requirements Relating to Compensation of Former DOD Officials 252.203-7002 Requirement to Inform Employees of Whistleblower Rights.

252.204-7012 Safeguarding of Unclassified Controlled Technical Information 252.232-7003 Electronic Submission of Payment Requestes and Receiving Reports 252.232-7006 Wide Area Workflow 252.232-7010 Levies on Contract Payments 252.243-7001 Pricing of Contract Modifications 252.243-7002 Requests for Equitable Adjustment 252.247-7023 Alt III Transportation of Supplies by Sea

U3 DD 250 Receiving Report Submission Through Wide Area Workflow – Receipt and Acceptance (WAWF-RA)

** Special Invoicing Instructions: Wide Area Work Flow – Receipt and Acceptance (WAWF-RA) **

WAWF-RA is the only method authorized by the United States Marine Corps to electronically process payment requests. Compliance with WAWF-RA is mandatory. Include in each offer a statement acknowledging that you are WAWF-RA compliant. In order to get registered with WAWF-RA, visit https://wawf.eb.mil/. In order to WAWF-RA you must designate an Electronic Business Point of Contact (EB-POC) to serve as the group administrator within you company.

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