Combined_Synopsis_Solicitation-_Band_Instruments.docx

UNITED STATES MARINE CORPS

MARINE CORPS INSTALLATIONS NATIONAL CAPITAL REGION

MARINE CORPS BASE QUANTICO

2010 HENDERSON ROAD

QUANTICO VIRGINIA 22134 5001

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. This is a Request for Quotation (RFQ) for a commercial supplies and services, prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 13, as supplemented with additional information included in this notice. Prospective awardees must be registered in System for Award Management (SAMs) prior to invoicing. Information on registering in SAMs may be obtained (866) 606-8220 or via the internet at https://www.sam.gov. The provisions FAR 52.212-1 Instruction to Offerors – Commercial Items and FAR 52.212-3 Offeror Representations and Certifications- Commercial Items apply to this acquisition. The clause FAR 52.212-4 Contract Terms and Conditions - Commercial Items and 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items apply to this acquisition. The contractor shall comply with all Federal, State, and Local regulations.

This acquisition is a 100% small business set-aside under NAICS code 451140, Standard Size of $11 Million.

Request for Quotation for the following Brand Name Instruments ONLY as identified in this RFQ. Complete ALL highlighted portions of this document in order for your quote to be accepted.

The following Contract Line Structure shall be followed:

CLIN 0001- Band Instruments (BRAND NAME ONLY)

DELIVERY

Deliver 30 Days After Awarded Contract

Shipping Address:

United States Marine Corps Attn: GySgt Kathryn Woltanski 3090 Roan Street Quantico, VA 22134

INSTRUCTIONS TO QUOTERS

1. SUMMARY:

This solicitation will result in a firm fixed price (FFP) order for band instruments at Marine Corps Installation National Capital Region (MCINCR), MCBQ Band (G-3), Quantico Virginia. The Government intends to enter into a single contract to acquire all of the requested supplies which are noted in the CLIN structure above. These supplies will allow for new instruments to replace old and irrepairable ones as well as provide new acoustical wall panels and curtains on MCB Quantico.

2. FAIR OPPORTUNITY:

The Request for Quote (RFQ) is a 100% Small Business Set-Aside.

3. QUESTIONS:

The Offeror is requested to thoroughly review the requirements of this solicitation and submit any questions regarding requirement for review by the Contract Specialist, Rufus Lassiter, rufus.lassiter@usmc.mil by Monday, 24 September 2018, 1:30 p.m., Eastern Standard Time. No questions will be excepted after this time.

4. SUBMISSION OF QUOTE:

Quotes shall be emailed no later than the close date and time of 2:00 PM EST Wednesday, 26 September 2018, to be considered for award. Late quotes will not be considered. All quotes shall be emailed to rufus.lassiter@usmc.mil .

5. FORMAT OF QUOTE:

1. Representations and certifications: The Offeror must post to https://www.sam.gov/index.html/#1 and must state that this has been accomplished when submitting the technical quote.

2. Price: Offeror shall submit pricing on each item identified in the solicitation items referenced above. All ancillary parts and services (i.e. fuel surcharges) shall be included within the pricing structure provided. Deviations from the pricing structure may result in the quote being considered non-responsive to the solicitation.

3. Technical: Items quoted must demonstrate the ability to meet the technical requirements, including the delivery requirement. A mere statement that the vendor “will meet the Government’s requirements” is insufficient; the vendor must demonstrate how it will meet the requirement. The manufacturer's name and manufacturer’s complete part numbers of items shall be submitted in the quote. Drawings, product literature, pictures, and description of all quoted items shall be included.

(a) The Offeror agrees to hold the Quote firm for 90 calendar days from the date specified for receipt of quotes.

(b) Offerors must be determined to be responsible to be awarded the contract.

(c) All quotes must include the Offeror’s Cage Code, DUNS #, and TIN.

(End of Provision).

TECHNICAL EVALUATION STANDARD:

The contractor shall address the following factors:

1. Factor 1 – Technical Capability – Offeror shall clearly demonstrate its approach to technical ability to meet the requirements of CLIN/Line Items based on meeting the requirements of the Request for Quote, quantity, quality and timeliness of delivery.

2. Factor 2 – Price – The offeror shall complete CLIN pricing on page one (1) of this solicitation. In addition to the completed CLIN pricing on page one (1), the offeror shall provide sufficient price information to allow the Contracting Officer to determine the completeness and reasonableness of the offeror’s price.

DISCUSSIONS: If during the evaluation period it is determined to be in the best interest of the Government to hold discussions, Offeror responses to clarifications/discussion notices will be considered in making the source selection decision.

AWARD DECISION: The award decisions will be made as follows:

1. Step One – Determine Technical Acceptability. The technical evaluation, Factor 1, stated above, will assess the offerors capability to satisfy the Government’s requirement. The Government will evaluate all technical capability quotes received by the required date/time. The Technical Capability factor will receive a rating of acceptable and unacceptable. If any factor is rated “unacceptable,” the entire quote is rendered technically unacceptable, and the quote will be removed from the competitive range. Only quotes deemed technically acceptable (either initially or as the result of discussions) will be considered for award. The ratings are defined in the following table.

Table A-1

1. Step Two – Evaluate Price. The offeror’s Price quote will be evaluated, for award purposes, based upon the total price proposed as annotated under Factor 2 – Price.

1. Step Three – Award Decision. Award will be made the lowest priced, technically acceptable offeror, subject to a positive responsibility determination in accordance with FAR Part 9 and conformance of the offeror’s quote to the terms and conditions of the solicitation.

DISCLAIMER:

This is a request for the submission of a quote and does not constitute a contract or authorization to begin work. Nor does an offeror’s submission of a quote constitute a contract or authorize the individual or company to being work.

The Contracting Officer is the only person who can legally modify a resulting contract or obligate the Government for expenditure of funds. Costs shall be incurred by recipients of the solicitation in anticipation of receiving direct reimbursement from the Government.

Only the Contracting Officer has the authority to authorize deviations from the terms and conditions of any resulting contract, including deviations from specifications and requirements. In the event the Contractor does deviate, without written approval of the Contracting Officer, such deviations shall be at the risk of, and any cost related thereto shall be borne by the Contractor. Any matter concerning a change to the scope, prices, costs, terms or conditions of this contract shall be referred to the Contracting Officer.

Attachment 1: Please Provide the Following Information:

1. Tax Identification Number: _____________________

2. Company Registered in WAWF-RA (Wide Area Workflow):_______________

If Not, Will Your Company Register? ________________

3. Company Registered In System for Award Management (SAM):_______________

If Yes, What Is Your DUNS# and/or Cage Code: _______________

If No, Will You Register: ________________

4. Company Considered Small or a Large Business under the NAICS Code of 444130

5. Delivery Time of Requested Items: ____________ please show earliest delivery date possible.

6. FOB Cost If Applicable:_______________

A. NOTE: Is Freight (Fob) Included In Price? If Not, Please Indicate Price and Where It’s Being Originated From: _______________

Discount Terms: ___________

Company Name and Address: ______________________________________________________________________________

Company Point of Contact: _______________________________________________________

Company Telephone: __________________

Company Facsimile: ___________________

Quoted price(s) submitted that are open market shall be marked “commercial pricing”.

The following FAR clauses and provisions apply to this acquisition and can be viewed at http://www.acquisition.gov/far:

52.252-1 Solicitation Provisions Incorporated by Reference 52.252-2 Clauses Incorporated by Reference (FEB 1998)

U3 DD250 Receiving Report Submission Through Wide Area Workflow – Receipt and Acceptance (WAWF-RA)

** Special Invoicing Instructions: Wide Area Work Flow – Receipt and Acceptance (WAWF-RA) **

WAWF-RA is the only method authorized by the United States Marine Corps to electronically process payment requests. Compliance with WAWF-RA is mandatory. Include in each offer a statement acknowledging that you are WAWF-RA compliant. In order to get registered with WAWF-RA, visit https://wawf.eb.mil/. In order to WAWF-RA you must designate an Electronic Business Point of Contact (EB-POC) to serve as the group administrator within you company.

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