M04_-_LSJ.pdf

DEPARTMENT OF DEFENSE

WASHINGTON HEADQUARTERS SERVICES

1155 DEFENSE PENTAGON

WASHINGTON, DC 20301-1155

ACQUISITION

DIRECTORATE

LIMITED SOURCES JUSTIFICATION

Upon the basis of the following justification, I hereby approve the use of restricting consideration of the proposed contractual action pursuant to the authority of FAR 8.405-6.

JUSTIFICATION

1. AGENCY AND CONTRACTING ACTIVITY: [FAR 8.405-6 (c) (2) (i)]

Agency:

Department of Defense

Office of the Under Secretary of Defense, Acquisition, Technology, & Logistics

Deputy Assistant Secretary of Defense for Program Support (DASD(PS))

3090 Defense Pentagon

Washington, DC 20301-3090

Contracting Activity:

Department of Defense

Washington Headquarters Services (WHS) Acquisition Directorate (AD)

1155 Defense Pentagon

Washington, DC 20301-1155

2. NATURE/DESCRIPTION OF ACTION(S): [FAR 8.405-6 (c) (2) (ii)]

This justification approves an extension of services by Logistics Management Institute (LMI) utilizing FAR Clause 52.217-8. The approved extension is for a six-month period. The current contract, HQ0034-13-A-0002 Task Order 0001, ends on January 29th, 2017. This extension will avoid disruptions to mission critical programs and activities that are currently underway at the

DASD(PS).

3. DESCRIPTION OF SUPPLIES/SERVICES: [FAR 8.405-6 (c) (2) (iii)]

The contractor, Logistics Management Institute (LMI), will continue to provide the DASD(PS) office with program, technical, analytical, functional and administrative support. The requirements during the period include:

A) Research and Recommendations for Compliance with Congressional

Requirements and Implementation of Accepted Auditing Agency and Review and

Assessment Board Recommendations

The contractor will support ODASD (PS) in addressing Congressional requests for information as they relate to strategic logistics sustainability and accountability; program support to the combatant commands; and continued actions being established to promote military effectiveness, efficiency, economy and standardization.

B) Analytical Support to Boards, Commissions, Councils and Auditing Agency

Initiatives

In coordination with OSD, the Joint Staff, the Services and the COCOM

Service components, the contractor will support the work of this board.

Specifically, the contractor will:

a. Assess the material readiness of the Services.

b. Identify deficiencies caused by shortfalls.

c. Identify shortfalls and the funding needed to mitigate them.

d. Assess the adequacy of DOD plans and policies to address shortfalls.

e. Assist the Secretary in determining the effectiveness of the DOD and the industrial base to support material readiness needs.

f. Assess DOD systems for measuring status of material readiness.

g. Recommend material readiness funding, metrics, plans, policies, and programs.

C) Monthly Status Report

The Contractor shall document the efforts performed in the completion of each task in a detailed monthly status report due on or before the 10th of each month and include a breakdown by task of the amount of funding expended on each task for the preceding month and the cumulative total for each task. The status report shall include, at a minimum:

· Progress for the period: detailed progress report of activities and accomplishments during the reporting period, and summary of work accomplished during the reporting period

· Resource status

· Strategy revisions: recommended changes to include any lessons learned

The dollar value for this six-month extension is $156,547.01.

4. AUTHORITY AND SUPPORTING RATIONALE: [FAR 8.405-6 (c) (2) (iv)]

Under FAR 8.405-6(a)(1)(i)(B), LMI currently meets the requirement of “only one source is capable of providing the supplies or services required at the level of quality required because the supplies or services are unique or highly specialized.” LMI has the unique knowledge and background working with DASD(PS) and the COCOMs on a daily basis, has the required staff, the specific technical expertise, and the required TS/SCI clearances. The primary factor supporting this request to extend services based on Option Year 3 rates, instead of exercising the priced OY4, is that this requirement is to be consolidated on a new award to the new LOGS

BPA. This consolidation will provide great cost savings and administrative efficiency. The consolidated award is anticipated to be awarded on July 21 st , 2017, and continuity until this period is essential. Only continued, uninterrupted support from the incumbent contractor through July 21 st , 2017 can prevent a disruption to DASD(PS).

A gap in services would be avoided by exercising an extension for six months to LMI. A disruption in services would prevent DASD(PS) from fulfilling their Title 10, USC requirements and cause a serious negative impact to the Department of Defense.

In addition to these statements, this extension is being requested by exercising FAR Clause

52.217-8, which was included within the solicitation and resultant task order at time of award;

however, the pricing of the option was not included in the total evaluated price of the price reasonableness evaluation. Since the FAR clause states “the Government may require continued performance of any services within the limits and at the rates specified in the contract,” a new

CLIN 5001 will be created to reflect the same monthly pricing allowed for in the Option Period

Three CLIN 3001.

5. REPRESENTATION OF THE BEST VALUE: [FAR 8.405-6 (c) (2) (v)]

The Contracting Officer will ensure that the rates set in OY3 are used for this extension IAW

FAR 52.217-8. At the time of original award evaluation, although the amounts for the additional period were not evaluated, the original total evaluated price was considered the best value to the

Government. Had the extension prices allowed for under the FAR 52.217-8 clause been included in the original evaluation for each competitor, each competitor’s pricing would have been increased by an additional half-year value of their Option Year pricing, causing the best value determination result to be exactly the same.

6. DESCRIPTION OF MARKET RESEARCH: [FAR 8.405-6 (c) (2) (vi)]

Market research reveals that there are vendors that can perform these services, but in order to complete the new competition, an additional six months of service will be required under the current effort to avoid a break in service. Washington Headquarters Services, Acquisition

Directorate is processing the new competition under the LOGS BPA.

7. ANY SUPPORTING FACTS: [FAR 8.405-6 (c) (2) (vii)]

None

8. ACTIONS TAKEN TO REMOVE BARRIERS TO COMPETITION: [FAR 8.405-6 (c)

(2) (viii)]

The Government is currently processing a competition for the new consolidated task order against the WHS LOGS BPA. The new solicitation should be ready no later than the end of

April 2017, with an anticipated award no later than July 21 st , 2017.

9. TECHNICAL/REQUIREMENTS CERTIFICATION: [FAR 8.405-6 (c) (2) (x)]

I certify that the facts and representation under my cognizance which are included in this justification and which form the basis for this justification are complete and accurate.

Signatures:

Prepared by:

_________________________________ ____01/27/2017_________________

Carl Schmurr Jr. Date

Contract Specialist

WHS AD

Signed by:

__________________________________ ____01/27/2017_________________ Stas Blaushild Date

Contracting Officer

WHS/AD