FY24 FY28 Air Show Medical Services DRAFT SOW.pdf

DRAFT PERFORMANCE WORK STATEMENT | 2024 – 2028 MCAS Miramar Air Shows

1. Scope. The contractor will provide all emergency ambulance and standby medical support for the entire Marine Corps Air Station (MCAS) Miramar Air Show for years 2024 - 2028. Estimated attendance for this event is 100,000 per day. All services will be provided at the advanced life support (ALS) level and basic life support (BLS) level in accordance with all federal, state, and local regulations. Under no circumstances will such outside obligations interfere with the contractor meeting its obligations to MCAS Miramar.

2. Location of Services. MCAS Miramar San Diego, CA

3. Period of Performance; (2024 – 2028).

Pre-event planning, meetings, and administrative work:

June – Sep - As required.

Event Execution:

September 26th: 1400 – 1800 (4 hours) September 27th: 0700 – 1800 (11 hours) September 28th: 0700 – 1800 (11 hours) September 29th: 0700 – 1800 (11 hours)

Pre-event planning, meetings, and administrative work:

June – Sep - As required.

Event Execution:

September 25th: 1400 – 1800 (4 hours) September 26th: 0700 – 1800 (11 hours) September 27th: 0700 – 1800 (11 hours) September 28th: 0700 – 1800 (11 hours)

Pre-event planning, meetings, and administrative work:

June – Sep - As required.

Event Execution:

September 24th: 1400 – 1800 (4 hours) September 25th: 0700 – 1800 (11 hours) September 26th: 0700 – 1800 (11 hours) September 27th: 0700 – 1800 (11 hours)

Pre-event planning. Meetings, and administrative work:

June – Sep - As required.

Event Execution:

September 23rd: 1400 – 1800 (4 hours) September 24th: 0700 – 1800 (11 hours) September 25th: 0700 – 1800 (11 hours) September 26th: 0700 – 1800 (11 hours)

Pre-event planning, meetings, and administrative work:

June – Sep - As required.

Event Execution:

September 22nd: 1400 – 1800 (4 hours) September 23rd: 0700 – 1800 (11 hours) September 24th: 0700 – 1800 (11 hours) September 25th: 0700 – 1800 (11 hours)

4. Contractor Provided Manpower & Equipment.

MCAS Miramar does not provide labor, ambulances, clinical equipment or supplies to the contractor. The contractor must provide:

(1) A detailed plan for the management of the medical support and equipment, ambulance, standby medical, support vehicles and any other equipment required. At a minimum, this plan should provide detailed specifications that describe the manpower, vehicles, and equipment to be used and clearly explain the advantages of its proposed fleet and plan for the maintenance and replacement of vehicles.

(2) Required Minimum Ambulance and Standby Medical Support per day:

(1) FIRST AID STATION #1: (MAIN; bldg. 9100 VAL)

a. (1) Medical Dispatcher

b. (1) Coordinating Supervisor

c. (1) ER Physician/Supervisor

d. (2) EMTs with BLS supplies & equipment.

e. (1) Registered Nurse Medical Supervisor

(2) FIRST AID STATION #2: (MEDICAL EAST)

a. (2) EMTs with BLS supplies & equipment.

b. (1) Registered Nurse Medical Supervisor

(3) FIRST AID STATION #3 (MEDICAL CENTRAL)

a. (2) EMTs with BLS supplies & equipment.

b. (1) Registered Nurse Medical Supervisor

(4) FIRST AID STATION #4 (MEDICAL WEST)

a. (2) EMTs with BLS supplies & equipment.

b. (1) Registered Nurse Medical Supervisor

(5) (4) Rover EMT with Medical bags/gear

(6) (2) BLS Ambulance

(7) (2) ALS Ambulance

The Fire Department will provide (2) organice ALS ambulance for this event. The installation requires additional ambulances to support the volume of transported patients expected.

Clinicians shall be certified, licensed, or otherwise officially recognized by the local, state or regional government or public entity where the services is operated or by which it is governed.

All ambulances must be specified and constructed to transport two (2) patients, one (1) Contractor paramedic and one (1) family member in the front passenger seat as well as the driver without exceeding the Original Equipment Manufacturer’s specified Maximum Gross Vehicle Weight while fully equipped and fueled Additionally, each ambulance shall be capable of simultaneously transporting a total of at least two (2) recumbent patients. Ambulances shall meet all applicable federal, state, and local regulations and specifications, including but not limited to licensing, registration, and safety standards.

Ambulance drivers shall have a valid California driver’s license in accordance with state requirements for their place of operation and the services they perform. Each driver shall possess a driver’s license that is valid for the class of vehicle driven. (8) Supplies for Basic and Advanced Life Support Services. It will be the contractor’s total responsibility to provide all supplies necessary and/or required to provide basic and advanced life support ambulance services.

(9) Furnish and manage ambulance dispatch and communication services. Such services shall include, but are not limited to, dispatch personnel, equipment, radios, in-service training, quality improvement monitoring, and related support services.

5. Contractor Responsibilities.

(1) Contractor shall be responsible for knowing all roads/training areas/routes aboard MCAS Miramar.

(2) Contractor must be certified in ALS and BLS units available.

(3) Contractor must have on-site supervisor to coordinate all Contractor’s personnel the day of each event and the supervisor must attend the Emergency Management Coordination meeting prior to each day’s evolution for informational purposes and to coordinate with all security personnel on base.

(4) Contractor shall be responsible for knowing MCAS Miramar protocol.

(5) Contractor shall provide all medical equipment (including cots), medicinal, and supplies to administer to patients as necessary and appropriate.

(6) Contractor will coordinate with Base Security for Base Access Requirements.

(7) Contactor must have had successful prior experience supporting large scale events (100,000+ attendees). References may be requested.

(8) Contractor must meet performance requirements in compliance with all applicable law, including but not limited to: State regulations, the Ambulance Service Plan, the ambulance contract, the system standards of care and approved medical protocols.

(9) Contractor must participate and cooperate with MCAS Miramar in medical audits and investigations, with timely responses and completion of assigned tasks.

(10) Character Competence and Professionalism of Personnel MCAS Miramar always expects and requires professional and courteous conduct and appearance from the contractor’s field personnel, medical communications personnel, middle managers, and top executives. All persons employed by the contractor in the performance of work shall be competent and holders of appropriate licenses and permits in their respective professions and shall be required to pass a criminal record check. The contractor shall provide documentation to MCAS Miramar of compliance with this provision.

(11) Clinical and Employee Provisions.

a. Medical Protocols. Contractor shall comply with EMS System medical protocols and policies and other requirements of the system standard of care as established under Title 22 but not limited to SD County Protocols/Guidelines and Marine Corps Base, Camp Pendleton. Current medical protocols including trauma transport protocols.

b. Minimum Clinical Levels and Staffing Requirements All ambulances rendering services shall be staffed and equipped to render paramedic care. Initially, the minimum requirement for the second staff member shall be an EMT-B.

(12) OSHA and Other Regulatory Requirements It is anticipated during the term of this contract that certain regulatory requirements for occupational safety and health, including but not limited to infection control and blood borne pathogens may be increased. It is the MCAS Miramar’s expectation that the contractor will adopt procedures that meet or exceed all requirements for dealing with these matters. Compliance with HIPAA, HITECH and other federal and state privacy programs is mandatory.

a. HIPPA COMPLIANCE: HIPAA compliance is required. The contractor must adhere to the provisions of Public Law 104-191, Health Insurance Portability and Accountability Act (HIPAA) of 1996 and the National Standards to Protect the Privacy and Security of Protected Health Information (PHI). As required by HIPAA, the Department of Health, and Human Services (HHS) has promulgated rules governing the security and use and disclosure of protected health information by covered entities.

b. BLOOD BORNE PATHEGENS: The contractor and the employees provided, pursuant to this contract, shall comply with the Occupational Health requirements in accordance with OSHA Blood Borne Pathogens (BBP) Law and the OSHA Tuberculosis Compliance Directive, enforceable under OSHA’s General Duty Clause governing health care workers infected with a blood borne pathogen. If the contractor obtains information that a health care worker providing care pursuant to this agreement may be infected with a blood borne pathogen, the contractor will advise the Contracting Officer immediately.

(13) The contractor’s electronic data system must be capable of capturing and reporting common data elements used within the EMS system. In addition, it is anticipated that the data system will be capable of reporting adherence to medical dispatch protocols, adherence to medical priority dispatch questioning, and provision of pre-arrival instruction.

(14) The contractor shall operate and manage the data collection system in under Title 22 but not limited to SD County Protocols/Guidelines. It is understood that the data collection system shall include, but not be limited to, the following generally described sources. It is also understood that the contractor shall make these records available upon request of MCAS Miramar.

a. A uniform dispatch report form to the San Diego County’s specifications.

b. A uniform patient care form to San Diego County’s specifications.

c. An inter-hospital patient care form to the San Diego County’s specifications.

d. Equipment maintenance and inventory control schedules as required by San Diego County’s and/or Director of Public Health.

e. Deployment planning reports.

(15) The Contractor shall furnish and manage emergency ambulance dispatch and all field operations, including but not limited to:

a. Employment of field personnel dispatch of Contractor’s ambulances and

b. Supervision and management of contractor’s employees.

c. Provision and maintenance of the vehicles and equipment necessary to provide specified services.

d. In-service training of Contractor’s employees

e. Purchasing and inventory control

f. Support services necessary to operate the system.

g. Accurate completion and timely submission of approved data.

6. MCAS Miramar to provide to Contractor.

(1) A Total of (4) Locations identified in the event space with directions to the location for ambulance staging and pick up points.

a. (1) Main Location.

b. (3) pop-up tents with open public reception area and privacy areas.

(2) Access to Water and Ice.

(3) (9) golf carts (including handicap, ambulance, and flatbed) solely for medical use.

(4) (30) Radios with frequency charts for communications with existing on-base EMS.

(5) Tenting, tables, chairs, and handwashing sanitization stations for all locations.

(6) On-site points of Contact for on-base emergency services.